East Portland Neighborhood Association

Chairs Group Wednesday, April 2, 2014; 7:00 - 9:00 PM

East Portland Neighborhood Office

1017 NE 117th Avenue

Chaired By: Pleasant Valley Neighborhood Association

7:00 Welcome and Introductions – Karen Hubbard, Chair, PVNA

Business Meeting

Time Item Presenter Action Reference

7:05 Agenda & Notes Review Decision Pgs 3 - 4

7:10 Neighborhood Emergency Teams and emergency preparedness

Jeremy Van Keuren, PBEM; Alicia Hinojosa, MPNA; and others

Discussion Pgs 5 - 8

7:45 EPNO Advisory Committee Richard Bixby Disc/Decis. Pgs – 9 - 10

8:00 Next Meeting date & agenda items

8:05 Neighborhood updates & problem-solving (Current activities or issues being worked on by

the neighborhood association.) Jesse Cornett – Managing the media training?

8:55 Reports – Written and submitted in advance, if possible Announcements

New funding for Transportation – 4-16-2014; Page 11 City Budget Forum – DDHS; 4-22-2014, 6:30pm-8:30pm

9:00 Adjournment

Next Meetings: May 7, 2014 June 4, 2014

1017 NE 117th Avenue Portland, OR 97220 503-823-4550 info@epno.org www.epno.org

East Portland Neighborhood Office Director’s Report March 25, 2014

Neighborhood Emergency Team presentation

To have some background information on what is being done, the packet includes four pages about the NET, a 2013 review and 2014 goals. The entire 26 page 2013 NET report is available from a link on the agenda page or at www.portlandoregon.gov/pbem/.

East Portland Neighborhood Office Advisory Committee

Included in the packet is the more detailed description of the advisory committee and a suggested process to get it started. I think this will be enough to inform interested community members. I also think it will also give a good start for the discussion when the committee first convenes. Thanks to Tom Badrick and Arlene Kimura who worked with me to develop this description.

Future Agenda topics The May meeting will have a presentation on homelessness. Another request was made for more information about the Office of Neighborhood Involvement. Are there other interests where a presenter to offer perspective would be worthwhile?

Outreach Opportunity The East Portland Neighborhood Association News will be mailed to all households in East Portland in May 2014. Now is a good time to create a message from your group to your public. Deadline for article submission is April 1, no foolin’.

Coalition Chairs & Directors

PDC and community involvement Notification on residential demolition Crime prevention and coalitions Title VI & Title II requirements

ONI Bureau Advisory Committee

Budget update Topics for upcoming meetings

EPNO Meeting Process

To signal that you would like to speak, turn your nametag on end, wait to be recognized by the Chair, and return nametag to normal position when finished speaking.

To signal a ground rule or meeting process error has occurred, raise the red card; discussion should immediately stop, resolve the problem, then discussion can resume.

Richard Bixby

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East Portland Neighborhood Association Chairs Group Meeting Wednesday, March 5, 2014, 7:05 – 8:50 PM

East Portland Neighborhood Office, 1017 NE 117th Ave

Meeting Chair: Arlene Kimura Attendees:

No representatives from Lents, Mill Park, Wilkes, Woodland Park

Approving Notes: Notes for the 6-5-13 meeting were approved. The Notes for 2-5-14 meeting were approved after correcting the date. Eastside Service Enhancement Plan & Powell-Division Transit Project Discussion: Vanessa Vissar, TriMet & Brian Monberg, Metro Eastside Service Enhancement area include East Portland, Gresham, Fairview, Wood

Village. - Currently in the input gathering phase Will be developing vision for the future of transit in the area Powell-Division Transit project – looking at corridor from Portland to Gresham Heavily used lines, Division & Powell, each has about 9,000 trips per day. Will be looking at transit type, transit stops, and development around stops Q – What about north/south connections? Real need for addition service on 122nd and other

N/S streets Important to connect to jobs, and major institutions, such as PCC & MHCC Will do analysis and develop alternatives this summer Steering Committee has formed, are some East Portlanders on it; Kem Marks (EPAP), Lori

Boisen (DMA), Nichol Johnson (OPAL), list is on Metro website The goal is to come to agreement and build something in 5-7 years, it is ambitious Are looking for opportunities to meet with community to discuss issues March 13, 5 PM, – Open House DDHS North Cafeteria (also Division-Midway street Plan) March 17 – First Steering Committee meeting Concern that transit corridor will provide transit through, but not for local residents Important to link land use and transit to create a workable neighborhood Need more shelters at bus stops, the requirement for use level should be reconsidered What about possible new destinations created by continued growth? They are looking at

possible destinations, grocery stores, schools, parks, shopping centers. Airport is a destination; need bus from town center to town center Concern about the cost of new transit; will it increase the cost of tickets creating a burden for

low-income residents.

