Eastman External Emergency Plan - Newport

External Emergency Plan –

Solutia UK Ltd, a wholly

owned subsidiary of

Eastman Chemical

Company

Version 4 July 2019

Page 1 of 68

The emergency response outlined in this Plan has been developed in consultation

with a planning group representing the following organisations and reflects

arrangements jointly agreed by them:

Eastman

Heddlu Gwent Police

South Wales Fire and Rescue Service

Welsh Ambulance Service NHS Trust

Aneurin Bevan University Health Board

Public Health Wales

Newport City Council

Natural Resources Wales

Health and Safety Executive

Views on the Plan were also sought from the following organisation with interests in

the vicinity of the site:

South Wales Trunk Road Agency

SDR Contractor – NCC City Services

Food Standards Agency Wales

Nash Community Council

Network Rail

Wales and West Utilities

Dwr Cymru/ Welsh Water

Western Power Distribution

BT

All organisations contained within the distribution list of this document (Appendix W)

are responsible for the control and management of the document including its

content within their respective organisations.

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To ensure that the validity of this Plan is maintained, Plan holders are requested to

inform the Civil Contingencies Unit of any amendments to the information presented

within the Plan by writing to:

Civil Contingencies Unit

Newport City Centre

Civic Centre

Newport NP20 4UR

Tel: 01633 656656

email: [email protected]

Date Amended by Amendment Version

01/11/2004 First issue of plan V1

01/11/2007 CCU Revised edition in new formation with

Updated police control points and maps

Revised Eastman details

Notification flow chart changes

Other responders amendments / updates

V2

27/11/2010 CCU Revised edition following live exercise March 2009 and issues identified

Sounding of siren

Police “bronze”

Media communications

Eastman notification

Off-site monitoring

Frequency of briefings

HGP initial attendance and co-ordination

V3

31/07/2012 CCU Revised Section 5 – activation of the plan to qualify protocols and lessons learned from December 2011 incident.

V3.1

31/03/2014 CCU Revision arising from June 2013 Exercise Report

V3.2

01/06/2019 CCU Revision arising from May 2016 Exercise Report and update of COMAH Regulations Revision to notification chart Rationalising of traffic control points

V4

AMMENDMENTS

mailto:[email protected]

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Contents

Page

1 INTRODUCTION 6

2 AIM 6

3 SCOPE 6

4 PUBLIC INFORMATION / CONSULTATION ZONE (PIZ) 7

5 ACTIVATION OF THE PLAN 7

6 INITIAL RESPONSE ARRANGEMENTS 8

6.1 HEALTH AND SAFETY 8

6.2 EXTERNAL ALARM AND PUBLIC WARNING 8

7. CONTROL AND CO-ORDINATION ARRANGEMENTS 9

7.1 RESPONSIBILITY ON SITE 9

7.2 ESTABLISHMENT OF AN EMERGENCY CONTROL CENTRE (ECC) 9

7.3 INNER CORDON PROTOCOL 9

7.4 OVERALL CO-ORDINATION 10

7.5 STRATEGIC (GOLD) CO-ORDINATION 10

7.6 TACTICAL (SILVER) 11

7.7 OPERATIONAL (BRONZE) CONTROL LOCATION 11

7.8 CASUALTIES 11

7.9 PUBLIC HEALTH WALES 12

7.10 NEWPORT CITY COUNCIL 12

7.11 HEDDLU GWENT POLICE 12

7.12 A48 DIVERSIONS 12

7.13 TRAFFIC MANAGEMENT 12

7.14 COMMUNICATIONS 13

7.15 CARE CENTRE 13

7.16 ACCESS TO SITE 13

7.17 MEDIA INFORMATION 13

7.18 STAND DOWN 14

8 ORGANISATIONAL RESPONSIBILITIES 14

8.1 EASTMAN 14

8.2 SOUTH WALES FIRE AND RESCUE SERVICE (SWFRS) 16

8.3 HEDDLU GWENT POLICE 16

8.4 WELSH AMBULANCE SERVICE NHS TRUST 17

8.5 ANEURIN BEVAN UNIVERSITY HEALTH BOARD (ABUHB) 18

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8.6 PUBLIC HEALTH WALES 18

8.7 NATURAL RESOURCES WALES 19

8.8 SOUTH WALES TRUNK ROAD AGENCY (SWTRA) 21

8.9 NEWPORT CITY COUNCIL CITY SERVICES DEPARTMENT 21

8.10 NETWORK RAIL 21

8.11 FOOD STANDARDS AGENCY WALES 21

8.12 DWR CYMRU / WELSH WATER 22

8.13 WALES AND WEST UTILITIES 22

8.14 WESTERN POWER DISTRIBUTION 22

8.15 HEALTH AND SAFETY EXECUTIVE (HSE) 22

8.16 BT 22

9 SITE INFORMATION 22 9.1 LOCATION AND ACCESS 22

9.2 PROCESSES AND PRODUCTS 23

9.3 ASSOCIATED COMPANIES 23

9.4 WIND DIRECTION 24

9.5 STAFFING LEVELS 24

9.6 INTERNAL RESPONSE TEAMS 24

9.7 SITE DRAINAGE 24

10 SUBSTANCES HELD ON SITE 25

10.1 DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED TOP TIER THRESHOLD 25

10.2 OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE TOP TIER THRESHOLD 25

10.3 PRODUCT INFORMATION AND ADVICE 25

11. MAJOR ACCIDENT HAZARDS 25

11.3 SUMMARY TABLE OF MAJOR ACCIDENTS WITH POTENTIAL EXTERNAL EFFECTS 26

12 MODELLING ASSUMPTIONS 26

13 PUBLIC HEALTH IMPLICATIONS 27

14 ENVIRONMENTAL IMPLICATIONS 33

APPENDIX A – HSE STATUTORY & EASTMAN VOLUNTARY PUBLIC INFORMATION/CONSULTATION ZONES (PIZ) 34

APPENDIX B – SOUTH WALES FIRE & RESCUE NOTIFICATION VIA METHANE MNEMONIC 35

APPENDIX C – NOTIFICATION FLOW CHART UPON INCIDENT OCCURRING WITH POTENTIAL EXTERNAL IMPLICATIONS 37

APPENDIX D – DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED UPPER TIER THRESHOLD 38

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APPENDIX E - OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE UPPER TIER THRESHOLD QUANTITY 39

APPENDIX F – PRODUCT INFORMATION AND ADVICE 42

APPENDIX G – MEDIA CIRCULATION LIST

PUBLIC WARNING STATEMENT 43

APPENDIX H – COMMUNICATIONS 44

APPENDIX I – KEY SITE LOCATIONS AND ACCESS ROUTES 46

APPENDIX J – TRAFFIC CORDON CONTROL POINTS 49

APPENDIX K – LOCATION MAP OF EFFLUENT PIPELINE 50

APPENDIX L – GWENT LEVELS WETLANDS RESERVE 51

APPENDIX M – RESOURCES ON SITE 52

APPENDIX N – PREMISES AND SERVICES IN THE VICINITY OF EASTMAN – INDICATIVE LIST 54

APPENDIX O – PUBLIC SAFETY ADVICE 55

SAMPLE LETTER MAJOR EMERGENCY 56

MAJOR EMERGENCY SAFETY ADVICE CARD 57

APPENDIX P – SOURCES OF INFORMATION AND ADVICE 58

APPENDIX Q – AIR QUALITY IN A MAJOR INCIDENT 61

APPENDIX R – ON-SITE ALERTING ARRANGEMENTS 62

APPENDIX S – JESIP DOCTRINE AND PRINCIPLES 63

APPENDIX T – SAFETY DATA SHEETS 64

APPENDIX U – GLOSSARY 65

APPENDIX V – ON-SITE MULTI-AGENCY GROUP – SUGGESTED AGENDA FOR INITIAL MEETING 68

APPENDIX W – DISTRIBUTION LIST 69

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1.1 Eastman (Solutia UK Ltd, a wholly owned subsidiary of Eastman Chemical

Company) are a chemical manufacturer based in the Lliswerry area of

Newport, situated off Traston Road.

1.2 This plan has been compiled to meet the legal requirements of Regulation

13 of the Control of Major Accident Hazards (COMAH) Regulations 2015.

Under this regulation, Newport City Council has a duty to produce an

external emergency plan for sites in the city that, due to storage of

dangerous substances, have the potential for a major accident with effects

beyond the site boundary.

1.3 Eastman fall within the scope of the upper-tier COMAH Regulations due to

their capacity to store dangerous substances above upper-tier threshold

levels namely phosphorous trichloride, benzene, heavy fuel oil and biphenyl.

Other dangerous substances are also present below upper-tier threshold

quantity.

1.4 The External Emergency Plan is complementary to the multi-agency Gwent

Major Incident Response Arrangements and existing procedures of the

emergency services and dovetails with Eastman’s on-site emergency plan.

2.1 The aim of this Plan is to co-ordinate an efficient and effective multi-agency

response by those organisations involved in mitigating the off-site effects of

a major incident at Eastman.

3.1 The Plan is designed to be flexible, taking account of Health and Safety

Executive (HSE) guidance requiring the degree of planning to ‘be

proportional to the probability of the accident occurring’ yet recognising the

potential for expansion to deal with a worst-case scenario.

3.2 This Plan does not cover the response to incidents where the effects are

contained within the site boundary, which is dealt within the Company’s

internal emergency plan, in accordance with Regulation 12 of the COMAH

Regulations.

3.3 This Plan does not detail any specific arrangements in relation to the

potential for ‘domino incidents’ as initially highlighted by the HSE to

Eastman. The Company is satisfied that after consultation with Birdport

1 INTRODUCTION

2 AIM

3 SCOPE

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Limited, Flogas UK plc, and Tradebe there is, at present, no evident potential

for domino incidents. Consequently, no additional specific measures are

required in this plan.

4.1 The Health & Safety Executive (HSE) statutory and Eastman voluntary PIZ

can be found in Appendix A. The statutory PIZ is determined by the HSE

following consideration of the likelihood and effects of possible major

accidents at the site. It is set on the basis that people outside it are not at

significant immediate risk from major accidents, although they could if the

accident escalates. The zone does not extend to where a major accident

might affect the environment alone. The revised statutory PIZ now partly

incorporates the Liberty Steel and Hart Farm properties.

4.2 The Eastman voluntary PIZ (Appendix A) extends off-site to established

road, footpath and field boundaries, to a point that is deemed reasonable

and realistic in the circumstances. This zone can be changed by the

company in consultation with the HSE and other key responders.

