ECE CampusFaculty Handbook2016- 2017

ECE 2016-2017 Campus Goals: We will create a professional learning community with specific emphasis on:• developing a greater common understanding of inquiry

based learning and assessment• creating developmentally appropriate assessments to

align with the units of inquiry• reflecting on our instructional practices in order to

strengthen our impact on student learning

After School Activity Program (ASA)The Athletics/Activities Coordinator will plan and oversee registration and the organization of after school activities. The Athletics/Activities Coordinator will send communication home describing each activity. Activity leaders are responsible for notifying participants of any special requirements, etc. ASAs are not cancelled on afternoons of other events

such as concerts, etc.

Kindergarten and Grade 1 students are eligible to participate in an ASA. Each teacher will be responsible for offering two, six-week activities. These will run after school from 3:00 to 4:00pm on Monday, Wednesday and Thursday. Teachers are responsible for developing and planning their activity. The Athletics/Activities Coordinator will ensure that each day there is a mix of offerings to include:• Mandarin language• Sports/physical activity• Arts & crafts• Rhythm/music/dance/yoga• Games/literacy/technology

Arrival and Dismissal Procedures

Building A Bus Arrival ProcedureStudents will arrive at the drop off point between building A and building B. Teachers will be at their door by 8:00 am to greet each student. The teachers on bus duty are outside to ensure students get off the bus safely. One K Mandarin assistant is on duty and all K MAs are in the kindergarten hallway to help direct students to the proper classroom (first two weeks of school).

Bus Dismissal ProcedureEach day the transportation coordinator will email an updated bus list to teachers by 1:30. Please look at this list to see who will not be riding your bus that day, or, if an additional student is riding your bus for a play date. MAs and ATs will also need to see the list so they can also be prepared for their bus.

Students depart the classroom at 3:00 for dismissal. Teachers, MAs and ATs lead their students from classrooms, walking students directly to each bus. Each teacher will have a bus to check to ensure that all students that are supposed to be on the bus are there. After checking the bus, teachers, MAs and ATs will report to the main lobby.

If you cannot account for a student on your bus, please find the transportation coordinator in the main lobby.

Building BBus Arrival ProcedureStudents will arrive at the drop off point between building A and building B. For the beginning of the year transition phase (at least two weeks) all MAs in Building B are in the lobby/out at buses to assist students to their classrooms and teachers and ATs should be waiting to greet students at the classroom door. After the transition phase:• One PK MA is on duty at the lobby door.• One MA or AT from each N/PS class is to report by

8:00 am for bus duty at the lobby door. (Schedule to be

determined by the classroom team)• N/PS students are escorted by an adult to their classroom

door. Assistants are responsible for all Nursery/Preschool students and should not wait only for students in their class.

• PK students are escorted to the bottom of the stairs or by an adult.

Rainy Day ArrivalsTeachers and a few assistants are outside greeting students from the bus and walking them to the door where the remaining assistants on bus duty are waiting inside the building to walk students to classroom.

Nursery & Preschool Half-Day DismissalHalf-day dismissal is at 11:55. Students who ride the bus are picked up at the classroom door by the bus ayi.

Parent Pick Up-Nursery assistants will pick up students in preschool and take to the building B lobby to be picked up.

Late Pick Up- Students who are not picked up by 12:05 return to the classroom.

Full Day Dismissal The transportation coordinator will email an updated bus list to faculty at 1:30 daily. Please look at this list to see who will not be riding your bus that day, or, if an additional student is riding your bus for a play date. MAs and ATs will also need to see the list so they can also be prepared for their bus.

Teachers, MAs and ATs lead their students from classrooms, walking students directly to each bus. The building B bus supervisor will be in the lobby or outside between the buildings to support student safety.

Mission Statement

To develop inquiring, knowledgeable and caring learners who contribute positively to their communities.