EPNA Chairs Group – Community Voice Discussion: Richard Bixby Who should actively get notice of this meeting? Sent to Chairs and delegates in the past. EPNA Chairs Group also serves as a “community voice” for the area, which includes writing

letters of support or opposition, and recommending people for city-wide committees and task forces

Quorum issues, where is it really needed.

Troy Palmquist Brenda McSweeney Arlene Kimura Tom Lewis Tom Badrick Silas Covert-Keefe Annette Stanhope Karen Hubbard Ron Glanville Carrie Goble David Hampsten Alice Blatt Vanessa Vissar Brian Monberg Richard Bixby

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Encourage more membership in the group. Would like more information about Office of Neighborhood Involvement’s program Concern about people wanting to make decisions; Should be clear about what decisions are

made by the group; trust that people who are willing to participate will make good decisions. EPAP uses consensus, participating members must have attended 2 prior meetings, it

works well. Decision: Actions: Richard Bixby will send notice to neighborhood boards, and will come back with more detailed proposal at the next meeting.

Outer Powell Blvd Conceptual Design Plan Discussion: David Hampsten A letter of support has been approved by East Portland Land Use & Transportation

Committee, East Portland Action Plan, East Portland Action Plan Transit Rider Subcommittee, EPAP Bike Subcommittee.

Will there be advocacy for the other EPIM items beyond the first priority? - Yes The prioritized list was created at a Land Use & Transportation Committee meeting with 33

people attending Powell Boulevard Committee worked for 4 years on the plan. Decision: Unanimous agreement for letter supporting priority of the Outer Powell Blvd Conceptual Design Plan. Actions:

Announcements

Ron Glanville – The roadbed of 122nd Ave north of Halsey has deteriorated and has potholes. Would like other neighborhood support and write a letter to the Director of Bureau of Transportation. Also, has issues with foreclosures becoming nuisances; Mill Park Positive has been working on the issue, has anyone else had success dealing with foreclosures?

Karen Hubbard – The May PVNA meeting will have a panel of hidden gems, Zenger Farms, Leach Botanical Garden, Pleasant Valley Wildside Restoration; low cost family friendly activities. Shemia Fagan and Jeff Reardon will be at the March meeting.

Brenda McSweeney – Last GNA meeting had a panel on health insurance/ Cover Oregon. Also, are dealing with a land use appeal.

David Hampsten – East Portland Neighborhood Association News is sending out an all-address issue in May, it will include a survey on transportation, parks. Travis Driessen, who is working on the survey, would like to meet with all neighborhood associations in May through July. Will be contacting you to get 15 minutes on your agenda.

Troy Palmquist – Sidewalks along 148 end at the freeway/RR overpass, why? Wilkes is working on the issue, writing a letter with photos, would like to collaborate with Argay.

Alice Blatt – Wilkes has reorganized and has delegated all board members to this committee, so there will be different representatives for Wilkes

Ron Glanville – Plan to get your articles in early to the May newsletter. Deadline is April 1. Tom Badrick – Considering inviting proponents of the various utility ballot measures to the

April PHAN meeting. Next meeting – April 2, 2014, 7:00 PM; Karen Hubbard, Chair

Agenda items, Homelessness

Submitted by Richard Bixby

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2 0 1 3 P r o j e c t s R e v i e w

Jan 19 Amateur Radio Exam class28 trained

Feb 02 Basic NET Training (intensive format)32 trained and graduated

Feb 16 Amateur Radio Exam class36 trained

March 12 Heart Saver CPR/AED/First Aid class26 trained and certified

March 13 Basic NET Training61 trained and graduated

March 16 First test of the Basic Earthquake Emergency Communication Node (BEECN) system with 12 sites

April 20 Heart Saver CPR/AED/First Aid class26 trained and certified

May 11 Heart Saver CPR/AED/First Aid class24 trained and certified

May 22 PACE Setter BEECN Exercise (48 sites)158 participated

June 08 Grand Floral Parade first aid stations17 participated

M i l e s t o n e s a n d t r a i n i n g e v e n t s

The following section includes major PBEM-initiated NET training events and significant program milestones in 2013.