4.3 As the statutory PIZ now extends beyond the site boundary, there is a legal

requirement on the Company to provide prior information to people living or

working within this zone.

4.4 Whilst there is no requirement for the Company to consult outside of the

statutory PIZ, Eastman have elected, voluntarily, to the extension of the

consultation zone, so that information regarding the activity and hazards on

site can be made available to the public. For this purpose the HSE and

Eastman have agreed to set the PIZ to follow natural boundaries around and

beyond the perimeter of the site.

5.1 This plan must be activated in the event of any incident at Eastman with

potential off-site effects. To ensure that all necessary measures to safeguard

the public and environment are established as quickly as possible, the

following initial responsibilities have been agreed.

5.2 The most likely activation route will result from Eastman notifying the

emergency services of a potential external incident. In such circumstances,

the Eastman Incident Controller (Shift Incident Controller, CUE Department)

will assess the situation as quickly as possible and for any accident with

potential external effects, will immediately implement the actions at 8.1 of

this plan. These actions include notifying the emergency services for

airborne release scenarios triggering the external alarm.

4 PUBLIC INFORMATION / CONSULTATION ZONE (PIZ)

5 ACTIVATION OF THE PLAN

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5.3 Eastman will notify the emergency services through a single call to SWFRS

(South Wales Fire and Rescue Service) using the METHANE (Appendix B)

mnemonic. SWFRS will immediately relay the METHANE notification to

Heddlu Gwent Police and then to Welsh Ambulance Service NHS Trust.

Upon the arrival on site, SWFRS will re-assess, in conjunction with the

Eastman Incident Controller (IC), the potential off-site impact of the incident.

5.4 In a confirmed incident South Wales Fire & Rescue Service (SWFRS) will

notify other responders as indicated in the agreed notification Flow Chart

(Appendix B).

5.5 Upon arrival, the SWFRS Incident Command Officer will assess the external

implications of the incident as quickly as possible, where possible seeking

the advice of the company and for any incident with potential external

effects, will immediately implement the actions as at 8.2 of this plan.

5.6 When Heddlu Gwent Police are alerted of a potential external incident by

whatever source, they will verify the information with Eastman. If potential

off-site effects are confirmed, the officer in charge of the Force Control Room

will immediately implement the actions as at 7.7, 7.11 and 8.3 of this plan.

5.7 South Wales Fire and Rescue Service will notify other responders as

indicated in the agreed Notification Flow Chart (Appendix C).

6.1 HEALTH AND SAFETY

6.1.1 Those working in the hazard area, or involved in rescue and

decontamination, must use appropriate Personal Protective Equipment

(PPE).

6.1.2 All potentially contaminated equipment and clothing should be disposed of in

line with the COSHH risk assessment and/or with advice from Natural

Resources Wales.

6.2 EXTERNAL ALARM AND PUBLIC WARNING

6.2.1 The external alarm will be sounded if the Incident Controller (IC) at Eastman

has determined that there may be potential external implications from an

airborne release and at the same time the Emergency Services will be

notified.

6.2.2 Procedures the public should take when the alarm sounds have been

provided to premises and properties in the vicinity beforehand by Eastman.

See Appendix O for details of the public warning arrangements.

6 INITIAL RESPONSE ARRANGEMENTS

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6.2.3 The external alarm will not be sounded in the event of an off-site effluent

pipeline breach.

7.1 RESPONSIBILITY ON-SITE

7.1.1 The Eastman Incident Controller (Shift Incident Controller, Combined

Department) has tactical responsibility for bringing the on-site emergencies

under control – before the arrival of SWFRS. Strategic (Gold) Control at this

stage is the responsibility of the Main Controller (Site Manager, or deputy on

rota outside of office hours). This Incident Controller has a dual role until

arrival of the Main Controller.

7.1.2 Where an off-site effluent pipeline breach occurs, the SWFRS will assume

initial responsibility for the scene pending further guidance from other

agencies including Eastman, Natural Resources Wales and any land owner.

7.2 ESTABLISHMENT OF AN EMERGENCY CONTROL CENTRE (ECC)

7.2.1 In the event of an air borne release the Emergency Control Centre (ECC) will

be located upon the Eastman site utilising one of the following options:

If safe to do so, an ECC will be established on site in the NW corner in

building 137. This location is remote from process areas.

Should building 137 be untenable, the Site’s back-up ECC in building

146 can be initiated within ten minutes.

The Incident Controller will decide which control centre will be used and

inform the Emergency Services on which entrance to the site is in use; main

gate in the north or emergency entrance in the west. Detailed information on

the Company’s emergency staffing and response procedures is set out in the

Eastman Internal Emergency Plan. On arrival of SWFRS; Eastman will

relinquish overall control and co-ordination of the incident scene to the

SWFRS Incident Commander.

7.2.2 In the event of an effluent pipeline breach the multi-agency response may be

managed from a location near the scene of the breach. In these

circumstances, Eastman will provide representation at this location as

required.

7.3 INNER CORDON PROTOCOL

7.3.1 It has been practiced that SWFRS were solely responsible for the operations

and safety of officers within the cordon. However, following the

implementation of the Fire and Rescue Service Act 2004, working within the

cordon has now become a joint service approach. SWFRS, Heddlu Gwent

7 CONTROL AND CO-ORDINATION ARRANGEMENTS

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Police and Welsh Ambulance Service personnel have the capability to

operate within this environment. However, due regard must always be taken

of the evacuation signal employed by the SWFRS.

The health and safety requirement of personnel involved would be the

responsibility of the appropriate blue light service. After consultation with the

Incident Commanders, the appropriate working practices and safe systems

of work would be employed to ensure safety of all crews operating within the

inner cordon.

7.4 OVERALL CO-ORDINATION

7.4.1 The multi-agency response to an incident will follow the well-established

Strategic (Gold), Tactical (Silver) and Operational (Bronze) tiers of response.

Overall co-ordination of an incident will be the responsibility of the Police

who will, dependent on the extent of the incident, establish a Multi-agency

Strategic, Tactical and Operational structure to allow a flexible and co-

ordinated response. The initial co-ordination will be conducted through the

Force Control Room. Where it is evident that there is no threat to life (e.g. in

a potential effluent pipeline breach), the Police may relinquish overall co-

ordination to another agency such as Natural Resources Wales.

Above: An example of Strategic, Tactical and Operational response arrangements

from the Joint Emergency Services Interoperability Principles (JESIP) doctrine.

7.5 STRATEGIC (GOLD) CO-ORDINATION

7.5.1 If established, this will be located at the Heddlu Gwent Police Headquarters,

Croesyceiliog, Cwmbran. Heddlu Gwent Police will request representation

from:

South Wales Fire and Rescue Service (SWFRS)

Welsh Ambulance Service NHS Trust (WAST)

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Eastman

Public Health Wales (PHW)



Natural Resources Wales (NRW)

Health and Safety Executive (HSE).

7.6 TACTICAL (SILVER)

7.6.1 Multi-agency Tactical, if established, will be at Newport Central Police

Station. Heddlu Gwent Police will request representation from:



Eastman





Health and Safety Executive (HSE).

7.7 OPERATIONAL (BRONZE) CONTROL LOCATION

7.7.1 For airborne release scenarios, and if it is safe to do so, the Eastman on-site

Emergency Control Centre (ECC) building 137, will continue to operate as

the base for multi-agency (Bronze) control unless it is deemed unsafe. If this

proves to be the case, building 146 provides a standby ECC.

Heddlu Gwent Police will request representation from:



Eastman

In the event of an effluent pipeline breach, an operational control may be

established at a location in a close proximity to the breach site. In these

circumstances, the Police will also request representation from:




7.8 CASUALTIES

7.8.1 If necessary, the Ambulance Incident Commander will set up a Casualty

Clearing Station Medical Centre (building 153 which is the wash and change

facility) or other more suitable location, following consultation with the Police

and SWFRS. Other possible locations would be the visitors’ dining room.

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7.9 PUBLIC HEALTH WALES

7.9.1 Will:

Consider establishment of a Scientific and Technical Advice Cell

(STAC) under the auspices of the Strategic Co-ordinating Group

(SCG), to address issues relating to public health.

Convene and initially chair a multi-agency STAC when required to do

so by the Police Incident Commander.

In the circumstances of an incident occurring with potential off-site

effects, it is still unlikely that an SCG will be convened due to the

relatively short duration of the response. Therefore, it is unlikely that a

STAC will be required.

7.10 NEWPORT CITY COUNCIL

7.10.1 Will establish appropriate emergency management arrangements for the

Council’s response to the incident. The Council may also consider the

establishment of a joint Recovery Working Group, under the auspices of the

Strategic Co-ordinating Group, to address issues to community and/or

environmental recovery.

7.11 HEDDLU GWENT POLICE

7.11.1 Will in the event of an airborne release: activate traffic management

arrangements to control vehicular and pedestrian access to the area; and

establish Rendezvous Points (RVP); Marshalling Area; Cordons and Traffic

Control Points (TCPs) for emergency vehicles (Appendix J).

In the event of an off-site pipeline breach, a dynamic assessment of traffic

management requirements will be undertaken and implemented as

appropriate.

7.12 A48 DIVERSIONS

7.12.1 The contractors responsible for the A48 Southern Distributor Road (SDR) –

Newport City Council City Services department MUST be consulted to

implement any traffic movement/diversions that may affect the A48 SDR.

7.13 TRAFFIC MANAGEMENT

7.13.1 During the early stages of an incident, Cordons and TCPs will be manned by

police officers who will, as far as is reasonably practicable, implement traffic

diversions. As the time span of the incident extends, South Wales Trunk

Road Agency (SWTRA) and/or Newport City Council will implement traffic

diversions, where possible, erecting directional signs and barriers.

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7.14 COMMUNICATIONS

7.14.1 Details of the specific communications relevant to this plan together with an

outline of general communications provision is set out in Appendix H.

7.15 CARE CENTRE

7.15.1 Although evacuation is not envisaged, the generic Gwent Evacuation and

Shelter Arrangements will be applied should evacuation be necessary.

Newport Leisure Centre is a pre-identified Care Centre for those who are

evacuated.

7.16 ACCESS TO SITE

7.16.1 All non-emergency services personnel, such as Eastman staff, local

authority officers, or members of voluntary organisations must carry personal

identification cards. Police officers controlling cordons will deny access

without proof of identity.