ECE Campus Motto“Hand in Hand, We Learn”

“Rang wo men yi qi shou qian shou”“让我们一起手牵手”

N/PS students depart their classrooms at 2:55. (11:25 on early dismissal days)One MA/AT from each class in N/PS walks the parent pick up students to the building B lobby for pick up.PK students depart their classrooms at 2:55. (11:25 on early dismissal days)PK parent pick up students are dropped off in the building B lobby to be picked up. Students are supervised by the teacher on duty. After all students are dropped off, teachers, MAs and ATs check their assigned bus to ensure that all bus riders are present. Once students on your assigned bus are completely accounted for, close the bus door, and meet in the lobby of building A to ensure that all students are dismissed correctly. If you cannot account for a student on your bus, please find the transportation coordinator in the building A lobby to assist. Late Pick UpsTo support students whose parents are late for pick up, we will assign a Floater Assistant (to be identified by the Mandarin Coordinator) to supervise. • Non-ASA late pick up procedure:

o The Floater AT* will be assigned to pick up any late Building B students from the Building B Lobby and walk them down to the lobby of Building A where they will have both N/PS/PK students and K/1 students.

o The office staff will support in calling parents after busses have departed with a goal of doing so prior to 3:20 pm.

o The office staff will call once again within 25 minutes of the initial call.

o The office staff will call once more at 4:15 and will assume responsibility for the late pick up student(s) until the parents arrive. (Office staff may determine/share this responsibility)

o *N/PS AT’s will serve as back ups to the Floaters if there are no Floaters available, as determined by the Mandarin Coordinator.

• ASA late pick up procedureo 4:00 pm-4:15 pm The ASA teacher will remain in the

building A lobby with their student until parent pick up.o The office staff will support in calling parents with a

goal of doing so prior to 4:10 pm.

• After 4:15 pm the office staff will call parents and take over responsibility for the late pick up.

Assemblies & Sing-AlongsAssemblies are a kindergarten and grade1gatherings with the emphasis on building community and highlighting classroom learning. The music teacher directly supports the assemblies by identifying and teaching students and teachers assembly songs (Hello, Birthday, Good-bye). Parents are invited and encouraged to attend. Assemblies should be well organized. Assemblies are from 2:30-2:55.

Sing-Alongs are an opportunity for nursery, preschool and pre-kindergarten students to gather as a community for read-alouds, singing and movement activities. These are not a performance-based gathering therefore individual classes should not be performing. The classroom teachers will work together to coordinate books, songs and movement activities. Songs and movement activities selected must be age appropriate and familiar to all students participating. The use of videos should be limited. Sing-along song lists and book choices are to be shared with the entire early years team two weeks in advance of the sing-along. Sing-Alongs are at 9:15 on the dates below.

Assemblies & Sing-Alongs are on the following dates for the 2016-2017 school year :• September 8 • October 27• November 17• February 16• March 30• April 20

Attendance (Student)Attendance must be submitted in Managebac by 8:45 am by the teacher or MA - when the server is functional. Please bookmark this page for easy access. Teachers are encouraged to manually keep attendance as well in case there is a discrepancy in Managebac.

If a student arrives late, please notify the transportation coordinator if the child has been marked absent and make the appropriate changes in Managebac. *Please note that if the classroom teacher is absent, s/he needs to update the attendance in Managebac upon their return to school. • Excused absence: These are marked in Managebac as

“Excused”. This means you received information directly from the parent or guardian regarding the student’s absence for that day. Communication regarding illness related absences must be forwarded on to the school nurse.

• Unexcused absence: These are marked in Managebac as “Absent”. This means the student is not at school and you received no information from a parent or guardian.

• Tardy: Students that arrive to class after 8:35 are considered tardy and this should reflected in Managebac. Students that arrive with their parents after 8:30 each morning will be required to sign in at the main gate. The adult that brings the student to school will receive a green “tardy card” that they will need to present to the teacher. Please note, that tardy cards should only pass from adult to adult and that students should not be bringing tardy cards to the teacher independently. This card is a reminder to adjust the student’s attendance in Managebac from unexcused/excused absent to ‘tardy’. By the end of each workday return these cards to the front desk of building A.

• Excessive Tardies: Teacher are required to follow up directly with parents after three tardies. After the sixth tardy in a quarter, the teacher emails the admissions secretary who sends a letter directly to the parents from administration, cc’ing the teacher.

• Tech staff will check the server status daily upon arrival at 7:30, 7:45, and 8:00. If the server is not responding: o Classroom teachers shall write: Teacher Name and

absent student’s first and last name on a Post-It note and place on the door by 8:55.

o Tech staff will collect the attendance Post-It notes 9:00 and 9:15.

o Even if the server appears to come back online before 9:00, complete the attendance Post-It and then proceed with attendance in Managebac at your earliest convenience.

o If you already submitted attendance via Managebac, complete the Post-It note attendance as well.

o Tech staff will return within the hour to collect Post-Its.

o Office staff will contact parents/guardians of students with unexcused absences.