What this l ist does not include are the many team meetings, conferences, team leader meetings, and non-PBEM training events (particularly the ones convened by St. Johns NET ) that volunteers had the opportunity to take part in.

2013 also saw several changeovers of team leadership, not to mention the introduction (or re -introduction) of nine teams.

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July 01 Cooling center deployment3 participated

July 09 Amateur Radio Exam class33 trained

July 15 Introduction of Minimum Service Contribution (MSC)

July 29 Community Preparedness training50 trained

Aug 02 Major Search and Rescue Exercise70 participated

Aug 31 Point of Distribution (POD) training25 trained

Sep 08 Fall BEECN Exercise53 participated

Sep 14 Basic NET Training (intensive format)58 trained and graduated

Oct 04 Portland Greek Festival first aid stations14 participated

Nov 16 Knots for NETs Course63 trained

Nov 17 Advanced Cribbing Obstacle Course16 trained

Nov 23 Flood Fight/Sandbagging Training21 trained

Nov 26 First edition of the NET Guidelines published

Dec 03 Introduction of reliable criminal background check system

Dec 07 Heart Saver CPR/AED/First Aid class29 trained and certified

Dec 10 Cold weather shelter deployment7 participated

Dec 28 Advanced Training Exercise Event24 trained

Dec 30 NET Leadership Committee announced

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2 0 1 4 P r o g r a m G o a l s

T h e T h e m e f o r 2 0 1 4 : P r o g r a m B u i l d i n g

2013 brought a lot of progress to the NET program, but there is still some distance to go before Active NETs can be consistently and safely deployed in a major disaster. In 2014, PBEM will aspire to offer NET volunteers as many training opportunities as in 2013. However, the NET Leadership Committee and PBEM will focus primarily on building a stronger and more resilient program.

Proposed projects to build the program include:

Increase diversity. A program with little diversity responds poorly to whole community needs, and misses out on perspectives that can radically benefit program quality. NET will increase outreach to underrepresented minorities and prioritize their recruitment into Basic NET, and work with community-based organizations to reach underserved populations. PBEM will also release an analysis in early 2014 on improving diversity in the NET program. GOAL: increase membership demographics of underrepresented populations by 50%.

More resources for Team Leaders. Leadership of Portland NET is shifting from PBEM to NETs. This will place a higher burden on team leadership unless PBEM provides leadership training and more team development materials (e.g. canned tabletop exercises, a NET taskbook, ICS forms, etc). GOAL: provide at least one Team Leader training in 2014 and work with the NET Leadership Committee to develop team development materials.

Improved program infrastructure. Generally, this will mean enhancing the quality and user-friendliness of program resources, such as the volunteer database, so that NET members can focus their energy on skillsets relevant to emergency response volunteers. GOAL: make final improvements to Volgistics database and release a quarterly NET newsletter.

Better partnerships. NET will continue to work with other regional CERT programs, and forge new relationships, in order to encourage exchanged learning and increase training opportunities. Page 7 of 14

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There will also be greater collaboration between Portland NET and PF&R. PBEM will work with PF&R to create “Open House” opportunities with local fire stations, and develop a NET ongoing training program for NETs led by their local fire stations. Increased partnerships with PF&R should also result in more deployment opportunities for NETs. GOAL: convene at least two PF&R Open House events, and develop a NET/PF&R partnered training program.

Diversified training opportunities. In 2014, PBEM will aspire to offer more relevant training opportunities outside the typical CERT “box” . This may include ATC-20 (structural assessment), Spontaneous Unaffiliated Volunteer (SUV) intake, Point of Distribution (POD) setup, hands-on radio training, and community outreach. GOAL: introduce at least four new advanced training courses in 2014.

