Early Childhood Outcomes State Performance Plan Indicator 7 2011-12 Data Submission Texas Education Agency Division of Federal and State Education Policy

Early Childhood OutcomesState Performance Plan Indicator 7

2011-12 Data Submission

Texas Education Agency

Division of Federal and State Education Policy

SPP7 Data Collection 2011-12TEA l Division of Federal and State Education

Policy2

Table of Contents State Performance Overview - slides 4-6 SPP 7 Early Child Outcomes - slides 7-11 Entry and Exit Definitions-slide 12-15 Data Submission- slides 16-22 Enhancements 2011-12- slide -22 TEASE - slides 23-27

Revoking Roles slide 24 SSA and TEASE- slides 28-32 Creating Entry Child Outcomes - slides 33-46

Editing Childrsquos entry Record- slide 42 Transfer Childrsquos Record- slide 43 PET Match troubleshooting- slides 45-46

Creating Exit Child Outcomes - slides 33-46 Editing Childrsquos Exit Record- slide 53 Things to Remember- slide 54

Campus Home Page -slides 55-62 Deleting Childrsquos entry or exit record- slide 60 Submitting Campus level data- slide 62

District Home Page- slides 63-75 Certifying District Data - slides 63-68 Request Return from TEA - slides 69-75

Certifying When There is No Data - slides 76-80 Locating Student Records ndash- slides 81-85 Reports- slides 86-119

Accessing Reports- slides 87-92 Report types by Roles - slides 93-116 Printing reports - slides 117-119

Data Integrity - slides 120-125

State Performance Plan

TEA l Division of Federal and State Education Policy

3SPP7 Data Collection 2011-12

Law requires Texas to collect data on 20

indicators

SPP Indicator 7 Early Childhood Outcomes

Team enters entry exit child outcome

measurement data on COSF

Data is entered in online data collection

application

Progress data is calculated and

statewide data is reported

State ESCs and LEAs use data to

improve programs for children with disabilities

Data Collection Process

and Improving Program

Effectiveness

State Performance Plan (SPP) Process

Child Outcome Summary Form

SPP7 Data Collection 2011-12

Federal Requirements Data Collection

IDEA 2004 requires each State to develop a State Performance Plan (SPP) bull The SPP helps the State evaluate efforts in

implementing the requirements and purposes of the IDEA

bull The SPP includes baseline data measurable and rigorous targets and improvement activities for 20 SPP indicators The SPP can be found at httpwwwteastatetxusindex2aspxid=2147497591

bull Data are used for LEA determinations SPP targets are publicly reported and accessible online

By Publicly Reporting the SPP Targetsbull Schools make informed data driven

decisions to impact program effectiveness

bull Children and youth experience effective programs and services that ensure positive outcomes

Policy

SPP Improving Education

SPP 7Early Childhood

Outcomes

SPP 7 Federal Reporting Categories

Percentage of children 3-5 with IEPs who demonstrated improved outcomes The three child outcomes

TEA l Division of Federal and State Education Policy 8

1 Children have positive social-emotional skills (including social relationships)

2 Children acquire and use knowledge and skills (including early languagecommunication [and early literacy])

3 Children use appropriate behaviors to meet their needs

COSF Data Collection Process

All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD) The data are used to measure a childrsquos progress on the three outcomes while receiving services in a districtrsquos PPCD program

Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF) There are specific exit and entry definitions The TEA only collects data on those children with both entry and exit outcome data Completed COSF form(s) remains in the childrsquos eligibility folder

COSF Data Collection Tool

Data are submitted online to the State

bull Once the COSF has been completed the data are entered through the online application The application is open from Jan 3 2012 to August 31 2012

bull Every district and charter school must report

TEA l Division of Federal and State Education PolicySPP7 Data Collection 2011-12

Instruments Used to Gather Data

Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3 4 or 5 year- old child Texas does not prescribe the use of any single assessment instrument to assess children

Entry and Exit Definitions

Entry Definition

bull Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child age 3 4 or 5 has been found eligible and receiving services in PPCD program

bull Completed COSF form(s) remains in the childrsquos eligibility folder

Entry data collected on COSF form

Exit Definition

bull Exit data is collected for a child with an entry date and in the PPCD program at least 6 months

bull If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program which may be at the end of the school year

bull Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child age 3 4 or 5 is dismissed by ARD Committee