BitingWhile frustrating for children, teachers and parents, biting is a normal stage in the development of nursery and young preschool students. Biting typically happens during a moment of frustration for a child with limited language or communication skills. Children bite for various reasons:1. Children learn by exploration and toddlers are

“oral beings”; thus, they will place everything into their mouths, which may include another child’s finger.

2. Children bite to relieve the pressure resulting from new teeth breaking through the gums.

3. Biting is a basic response to frustration, hunger, or being tired because toddlers and two year olds do not have the vocabulary to articulate these feelings/ emotions due to limited social skills.

4. Toddlers and two year olds bite in order to move children who are in close proximity, too rough, or too intimidating.

5. Children bite to get attention.6. Children bite to protect personal space.

Should a child bite another child at school, teachers will take the following action:• The biting child will be immediately removed from

the play situation and the child who has been bitten will be comforted and given general first aid as needed by the campus nurse (cleaning the area, ice pack).

• The biting child will be reminded by teaching staff that: o biting hurts his/her friends.o to use his/her words instead of biting (teacher

will model language). o when a child chooses to bite, they choose not

to play with friends.• The child will be allowed to return to play in

another area within a 1-5 minute break from play.• Parents of both children will be notified of the

incident.

Subsequent Biting Incidents

If a child engages in another biting incident in the same day or week the teacher will call for a parent meeting to take place within 48 hours of the last biting incident.

• The teacher will provide parent some basic home-school connection tips for helping to prevent biting

• The parent will be expected to remind child of and assist child with proper language and actions for a child to take to prevent further biting.

• In the case where the skin has been broken, par-ents of the children involved in the biting incident will be contacted by the classroom teacher, in-formed that the child has been seen by the school nurse and will be advised to have their child seen by a health care provider.

BudgetTeachers are given a classroom budget of 1,000 RMB for classroom use. All purchase requests for classroom budgets must be turned in by June 1 following the purchasing procedures.

Bulletin Boards (Hallway)Bulletin boards are communication tool for students, parents, teachers and guests of our campus. Teachers are expected to update the hallway bulletin boards once a month. Bulletin boards should reflect the learning that is happening in the classroom (activities should show engaging and authentic work, copied worksheets should not be displayed) and include an explanation of the work presented with Standards (K & 1) or TSG objectives (N-PK) addressed and/or the Central Idea & Inquiry Points, as well as the date the work was posted. Please do not tape items onto the wall of the hallway, only use the designated bulletin board space. Inside your classroom, use ‘sticky tac’ when hanging things on the wall.

CelebrationsClassroom celebrations can distract a great deal from the academic program, and take undue time away from the main mission of the school. Classroom teachers are asked to plan celebrations that are structured around educationally relevant themes. At ECE, three types of celebrations have been identified to enhance our curriculum: campus, grade level and classroom.• Campus Wide Celebrations- International Day of Peace,

Chinese New Year and Field Day • Grade Level Celebrations (optional and determined by

the grade level) – All classes on the grade level participate. This could include Halloween/Fall Festival and End of School Year Celebration (must take place on one of the last day two days of school) but should not exceed more than a total of three grade level celebrations per year.

• Classroom Celebrations -Take place in individual classrooms to enhance curriculum. These are for a maximum of 40 minutes. Throughout the year each grade level may have:o Nursery/Preschool & Pre-Kindergarten - 2 per yearo Kindergarten/Grade -1 per year

Celebrations - BirthdaysAll birthday celebrations will occur during the morning classroom snack period. Birthdays can be celebrated by the parent reading one of the birthday child’s favorit books, a “Birthday Book”, which is optional and/or sharing a small treat with the class. All student birthdays should be recognized regardless of parent involvement.

Birthday celebrations are to be kept simple. Parents are required to contact a teacher one week before the child’s birthday to confirm the date and time of day as well as discuss any possible food allergies or restrictions. If the teacher does not hear from the parent within this timeframe, the teacher is to contact the parent to inquire about the birthday. Teachers will recognize student birthdays as appropriate for the age in question. Teachers are not permitted to allow birthday gift bags, candy, toys, party decorations, entertainers, outside vendors, or any other items that may cause may cause additional disruptions to the school day.