7.17 MEDIA INFORMATION

7.17.1 As soon as an airborne release incident with potential external

consequences has been confirmed by emergency services at the scene,

there is a joint responsibility to those at the scene to agree on the issue of a

pre-agreed public warning statement to their media circulation list; this

includes but is not limited to:

South Wales Argus

Western Mail/Wales Online

ITV

BBC

Capital FM

Heart South Wales Radio

BBC Radio Wales

Media Wales

Gwent Police Facebook Page – Social Media Desk

Eastman Newport Facebook Page

In the event of an offsite pipeline breach, media information will be released

through generic contingency arrangements.

A pre-determined public statement that would be issued to the media is

present in Appendix G.

7.17.2 The Police will be initially responsible for management of media interest at

the scene and will, if necessary, establish a media liaison point. If the

incident is protracted, a Media Briefing Centre may also be established.

Should one be required, generic arrangements from the Gwent LRF Warning

and Informing Plan will be implemented.

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It is not envisaged that a Media Briefing Centre will be required for an offsite

effluent pipeline breach incident.

7.17.3 If necessary, the Police will arrange public relations support at the Media

Briefing Centre from the Company and other response organisations.

7.17.4 The content of statements released to the media is a joint responsibility and

must be decided upon by those emergency service personnel that attend the

scene. All releases will be made available to responding organisations via

the Strategic Co-ordination Group or Tactical Co-ordination Group or upon

request of their public relation/press officers.

In the event of an off-site effluent pipeline breach Natural Resources Wales

may, with the agreement of partners, assume the lead agency role with

respect to the media.

7.18 STAND DOWN

7.18.1 For incidents involving off-site airborne release, South Wales Fire and

Rescue Service will be responsible for declaration of the incident stand

down, in consultation with the SWFRS, Eastman and others represented at

Tactical and/or Strategic Control.

For off-site pipeline breach incidents, the lead agency e.g. Natural

Resources Wales, will be responsible for the declaration of the incident

stand down in consultation with Eastman and other parties represented at

Tactical and/or Strategic Control.

Each organisation involved will be responsible for ensuring that all persons /

services alerted by them are informed of the stand down declaration.

Following the incident stand down, any on-going co-ordination of longer term

issues will be managed through the Recovery Working Group with advice

from the STAC, as appropriate.

Upon being alerted to an incident at Eastman that is likely to have external

consequences:

8.1 EASTMAN

8.1.1 In the event of an incident involving potential offsite airborne releases

Eastman will initiate the Major Emergency Alarm, which will sound until

arrival of the first SWFRS vehicle and the leading fire officer has conferred

with the Eastman Main Controller.

8 ORGANISATIONAL RESPONSIBILITIES

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8.1.2 In an incident involving an off-site pipeline breach Eastman will not initiate

the Major Emergency Alarm however, the conferral arrangements above are

maintained with the Fire Incident Commander determining any subsequent

deployment to the pipeline breach site.

8.1.3 Establish their Initial Response Team and Emergency Support Team.

8.1.4 Immediately contact the South Wales Fire and Rescue Service, the

information provided should be present in the METHANE mnemonic format

as seen from the JESIP framework in Appendix B. SWFRS will then pass on

the information to Heddlu Gwent Police and the Welsh Ambulance Service

NHS Trust.

8.1.5 Establish the nature and number of any injuries.

8.1.6 Advise Heddlu Gwent Police, at the earliest opportunity, of the potential

health and/or environmental effects of the incident and the area affected.

8.1.7 Establish an internal Emergency Control Centre (ECC) in building 137 or in

the back-up ECC in building 146.

8.1.8 Establish, as necessary, the Medical Centre for casualty clearing, if safe to

do so.

8.1.9 The Main Controller will meet the SWFRS on arrival to brief them on the

incident and guide them to the incident scene.

8.1.10 Will pass control of the incident scene to the SWFRS and provide the

SWFRS Incident Command Officer with the Material Safety Data Sheets

held at the gate house. These are also available at the Emergency Control

Centre and a shortened version at the incident scene.

8.1.11 Arrange briefing meetings as required with a set agenda for the group to

discuss (Appendix V).

8.1.12 When and if necessary and safe to do so, will undertake sampling and

analysis to identify any hazardous substances involved.

8.1.13 Eastman will arrange representation at:

SWFRS Incident Control (on-site for airborne release scenarios or in the event of an off-site effluent pipeline incident, at the incident scene) to provide technical information and advice/support

Operational Control - from its ERT on site, if required and

Attendance at Tactical or Strategic if required. 8.1.14 Notify the HSE of the incident.

Page 16 of 68

8.1.15 Liaise with Natural Resources Wales, Newport City Council and other

appropriate agencies concerning any environmental restoration measures

and, if necessary, assist establishment of a Recovery Working Group to

address them.

8.2 SOUTH WALES FIRE AND RESCUE SERVICE (SWFRS)

8.2.1 Will ensure the standing arrangements by which each emergency service

ensures that the other emergency services have been activated will apply.

This will be accomplished by first relaying information about the incident to

Heddlu Gwent Police and then to the Welsh Ambulance Service NHS using

the METHANE mnemonic (Appendix B).

8.2.2 Ensure the response will be in accordance with their pre-determined

attendance for major incidents involving chemicals.

8.2.3 The Incident Command Officer will assess the ‘off-site’ implications of the

incident giving due heed to advice provided by site personnel where

available. For any incident with potential off-site effects the SWFRS will:

Immediately alert Heddlu Gwent Police to the potential nature and

scale of the incident

Confirm the declaration of multi-agency major incident

Arrange representation on the Tactical and, if established, Strategic

joint agency co-ordination teams

As soon as possible, advise Heddlu Gwent Police of the area

potentially affected and the nature of the threat to the public/responders

and/or the environment.

Inform Newport City Council of the incident

Provide an Airwave radio(s) to Eastman, if appropriate for liaison

purposes.

8.2.4 Ensure that organisations are notified in accordance with the chart at

Appendix C and are provided with as much information as possible and are

informed that the Eastman External Emergency Plan is being implemented.

8.2.5 In addition for off-site pipeline breaches, Natural Resources Wales are to be

consulted regarding the potential environmental safety measures.

8.3 HEDDLU GWENT POLICE

8.3.1 Will confirm the information being passed on from the SWFRS via the

METHANE mnemonic.

8.3.2 Confirm the situation, and for any incident with potential off-site air borne

effects the first officer responding (Police Operational) will attend the

designated RVP area and await confirmation from SWFRS that it is safe to

attend at Eastman site. After consultation with the site management and

Page 17 of 68

senior SWFRS officer present, the officer will confirm the declaration of a

Major Incident.

In the event of an off-site incident involving a pipeline breach the officer will

report to the Eastman site and following conferral with Eastman and South

Wales Fire and Rescue Service will determine upon the declaration of a

Major Incident.

8.3.3 Assist with the implementation of the media information arrangements as set

out in 7.17.

8.3.4 Ensure that organisations are notified in accordance with the chart at

Appendix C and are provided with as much information as possible and are

informed that the Eastman External Emergency Plan is being implemented.

8.3.5 Activate arrangements for the co-ordination of the incident as set out in

paragraph 7.

8.3.6 Consult with SWFRS, PHW and companies involved in the incident on public

safety measures.

8.3.7 Where it is safe to do so, will directly alert members of the public likely to be

at risk of the appropriate action to take.

8.3.8 If appropriate, will activate evacuation arrangements following consultation

with representatives of Tactical/Strategic Co-ordination Groups.

8.4 WELSH AMBULANCE SERVICE NHS TRUST

8.4.1 Will be notified by SWFRS using the METHANE mnemonic.

8.4.2 Mobilise personnel and resources, including personal protective equipment,

to deal with chemical incident management and the medical needs of

casualties.

8.4.3 Mobilise specialist resources such as Hazardous Area Response Teams

(HART) if the information received requires their attendance.

8.4.4 Cascade the incident information to the wider NHS if required, this will

include PHW and appropriate Health Boards.

8.4.5 WAST will ensure command representation at the Tactical Coordination

Group and the Strategic Coordination Group if established.

8.4.6 WAST will ensure Operational Commander representation at the scene of

the incident to assess the medical impact on WAST and the wider NHS.

Page 18 of 68

8.4.7 If required, WAST will ensure the establishment of a full command structure

on site to manage the clinical response, including the establishment of a

Casualty Clearing Station on site.

8.4.8 If required, WAST will take the decision to instigate decontamination of any

affected patients.

8.4.9 SPECIAL NOTE:

It must be made clear to hospitals the need to prepare for receiving

potentially self-presenting contaminated casualties – always stating the

chemicals involved.

To prevent the risk of contaminating the Accident & Emergency Department

no contaminated casualties should be conveyed to receiving hospitals.

8.5 ANEURIN BEVAN UNIVERSITY HEALTH BOARD (ABUHB)

8.5.1 Will activate its own Major Incident Plan for either the Royal Gwent or Nevill

Hall Hospitals, if either is designated and informed by Ambulance Control as

the receiving/supporting hospital.

8.5.2 Dial in to Tactical Control and, if established, provide representation at

Strategic Control.

8.5.3 Provide a MERIT (Medical Emergency Response to Incidents Team) Team,

equipped with appropriate PPE, where it is considered appropriate that the

treatment of casualties should be carried out at the incident site of which the

request will be made by WAST. Wales has recently moved from a health

board led MERIT response to the development of an All Wales pool of

MERIT trained members who can be called upon to support a major incident

pre-hospital response.

8.5.4 ABUHB will invoke procedures for decontamination of chemically

contaminated self-presenters. PHW will provide guidance where required via

PHW and Public Health England Chemical hotline (Appendix P).

8.5.5 ABUHB will liaise with primary care and community resources to support

both the immediate and any long-term health effects of the incident.

8.5.6 Liaise with the PHW Health Service concerning establishment of a Scientific

and Technical Advice Cell (STAC).

