East Lyme Board of Education

Community Forum

BOE Recommendations for the

East Lyme Elementary School Facilities

Wednesday, November 18, 2015

6:00 p.m.

East Lyme Middle School Cafeteria

Presentation by:

EL BOE Chair Tim Hagen and

Superintendent Jeffrey Newton

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Questions we hope to answer tonight……

•Rationale for the Elementary School Building Projects

•Elementary Schools BOE Adopted Proposal

•Logistics and Timing of the Projects

•Projected Estimated Costs

…..First, a little background on our district

Welcome and thanks for coming!

www.eastlymeschools.org and click on ELPS Elementary Facilities –

Design Steering Committee

East Lyme Public Schools Mission Statement

East Lyme Public Schools will inspire, engage, and educate each student to become a contributing citizen and

responsible, independent, and critical thinker.

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East Lyme has a strong and great tradition for doing the very best for our children!

It is why so many families choose East Lyme as their home!

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East Lyme Public Schools

Our district is filled with…..

• Educational excellence

• Fantastic teaching staff

• Parent engagement

• Strong, consistent support from the community

East Lyme Public Schools Educational Excellence

District Reference Group (DRG) Ranking

Grade English/Language Arts Math

11 #1 #1

8 #7 #4

7 #4 #3

6 #4 #1

5 #13 #8

4 #1 #2

3 #1 #3

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Berlin New Milford

Bethel North Haven

Branford Old Saybrook

Clinton Rocky Hill

Colchester Shelton

Cromwell Southington

East Granby Stonington

East Hampton Wallingford

East Lyme Waterford

Ledyard Watertown

Milford Wethersfield

Newington Windsor

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East Lyme Public Schools Community Support

East Lyme High School Addition – 1998 (High School Current Size is 237,487 sq. ft.)

New Commons and B Wing (19 Classrooms)

Renovations: Cafeteria, Main Office, Art Classrooms, Library, Auditorium,

Guidance Offices, Nurses Office, Air Handlers and HVAC System for A Wing

Actual Today’s Dollars

Project Cost: $15,820,304 $33,330,994

State Reimbursement (61.43%): 8,677,160 18,281,469

Cost to Town: 7,143,144 15,049,526

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East Lyme Public Schools Community Support

East Lyme Middle School – 2001 189,622 sq. ft.

Actual Today’s Dollars

Project Cost: $35,333,024 $68,825,223

State Reimbursement (47.14%): 15,960,842 31,090,140

Cost to Town: 19,372,182 37,735,083

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East Lyme Public Schools

So what about our three Elementary School Facilities?

Three Factors….

•Age of the facilities •Quality of the facilities •Enrollment

Age and Quality of the Facilities

The buildings have reached the age where significant

expenditures are required to maintain our elementary schools’

infrastructure, systems and educational quality and reputation.

Niantic Center Built in 1952

(50,643 sq. ft.) Alterations 1976

Lillie B. Haynes Built in 1957

(100,819 sq. ft.) Alterations 1972

Flanders School Built in 1964

(66,927 sq. ft.) Alterations 1976

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2011 Feasibility Study by Kaestle Boos, Associates, Inc.

Significant infrastructure and repair requirements

Cost to repair all three buildings, with no improvement to layout or appearance and limited to NO financial assistance from the state.

Cost to EL: $22 million

Problems include: Degraded boilers and ventilation systems Poor insulation and inefficient windows and doors Asbestos in some storage and attic areas No air-conditioning during many school days Inadequate layout for collaborative learning and teaching Expensive to maintain Need to point, repair or replace exterior brickwork Unsafe drop off and pick up areas (combined bus and parent drop off)

11 And what do we have in 10 years?

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Enrollment………

East Lyme K-4 Enrollment, 1998 to 2015

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700750800850900950

10001050110011501200

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

School Year K-4 Student Enrollment

Enrollment - Previous Year

Enrollment

1998-1999 1171

1999-2000 1121 -50

2000-2001 1135 14

2001-2002 1120 -15

2002-2003 1091 -29

2003-2004 999 -92

2004-2005 969 -30

2005-2006 976 7

2006-2007 968 -8

2007-2008 1008 40

2008-2009 1009 1

2009-2010 1008 -1

2010-2011 988 -20

2011-2012 941 -47

2012-2013 894 -47

2013-2014 882 -12

2014-2015 842 -40

2015-2016 799 -43

East Lyme K-4 Enrollment 1998 to 2015 with Projections out to 2024

School Year

Projected K-4 Student Enrollment

Previous Yr

2016-2017 769 -30

2017-2018 754 -15

2018-2019 745 -9

2019-2020 755 10

2020-2021 754 -1

2021-2022 774 20

2022-2023 781 7

2023-2024 766 -15

2024-2025 766 0

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Board of Education Adopted Proposal

Two Elementary Schools

•Each with capacity for K-4 students as of 2015, which is consistent with current class sizes and support services •Pre-K for special needs children in the district will be consolidated in new Flanders School. •Upon completion of the two new schools, the current Lillie B. Haynes facility will be turned over to the Town.