More deployments. Finding more opportunities for NET volunteers to apply their skills in times of genuine need is crucial to volunteer retention. PBEM will work with PF&R and other bureaus and community organizations to find opportunities where NETs can be of service. GOAL: increase deployment hours by 50%.

The end of UASI funding. 2014 may be the last year in the foreseeable future that Citizen Corps will have UASI funds available to pay for CERT/NET training. In 2013, UASI funded approximately $20,000 in advanced NET/CERT training costs (about the equivalent of two and half major training exercises a year).

Volunteer recruitment/retention. Several teams are reporting that they are challenged to keep volunteers engaged and in the program.

Quality of team organization. Citywide, the level of engagement and expertise between NETs is highly uneven.

O n g o i n g C h a l l e n g e s

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East Portland Neighborhood Office Advisory Committee

Goals of the East Portland Neighborhood Office:

The East Portland Neighborhood Office is one of seven coalition districts throughout the city of Portland.

We are funded by the City of Portland through the Office of Neighborhood Involvement (ONI) to

implement a community involvement program.

Key goals of the community involvement program:

1. increase the number and diversity of people involved in their communities

2. strengthen community capacity

3. increase community impact on public decisions

East Portland Neighborhood Office Advisory Committee

The charge of the committee is to provide recommendations and advice on EPNO program and

budget. The EPNO budget is approximately $270,000 annually of City of Portland general fund

dollars. Participants would help shape how these City funds are used to support community

organizations and neighborhood associations strengthen their communities and influence local

government.

Suggestions for Advisory Committee Process

Who: Anyone actively involved in community building in East Portland would be welcome. A

goal for the group would be to have diverse participants with a broad range of perspectives.

Participants would be expected to go through the orientation and budget development before

participating in the adoption.

Proposed schedule: The actual number and type of meetings (sub-committee meetings? email

information-sharing?) will be determined by the interests and energy of the group. The schedule

below gives a framework of tasks that need to be covered. The first year may require more time

than later years as the group will be forming, and the five-year agreement for the operation of the

office will be renewed in July 2015. The committee will likely want to participate in revisions to

this agreement.

1. Fall - Orientation to group and program.

This will provide the opportunity for members to get to know one another, decide

their process and how they are going to work together, understand the program

goals, and become familiar with the existing EPNO budget and workplan.

2. November/December - New ideas - budget advocacy

This is a chance to consider program expansions and new ideas that would

benefit community involvement, and plan advocacy for funding from the ONI

and City budget process.

3. April - Develop workplan and budget for next year

Sometime in April we will have a fairly firm budget number and can start

planning for the next year. What efforts need to be maintained, what new

projects can be started, what projects brought to a close?

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4. June - Recommend budget and workplan - and celebrate

This is the conclusion of the committee’s annual cycle, with agreement on the

budget and workplan developed by the group, and a chance to celebrate the year's

accomplishment.

Decision-making process: Consensus

Consensus is a collaborative decision-making process that creates room for many perspectives to

be considered. It stresses cooperation, inclusiveness, and participation of all involved. Decisions

made by consensus are those that everyone participating can accept.

Currently, consensus decision-making is being successfully used by the Office of Neighborhood

Involvement Bureau Advisory Committee and the East Portland Action Plan.

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New Funding for Transportation Maintenance and Safety   The Portland Bureau of Transportation invites you to join Mayor Charlie Hales, City Commissioner Steve Novick, Transportation Director Leah Treat and your neighbors at one of four upcoming town halls to discuss new funding for transportation maintenance and safety needs.  Wednesday, April 16: 6:30 to 8:30 p.m.,  Immigrant and Refugee Community Organization (IRCO), 10301 NE Glisan St  Thursday, April 17: 6:30 to 8:30 p.m.,  Kaiser Permanente's Town Hall, 3704 N Interstate Ave   Thursday, April 24: 6:30 to 8:30 p.m.,  Multnomah Arts Center, 7688 SW Capitol Hwy   Thursday, May 1: 6:30 to 8:30 p.m.,  Woodstock School, 5601 SE 50th Ave.   The meetings will provide an opportunity to give input on how to fund identified maintenance and safety needs. They will also include a presentation on funding mechanisms and potential maintenance and safety investments.  For more information and the opportunity to complete a Portland transportation funding online survey, please visit us at www.ourstreetspdx.com.  If you have any additional questions please feel free to contact Mark Lear at (503) 823‐7604 or mark.lear@portlandoregon.gov. 

