EASA NPA Template

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  • European Aviation Safety Agency Rulemaking Directorate

    Notice of Proposed Amendment 2014-04

    Applicability Process map

    Affected

    regulations and decisions:

    Commission Regulation (EC)

    No 2042/2003: Part-M and Part-145

    Concept Paper:

    Terms of Reference:

    Rulemaking group:

    RIA type:

    Technical consultation during NPA drafting:

    Duration of NPA consultation:

    Review group:

    Focussed consultation:

    Publication date of the Opinion:

    Publication date of the Decision:

    No

    28.11. 2011

    Yes

    Light No

    3 months

    Yes

    Yes

    2017Q1

    Upon adoption of

    the Opinion by the Commission

    Affected stakeholders:

    Air Operators/aircraft owners Continuing Airworthiness

    Management Organisations (CAMOs) Maintenance Organisations

    Competent Authorities

    Driver/origin: Level playing field

    Reference: FAA AC 120-16E, Chapter 8 Maintenance record keeping system

    FAA 20-162 and TGL 41 on RFID devices

    ICAO Annex 6 Chapter I 8.4

    TE.RPRO.00034-003 European Aviation Safety Agency. All rights reserved.

    Proprietary document. Copies are not controlled. Confirm revision status through the EASA intranet/Internet. Page 1 of 44

    Technical records

    RMT.0276 (MDM.076) 7.2.2014

    EXECUTIVE SUMMARY

    Technical records are the means to assess the airworthiness status of a product and its components.

    Incomplete technical records may lead to a wrong assessment with safety risk.

    Although there are specific requirements in the rule, the Agency infers from the number of queries

    received that the provisions are not clear enough on what should be kept and for how long.

    Furthermore, this NPA evaluates the use of new technologies and copies of the continuing

    airworthiness records, providing more guidance on the commonly used information technology (IT)

    systems. This evaluation is always done taking into account different operations/aircraft, so the less

    complex aviation community is not imposed to hold records in the same way that more complex ones

    are.

    The Agency received a safety recommendation from AAIB which is addressed within this rulemaking

    task (ref.: UNKG-2007-091). It recommends that the maintenance and overhaul records must be part

    of the log book and retained until the aircraft/engine/propeller/component has been destroyed or

    permanently removed from service.

  • European Aviation Safety Agency NPA 2014-04

    Table of contents

    TE.RPRO.00034-003 European Aviation Safety Agency. All rights reserved.

    Proprietary document. Copies are not controlled. Confirm revision status through the EASA intranet/Internet. Page 2 of 44

    Table of contents

    1. Procedural information ............................................................................................. 4 1.1. The rule development procedure ............................................................................. 4 1.2. The structure of this NPA and related documents ...................................................... 4 1.3. How to comment on this NPA .................................................................................. 4 1.4. The next steps in the procedure .............................................................................. 4

    2. Explanatory Note ...................................................................................................... 5 2.1. Overview of the issues to be addressed .................................................................... 5 2.2. Objectives ............................................................................................................ 5 2.3. Summary of the Regulatory Impact Assessment (RIA) ............................................... 5 2.4. Overview of the proposed amendments ................................................................... 6

    3. Proposed amendments ........................................................................................... 10 3.1. Draft Regulation (Draft EASA Opinion) .................................................................... 10

    3.1.1. Annex I to Commission Regulation (EC) No 2042/2003 (Part-M) ......................... 10 3.1.2. Annex II to Commission Regulation (EC) No 2042/2003 (Part-145) ..................... 15

    3.2. Draft Acceptable Means of Compliance and Guidance Material (Draft EASA Decision) ... 15 3.2.1. Annex I to Decision 2003/19/RM (AMC to Part-M) is amended as follows: ............ 15 3.2.2. Annex II to Decision 2003/19/RM (AMC to Part-145) is amended as follows: ........ 29 3.2.3. Decision 2012/018/R (AMC and GM to Part-CAT) is amended as follows:.............. 30 3.2.4. Decision 2013/021/R (AMC and GM to Part-NCC) is amended as follows: ............. 30 3.2.5. Decision 2013/022/R (AMC and GM to Part-NCO) is amended as follows: ............. 30

    4. Regulatory Impact Assessment (RIA) ..................................................................... 31 4.1. Issues to be addressed ......................................................................................... 31

    4.1.1. Safety risk assessment .................................................................................. 32 4.1.2. Who is affected? ........................................................................................... 32 4.1.3. How could the issue/problem evolve? .............................................................. 32

    4.2. Objectives ........................................................................................................... 33 4.3. Policy options ...................................................................................................... 33

    4.3.1. Inconsistency in the use of the terms Life Limited Parts and Service Life Limited Parts 33 4.3.2. Different interpretations as to which components require an EASA Form 1 or equivalent, and which documents are considered equivalent to an EASA Form 1 ................ 33 4.3.3. Different interpretations of the need for back to birth traceability ...................... 34 4.3.4. Inconsistency in 145.A.55 of the record-keeping periods and the periods applicable to the transfer of records ............................................................................................ 34 4.3.5. Lack of guidance on the use of electronic signature ........................................... 34 4.3.6. Lack of guidance on the acceptability of record copies (scanned, photocopy) ........ 35 4.3.7. Lack of guidance on the acceptability of new technology, such as RFID (Radio Frequency Identification) ............................................................................................ 35 4.3.8. Lack of harmonisation with the FAA requirements in relation to continuing airworthiness records ................................................................................................. 35 4.3.9. Safety Recommendation ................................................................................ 35

    4.4. Analysis of impacts ............................................................................................... 36 4.4.1. Inconsistency in the use of the terms Life Limited Parts and Service Life Limited Parts 36 4.4.2. Different interpretations as to which components require an EASA Form 1 or equivalent, and which documents are considered equivalent to an EASA Form 1 ................ 37 4.4.3. Different interpretations of the need for back to birth traceability ...................... 38 4.4.4. Inconsistency in 145.A.55 of the record keeping periods and the periods applicable to the transfer of records ............................................................................................ 39 4.4.5. Lack of guidance on the use of electronic signature ........................................... 39 4.4.6. Lack of guidance on the acceptability of records copies (scanned, photocopy) ....... 39 4.4.7. Lack of guidance on the acceptability of new technology, such as RFID (Radio Frequency Identification) ............................................................................................ 40

  • European Aviation Safety Agency NPA 2014-04

    Table of contents

    TE.RPRO.00034-003 European Aviation Safety Agency. All rights reserved.

    Proprietary document. Copies are not controlled. Confirm revision status through the EASA intranet/Internet. Page 3 of 44

    4.4.8. Lack of harmonisation with the FAA requirements in relation to continuing airworthiness records ................................................................................................. 41 4.4.9. Safety Recommendation ................................................................................ 41

    4.5. Comparison and conclusion ................................................................................... 42 4.5.1. Comparison of options ................................................................................... 42 4.5.2. Safety Recommendation ................................................................................ 43

    5. References .............................................................................................................. 44 5.1. Affected regulations .............................................................................................. 44 5.2. Affected CS, AMC and GM ...................................................................................... 44 5.3. Reference documents ........................................................................................... 44

  • European Aviation Safety Agency NPA 2014-04

    1. Procedural information

    TE.RPRO.00034-