Acceptable birthday treats include: Small/miniature muffins or cupcakes (1 per child)Chopped fresh fruit or vegetables (please provide small plates or bowls with utensils) Crackers, pretzels and cheese Yogurt Cookies (1-2 maximum per child) Items that are not acceptable for birthday snacks: Large cakes Ice cream Sugar pops or candy Jello/pudding Gum

Invitations to private parties may be distributed at school ONLY if all children in the class are invited.

Classroom AssistantsAssistant Teacher (AT) & Mandarin Assistant (MA)- Throughout the day, ATs and MAs are in the classroom to help meet the instructional needs of the students. They may help classroom teachers with material prep however this is secondary to assisting with instruction. Every effort should be made to include the ATs and MAs in the students’ instructional program. While the teacher is leading a whole group lesson, such as a read aloud, where they do not feel that students need behavioral or other support, the classroom assistant(s) are able to work on material prep inside the classroom. If students are engaged in independent work, small group activities or centers/interest areas, classroom assistants should be actively engaged with students, leaving material preparation to be done when students are out of the classroom.

At the beginning of the school year, classroom teachers will schedule a time to meet with the AT and MA to discuss

how they will be working together throughout the year. Any issues or concerns with a classroom assistant should be discussed directly with the individual in adherence of our conflict protocol. Each classroom will have an ongoing “To Do” list created weekly by the classroom team that is to be briefly reviewed daily. This list will include things to do as well as due dates for these items. Teachers and assistants update this daily as needs arise and assistants should provide feedback if they believe the due date does not provide a reasonable amount of time to complete the necessary task.

The workday for assistants is 7:30 to 4:00. Assistants will report to the classroom by 7:30 to help prepare. Mandarin assistants also have time built into their day in order to plan for their Mandarin lessons. The Mandarin coordinator will communicate these times at the beginning of the school year. Assistant Teachers will have breaks incorporated into the schedule, these will be coordinated with the Mandarin and Early Years Coordinators.

Collaboration Time Full FacultyTuesday afternoon collaboration will begin at 3:15 and teachers are expected to stay until 4:30 pm every Tuesday whether meeting with full faculty or grade level. In addition, teachers will be expected to attend curricular and committee collaborative times.

A full faculty collaboration calendar will be stored in One Drive. Teachers who wish to have items added to the full faculty agenda may add agenda topics to the calendar up to 8:00 am Monday before the meeting. Admin will finalize and post the Tuesday agenda in One Drive by 3:30 Monday afternoon. All staff are responsible for reading the agenda and coming prepared.

Grade LevelGrade level collaboration should be scheduled a minimum of three times in an eight-day cycle. One of these three gatherings will include teachers and Mandarin Assistants and be held during the 7:30-8:00 collaboration time. Collaboration discussions should include; planning, reflection and review of student data on a regular basis. A grade level planning template will be stored in One Drive for all members of team to access. The grade level representative will finalize the meeting agendas 24 hours in advance of the meeting.

Teachers will need to check One Drive to read through the agenda and prepare for the upcoming collaboration time. Agendas will be created by the team using the ECE agenda template. Agenda minutes are stored in One Drive by the end of the meeting day with the format YYYY-MM-DD.

CommunicationCommunication is extremely important at the ECE campus. The principal will send out an ECE Bulletin to families on Friday afternoon highlighting upcoming events, the weekly lunch menu and notices.

Individual Student Communication: Teachers are to communicate about an individual child weekly (frequency based on grade levels listed below) in either the Home-School Communication Journal (Nursery & Preschool) or via email (Pre-Kindergarten, Kindergarten & Grade 1). This communication between teachers and parents provides a venue to share individual classroom participation, behavior, or any other matters relating to the child’s experience at school. Individual communication for each child should be communicated in the journal, or via email: • Daily in Nursery• Daily in Preschool• Minimum of 1 time per week in Pre-Kindergarten,

Kindergarten and Grade 1

WebsitesEach teacher will have a class website that is updated weekly. Classroom teachers will use the home page on their class website to share information regarding curriculum, classroom events, and announcements from specialist teachers and administration. Communication that goes to the entire class is required to be shared through the website rather than email. Announcements from specialists and administrators are required to be posted on their home page within 24 hours of receipt. Classroom websites should include:• Home Page- Updated weekly • Teacher Bio• Class Photos –Updated twice a month• Daily Schedule• Links to Specialist TeachersDo not post parent or student contact information on the website.