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30 31 1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

Sun Mon Tue Wed Thu Fri Sat

April 2014

East Portland

Action Plan

Brownfields

Subcommittee

6:00 PM

East Portland

Neighborhood

Chairs Group

7:00 PM

East Portland

Parks Coalition

7:00 PM

PGNA Can &

Bottle Drive

11:00 AM

East Portland

Action Plan

Economic

Development

Subcommittee

5:00 PM

East Portland

Action Plan Chairs

meeting

10:00 AM

Halsey-Weidler

Investment Strategy

12:00 PM

East Portland

Action Plan

Communication

Committee

6:00 PM

East Portland

Mobile Playground

and Summer Hring

Working Group

6:00 PM

East Portland

Action Plan

Education

Subcommittee

1:30 PM

East Portland

Land Use &

Transportation

Committee

6:30 PM

East Portland

Action Plan

Transit Riders

Subcommittee

6:30 PM

City Budget

Forums

6:30 PM

Lents

Neighborhood

Association - Board

6:30 PM

East Portland

Action Plan

Housing

Subcommittee

6:00 PM

PGNA General

Meeting

7:00 PM

East Portland

Action Plan Civic

Engagement

Subcommittee

6:30 PM

Parkrose

Neighborhood

Association Board

Meeting

7:00 PM

East Portland

Neighbors Board

6:30 PM

Transportation

and Safety Town

Hall

6:30 PM

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27 28 29 30 1 2 3

PGNA Can &

Bottle Drive

11:00 AM

Hazelwood

Neighborhood

Association Board

Meeting

6:30 PM

Mill Park

Neighborhood

Association -

General Meeting

6:00 PM

EPAPbike

6:30 PM

City Budget

Forums

6:30 PM

Lents

Neighborhood

Association

7:00 PM

East Portland

Action Plan

Monthly Meeting

6:30 PM

SOLVE IT Event

at Gateway Green

9:00 AM

PGNA Board

Meeting

6:30 PM

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27 28 29 30 1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

Sun Mon Tue Wed Thu Fri Sat

May 2014

East Portland

Parks Coalition

7:00 PM

Multi-

Neighborhood

Clean-up

9:00 AM

PGNA Can &

Bottle Driv e

11:00 AM

East Portland

Action Plan

Economic

Dev elopment

Subcommittee

5:00 PM

East Portland

Action Plan

Brownfields

Subcommittee

6:00 PM

East Portland

Neighborhood

Chairs Group

7:00 PM

Lents

Neighborhood

Association -

Board

6:30 PM

2nd Annual

Parkrose

Community

Clean-Up

9:00 AM

East Portland

Action Plan

Housing

Subcommittee

6:00 PM

PGNA General

Meeting

7:00 PM

East Portland

Action Plan

Chairs meeting

10:00 AM

East Portland

Mobile

Playground and

Summer Hring

Working Group

6:00 PM

East Portland

Action Plan

Education

Subcommittee

1:30 PM

East Portland

Land Use &

Transportation

Committee

6:30 PM

East Portland

Action Plan

Transit Riders

Subcommittee

6:30 PM

City Budget

Forums - Public

Hearing

6:30 PM

GABA Fun-o-

Rama Community

Fair

9:00 AM

PGNA Can &

Bottle Driv e

11:00 AM

Hazelwood

Neighborhood

Association

Meeting

6:00 PM

East Portland

Action Plan Civ ic

Engagement

Subcommittee

6:30 PM

Pleasant Valley

Neighborhood

Association

7:00 PM

East Portland

Action Plan

Multicultural

Center

Subcommittee

6:30 PM

PGNA Board

Meeting

6:30 PM

Mill Park

Neighborhood

Association -

General Meeting

6:00 PM

EPAPbike

6:30 PM

Lents

Neighborhood

Association

7:00 PM

East Portland

Action Plan

Monthly Meeting

6:30 PM

ARGAY ANNUAL

CLEAN UP

9:00 AM

« Prev Next »

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