8.6 PUBLIC HEALTH WALES (PHW)

8.6.1 Will:

Arrange representation within the Operational and Tactical control and, if established Strategic, as appropriate, to advise on health implications of the incident;

Page 19 of 68

If an SCG is established, establish a STAC to address and co-ordinate the public health implications of the incident;

Provide advice and information on health implications of the incident to the public;

Arrange follow-up and processing of the health impact of the incident;

through liaison with the Aneurin Bevan University Health Board,

Newport City Council, SWFRS, the Health and Safety Executive, the

Welsh Government and other relevant organisations;

Inform the Welsh Government Department for Public Health and

Health Professions of the incident;

Arrange representation within the Recovery Working Group, where

appropriate;

Assess the impact on population health in partnership with other

agencies and providing information to health services to enable these

to make their own assessment on the likely impact on their service;

Recommend measures to protect public health and mitigate the

effects of the incident, as appropriate;

Where necessary provide strategic management of the public health

measures and leading the operational public health management of

incidents;

Lead the strategic management for the public aspects of health

incidents in the community;

Ensure that partner agencies are kept informed in relation to

biological, chemical and radiological incidents;

Support and advising on (and when appropriate leading on) the

detection, diagnosis, treatment, prevention and control of infectious

and communicable disease;

Ensure that there are established links to Public Health England;

Provide public health advice to the public, media and staff;

Provide a strategic view on long term health threats;

Facilitate epidemiological follow-up if necessary;

Provide advice and support at local, regional and national levels of all

major incidents that threaten public health directly or indirectly.

8.7 NATURAL RESOURCES WALES

8.7.1 For incidents that occur on the Eastman Chemical Site that have external

impacts;

Will ensure a competent officer of the Natural Resources Wales, assesses

the incident and determines the response required by NRW, which may

include:

Helping to identify who and what in the environment is at risk;

Warning river water abstractors who may be at risk;

Page 20 of 68

Discussing mitigation measures with the emergency services to minimise environmental impacts;

Taking limited pollution mitigation action as far as staff, resources and safety allow;

Investigating the source and cause of pollution and collecting samples and other evidence in relation to offences under environmental legislation;

Attendance at Tactical and/or, if established, Strategic Control;

Informing the Welsh Government Environment Directorate and the Food Standards Agency of the incident;

Where there is a potential risk to public health informing the Wales Air

Quality Technical Advisor of the incident, to allow for an assessment

of the potential impacts to air quality to be made, and determine

whether the Wales Air Quality Cell needs to be activated in

conjunction with PHW and PHE.

8.7.2 For incidents involving the Eastman chemical effluent disposal pipeline:

Will ensure a competent officer of the Natural Resources Wales assesses

the incident and determines the response required by NRW, which may

include:

Helping to identify who and what in the environment is at risk.

Warning river water abstractors who may be at risk.

Discussing mitigation measures with the emergency services and the operator to minimise environmental impacts.

Taking limited pollution mitigation action as far as staff, resources and safety allow.

Investigating the source and cause of pollution and collecting samples and other evidence in relation to offences under environmental legislation.

Attendance at Tactical and/or, if established, Strategic Control.

Informing the Welsh Government Environment Directorate and the Food Standards Agency in Wales of the incident.

Control access to the Newport Wetlands National Nature Reserve.

Advise on potential impacts to designated sites and protected species

which may be affected including any appropriate works to avoid

impacts and any remediation works where appropriate.

Work with Eastman and other landowners regarding legal easements

and obligations in respect of the pipeline.

8.7.3 For incidents involving Caldicot and Wentloog Levels:

Assess the incident after due discussion regarding the nature of any

aquatic pollutant.

This will help determine the response required which may include:

Page 21 of 68

Helping identify adjacent areas at risk of pollution from the

watercourse.

Discussing mitigating measures with the appropriate services to

minimise these impacts.

Taking, as far as safety resources allow, works to alter or control the

flow of water along the watercourse servicing the area.

Work closely as required with all responders involved to mitigate as

far as it is practicable the effects of the pollution incident.

8.8 SOUTH WALES TRUNK ROAD AGENCY (SWTRA)

8.8.1 Will implement their procedures for establishment of traffic diversions,

signing and barriers, in liaison with Heddlu Gwent Police and Newport City

Council.

8.9 NEWPORT CITY COUNCIL CITY SERVICES DEPARTMENT

8.9.1 Will assist Heddlu Gwent Police in implementing their procedures for

establishment of traffic diversions, signing and barriers at pre-identified

locations around the Eastman site (Appendix I Fig 2 and 3).

8.10 NETWORK RAIL

8.10.1 Will consider the implications for the safe passage of trains on the South

Wales to London line and arrange for passage of trains to cease, if

necessary.

8.11 FOOD STANDARDS AGENCY WALES

8.11.1 Will consider and provide advice on the implications for the food chain.

Following liaison with Newport City Council, the Natural Resources Wales

and the Welsh Government Sustainable Futures Directorate, the Agency will

seek to identify and assess the extent of any problem.

Will then determine whether immediate and / or long-term restrictions need

to be placed on the consumption of any food, feed or milk produced in the

affected area. Restrictions on the consumption of water will be considered by

Dwr Cymru / Welsh Water (see section 8.12).

Control over the entry of any affected products into the food chain may be

via voluntary restrictions on producers or action by Newport City Council.

A decision on how information and advice may be made public will be

determined in consultation with the Strategic Co-ordination Group or, if

established, the Public Health Incident Response Team and STAC.

8.12 DWR CYMRU / WELSH WATER

8.12.1 Will:

Page 22 of 68

Consider the implications of the incident for their services and

implement response measures as appropriate.

Undertake constant assessments to determine whether there is need

to suspend the drinking water supply in the area to reduce any

potential harm to the public by consumption.

8.13 WALES AND WEST UTILITIES

8.13.1 Will inform the Duty Officer who will consider any implications of the incident

for their services and implement response measures as appropriate.

8.14 WESTERN POWER DISTRIBUTION

8.14.1 Will confirm via their Control Centre that:

They are aware, via their network system, of a power outage and are

already dealing with it or;

They are not aware and will send officers to investigate and;

They will attend, if requested, at the RVP for the incident.

8.15 HEALTH AND SAFETY EXECUTIVE (HSE)

8.15.1 The HSE is not an emergency service; their role will normally begin when the

scene has been made safe. However, they may be part of Strategic Co-

ordination Group at the request of the Police and may also be able to

provide some technical advice for the emergency services during any

developing major incident. The HSE is responsible for the investigation of

incidents, or potential incidents, which have an implication for the health and

safety of employees or members of the public. Together with Natural

Resources Wales they form the COMAH Competent Authority.

8.16 BT

8.16.1 BT will provide support for Category 1 & 2 Responders in response to

National or Regional Emergencies that impacts or has the potential to impact

BT (brands, networks, people or customers). This support may include the

deployment of a BT Representative to attend a Strategic or Tactical Control

based on an assessment of the scale of the incident.

9.1 LOCATION AND ACCESS

9.1.1 Eastman occupies 316 acres (102 acres in use) (Appendix I) on a flat site in

a mixed industrial/semi-rural location on the northwest end of the Caldicot

level, south of Newport. The nearest fields are owned by Eastman to the

east and south and these are drained by a network of reens. The site is

separated from the river Usk by the railway embankment, the other side of

9 SITE INFORMATION

Page 23 of 68

which is Eastern Wharf. The railway is used for coal transport to the

Uskmouth Power Station. Adjacent to the power station is Nash sewage

treatment works operated by Dwr Cymru/Welsh Water. Access to Eastman

for emergency vehicles is normally through the main gate. An alternative

gate is located at the west of the site (Appendix I Fig 1.). Within the site the

roadways are arranged in a grid which allowed access to each of the

COMAH plants from more than one direction.

9.2 PROCESSES AND PRODUCTS

Eastman is a chemical manufacturing operation with 7 plants using organic

and/or inorganic processes. The plants’ products are used in the

manufacture of many items of everyday use, such as washing powders, floor

coverings and tyres. The 4 plants are:

1. Dequest® is a range of organic phosphonates used mainly as

deflocculants (keeping ingredients suspended in liquid) and

sequesterants (preventing metals in solution causing discolouration)

in the detergent and water treatment industries.

2. Biphenyl is produced by the pyrolysis of benzene. It is sold as an

intermediate for the production of optical brighteners and is also a

constituent of heat transfer fluids.

3. The Therminol® range of products are made from polyphenyls and

are used mainly as high temperature heat transfer fluids.

4. Saflex® plasticizer S2075 is used as the plasticizer for the safety

interlayer in car windscreens and side windows to prevent shattering

and allows absorption of head impact in the event of an accident. It is

also used in bombproof and security windows.

9.3 ASSOCIATED COMPANIES

9.3.1 While the name of the whole site is Eastman, the following operators are on

site:

1. Advanced Elastomer Systems Ltd is part of the Exxon Chemical

Company. It has 2 plants on site that manufacture a range of

thermoplastic elastomers used in a wide range of industrial parts,

including gaskets, electric cables and household appliances.

2. Italmatch own the Dequest plant that is operated by Eastman on their

behalf.

Page 24 of 68

3. BOC operate a Hydrogen plant that supplies Hydrogen to the

Therminol plant on site.

9.4 WIND DIRECTION

9.4.1 The predominant wind direction is from the south-west and west. The on-site

Emergency Control Centre is fitted with a system for monitoring wind speed

and direction, and retains contact details for the Meteorological Office,

Cardiff, so that foreseeable changes in wind direction during an incident can

be accounted for.

9.5 STAFFING LEVELS

The majority of office blocks housing non-operational staff are at least 200m

from sources of Hydrogen Chloride (HCl) vapour. Other than control rooms

for operational staff, few people are located in offices within the

manufacturing areas. Each site is staffed continuously throughout the day

and night. Staffing can be summarised as follows:

9.6 INTERNAL RESPONSE TEAMS

9.6.1 An internal Initial Response Team (IRT) is available 24/7. After an initial

assessment of an incident, they will notify SWFRS, who will then notify

Heddlu Gwent Police and Welsh Ambulance Service if required.

9.6.2 An Emergency Support Team (EST) is available during office hours and can

be called out after working hours. They provide support to the IRT by liaising

with outside services, the media and relatives of casualties. They will ensure

preservation of relevant records and equipment for any subsequent

investigation.

9.7 SITE DRAINAGE

9.7.1 The on-site effluent plant collects all liquid streams from the site, adjusts the

pH of the effluent with lime slurry or hydrochloric acid, before discharging

Office Hours Outside Office Hours

Eastman 122 17

AES 68 11

Contractors 80 1

Visitors and

Drivers

10 - 40 <5

Page 25 of 68

into the Severn Estuary. This includes surface water, site sewage and

product effluent, which is discharged via a 3km pipeline, normally at high

tide.

Firewater discharged onsite during an incident would be transferred to the

effluent plant via underground surface water drains, or overhead and

collected in the East lagoon. Total capacity of this lagoon is 700m³, and total

site capacity is more than 1000 m³.

The pumping capacity is 4 x 123m³/hr, of which one pump runs continuously,

2 operate on level control, and one is a manual back-up. The discharge is

via a 3km pipeline (Appendix K) that runs underground south from the site to

the seawall and is within the limits authorised by Natural Resources Wales.