Niantic Center School Flanders School

Factors Considered in Selecting

Two Elementary School Sites

Educational Quality and Experience

Site Location

Site Size

Community Culture and Tradition

Building/Renovation Costs

Operating Cost Savings

Disposition of Vacated School Site

Other Long Term Considerations

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Two New Elementary Schools - Attributes

Flexible teaching facilities and spaces providing safe and secure 21st Century learning environments Utilization of state-of-art technology for energy efficiencies, environmental advancements and building finishes Modern design security and safety components Contemporary facilities for handicap Separate, safe bus and parent drop-off patterns Designed, secure community usage and flexibility Low maintenance costs Building structures that will function for generations

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Board of Education Adopted Proposal

The existing building is totally refurbished and results in the renovated facility

taking a useful life comparable to that of a new facility and will include:

Appropriate space for individual and small group instruction, and educational services for all children that meet our needs

New gymnasium Kindergarten and Grade 1 on first floor Continued safe outdoor play areas for children Media Center on first floor to comply with code New security system with separate public access to gymnasium Geothermal heating and cooling Additional parking spaces and separate bus and parent drop-off

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Board of Education Adopted Proposal Renovate as New Niantic Center School

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Niantic Center School – Renovated as New 70,671 sq. ft. for 406 students

A new school will be constructed north of the current school and will include:

Appropriate space for individual and small group instruction, and educational services for all children that meet our needs Pre-K for special needs children in District Continued safe outdoor play areas for children Geothermal heating and cooling Contemporary security systems with separate public access to gymnasium Demolition of current facility New parking and bus and parent drop-off

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Board of Education Adopted Proposal

Build a New Flanders School

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Flanders School – Built New 82,135 sq. ft. for 451 students

(Includes pre K state mandates for special need students)

Definitions and State Reimbursement Rates

Renovate as New - An existing building is totally refurbished and results in the renovated facility taking on a useful life comparable to that of a new facility. The state will reimburse 43.21% for eligible sq. ft.*

New Construction - A completely new building is built. The state will reimburse 43.21% for eligible sq. ft.* if building new is proven to be more cost effective than renovate as new.

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*Reimbursement rate for East Lyme as of July 1, 2015. If application for reimbursement approval is not filed by June 30, 2016, the reimbursement rate will be lowered, sq. ft. adjusted for lower enrollment and project timing delay for one year.

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Niantic Center School Flanders School

As of 11/9/15

Projected Building Cost: $36,849,338.00 $45,906,517.00

Projected State Reimbursement: (10,970,671.00) (13,072,060.00)

Total Cost to Town of East Lyme: $25,878,667.00 $32,834,457.00

Total Cost to Town of East Lyme: *$58,713,124

*This figure was over $10 million more this past summer.

We made cut-backs to ensure being fiscally responsible.

Conceptual Budget Cost Estimates

Operating Costs

Cost Savings Potential Expenses

◦Energy Efficiency ◦Energy

- Heat - Air conditioning

- Lighting - Air handling system

- Reduction of Footprint

◦Maintenance Savings

◦Staffing

◦Transportation ????

*Estimated savings to operating budget: $750,000

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Project Costs

Total Project Cost: $82,755,855

Reimbursement from State of CT: $24,042,731

Project Cost to East Lyme: $58,713,124

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Logistics and Timing

Great News: We have the swing space such that we can do both projects

at the same time and minimize impact on the children.

March 2016 the Referendum passes ……… •For school year starting in Sept 2016, three schools operate as in 2015 while construction planning occurs

July 1, 2017 construction begins at NCS and Flanders……. •For two school years starting in Sept 2017, Niantic children are in LBH School. Flanders children will stay in the current Flanders facility.

August 2019 both schools are completed……. •For school year starting in Sept 2019, all elementary children are in their new school!

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Board of Education Adopted Proposal

Next Steps

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Board of Education Adopted Proposal

Event

Estimated Completion

BOE approved moving forward with project

Nov 9 2015

Complete Design/Ed Spec Dec 2015

BOE presentation to Board of Selectmen Winter 2016

BOE presentation to Board of Finance Winter 2016

Community Forums Winter 2016

Referendum to Town Mar 2016

www.eastlymeschools.org and click on

ELPS Elementary Facilities – Design Steering Committee

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Questions/Discussion

Flanders School Niantic Center School

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Back-up Slides

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How and Why the Proposal came to be….