Exit data is collected on the COSF form

TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12

Entry and Exit data

bull Do not have 6 months of service in the program

bull Moved to another district or out of state prior to recording exit data

Exit data are not reported for children with entry data who

Data Submission

Prior to Submitting SPP 7 data

Child Outcomes Summary Form(COSF) Training and Data Integrity

bull Prior to inputting data itrsquos important that school staff understand the directions for filling out the COSF definitions of the outcomes ratings and scoring methods

bull School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7 Early Childhood Outcomes

Online Data Submission

The SPP 7 application is a web-based data collection application used by districtscharters to enter COSF entry and exit data Local regional and state early childhood outcomes data are calculated Data reports are available though online application

The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE) TEASE roles must be obtained for the appropriate staff See TEASE PPT for further information

Timeline for Submitting to TEA

For 2011-12 school year

bull Application will open January 3 2012bull Application will close on August 31 2012bull The application will only allow data from

the current fiscal year to be enteredbull Date services ldquoBeganrdquo or ldquoEndedrdquo must be

between July 1 2011 ndash June 30 2012

Before Using the Application

Did you read the help file

Did you read the FAQ

Did you receive training from the ESC

Is your TEASE account set up correctly

Enhancements to 2011-12 online application

TEASE Certifiers for SSA need only one user ID and password for TEASE to access all member districts

Help file will be updated with additional and in-depth information

Return process Search featureReports

Students with Entry Record and No Exit RecordSummary Statements for the three early childhood

outcomes SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 21

TEASE Accessing the Online Data Collection Application

SPP 7TEA l Division of Federal and State Education Policy 22SPP7 Data Collection 2011-12

TEASE roles allow staff personnel to enter save submit and certify data Every district and charter must have one Certifier identified

For Security purposes there can only be one Certifier per district for the SPP 7 online data collection application

Revoking User Roles

If the person established as the Certifier has left that position or the district that role will need to be revoked by the Superintendent before a new Certifier can have access

The Superintendent must log into TEASE and access User Administration+ to revoke the role

User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications

TEASE Account

Before users can log in to the online application they must first have a TEASE account with a role that is connected to the district in which they are going to enter andor certify the data

Accessing the online data collection application

Log on to TEASE using correct Username and Password at httpsseguinteastatetxusappsapp_listasp

( The password can be reset by clicking the link below the login boxes)

On the Application List page click the SPP 7 link

SPP 7 Roles

District Certifier ndash Can enter submit and certify data for all campuses in district Can access Entry Child Outcomes Exit Child Outcomes Campus Home District Home Reports and FAQ Only one certifier per district

Campus Data Entry Agent ndash Can enter and submit data for specific campus Can access Entry Child Outcomes Exit Child Outcomes Campus Home Reports and FAQ District may have more than one data entry agent

ESC Viewer ndash Can view regional data Can access District Home Reports

and FAQ

TEASEShared Service ArrangementsEnhancement 2011-12

TEASE Changes Shared Services Arrangements

New Certifiers for SSA need only one user ID and password for TEASE to access all member districts The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7

Current SPP 7 SSA Certifiers To see all member districts in dropdown menu of SPP 7 user logs into TEASE account using the username and password of fiscal agent All TEASE accounts associated with member districts will become inactive in the Spring of 2012

New Certifiers Apply for one account that is associated with fiscal agent

ESC There is no action required of current SPP7 SSA Certifiers If a district certifier cannot see their member district in drop down direct them to verify they are logging into TEASE with user name and password of fiscal agent

Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data

TEASE INFORMATION

Online TEASE form for those requesting access to SPP7 httpsseguinteastatetxusappsngumapplyaspx

TEASE Application Reference (links to TEASE Guidance)

TEASE Getting Started Quick Reference (two-page document)

Entry Child Outcomes

Creating an Entry Record

Entry Child Outcomes Screen

bull On menu click tab to enter information for each NEW child enrolled in PPCD

Entry Child Outcomes Entering New Child

Current year is the default

Select year district and campus from the drop down menu

Click the GO button

Data Entry Agents will only see campuses that they listed in their TEASE account District Certifiers will see all campuses

Scroll to the PET match section in the middle of the screen

Enter the childrsquos SSN or Alt ID in the SSNAlt ID field

Click on the PET Match button

Entry Child Outcomes Entering New Child Data

When a matching record from the PET database is found the childrsquos name is highlighted automatically Once the childrsquos name is highlighted the user may ldquoclickrdquo the Select student button

Child data can only be entered if there is a PET match

Entry Child Outcomes Entering New child data

The system will fill in the childrsquos first name last name and date of birth

Select the childrsquos Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities

Select the Instructional Setting from the drop-down menu

Please note An Entry record can be saved with a status of ldquoincompleterdquo when all demographic fields are entered