These limits can be changed by Natural Resources Wales in the event of a

major incident requiring large quantities of fire water. A surface water

drainage diagram is available on site.

9.7.2 Eastman has laboratory facilities on site which, in the event of an incident,

can be utilised to support any analysis requirements e.g. chemical

composition of any effluent breach.

10.1 DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED TOP TIER

THRESHOLD

See Appendix D.

10.2 OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE TOP TIER

THRESHOLD

See Appendix E.

10.3 PRODUCT INFORMATION AND ADVICE

See Appendix F.

11.1 Off-site effects of a major incident are most likely to be a release of

hydrochloric or acetic anhydride / acid vapour travelling off-site. Other toxic

gases could be formaldehyde, diethylenetriamine (DETA) or ammonia,

although the effects of these are likely to be much more local.

11.2 Internal effects may be both those associated with the hydrogen chloride

vapour and the flammable effects of the benzene column.

10 SUBSTANCES HELD ON SITE

11 MAJOR ACCIDENT HAZARDS

Page 26 of 68

11.3 SUMMARY TABLE OF MAJOR ACCIDENTS WITH POTENTIAL

EXTERNAL EFFECTS

Scenario Effect Hazard

Range

(EPRG2*)

PCl3 released into dry Storage Tank bund Toxic vapour 1250m

PCl3 released en-route to Dequest 2010 plant Toxic vapour **2250m

Liquid spill of acetic anhydride reacting with

water,

Toxic vapour 3800m

* EPRG2 is the maximum airborne concentration below which it is believed that

nearly all individuals could be exposed for up to 1 hour without experiencing or

developing irreversible or other serious health effects or symptoms that could

impair an individual’s ability to take protective action.

**The HSE has agreed that Eastman can determine a reduced hazard range for

PIZ purposes (Appendix A).

12.1 No benefit has been given in the models for stopping the incident early (e.g.

operating emergency shut downs) or mitigation measures. It is assumed that

bunds do not fail and no water enters the PCl3 storage bund (under cover).

The hazard ranges in the above table assume the worst weather conditions

for dispersion of the plume.

12.2 PCl3 released into dry Storage Tank bund

The hazard range is based on a release modelled as the failure of a 2-inch

branch at the base of the tank, whilst the tank is holding 90000 kg of PCl3.

The leak is taken to be un-isolatable and the entire contents of the tank enter

a dry concrete bund with a floor area of 91.75m.

The release reacts with atmospheric moisture producing HCl gas, and PCI3

evaporates from the surface of the pool, reacting with atmospheric moisture

to form additional HCl. The toxic effects of the vapour cloud are assumed to

be due to the effective HCl release rate from the two sources.

12.3 PCl3 released en-route to Dequest 2010 plant

The hazard range is based upon a failure of the line that passes to the east

of the South Tank Farm Benzene storage tanks en-route to Dequest 2010.

12 MODELLING ASSUMPTIONS

Page 27 of 68

The leak as modelled does not activate the Dequest low flow trip, therefore

the pump sequence continues with the normal flow rate of 3000 kg/hr for

1.5hours. The PCl3 is assumed to form an unconstrained circular pool on the

ground.

12.4 The PCl3 reacts with water on the ground and with atmospheric moisture

evolving HCl gas. PCl3 evaporates from the surface of the pool, reacting

with atmospheric moisture to form additional HCl. The toxic effects of the

vapour cloud are assumed to be due to the effective HCl release rate from

the two sources.

12.5 In the event of an off-site pipeline breach, the effluent composition is

typically:

Chloride 0.1%

Dequests® 200 mg/l (ppm)

2EHA 38 mg/l

Formaldehyde 1 mg/l

pH 5 to 10

This typical composition may be subject to variance particularly during any

on site incidents. Eastman will advise the emergency services and NRW of

any significant variations to this composition during the course of any major

incident response.

Physical form Hazard Classification Hazards

Acetone (UN 1090)

Colourless

liquid, pungent

odour

Flammable Liquid 2

Eye irritant Category 2

STOT SE Category 3

H225: Highly flammable liquid and

vapour

H319: Causes serious eye irritation

H336: May cause drowsiness or

dizziness

Acetic anhydride (UN 1715)

13 PUBLIC HEALTH IMPLICATIONS

Page 28 of 68

Liquid Flammable Liquid 3 Acute Toxic 2

Acute Toxic 4

Skin Corrosive 1B

H226: Flammable liquid and vapour

H330: Fatal if inhaled

H302: Harmful if swallowed

H314: Causes severe skin burns and

eye damage

Acetic acid (UN 2789)

Liquid Flammable Liquid 3 Skin Corrosive 1A



eye damage

Ammonia solution 34% (UN 3077)

Clear,

colourless

liquid with

strong

characteristic

odour

Aquatic Acute 1 Skin Corrosive 1B

H400: Very toxic to aquatic life


eye damage

Benzene (UN 1114)

Clear

colourless

liquid,

aromatic

odour

Flammable Liquid 2 Aspiration Hazard 1 Skin Corrosion/irritation 2 Eye damage/irritation 2 STOT SE Category 3 Germ cell mutagenicity 1B Carcinogen 1A STOT repeat Category 1


vapour

H304: May be fatal if swallowed and

enters airways

H315: Causes skin irritation


H340: May cause genetic defects

H350: May cause cancer

H372: Causes damage to organs

through prolonged or repeated

exposure

Page 29 of 68

BHMT (UN 2922)

Brown liquid Not yet registered – Left in scope at this stage. Previously Toxic Eye/Skin Corrosive 1B Acute toxic 3 (dermal) Acute toxic 4 (oral) Skin Sensitizer 1A

H314: Causes severe skin burns and eye damage H311: Toxic in contact with skin H302: Harmful if swallowed H317: May cause an allergic skin reaction


Biphenyl (UN 3077)

White

crystalline

flakes

Skin corrosion/irritation 2 Serious eye damage/irritation 2 STOT SE 3 Acute aquatic toxicity 1 Chronic aquatic toxicity 1

H315: Causes skin irritation

H319: Causes severe eye irritation

H335: May cause respiratory irritation

H410: Very toxic to aquatic life with

long lasting effects

Bischloromethylether (BCME)

Gas Flammable Liquid 2 Acute Toxic 2 Carcinogen 1A Acute Toxic 3 Acute Toxic 4


vapour


H350: May cause cancer

H311: Toxic in contact with skin


Chloromethane (UN 1063)

Gas Flammable Gas 1 H220: Extremely flammable gas

Page 30 of 68

Diphenyl ether (UN 3077)

White

crystalline

solid or

colourless

liquid with

characteristic

aromatic

odour

Serious Eye Damage/Irritation 2 Aquatic Chronic 2


H411: Toxic to aquatic life with long

lasting effects

Diaminoethane (EDA) (UN 1604)

Liquid Flammable Liquid 3 Acute Toxic 4 Acute Toxic 3 Acute Toxic 4 Skin Corrosive 1B Eye Damage 1 Respiratory Sensitizer 1 Skin Sens 1


H302: Harmful if swallowed.

H311: Toxic in contact with skin.


eye damage.

H317: May cause an allergic skin

reaction.

H318: Causes serious eye damage.

H332: Harmful if inhaled.

H334: May cause allergy or asthma

symptoms or breathing difficulties if

inhaled.

Diethylenetriamine (DETA)

Page 31 of 68

Liquid Acute toxic 2 (inhalation-

mist)

Acute Toxic 4 (oral)

Acute toxic 4 (dermal)

Skin corrosive/irritant 1B

Eye damage 1

Skin Sensitizer 1

STOT SE 3 (respiratory




eye damage

H312: Harmful in contact with skin

H317: May cause an allergic skin

reaction



Formaldehyde Solution 30-55%, formalin (UN No. 2209)

Colourless

solution,

pungent

irritating odour

Acute Toxic 3 Skin Corrosive 1B Skin Sensitizer 1 STOT SE 2 and 3 Carcinogen 2

H301: Toxic if swallowed

H311: Toxic in contact with skin

H331: Toxic if inhaled


eye damage

H371: May cause damage to organs


H351: Suspected of causing cancer

Hydrogen (UN 1049)

Colourless,

odourless gas

Flammable Gas 1 H220: Extremely flammable gas

Kerosene (UN1223)

Colourless to

pale yellow

liquid

Flammable Liquid 3 H226: Flammable liquid and vapour

Page 32 of 68

Natural gas (UN 1971)

Colourless gas Flammable Gas 1 H220: Extremely flammable gas

Nalco EC3018A

Clear to yellow

liquid

Chronic aquatic toxicity 2 Acute toxicity 4 Skin corrosion 2 Serious eye damage/irritation 2 Carcinogen 2

H411: Toxic to aquatic life with long lasting effects H312: Harmful in contact with skin H315: Causes skin irritation

H319: Causes severe eye irritation

H351: Suspected of causing cancer


Phosphorus trichloride (UN 1809)

Colourless

liquid with

pungent odour

Acute Toxicity 2 Skin Corrosive 1A STOT RE 2


H300: Fatal if swallowed

H318: Causes serious eye damage.

H290: May be corrosive to metals.


eye damage.

H373: May cause damage to organs

through prolonged or repeated

exposure.

Propane (UN 1978)

Colourless gas Flammable Gas 1 H220: Extremely flammable gas

Therminol 68, 72, & VP1 (UN No. 3082)

Liquid Aquatic Chronic 2 H411: Toxic to aquatic life with long lasting effects

Triphenyl (UN No.3077)

Page 33 of 68

Liquid (>60 C) Aquatic Chronic 1 Aquatic Acute 1

H410 Very toxic to aquatic life with long lasting effects

H400 Very toxic to aquatic life

Skydrol 5

Clear oily

liquid

Skin Sensitizer 1 Chronic hazards to the aquatic environment 2

H317 May cause an allergic skin reaction H411 Toxic to aquatic life with long lasting effects

14.1 The Severn Estuary is designated a Special Protection Area (SPA), Wetland

of International Importance (Ramsar Site), Special Area of Conservation

(SAC) and Site of Special Scientific Interest (SSSI).

14.2 The nearest SSSI on the Caldicot levels is the Gwent Levels: Nash and

Goldcliff SSSI which is closest to Eastman at Pye Corner. The SSSI was

notified for its range of aquatic plants and invertebrates associated with the

reens and ditches of the drainage system.

14.3 The Gwent Levels Wetlands Reserve is a designated SPA and is situated

south of Nash to the sea wall, from Uskmouth Power Station eastwards to

Goldcliff.