Kaestle Boos Study

2010-2011

Superintendent Recommendation

2010

ELPS Facilities Vision Task Force

2011-2013

BOE authorizes Design Committee to proceed with Programming, Design and Costing for renovate as new NCS and build new Flanders Dec 15, 2014

Design Committee Recommendations

to BOE Nov 17, 2014

NESDEC for Demographic Study

June 2014

Design Committee Appointed May 2013

Jacunski Humes

Architects March 2014

Project Adopted by EL BOE on Nov. 9, 2015

More Detail on Logistics and Timing

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Event Estimated Completion

BOE approved moving forward with project Nov 9 2015

Complete Design/Ed Spec Dec 2015

BOE presentation to Board of Selectmen Winter 2016

BOE presentation to Board of Finance Winter 2016

Community Forums Winter 2016

Referendum to Town Mar 2016

File to St of CT for reimbursement (ED-049) Jun 2016*

Secure construction manager services Jul 2016

Complete construction plans and specifications May 2017

Reimbursement Approval Jun 2017

Redistrict elementary students for 2017-2018 SY Jun 2017 *If not ready to file by June 2016, timetable slips by at least one years and incurring additional costs.

More Detail on Logistics and Timing (Cont.)

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Event Estimated Completion

Vacate NCS (Students temporarily relocated to HA)

Jul 2017

Begin construction at NCS and FL Jul 2017

Complete construction Summer 2019

Occupy new facilities and begin school year Sept 2019

Release Lillie B. Haynes to Town Sept 2019

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How and Why the Proposal came to be….

Event Date

BOE hired Kaestle Boos to conduct a feasibility study

2010

Feasibility study conclusion – ($22 million in elementary building needs)

2011

ELPS Facilities Vision Task Force formed by BOE (options)

Fall 2011

ELPS Facilities Vision Task Force Findings Report to BOE In order of preference - 1) Renovate as new FL and HA w/NC offline; 2) Discontinue use of all 3 elementary schools

and build new at HA or FL site 3) Renovate all 3 elementary as new.

Apr 2013

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How and Why the Proposal came to be….(Cont.)

Event Date

BOE authorized Supt to seek proposals from design firms to assist BOE w/determining best course of action to address elementary facility needs

Jul 15, 2013

Prepare RFQ, review by 3 BOE members to determine qualified firms for RFP (process 4-6 months)

Sep 9, 2013

BOE voted to hire design firm (Jacunski Humes Architects, LLC)

Mar 10, 2014

Design Steering Committee charge/appointment by BOE

May 13, 2014

Design Steering Committee recommended taking option of one elementary school off the table

Jun 2014

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How and Why the Proposal came to be….(Cont.)

Event Date

BOE voted to hire NESDEC for Demographic Study Jun 9, 2014

NESDEC Preliminary results presented to BOE Sep 8, 2014

Three Community Forums held by Design Committee Sep 23,24,25, 2014

Design Steering Committee recommendation vote held Nov 17, 2014

Final NESDEC results of demographic study presented to BOE

Nov 10, 2014

Design Steering Committee recommendation to BOE (Renovate as new NCS and build new FL School)

Nov 12, 2014

BOE authorized Design Committee to move forward w/planning for project per recommendation from the Design Committee

Dec 15, 2014

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How and Why the Proposal came to be….(Cont.)

Event Date

Programming and Space Needs presented to BOE Feb 5, 2015

Former Supt and town official tour of HA facility Mar 2015

Preliminary schematic drawings for NCS and Flanders presented to BOE

April 6, 2015

NCS Traffic Study Presentation to BOE Jun 23, 2015

Programming and Space needs reassess Jul-Aug 2015

Conceptual cost estimates received Oct 20 2015

BOE approved moving forward with project Nov 9, 2015

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ELPS Facilities Vision Task Force Membership

Teachers

Gil Gallant ELTA Pres./FL Teacher

Stephanie Paulsen HA Library Media Sp

Lori Skelton HA Preschool Teacher

Diane Swan NC Teacher and Parent

Administrators

Linda Anania FL Principal

Dr. Karen Costello Admin for Prog Impvmnt

Melissa DeLoreto NC Principal

Dr. James Lombardo Superintendent

Robyn McKenney District Tech Dir.

Don Meltabarger Finance and Facilities Dir.

Dr. David Miko HA Principal

Brian Reas Asst. Supt.

Board of Education Members

Jaime Barr Shelburn and Parent

Beth Groeber Former BOE Member

Al Littlefield and Parent

Others

Ken Biega O&G Industries

Ben Monroe KBA Architect

Brian Solywoda KBA Architect

Parents

Alicia Brothers Creative Playschool Pres.