Age ValidationEntry Child and Exit Child

There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6

ldquoThe childrsquos age does not match Indicator 7 data

collection requirementsrdquo

Scroll down to the next section of the screen and select the appropriate answers for questions 1a 2a and 3a as indicated on the childrsquos COSF

Click on the Save Child Outcome button If all questions are not answered the data can still be saved and the childrsquos survey status will show as ldquoIncompleterdquo

Click Save Child Outcome

Duck Daisy 70707 Complete

When the data is saved the childrsquos name will be listed at the top of the page The child may have the status of complete or incomplete

Click to save data

Entry Child Outcomes Editing Childrsquos Record

Duck Daisy 7707

Bunny Bugs 7707Edit

Edit Complete

Complete

You may edit a childrsquos entry record once it has been saved and is in complete status

Any records entered in previous years cannot be edited They will be view only

Once the campus data is submitted the record is view only and cannot be edited

Transfer child Within District

Move campuses within district (transfer within district)

bull For a child who has existing entry data and moves between campuses in the same district the entry data can be transferred from the previous campus to receiving campus

bull The data entry agent enters the childrsquos SSN Alt ID then follows the prompt allowing the transfer of data from campus to campus

Transfer child To new District

Moves to new district charter

bull Assessments must be reviewed and conducted Results recorded on the COSF after a child age 3 4 or 5 has transferred into PPCD from another district Completed COSF form(s) remains in the childrsquos eligibility folder

bull Thirty school days to complete COSFbull Create a new online entry record for this childbull Note There is only one online entry per district per child

PET Match Problems Part 1

No PET Match

bull First check to make sure the correct SSNAlt ID was enteredbull Also check with the PEIMS Coordinator to make sure the child has the correct SSNAlt ID

Continued PET match Problems

bull Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entrybull If there is no current PET Entry the PEIMS Coordinator will need to make a PET Entry for the child using the current campus numberbull If there is a current PET Entry the PEIMS Coordinator will need to verify that the PET entry contains the campus of the campus

requesting the PET Match

When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 thenhelliphellip

bull Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verifybull If an error has occurred for this particular child then the PEIMS

Coordinator will need to check the PET Record to the PID database

bull If The PET Record is incorrect the PEIMS Coordinator will need to submit a corrected PET Record

bull ORbull If The PID Record is incorrect the PEIMS Coordinator will need to

provide copies of documents to verify any change (Only designated personnel in each district are allowed this level of access to the system)

Exit Child Outcomes

Creating an Exit Record

Exit Child Outcomes

Exit Child Outcomes Screen

bull On menu click on the Exit Child Outcomes tab to

bull Create exit record by completing exit record information once a childrsquos entry record is complete

bull Edit a childrsquos record from current school year

Exit Child Outcomes

Select year district and campus from the drop down menu Click the GO button

Exit Child Outcomes

To add an Exit record click on the Edit button located to the left of the childrsquos name The childrsquos information will pre-fill in text boxes

Exit Child Outcomes

Select an Exit Reason from the drop down list Options are

bull Child has aged out bull Dismissed by ARDC

Enter the Date Services Ended (The childrsquos Primary Disability cannot be changed on the Exit Record)Answer the Multiple Disabilities questionSelect the Instructional Setting

Exit Child Outcomes

Scroll down to the next section of the screen

Select the appropriate answers for questions 1a 1b 2a 2b and 3a 3b

Click on the Save Child Outcome button

Exit Child Outcomes Editing Childrsquos Record

Edit Bunny

Duck Daisy

71707 Complete

CompleteExit

You may edit a childrsquos exit record once it has been saved and in complete status

Any records entered in previous years cannot be edited They will be in view only

Once the campus data has been submitted the record is view only and cannot be edited

Exit Child Outcomes Things to Remember

After a childrsquos Entry record is complete and the child has been in the program for a least 6 months an Exit record can be added for that child

Once an Exit Record is started and saved the Entry record cannot be modified or changed

Any Entry records from a previous year cannot be modified

Campus Home PageAssessmentViewing and Deleting Records Submitting Data

Campus Home Page

bull On menu click the Campus Home tab to bull View and choose the

assessment instruments used by each campus

bull Submit campus data to the District Certifier so the data can be certified

bull Delete a childrsquos recordTEA l Division of Federal and State Education Policy 56SPP7 Data Collection 2011-12