14.4 The only Major Accident to the Environment (MATTE) identified by Eastman

is failure of the effluent pipeline where it crosses the reens. A leak into the

reen system would have a toxic effect in the local area and a small part of

the SSSI and/or Wetland Reserve would be significantly damaged. An

illustrative map of the route of the effluent pipeline is at Appendix K. Effluent

discharges are normally made to the Severn Estuary, avoiding low tide.

14.5 The effluent stream can be diverted during an incident to a retention lagoon

with a capacity for 700 m3. This provides containment of a spill or firewater

run-off for a limited period. The anticipated contaminants in any fire water

run-off do not have the capability of causing significant environmental harm if

discharged to the estuary.

14 ENVIRONMENTAL IMPLICATIONS

Page 34 of 68

HSE STATUTORY & EASTMAN VOLUNTARY PUBLIC

INFORMATION/CONSULTATION ZONES (PIZ)

APPENDIX A

Page 35 of 68

SOUTH WALES FIRE & RESCUE NOTIFICATION VIA METHANE MNEMONIC

This framework has been drafted to cover all significant incidents on the site

including those identified as having potential off site impacts. This initial message

content can be updated and varied by Eastman and the emergency services as the

incident progresses.

The intention is to utilise this draft to consult with Eastman regarding adaptation for

use in on site procedures. Emergency Services will continue to be updated /

consulted as the process develops.

IN EASTMAN CONTACTING THE SWFRS PLEASE ADVISE TO BE PREPARED

TO RECEIVE A “METHANE” MESSAGE

M E T H A N E

Major Incident declared?

o Eastman to confirm whether the incident has potential off site

impacts and if so that the External Emergency Plan is enacted to

declare a major incident

OR

o Eastman to confirm on site incident only and no major incident is

being declared

Exact location

o Eastman to provide:

the exact site location

The on-site incident location (using site Street Names) of the

incident

Type of incident

o Eastman to advise type of incident e.g. chemical storage tank

breach; explosion; fire

Hazards present

o Eastman to advise on probable hazards e.g. potential health /

environmental risks:

For those attending the site

Potentially impacting off site (if relevant)

APPENDIX B

Page 36 of 68

Access to site / scene

o Eastman to advise on site access Plan A Route (main gate) or Plan

B Route

(alternative entrance) - MUST INCLUDE WIND DIRECTION DATA

Number -

o Eastman to advise on type, severity and numbers of on-site

casualties – if known

Emergency services now present and those required

o Eastman to advise on emergency services required – if Major

Incident declared confirm all 3

Page 37 of 68

NOTIFICATION FLOW CHART UPON INCIDENT OCCURRING WITH POTENTIAL EXTERNAL IMPLICATIONS

APPENDIX C

Eastman

South Wales Fire & Rescue

Service

Gwent Police

Welsh Ambulance

Service Trust

First Contact: -

SWFRS

First Contact: -

Gwent Police

Welsh Ambulance Service Trust

Natural Resources Wales

Newport City Council – Civil Contingencies duty

officer who will contact:

o City Services/Highways Duty Officer

o Schools and leisure centres in area

First Contact: -


First Contact: -

Aneurin Bevan University

Health Board

Public Health Wales

Second tier contact:

Welsh Government

(Emergency Division)


Network Rail

South Wales Trunk Road Agency

Wales & West Utilities

Western Power

BT

Dwr Cymru/Welsh Water

Food Standards Agency Wales

First /priority contact

is contact within 30

minutes of

notification of the

incident.

Second tier contact

is contact within 1

hour of notification

of the incident.



Page 38 of 68

DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED UPPER TIER

THRESHOLD

Substance Inventory

(max)

CAS

Number

E1 Hazardous to the Aquatic Environment Category Acute 1

E1 Hazardous to the Environment Category Chronic 1, top tier threshold 200t

Biphenyl product * 92-52-4

E2 Hazardous to the Aquatic Environment Category Chronic 2, top tier upper

threshold 500T

Therminol 66 (T66) * 61788-32-7

* - these details have been removed from the public version of the plan for security

purposes. The full information is contained in the protected version of the plan which

is circulated only to key agencies that require access to it.

APPENDIX D

Page 39 of 68

OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE UPPER TIER

THRESHOLD QUANTITY

Substance Inventory

(tonnes)

CAS Number

H2 Acute Toxic Category 2

Bischloromethylether (BCME) (transient

intermediate)

* 542-88-1

Bis-hexamethylenetriamine (BHMT) * 143-23-7

Phosphorus trichloride (PCl3) * 7719-12-2

Acetic anhydride * 108-24-7

Diethyelenetriamine 111-40-0

H2 Acute Toxic Category 3 by inhalation

Formaldehyde solution (formalin) 50% * 50-00-0

P2 Flammable Gases Category 1 or 2 and named gases

Chloromethane (unwanted by-product) 74-87-3

Hydrogen * 1333-74-0

Natural Gas (methane) * 74-82-8

Propane LPG * 74-98-6

Flammable Liquids P5b

Diaminoethane (ethylenediamine ‘EDA’) * 107-15-3

Acetic acid (ethanoic acid) * 64-19-7

APPENDIX E

Page 40 of 68

Flammable Liquids P5c and named liquids

Acetic anhydride * 108-24-7

Acetone (dimethyl ketone, 2-propanone) * 67-64-1

Benzene * 71-43-2

Kerosene * 64742-81-0

E1 Hazardous to the Aquatic Environment Category Acute 1

or Chronic 1

Ammonia solution * 1336-21-6

Triphenyl * 26140-60-3

E2 Hazardous to the Aquatic Environment Category Chronic 2

Therminol® VP1 product (blend) * (92-52-4 & 101-

84-8)

Diphenylether * 101-84-8

Kerosene * 64742-81-0

Skydrol 5 * Proprietary

NalcoEC3018A * Proprietary

O1 Substances with hazard statement EUH014

O3 Substances with hazard statement EUH029

Phosphorus trichloride (PCl3) * 7719-12-2

* - these details have been removed from the public version of the plan for security

purposes. The full information is contained in the protected version of the plan which

is circulated only to key agencies that require access to it.

Page 41 of 68

PRODUCT INFORMATION AND ADVICE

.

In the event of an emergency involving a Major Accident Hazard

Eastman will establish an Emergency Response Team to deal with the

incident from a site perspective. The members of this team will provide

technical advice for the external emergency services.

Hazardous Substances Physical and Chemical Behaviour

Acetic anhydride Flammable liquid, fumes released if spilled

and reacts with water to release acetic acid

and anhydride vapour

Acetic acid Flammable liquid that releases fumes

Ammonia solution 34% If spilled would be ammonia fume but bund

would contain spill and prevent aquatic toxic

effect

Benzene Is volatile and highly flammable. If spilled

from storage some would evaporate and be

dispersed downwind

Biphenyl product Melts at ~69oC. If spilled it would solidify

Bischloromethylether Flammable gas

Chloromethane Extremely flammable gas – disperses on

discharge to atmosphere

Diphenyl ether Melts at 27oC. If spilled would solidify

Formaldehyde solution If spilled would partially solidify or flow,

depending on the ambient temperature.

Phosphorus Trichloride Fumes in moist air and reacts with water to

produce hydrogen chloride (HCl) vapour and

reaction with water may be delayed or have a

quiescent phosphorous acid period before

becoming violent

Therminol product

grades 68,72,VP1

Liquid at ambient temperature. If spilled from

storage tank would be contained in bund.

APPENDIX F

Page 42 of 68

MEDIA CIRCULATION LIST

South Wales Argus

Western Mail/Wales Online

ITV

BBC

Capital FM

Heart South Wales Radio

BBC Radio Wales

Media Wales

Gwent Police Facebook Page

Eastman Newport Facebook Page

PUBLIC WARNING STATEMENT

(TO BE ISSUED IN THE EVENT ON AN AIRBORNE RELEASE WITH POTENTIAL

OFF-SITE IMPLICATIONS)

“At (time and date) an incident occurred at the premises of Eastman, Newport when

there was an unscheduled release of chemicals (Describe the incident in brief) at the

premises.

A number of people have received injuries at the scene and the extent of their

injuries is at this time unknown. (Delete if not applicable).

As a result of the incident people living in the area bounded by:

Corporation Road – A48 to Nash Road – City of Newport Campus, Coleg Gwent –

Estuary Road- Meadows Road - Pye Corner - Little Cross Farm – Bird Port Limited –

Eastern Dock and Stephenson Street Industrial Area-

are requested to go indoors, close windows and doors, switch of air-conditioning

systems, stay indoors and tune in to local radio stations. Alternatively, visit

www.gwent.police.uk or follow Gwent Police on social media for up to date

information.

If residents are feeling unwell, they should contact the NHS direct in the first instance

on 0845 46 47 or their GP for advice.

Emergency Services are at the scene dealing with the incident.

Members of the public are asked not to visit the area, but to stay away to allow

emergency services to complete their duties at the scene.”

APPENDIX G

http://www.gwent.police.uk/

Page 43 of 68

COMMUNICATIONS

1. Emergency telephones are located in the Security Gatehouse and the on-site

Emergency Control Centre (ECC) and are linked. The ECC is also equipped

with an ex- directory external telephone, an additional internal telephone and

a telephone with direct connection to SWFRS emergency control.

2. The primary method of communication between the on-site ECC and the

incident site is via the DEC radio. These are held by radio call signs (in

brackets)

Incident Controller (ALPHA 1)

Fire Tender driver (FIRE 1)

First-aid team leader (MEDIC 1)

QA Laboratory (BASE 1)

Effluent Operator (EFFLUENT 1)

Occupational Health Co-ordinator (office hours only) (Nurse 1)

3. The site Main Controllers / Communications Officers (7 people) each carry a

mobile phone outside office hours and there is a mobile ‘phone located in the

site Incident Controller’s vehicle for calls directly to Welsh Ambulance Service

Control.

4. Staff on-site are notified of an incident using the site alarm and DEC phones.

5. Heddlu Gwent Police, South Wales Fire & Rescue Service and Welsh

Ambulance Service NHS Trust all have Airwave interoperability and a

Memorandum of Understanding, MOU, is in place.

6. Fax may also be used between Tactical and Strategic controls.

7. South Wales Fire & Rescue Service, on arrival at Eastman will provide

Eastman with an Airwave radio to enable communications to and at the

scene.

8. Mobile phones will be available at all control points and field telephones and

facilities to establish a main telephone link are available via the Incident

Control Unit.