Kevin Brouillard MS

Tina Carrico MS

Michelle Dean FL and MS

Maureen Higgins NC PTA Pres.

Sonja Mazzulli HA PTA Pres.

Melpomeni Mustakis MS PTA Pres.

Genevieve Pasutto FL PTA Pres.

Dinis Pimentel HS and Salem BOE Mbr

Tania Ranelli HA

Community Members

Joe Mingo

Natalie Miniutti and UCONN Adj. Prof

Peter Miniutti UCONN Prof. Architecture

Robert Pierce and Former BOE Mbr

John Rhodes and OL Dir. of Fac.

Madeline Schad and UCONN Grad Student

Gene Schultz and Ret. ELPS Teacher

Bob Sullivan

Margaret Tobin

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East Lyme Elementary Schools

Design Committee

Linda Anania, FL Principal

John Arnold, Community Member

Candice Carlson, BOE Member

Melissa DeLoreto, NCS Principal

Gil Gallant, ELTA President

Dr. Timothy Hagen, BOE Chair

Robert Kupis, BOE Member

Dr. James Lombardo, Superintendent

Don Meltabarger, Finance and Facilities Director

Dr. David Miko, HA Principal

Ray O’Connor, Town Building Committee Chair

John Rhodes, Town Building Committee

Dr. John Whritner, Former Superintendent and

Community Member

Architect Al Jacunski from Jacunski Humes Architects, LLC

East Lyme Elementary Schools Design Committee Activities

Committee Meetings

May 21, 2014 October 2, 2014 March 26, 2015 June 4, 2014 October 21, 2014 May 27, 2015 June 17 2014 October 28, 2014 June 15, 2015 August 21, 2014 November 12, 2014 September 9, 2015 September 4, 2014 January 28, 2015 October 26, 2015 September 18, 2014 February 12, 2015

Committee Updates to Board of Education

May 27, 2014 September 22, 2014 February 5, 2015 July 13, 2015 June 9, 2014 October 14 & 27, 2014 March 23, 2015 August 10, 2015 July 14, 2014 December 15, 2014 April 6, 2015 September 14, 2015 August 25, 2014 January 26, 2015 May 26, 2015 October 26, 2015

November 9, 2015

Committee Recommendation to the Board of Education

November 17, 2014

Published Agendas, Minutes and Results are posted to the district website

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Published Date

Titles of The New London Day Articles on Elementary School Project

10/3/12 Options for East Lyme elementary schools on tonight’s agenda

5/16/13 EL board considers elementary school options

6/17/13 School options studied in East Lyme

9/9/14 East Lyme tries to predict future of its school district

9/24/14 EL residents hear about possible projects to address aging schools

10/28/14 School enrollment in East Lyme could drop off

11/11/14 East Lyme school board looks at enrollment projections

11/18/14 East Lyme weighs plan to close one of its elementary schools

11/25/14 East Lyme ponders impact of closing an elementary school

12/16/14 Lillie B. Haynes closure gets East Lyme go-ahead

3/24/15 East Lyme school project drawings to be unveiled

3/26/15 Committee takes first look at EL elementary school blueprints

6/24/15 Traffic study on proposed renovations to NCS presented

9/28/15 EL schools project could go to referendum in March

10/7/15 Study to consider possible future uses for Lillie B. Haynes School

10/13/15 EL candidates debate Gateway Commons, elementary schools

10/25/15 EL BOE candidates face elementary school project

Community Forum Jun 24, 2013 Community Forums Sep 23,24,25, 2014 Elementary PTA Presentations Fall 2014 Elementary Project Update to HA parents from Supt Feb 28, 2015 Elementary Project Update to Parents/Staff Apr 9, 2015 Letter to Parents from Supt Jun 18, 2015 Welcome Back Letter to Parents/Staff & Elem Proj Update Aug 17, 2015 Elementary Project Update to Parents/Staff Sep 15, 2015 Elementary Project Presentation to Niantic Rotary Sep 16, 2015 Elementary PTA Presentations Sep/Oct 2015 Elementary Project Presentation to Town Planning Comm Oct 20, 2015 Community Forums Fall 2015 Elementary Project Presentation to Board of Selectmen Winter 2015 Elementary Project Presentation to Board of Finance Winter 2015 *Ongoing updates and posting of information and meeting agendas/notes on our district website.

Communication with the Community*

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East Lyme Elementary Schools Design Steering Committee

Road Map

Why?

School(s)

Configuration

and Size

Facilities Vision Task

Force

Site(s)

Selection

Educators

Facilities

Assessments

NESDEC

Demography

and Enrollment

Projections

Town and 20/20

Vision Perspectives

Recommendations

Community Forums

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