Campus Home Page

Select year and campus from the drop down menu Click the GO button

Data Entry Agents can only select campuses that they listed in their TEASE account District Certifiers can select all campuses

Click the check box in front of each assessment instrument used by the campus

At least ONE assessment instrument must be selected

If Other is selected namenames of the assessment tooltools must be provided in the text boxProvide exact name of tool

Campus Home Page

Campus Home Page View child List

A list of children who have been submitted for the campus is displayed at the bottom of the screen All child data must be in ldquocompleterdquo status before the campus data can be submitted

Duck Daisy

Bunny Bugs

Campus Home Page Deleting Childrsquos Record

A campus in ldquoNot Submittedrdquo status may delete a childrsquos record

If an Exit record is deleted the entry record will also be deleted

The childrsquos record must be in ldquoCompleterdquo status before it can be deleted

Duck Daisy 7777

Bunny Bugs 1177

Complete

Previous year data cannot be deleted

Data Entry and Certifier can delete data

Campus Home Page Submitting Campus Data

Before submitting

bull Verify all data is in ldquoCompleterdquo statusbull Make sure assessment tools have been markedbull Confirm that assurance statements at the bottom of the screen have been reviewed and checked

To submit click the Submit Campus Student Record

bull Verify that the campus status changes from Not Submitted to Submitted bull Contact district certifier to inform them the campus has been submitted

After submitting campus

District Home PageCertifying the Data

SPP 763

District Home Page

bull On menu click the District Home tab to bull Verify every campus in district is

in submitted statusbull Verify that the data entered is

accurate and reliablebull Certify district data by clicking

the Certify buttonbull Return campus level databull Request data to be returned by

TEA after certifying

District Home Page

New 2011 To validate that all data are accurately reported every elementary campus located within the district will submit data for the SPP7 application

Click on numbers at the bottom of table to scroll

through campusesSPP7 Data Collection 2011-12

District Home Page

Certifying Data

bull All campuses MUST be in submitted status prior to certifying the district data

bull District Certifier role allows user to access and submit all campuses listed in application

District Home Page

The Certify button will be come active once all campuses are in ldquosubmittedrdquo status

bull The District Certifier will be able to check the assurance statementbull Click the Certify button

Certifying Data

When you click the Certify button you are assuring the State that you are submitting valid and reliable data

NOTE After the closing date of August 31 TEA cannot return data and there is no ldquoappeals processrdquo

I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements

outlined by the Texas Education AgencyDivision of Federal and State Education Policy

CERTIFY

District Home PageRequest Return from TEA

SPP 769

Overview of the Return Process

Request TEA Return District Home bull C

ertifier clicks ldquoRequest TEA Returnrdquo button only if District has certified data District Status will indicate Certified

bull TEA responds by returning data

bull District Status Certified changes to TEA Returned

Returning Campus Data District Homebull C

ertifier returns data to the Data Entry Agent

bull Campus Status Submitted changes to LEA Returned

Child Entry Exit Outcome pagebull D

ata Entry Agent or Certifier edits entry exit record and saves the data

Resubmit Campus Data Campus Home Pagebull D

ata Entry agent or Certifier resubmits data to be certified

bull Campus status LEA Returned changes to Submitted

Certifying TEA Returned District Home page bull C

ertifier certifies the data

bull Final District and Campus status changes from TEA Returned to Certified

Request TEA Return District Data

SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 71

Once the district has Certified the District Certifier can request TEA to return data by

bull Select District Admin screen choose appropriate School Year and District

bull Clicking Gobull Clicking the Request TEA

Return buttonbull An e-mail will be generated to

TEA alerting them that district is requesting a return

bull Once TEA returns the data the status will change to TEA Returned

District Home- Returning Campus Data

District Home A status change from Certified to TEA Returned indicates the data has been returned by TEA

If the district is in Not Certified or TEA Returned status the campus level data may be returned by the Certifier to the Data Entry Agent through the ldquoCampus Return Processrdquo

District Home Campus Return Process

1Select a campus by clicking the button next to the campus

2Select return reason from drop down menu

3Type notes in Return Notes text box

4Click ldquoReturnrdquo

District Home Page Campus Return Process

Campus Home Resubmit Campus Data

Notify the Data Entry agent that the campus data has been returned

In LEA Returned status the Data Entry agent may edit data When finished the campus will need to be resubmitted

To resubmit to the Certifier the Data Entry agent will click the campus home page

Check the assurance statements and click Submit Campus Student Records Status will change to Submitted