Specialist teachers (Counselor, P.E., Music and Library) will update their websites weekly and make monthly contributions to the classroom homepages. Mandarin Assistants make weekly contributions to the classroom website regarding their Mandarin class. The administration will monitor that websites are updated on a regular basis.

EmailEmail is a necessary communication tool among staff and with parents. When corresponding with parents or

colleagues, please keep in mind that you are representing the SCIS community and your emails need to reflect the professional organization in which you work. Emails should include a professional greeting, the purpose of the email and your SCIS signature. All school email communication should be kept to the point and sent only to relevant parties.

Some additional factors to keep in mind regarding email communication:• An email response is required within 24 hours if the

sender asks a direct question.• The “to” field is used for people from whom you

require a response.• The “cc” field is used for people who you would like

to see the email but from whom you do not require a response.

• The “bcc” field should be used for distribution lists.• Limit your response to reply directly to the sender

rather than “reply all” unless specified by the sender.

Communication with parents via school email is reserved for one to one communication with parents. Whole class communication is to be delivered website posts. If an email is received over the weekend, then it is to be answered by the end of the workday on Monday.

Communication with colleagues is equally important. Essential Agreements outline many aspects of communication. As email is a vital component of our communication, teachers should check their email three times a day; before school, during prep times or lunch and after school. The afternoon bus list will be sent daily to all ECE staff no later than 1:30 pm for review prior to dismissal.

Social MediaPhotos taken at school or during school sponsored events are only to be used for SCIS sponsored social media sites. Staff are prohibited from posting any student photos on personal social media sites such as Facebook, Instagram, WeChat, Twitter, Snap Chat, or similar social media applications. Photos for use of professional development may be used with written parent and administration approval.

Staff are prohibited from joining social media sites with current families enrolled in their grade level. The exception is colleagues with children enrolled at SCIS.

Staff are reminded that any posts on social media that reflect badly on SCIS are subject to disciplinary action.

ConcertsPre-Kindergarten, Kindergarten, and Grade 1The music teacher is responsible for planning the Pre-Kindergarten, Kindergarten, and Grade 1 performances. The following dates have been selected for the concerts:Fall:• K/1 - Wednesday, November 30 ,2016 (HQ Main)• PK- Thursday, December 8, 2016 (ECE)Spring:

• K/1 -Thursday, May 11, 2017 (HQ Main)• PK- Thursday, May 18, 2017 (ECE)Concert Timelines: The music teacher will submit the winter concert proposal to administration prior to October break. Spring concert proposal is due prior to the April break. The proposal will include song lists, classroom groupings, accessories, props, and stage set up. No later than three weeks prior to the performance, posters advertising the event need to be hung up around school. Concert programs need to be approved by administration two weeks prior to the event and printed one week before the event.

The Kindergarten/Grade 1 concert begins at 18:00 and the drop-off time for parents is 17:45. The performance is approximately 30-45 minutes. The morning before and

the morning of the K/1 concert there is a rehearsal on the Hongqiao theater stage. Kindergarten and Grade 1 leave ECE from 9:00 am in the morning and return when the rehearsal is over and in time for students’ lunch. There is no time for snacks at the Hongqiao campus. There are no regular music classes on the day of a concert. Teachers must attend the grade level rehearsals and be actively involved in supporting concert preparation, no laptops.

Nursery & Preschool Family Sing-AlongsNursery, preschool teachers and the Early Years’ Coordinator are responsible for planning two family sing-alongs with parents, with one each semester. The purpose of the sing-alongs is to reflect the TSG objectives and transdisciplinary units explored throughout that semester.

The team is required to provide administration with a proposal for the Sing- Along six weeks before the event. The proposal will include the song list, TSG objectives, draft of parent communication, and the event poster. No later than four weeks prior to the event, posters advertising the event need to be hung up around school and parent communication is to be posted on class websites.