9. The Welsh Ambulance Services NHS Trust will send a Mobile

Communications Unit to Tactical Control to provide contact between the

APPENDIX H

Page 44 of 68

Operational, Tactical and Strategic Controls (including Health Service

personnel on site, Health Service vehicles on site, receiving and supporting

hospitals and Ambulance Control. Mobile phones will be available and if

necessary, fax facilities can be provided. If available, landline facilities will be

utilised to supplement service communications. The Trust will make use of all

allocated frequencies including the use of UHF portable radios. Mobile

phones will be available and if necessary, fax facilities can be provided. If

available, landline facilities will be utilised to supplement service

communications.

10. Newport City Council - Communication between Newport City Council

representatives at Strategic and Tactical Controls will be via mobile and/or

landline telephone.

11. Back up communications – RAYNET -

Should there be a need to supplement communications systems, or if existing

communications fail, the Radio Amateurs Emergency Network (RAYNET)

could provide communications assistance. Activation is via Newport City

Council.

12. BT

During emergency situations that require the provision of additional services,

BT will provide the primary interface with emergency authorities by means of

the National Emergency Linkline system, which can be used throughout the

UK to gain direct access to a suitable 24-hour BT response point. If BT are

able to provide the additional facilities from their own resources, they will do

so but may call upon other providers where this is more appropriate.

Page 45 of 68

KEY SITE LOCATIONS AND ACCESS ROUTES

APPENDIX I

Main Gate

Emergency Site Entrance

Building

137

Building

153

Building

146

Fig 1

Page 46 of 68

Site CONTROL Site Entrance

PLAN A

Preferred access

route based on a

South Westerly wind

direction

--- Access route

--- Egress route

Fig 2

Page 47 of 68

Fig 3

PLAN B

Backup access

route based on a

South Easterly wind

direction

--- Access route

--- Egress route

NOTE: Despite these maps accounting for wind direction, traffic control point will be dynamically assessed and decided upon at

the time by the on-site multi-agency group via the JESIP principles – Appendix V.

Page 48 of 68

TRAFFIC CORDON CONTROL POINTS

For plan A For plan B

The additional traffic control point (6) at Mendalgeif roundabout

gives the option of closing the section of the SDR between

Maesglas and Nash, if so required.

1. Corporation Road with SDR traffic lights

2. SDR with Langland Way

3. SDR with Nash Road roundabout

4. SDR with Leeway Industrial estate

roundabout

5. SDR with Usk Way

6. SDR with Mendalgief roundabout Maesglas

7. Nash Road with Leeway Industrial estate

(Newport Ford’s entrance) only if conditions

allow e.g. wind direction

8. Nash Road with Meadows Road

1. SDR with Nash Road roundabout

2. SDT with Langland Way

3. SDR with Leeway Industrial estate roundabout

4. Corporation Road with SDR (traffic lights)

5. Nash Road with Leeway Industrial Estate (Newport Fords

entrance)

6. SDR with Mendalgeif roundabout Maesglas

7. Queensway Meadows with Llanwern works entry

roundabout

8. Estuary Road with Meadows Road

9. Nash Road with Meadows Road

APPENDIX J

Page 49 of 68

LOCATION MAP OF EFFLUENT PIPELINE

APPENDIX K

Page 50 of 68

GWENT LEVELS WETLANDS RESERVE

APPENDIX L

Page 51 of 68

RESOURCES ON SITE

1. Site Emergency Vehicles

The site Fire Tender is used to transport emergency equipment to an incident

for use by the site ERT and has the capability to fight fire using water, foam

and dry powder.

The Incident Controller’s Vehicle is used to carry first aid and other equipment

to incident.

2. Personal Protective Equipment (PPE)

The following heat resistant PPE is held on the Fire Tender for each ERT

member:

Tunic*

Leggings*

Helmet with visor*

Flash hood*

Gloves

Wellington boots*

4 x self-contained breathing apparatus (BA) suits (30mins duration)

4 spare cylinders

For chemical spills the following is provided:

PVC suits

PVC gloves

PVC hoods

Twelve additional BA sets are available in the fire station for use by the ERT.

3. Ancillary Equipment

In addition to the equipment held on the emergency vehicles, site contractors

are available in an emergency to provide:

Rigging and lifting equipment assistance, including mobile cranes;

Scaffolding;

Removal of insulation;

Electrical, mechanical support for isolation;

Cleaning (vacuum tanker, pressure jetting).

APPENDIX M

*BS EN469

Page 52 of 68

4. Water for Fire Fighting

Three diesel-driven fire pumps supply water for firefighting. Each of the

pumps is driven by a 250HP diesel engine. Thus, water for firefighting can be

supplied even if there was a site wide power failure. The fire pumps and water

supply are at the extreme west end of the site, adjacent to the effluent plant

and remote from any of the plants handling dangerous substances

The firefighting water distribution system runs underground at a nominal depth

of 1m and is thus protected against damage. The pipe work is laid out as a

ring main. Any point on the system can be supplied by more than 1 route,

affording a level of redundancy.

Hydrant monitors back up deluge and sprinkler systems on each plant. The

monitors are fed directly from the main and would continue to operate if there

was a failure of a deluge system.

Further redundancy is provided by the cooling water (CW) system. Around the

CW distribution ring main are many points to which standard fire hose

couplings are fitted. This water system is independent of the fire-fighting water

system.

Page 53 of 68

PREMISES AND SERVCIES IN THE VICINITY OF EASTMAN – INDICATIVE LIST

The updated version of this list is compiled and utilised by Eastman for circulation of

information to the public within the voluntary PIZ. The list is extensive and would take

up a large amount of room in this document. Therefore, it has been agreed to be

kept and maintained separately by Eastman.

APPENDIX N

Page 54 of 68

PUBLIC SAFETY ADVICE

1. OFF-SITE PUBLIC SAFETY ADVICE

Off-site alarm

In the event of a hazardous situation that is likely to affect people off-site, Eastman

will sound the alarm.

There are four ways of warning people within the Consultation Zone that a major

emergency situation has occurred:

If they hear the Eastman Major Emergency Alarm, which is an undulating sound like an air-raid siren. (This siren is tested twice in the afternoon of the first Tuesday of each month);

If they smell, or see any chemical release;

If they hear an explosion;

If they are alerted by the Police.

Site Emergency Alert for On-Site Incidents

This sound is a continuous note on the plant wide siren. No action need be taken by

people off-site when this alert sounds.

Major Emergency Alarm for On- and Off-Site Incidents

This sound as described above (first bullet point above) is an undulating note which

has affected or has the potential to affect areas off-site.

This alert can only be operated manually from the Emergency Control Centre, on the

authority of the Main Controller.

When this alarm sounds it will indicate that the Off-Site Emergency Plan is initiated.

All Clear Siren

This sound is a “cuckoo” note on the plant wide siren. It tells people on and off-site

that the incident is over and is authorised by the Main Controller.

2. PUBLIC INFORMATION

Eastman have supplied safety advice and information to residents in the

Consultation Zone as detailed in the following letter and safety card issued to all

properties within the extended public information zone:

APPENDIX O

Page 55 of 68

SAMPLE LETTER

ISSUED TO THE OCCUPIERS OF PROPERTIES LISTED IN APPENDIX N.

14th August 2017

Dear Neighbour

I am contacting you on behalf of Solutia UK Limited, now a subsidiary of Eastman Chemical Company,

who operate the chemical manufacturing site on Traston Road, off Corporation Road.

Solutia manufactures plasticizers, heat transfer fluids, and detergent water ingredients. The site has

been in operation since 1949. We employ 180 people plus about 60 contractors.

Solutia takes great care to ensure that major accidents do not happen and we have routine inspections

by both the Health and Safety Executive and Natural Resources Wales. We have detailed standards,

procedures and work instructions as part of a certified Management System to maintain and improve our

performance, and a detailed emergency response plan to control any incident that may occur.

In the event of a release leaving site the Civil Contingencies Unit of Newport City Council has developed

an External Emergency Plan in consultation with the emergency services and other relevant agencies.

A copy of the current External Emergency Plan can be viewed at:

http://www.newport.gov.uk/documents/Council-and-Democracy/About-the-council/Solutia-Off-Site-

Emergency-Plan.pdf or by contacting Newport City Council, Civil Contingencies Unit at the Civic Centre

via 01633 656656.

We have a legal responsibility to inform you of what you need to do in the unlikely event of a major

incident at the site. I enclose a laminated card of emergency instructions which summarise how you

should respond to an emergency at our site. Please read this information and keep the card somewhere

safe. If you would like another card please contact us.

Gwent Now is an efficient and effective communication system designed to keep the residents of Gwent informed about the latest crime alerts and crime prevention advice for our communities.

In the very unlikely event of an incident at Eastman, Gwent Police will also be using this system to communicate key information to residents living within the Public Information Zone.

Subscription to the system is FREE OF CHARGE and more information can be found in the accompanying leaflet, or you can contact the system manager at Gwent Police, Leeanne Husselbee.

I have also enclosed a copy of our annual Health, Safety & Environmental Review including

Environmental Statement which provides information about the site activities in 2016. I hope you find it

informative.

We also have an active Community Liaison Panel that meets twice per year. If you would like to know

more about this or if you have any other questions, please contact me.

Yours faithfully

Stephen Hampson

Site Manager

http://www.newport.gov.uk/documents/Council-and-Democracy/About-the-council/Solutia-Off-Site-Emergency-Plan.pdf

http://www.newport.gov.uk/documents/Council-and-Democracy/About-the-council/Solutia-Off-Site-Emergency-Plan.pdf

Page 56 of 68

MAJOR EMERGENCY SAFETY ADVICE CARD

Page 57 of 68

SOURCES OF INFORMATION AND ADVICE

1. Public Health England – Centre for Radiation, Chemical and

Environmental Hazards (CRCE)

PHE is an expert national public health agency which has operational

autonomy, it incorporated the former functions of the Health Protection

Agency’s CRCE: to protect the public from threats to their health from

infectious diseases and environmental hazards. It is a Category 1 responder

providing a 24/7/365 health protection service. Service in Wales is provided

by CRCE - Wales, providing independent impartial advice and information to

the general public, to health professions such as doctors and nurses and to

national and local government.