District Home Certifying ldquoTEA Returnedrdquo

1 Verify all campuses are in submitted status

2 Read and check assurance statement

3 Click ldquoCertifyrdquo

4 The Status will change from TEA Returned to Certified

Certifying when there is no Data to Submit

SPP 776

No Data to Submit

If your district has no data to submit select the Entry Child Outcome page

No Student Data to Submit

Select district and campus Click ldquoGordquo Scroll down to page

Click the link below the student records table ldquoClick here if you have no student data to submitrdquo

Once the link is selected on the Entry Child Outcome page the user will be directed to the Campus Admin page to complete the submission

SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy

Scroll down page Read and check assurances and click submit

Status will change to ldquoSubmittedrdquo

Verify that the campus status changes from Not Submitted to Submitted

Contact district certifier to inform them the campus has been submittedCampus Admin

Locating Student Records

Student Search Feature Students with Entry Record and No Exit Record

Student Search Feature

The student search feature allows districts and campuses to search students that have been entered each year

Search by SSN first andor last name

Data entry agents and certifiers have student search option listed on menu at the top of each page

Students with entries only and students with entries and exit records will be listed

Enter SSN first andor last name

Click ldquoSearchrdquo

Export list to Excel to print

Students with Entry Record and No Exit Record

Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application

District Certifier may select one or multiple years

Reports

User Roles Not all users can view all reports View is based

on the userrsquos role in the application

ESC Viewer

bull ESC viewer has access to the districts and campuses that are within the ESCrsquos region They also have access to statewide totals

District Certifier

bull Certifier has access to their district campus and child-level reports They also have access to statewide totals and some regional data

Data Entry Agent

bull Data Entry Agent has access to their assigned campus and child-level reports They also have access to statewide totals and some regional data

Accessing Reports SPP 7

Click on the ldquoReportsrdquo tab on navigation bar

Most reports have the option of being run by district campus or statewide level

Choose the report type and click the desired report level

Report levels

Accessing Reports Confidential Information

The Confidential Information screen will appear once per day

Key points to remember The information being accessed is confidential Username and date is displayed on all pages Follow proper procedures when accessing or distributing confidential reports

Accessing Reports Options

Report options for most reports are similar

Filtering options

Report Features Overview

Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type level amp year

Footer-Date additional info amp confidentiality message

Report Type ESC Viewer

ESC Viewer Reports Available

bullCertified-No Student Data to SubmitbullDemographicsbullTime in ProgrambullInstrumentsbullProgress DatabullStatus ReportbullSummary Statements for the Three Early Childhood Outcomes

ESC Viewer Certified-No Student Data to Submit

Certified-No Student Data to Submit View list of campuses and districts that have no student data to submit

bull Regional Report by District by campus

ESC Viewer Demographics

Demographics View age and disability2012 Enhancements Option to choose entry andor exit demographics Instructional Setting and gender will be included

bull Statewide Reportbull Regional Reportbull District Reportbull Campus Report

ESC Viewer Time in Program

Time in Program View child count by age and length of time in program from Entry to Exit

bull District Reportbull Campus Report

ESC Viewer Assessment Instruments

Assessment Instruments View the list of assessment instruments and a list of ldquoothersrdquo used by the district2011-12 Enhancements Additional assessments are included

bull Statewide Reportbull Regional Reportbull District Report

ESC Viewer Progress Data

Progress Data View the three Early Childhood Outcomes results Current year is available after TEA finalizes Previous years available for view

bull District Report by Campusbull Regional Report by Districtbull Statewide Report by RegionSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy 98

Outcome 1

Outcome 2

Outcome 3

ESC Viewer Status Report

Status Report View district status of certified not certified inactive

bull Regional Report by Districtbull Regional Report by District

by Campus

ESC Viewer Summary Statements for Early Childhood Outcomes

2011-12 Enhancement Summary Statement Combines data from progress data This is a federal reporting requirement

bull Campus Reportbull District Reportbull Regional Reportbull Statewide Reports

Policy100

Report Type District Certifier

District Certifier Reports Available

bull Certified-No Student Data to Submitbull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Progress Data bull Status Reportsbull Student with Entry Record and No Exit Record Reportbull Student Potentially Aging Outbull Summary Statement for the Three Early Childhood OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy

District Certifier Certified-No Student Data to Submit

Certified-No Student Data to Submit View list of campuses that have no student data to submit

bull District Report by Campus

District Certifier Demographics

bull Statewide Reportbull Regional Report bull District Reportbull Campus Report

District Certifier Time in Program

bull Campus Reportbull District Report

District Certifier Assessment Instruments

bull District Reportbull Regional Reportbull Statewide Report

District Certifier Progress Data

bull District Report by Campusbull Statewide Report by Region

Outcome 1

Outcome 2

Outcome 3

District Certifier Status Report

Status Report View district status of certified not certified and inactive

District Certifier Students with Entry Records and No Exit Record

2011-12 Enhancement Student with Entry Records and No Exit Records allows Certifiers to track and locate by campus and year children entered into online application

District Certifier Students Potentially Aging Out

Students Potentially Aging Out View a list of children potentially aging out of the program The District Report by Campus by Child should be used as part of data quality review

bull Campus Reportbull District Report by Campus

Policy109

District Certifier Summary Statements for Early Childhood Outcomes

bull Campus Reportbull District Reportbull Regional Reportbull Statewide Report

Report Type Data Entry Agent

Data Entry Agent Reports Available

bull Demographicsbull Time in Program at Exitbull Assessment Instrumentsbull Students Potentially Aging Out of Programbull Summary Statements for the Three Early Childhood

OutcomesSPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy

Data Entry Agent Demographics

bull Campus Reportbull District Reportbull Statewide Report

Policy112

Data Entry Agent Time in Program

Data Entry agent Assessment Instruments

Policy114

Data Entry Agent Students Potentially Aging Out

Students Potentially Aging Out View a list of children potentially aging out of the program

bull Campus Report

Data Entry Agent Summary Statements for Early Childhood Outcomes

Printing Reports

PDF Printing and Saving

Click print icon choose PDF format from drop down

PDF Format Save print or scroll through multiple pages

Excel Spreadsheet Printing and Saving

Click print icon choose Excel format from drop down

Excel Format Save change format and organize data to meet specific needs

Data Integrity

Why is data integrity important

bull States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator

bull This requirement is a factor in the state and local determination process

Data Integrity

How can you ensure data integrity

bull Review the SPP7 Data Integrity Checklist on the TEA website at

httpwwwteastatetxusindex2aspxid=2147497590 TEA l Division of Federal and State Education Policy 122SPP7 Data Collection 2011-12

Data Integrity

Data Integrity Consequences

bull Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data

bull Any issues related to the submission of inaccurate data or the non-submission of data will be addressed by the Division of Federal and State Education Policy

TEASE INFORMATION

Copyright (c) Texas Education Agency 2008 These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency except under the following conditions

1) Texas public school districts charter schools and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts and schools educational use without obtaining permission from the Texas Education Agency

2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency

3) Any portion reproduced must be reproduced in its entirety and remain unedited unaltered and unchanged in any way

4) No monetary charge can be made for the reproduced materials or any document containing them however a reasonable charge to cover only the cost of reproduction and distribution may be charged

Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity whether public or private educational or non-educational located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee

Copyright (c) Texas Education Agency 2008

Early Childhood Outcomes State Performance Plan Indicator 7 201

Table of Contents

SPP 7 Early Childhood Outcomes

Entry Definition

Exit Definition

Entry and Exit data

Data Submission

Revoking User Roles

TEASE Account

SPP 7 Roles

TEASE Shared Service Arrangements Enhancement 2011-12

TEASE Changes Shared Services Arrangements (2)

TEASE INFORMATION

Entry Child Outcomes (2)

Entry Child Outcomes Entering New Child (2)

Entry Child Outcomes Entering New child data )

Age Validation Entry Child and Exit Child

Entry Child Outcomes Entering New child data (2)

PET Match Problems

PET Match Problems (2)

Exit Child Outcomes

Exit Child Outcomes (2)

Exit Child Outcomes

Campus Home Page Assessment Viewing and Deleting Records Submi

Campus Home Page

Campus Home Page Deleting Childrsquos Record (2)

District Home Page Certifying the Data

District Home Page

District Home Page (2)

District Home Page Request Return from TEA

No Data to Submit

No Student Data to Submit (2)

Locating Student Records Student Search Feature Student

Student Search Feature (2)

Students with Entry Record and No Exit Record (2)

Reports

User Roles Not all users can view all reports View is base

Accessing Reports SPP 7 (2)

District Certifier Students with Entry Records and No Exit Rec

District Certifier Summary Statements for Early Childhood Outc

Data Entry Agent Summary Statements for Early Childhood Outcom

Printing Reports

Data Integrity

Data Integrity (2)

Data Integrity (3)

Data Integrity (4)

TEASE INFORMATION (2)