Counseling/Social SkillsOur Student Support Specialist (SSS), implements a social skills program that is age appropriate and relevant to our student community. This includes office hours for parents, whole class lessons, small group lessons, and teacher support. The SSS will also head our Student Support Team.

Discipline Process All adults who are working in the school are expected to support the discipline process. This is to say that teachers and assistants are not responsible only for the students in their class but for all students on campus. As an example, if a particular staff member happens to see inappropriate behavior occur by a student it will be that staff member’s responsibility to address that behavior. If it is of a serious nature the homeroom teacher should be involved, but most of the behaviors that staff will experience with our students can be handled with friendly reminders and clarifications of our expectations.

We expect that teachers and assistants will try a variety of progressive interventions and consequences before they involve the principal in their discipline process. Redirection, choices, warnings, time outs, and contacting parents are all examples of interventions that a teacher might try before involving the principal. If after these attempts have been tried the student is still having difficulty making good behavioral choices, the involvement of the principal for discipline may be necessary. The following procedure will be used as a guideline and reflects the general spirit of discipline philosophy at SCIS but individual cases may not entail each step.

Step 1: Identify the ProblemWhy are you here?What choices did you make that got you in trouble?Do you understand why this behavior is inappropriate?

Step 2: Clarification of Expectations and Problem SolvingThe reason we expect this is …How do you think you might handle this same situation in the future?Would this course of action result in keeping you out of trouble?

Step 3: Assigning of ConsequencesAs a result of your choice today, your consequences will be as follows…Note: Assigning of consequences will be progressive and except in cases where sever misbehavior is involved will generally be:

First time: Warning and clarification of expectationsSecond time: Withdraw privilegesThird time: Withdraw more privileges and contact parentsFourth time: Possible in-school suspension

Consequences will be assigned based on the seriousness of the offense, the frequency of the student’s inappropriate behavior, and the student’s attitude during the discipline process. In the case of serious misbehavior, an administrator and parent will be notified immediately and early stage consequences may be skipped.

All interventions for discipline by the principal will be documented in the ECE office for future reference. Teachers are encouraged to also document any interventions with students.

Emergency DrillsEach classroom will be provided with an emergency drill folder. This must be hung next to the most commonly used door in your classroom so that all adults in the classroom can locate this in an emergency. This folder contains the evacuation route, attendance sheet and parent contact information. If at all possible, this is to be brought to the rally point during a drill.

ESOL (English for Speakers of Other Languages)Students in Grade 1, who have been identified by the admissions department as ESOL, will receive pull-out services. Parents pay a fee for this program upon enrollment. Grade 1 students who were enrolled in SCIS for Kindergarten may also be eligible for pull-out ESOL services, without a fee. Within the first two weeks of the school year, classroom teachers will identify students who are not on the official ESOL list and refer them for assessment by the ESOL

department. The ESOL Coordinator will organize the assessment schedule. The WIDA assessment program is used to determine placement into the ESOL program. Once a student is enrolled in ESOL, they receive services for a minimum of one semester. Students are reassessed at the semester, and at the end of the school year to determine continued program placement. The ESOL department makes this decision with input from the classroom teacher. The ESOL Coordinator will maintain records of ESOL students, and notify the finance office of any grade 1 students who qualify for services but were not on the official ESOL list given by the admissions department.

Dress Code (Students)SCIS students adhere to a dress code, which promotes a sense of orderliness and school community, helps with campus and field trip security, and reduces “fashion competitions” which can sometimes lead to social cliques.

All teachers are responsible for enforcing the student dress code (See below). Parents of students who frequently do not adhere should be contacted by the classroom teacher with a reminder. If students continue to come to school not wearing the school uniform, the teacher will send a second reminder, cc’ing the vice principal. If the student continues to arrive out of uniform, the teacher will communicate with the vice principal who will send an email to the parents.

ECE students Nursery to Grade 1 wear navy blue trousers, shorts, or skirts and a light blue polo shirt (short or long sleeved) with the SCIS book logo and acronym. A navy cardigan sweater and fleece with the SCIS logo and initials can be worn in cooler weather.

All students should wear athletic shoes or sneakers that are safe for running and climbing during recess and PE. Crocs, flip flops and sandals are not permitted. Caps or hats are also required for outside play in the summer months.