PHE will:

Provide PHW with a chemical risk assessment for acute and chronic

exposure

Attend the STAC as necessary, providing expert input to any multi-

agency group(s)

Prepare health protection components of multi-agency media

statements, in liaison with the emergency service and other public

health organisations

Provide health advice to the public

Consider the need for an Air Quality Cell (AQC) in conjunction with

NRW and PHW

Undertake public health risk assessment of AQC monitoring and

modelling data

PHE is available to fulfil these functions on a 24-hour basis and to join

any Tactical or Strategic multi-agency group as necessary.

2. Chemsafe

The British Chemical Industry operates the "Chemsafe" Scheme, which aims

to provide accurate information on the nature of spilled chemicals and

practical assistance when required arising from accidents involving the

transportation of dangerous chemicals.

There are several enquiry points operated by manufacturers and traders

giving 24-hour cover. However, in an emergency contact should be made

with the owner or consignor of the chemicals. Only if this contact is not

available should contact be made with the National Chemical Emergency

Centre in Harwell.

APPENDIX P

Page 58 of 68

3. CHEMET (Chemical Meteorological)

In the event of an accident involving the release of toxic chemicals, there may

be a requirement for meteorological advice. This advice can be provided by

the Meteorological Office through the CHEMET Scheme and is available to

the emergency services and other organisations involved in chemical

emergencies.

Selected meteorological offices are open 24 hours a day to provide such

information and are manned by experienced forecasters.

Advice under CHEMET is divided into two parts and can be passed by

telephone.

Rapid response, available within 2-3 minutes

More detailed information, available within 20-30 minutes

4. Chemdata Chemdata has been designed by the AEA Technology’s National Chemical

Emergency Centre to provide rapid and reliable information on dangerous

substances in the event of an emergency.

The Chemdata database provides hazard information and emergency action

advice for dealing with land and sea based incidents. The following

information can be retrieved from the database:

Product and hazard information in an emergency

Types of protective clothing and equipment required

Action to take after spillage or fire

Company Emergency telephone numbers

First Aid Advice

Decontamination procedures.

5. The National Poisons Information Centre – Cardiff Centre

Advice on toxicity of chemical substances is available from the National

Poisons Information Service.

6. The Water Research Centre (National Centre for Environmental

Toxicology)

The Water Research Centre, through its National Centre for Environmental

Toxicology offers advice on a wide range of issues concerning the potential

effect of chemical contaminants including:-

contaminants in drinking water

river water and ground water quality

legislation and other standards relating to water quality

potential health effects of contaminants

Page 59 of 68

how to deal with specific incidents

This advice is available to Environmental Health Officers, Consultants in

Communicable Disease Control and other organisations with an interest in

water quality.

Page 60 of 68

AIR QUALITY IN A MAJOR INCIDENT

PHW and PHE, in conjunction with Natural Resources Wales (NRW) can request

that an AQC is convened. A formal SCG and/or TCG need not be in place for the

AQC to convene. An AQC will only be established for a fire, explosion or chemical

release and can undertake; a review of monitoring strategies, interpretation real-time

monitoring results, review modelling strategies, interpretation of modelling outputs,

sharing interpreted air quality information and respond to questions from incident

response partnerships e.g. Incident Response Team, TCG, SCG.

APPENDIX Q

Page 61 of 68

ON-SITE ALERTING ARRANGEMENTS

Alarm System

The site’s alarm system alerts all site personnel. Break glass units are placed

throughout the site which activates the system. The Major Emergency Alarm can be

heard off-site.

Repeaters and flashing beacons or sounders are placed where the main alarms may

not be heard.

When these systems are activated, they show up on the display screen in the

Emergency Control Centre and the Gatehouse

Detectors

The system comprises analogue fire detectors and other input devices:

Ionisation Smoke Detectors – 20 installed.

Optical Smoke Detectors – 40 installed.

Heat Detectors – 8 in mess rooms and staff canteen.

Flame Detectors – 5 (CHP, BOC H2 facility and the boiler house).

Operators On-Site

Will:

Listen to Emergency Assembly Point (EAP) Radio for instructions

Monitor safety of process during an incident

Shutdown when requested by Main Controller

Follow other instructions from Main controller

Arrange for isolation of hazardous inventories and removal of hazardous

inventories when requested by the Main Controller.

APPENDIX R

Page 62 of 68

JESIP DOCTRINE AND PRINICPLES

The Joint Emergency Services Interoperability Programme (JESIP) was

established in 2012 to address the recommendations and findings from a

number of major incident reports. It was primarily about improving the

way the Police, Fire & Rescue and Ambulance services work together

when responding to major multi-agency incidents. It is important however

that other organisations involved in emergency response in Gwent are

familiar with the principles for joint working and are aware of the Joint

Decision Model (below - right) so that they can engage in this process.

JESIP has produced practical guidance to help improve multi agency

response. The Joint Doctrine: “the interoperability framework” sets out a

standard approach to multi-agency working, along with training and

awareness products.

One of the most important aspects of JESIP is that wider responders

should become familiar with the method by which to share initial incident

information. The adoption of the METHANE model (below - left) will

improve both the reporting and receiving of information in a consistent

way.

Further information including Aide Memoires can be found on the JESIP website or

by downloading the mobile app.

APPENDIX S

http://www.jesip.org.uk/home

Page 63 of 68

SAFETY DATA SHEETS

A full copy of the Safety Data Sheets is kept in the main gatehouse for use by the

SWFRS and Health Agencies. They are not incorporated into this document because

of the quantity of information available.

APPENDIX T

Page 64 of 68

GLOSSARY

Ambulance Control

The permanent office that receives all demands for the Ambulance Service in a specified geographical area, co-ordinates and allocates them to stations or vehicles.

Care Centre Premises established by the local authority during an emergency for the temporary care of those in need of shelter, refreshment or other assistance.

Casualty Clearing Station

An area set up at a major incident by the Ambulance Service to assess, treat and triage casualties and direct their evacuation.

Consultation Zone Relating to land use planning requirements covered by the Planning (Control of Major Accident Hazards) Regulations, 2015. Usually equivalent to the PIZ.

COMAH Control of Major Accident Hazards Regulations, 2015.

Cordons Temporary boundary set up by the Police to surround the immediate scene or an incident security for it. Also seals off the controlled area to which unauthorised persons are not allowed access.

Cordons Temporary boundary set up by the Police to surround the immediate scene or an incident security for it. Also seals off the controlled area to which unauthorised persons are not allowed access.

COSHH Control of Substances Hazardous to Health Regulations, 2002.

Decontamination HART

The reduction of contamination to lower the risk of further harm to victims and/or cross contamination. Hazardous Area Response Team (WAST Asset)

Major Incident An emergency that requires the implementation of special arrangements by one or more of the Emergency Services, the NHS or the local authority.

Marshalling Area Area to which resources and personnel not immediately required at the scene or being held for further use can be directed to standby.

APPENDIX U

Page 65 of 68

Media Briefing Centre

Premises established by the Police and staffed by spokespersons from all services to co-ordinate and facilitate joint agency provision of information to the media during a major incident.

MERIT Medical Emergency Response Incident Team.

Medical Incident Officer

The Medical Officer with overall responsibility (in close liaison with the ambulance incident officer) for the management of medical resources at the scene of a major incident.

Operational (Bronze) Control

The Operational level for command and control during a Major Incident. The level at which resources are deployed and tactics are implemented.

PIZ Public Information Zone, for application of Regulation 14 of the COMAH Regulations.

PPE Personal Protective Equipment.

Receiving Hospital The hospital(s) selected by the Ambulance Service to receive casualties of a major incident.

Recovery The process of restoring and rebuilding the environment and the community in the aftermath of an incident.

Recovery Working Group

Multi-disciplinary group established by the local authority under the auspices Strategic Co-ordination Group to identify and address recovery issues following a major incident.

Rendezvous Point Point to which all resources arriving at the outer cordon are directed for logging, briefing, equipment issue and deployment.

RVP Abbreviation for Rendezvous Point.

Site Area within the Eastman boundary.

STAC Scientific and Technical Advice Cell.

Strategic (Gold) Control

The Strategic level of command and control during a Major Incident. The level at which policy/strategy for co-ordinated management of the incident is determined.

Strategic Co-ordination Group

Joint agency group established by the Police to determine policy / strategy at strategic control level.

Page 66 of 68

Supporting Hospital

Hospital nominated to support the Receiving Hospital in dealing with casualties from a major incident.

Tactical (Silver) Control

The Tactical level of command and control during a Major Incident. The level at which implementation of policy / strategy and co-ordination at the scene takes place.

Tactical Co-ordination Group Joint agency

Group established by the Police to co-ordinate implementation of policy/strategy at the scene and provide information/advice to the Strategic Co-ordination Group.

TCP Traffic Control Point.

Triage Process of prioritising the evacuation of the injured by medical or ambulance staff.

Page 67 of 68

ON-SITE MULTI-AGENCY GROUP – SUGGESTED AGENDA FOR INITIAL

MEETING

Ensure that notes are taken of any meetings

Assess current and potential off-site impacts on community and

environment

Consider any immediate actions that need to be taken

Consider any issues for reference to Tactical/Strategic level groups

Arrangements for next meeting.

The Joint Emergency Services Interoperability Principles (JESIP) Joint Decision

Model (JDM) will be used to guide the agenda for the initial multi-agency group

meeting.

APPENDIX V

Page 68 of 68

DISTRIBUTION LIST

Each agency is responsible for maintaining internal document control arrangements

to monitor and update any distributed copies of this document.

This document will be uploaded on to the Newport City Council page on Resilience

Direct (RD) and will only be able to be accessed if the administrators of the page

allow those who request the access.

Those organisations that do not have registered accounts on Resilience Direct (RD)

will be emailed a PDF copy. Organisations are to print however many copies they

feel necessary for their organisations.

Organisation Plan Format/Access No. of Copies

Eastman PDF Copy 1

Heddlu Gwent Police RD 1

South Wales Fire & Rescue Service RD 1

Welsh Ambulance Service NHS Trust RD 1


RD 1

Public Health Wales RD 1

South Wales Trunk Road Agency RD 1

Newport City Council (Civil Contingencies and City Services)

RD 1

Nash Community Council PDF Copy 1

BT RD 1

Network Rail RD 1

Dwr Cymru RD 1

Wales & West Utilities RD 1

Wester Power Distribution RD 1

Natural Resources Wales RD 1

Health and Safety Executive RD 1

Welsh Government RD 1

Food Standards Agency Wales RD 1

Emergency Planning College RD 1

Note: Resilience Direct is a Cabinet Office secure website. Access to the NCC

section of the site is managed by Civil Contingencies Unit (CCU).

APPENDIX W

Documents

Eastman External Emergency Plan - Newport