There are occasional ‘free dress’ days on which students are not required to wear the school uniform. These usually occur in connection with a special holiday or event. Administration and the guard staff should be informed in advance of a chance of dress code for special grade level or classroom events.

Students should also keep an extra set of clothes (regular, non-uniform clothes are ok) in case students need a change of clothes, especially for the younger students.

Field Trips Classes are required to go on one field trip/site visit per semester. Grade levels determine locations, and each excursion must be tied to the curriculum. More field trips can be arranged, but keep in mind they need to be approved by the administration. A field trip form and planning sheet must be submitted four weeks in advance to the principal for approval. The school will provide transportation and teacher entrance fees. Student fees, and volunteer fees are to be paid by the parents. If the students require a lunch, please request this with the cafeteria supervisor four weeks in advance. Once the fiel d trip is approved, please notify all appropriate personnel if it will affect their schedule (specialists, recess supervision, etc.) three weeks in advance.

AQI and Field Trips As we have a fully controlled and healthy environment on our campuses, we do not want to send children or staff to an environment that could be unhealthy. So, teachers will need to confirm with the location if they have an air purification system (assuming it is an indoor establishment). If students are going to be outside or in a place that isn’t filtered, the field trip can not take place if AQI is above 200. If it is above 200, but below 300 and they are going to a filtered location, the trip may proceed as long as the expected travel time on the bus is less than 30 minutes.

Any field trip on a day above 300 will be cancelled. While there may still be some grey areas within this protocol, the focus should always remain on student and staff health and safety.

Grade Level RepresentativesGrade Level Representatives are returning members of staff that support the grade level/specialist collaboration. The Grade Level Representative for each team is responsible for finalizing team agendas, finalizing the grade level annual order and representing the grade level specialist team at monthly meetings.

Health-StudentTeachers who receive information regarding medical or dietary needs are required to contact the ECE nurse within 24 hours with this information. In the case when a parent has not submitted pertinent information by the requested due date, the teacher will notify administration/school nurse for further direction. No teacher or assistant should give a child any medication. All medication is administered by the school nurse. The nurse will notify the classroom teacher if the child is to receive medication throughout the school day.

Children should NOT come to school if they have any of the following symptoms:• Fever (over 100 F/37.8 C) • Diarrhea • Vomiting • Discharge from the eyes or ears • Heavy nasal discharge • Persistent cough • Unidentified rash

If a student is sick or has been diagnosed as having a contagious disease or illness, parents are required to notify the school nurse at clinic_ece@scis-his.org immediately with symptoms. Children with contagious illnesses should be kept at home until a doctor verifies that the period of contagion is past. This information is critical to help contain the spread of illness.

NOTE: Children who become ill at school with a fever, who vomit, or have head lice will NOT be allowed to ride the school bus home. A parent or guardian will need to pick the child up from school. There is no exception to this rule. Parents are requested to pick up their child within 60 minutes of contact by the school.

Students who do not attend school or are sent home from school due to illness the day of an event such as a concert, learning night, or movie night, may not participate in the evening event.

See Parent Handbook for more detailed information concerning student illness.

Nurse’s Role

Operations

Transportation Administration

Teacher (with infected students)

1. If a student is found to have lice, the student is immediately removed from the classroom and parents are called to pick up the child. The nurse will:• Share lice information letter with parent of

infected child upon pick up.• Remind parents that the student must be brought directly to the nurses’ office upon return and may not ride

the bus. Within an hour of identified case the nurse will:

2. Request backup (class assistant*/Admissions Secretary) to cover in the clinic and check the remainder of students in the same class, siblings of the infected student(s) and students on the same bus as the infected student.

*Assistant only remains in the clinic until the Nurse is done checking the classroom, then Admissions Secretary is called.

3. Emails the classroom teacher/assistant, grade level team, administration, transportation coordinator & operations manager to inform them of infected child(ren). If student has a sibling on the HQ Main campus, the nurse contacts the clinic at the HQ Main campus to check that child.

4. Upon confirmation from administration, will send SCIS lice email to the parents of students in the same classroom and on the same bus as child.

5. In the case of a classroom or grade level outbreak, the nurse will work with administration to send to all involved community members the lice outbreak communique.

Upon receiving information from nurse, operations will:• Send plastic bags to the classroom of infected student(s).

• If PS/Nursery - Informs the cleaning staff to immediately get the infected child’s cot from the storage closet. The sheet is put in a plastic bag and taken to the clinic and the cot is immediately disinfected.

• If Building B- Collect and bag the fabric items (dress-up, pillows, hats, rugs) from the sand room in Building B and the Rhythm & Movement room if infected student had visited those areas the areas within the previous 3 days. Operations will confirm this with the classroom teacher prior to notifying cleaners.

• Informs the cleaning staff to pick up the bags from classrooms and store in designated areas (Building A: 4th floor Storage & Building B: Rhythm & Movement Storage Closet) for a minimum of 72 hours (3 days).

• Pick up classroom circle carpets from outside of classroom. These are thoroughly vacuumed, emptying the canister after each rug is vacuumed and returned to classroom no later the 7:30 am the following morning.

• All fabric items will be washed after the three day waiting period has been completed.

• Inform the cleaning staff to initiate lice disinfecting protocol for infected room(s).

• Non fabric toys do not need to be cleaned or disinfected.

• Notifies the bus company of infected student so that buses can be properly disinfected.

• Confirms with Nurse the total number of students and classes impacted prior to communication going out to the community.

Upon confirmation from nurse teachers will:• Immediately bag up infected student’s personal

items (extra clothes, hats, etc.), nap blankets/ other sleeping items (N/PS) to send home with the student.

• Immediately bag up all classroom fabric items (small throw rugs, dress up clothes, seat pockets, hats, pillows, etc.)

• Label the bags with the classroom number and place in the hallway.

• Roll up carpet and set outside of classroom. (rugs will be returned by the following morning)

• Expect to receive items back after 5 school days.

• When items are returned to the classroom, they can be put back to regular use.

• Teachers will receive the parent communication that has been sent home from the clinic.

• All emails from parents regarding lice, need to be directed to the school nurse.

Head Lice

Upon confirmation from nurse teachers will:• Monitors class for students that may be scratching

their head more frequently.

• If lice are suspected, send students to the clinic to be checked.

• All emails from parents regarding lice, need to be directed to the school nurse.

Teachers (without infected students)

In the event of a classroom or grade level outbreak, as confirmed by the clinic:

• Teacher will bag all classroom fabric items to be washed at school (Seat pockets, dress up clothes, etc.).

• Teacher will send home all student fabric items (Cot sheets, extra clothes, bedding, etc.).

• Communication of a classroom or grade level outbreak will be handled via the clinic.

Medication The school nurse, with prior approval, can administer medication to a child at school. Classroom teachers and assistants are not permitted to administer any type of medication to students. Any medication to be administered during the school day must be sent to the nurse with the Medication Form and be properly labeled. (See Appendix)

Medical EmergenciesIn the case of an accident involving serious medical emergency or injury, the nearest teacher will stay with the injured child and send for help from the school office and/or nurse. If the child needs to be taken to the hospital, he or she will be driven to the nearest Emergency Room (Shanghai United). A representative from the school will accompany the child, and remain with the student until the parents arrive to take responsibility. The office will notify the parents and instruct them to proceed to the location where the child is being transported. When the parent arrives, the school representative can depart after explaining all relevant circumstances.

Health-StaffIf a staff member is sick or been diagnosed as having a contagious disease or illness, s/he is required to notify the school nurse at clinic_ece@scis-his.org and administration immediately with symptoms. Staff members that do not attend school during the day due to illness are not permitted to attend evening school events.

Staff members should NOT come to school if they have any of the following symptoms: • Fever (over 100 F/37.8 C) • Diarrhea • Vomiting • Discharge from the eyes or ears • Heavy nasal discharge • Persistent cough • Unidentified rash

Host Country “SCIS is licensed and authorized to enroll students holding “foreign passports,” who are not citizens of China. Taiwan, Macau and Hong Kong are considered part of China by the Chinese government and the United Nations. For mutually advantageous reasons, China tacitly allows the enrollment at international schools of students holding Taiwan, Macau, and Hong Kong residence documents.

It is the policy of SCIS, therefore, not to risk any confrontation with Chinese authorities over the display of flags in ceremonies or more permanent displays on school campuses. No flags of Hong Kong, Macau or Taiwan should be displayed on campus or during events, nor should they appear in any official SCIS publications.”

However, the PRC (CHINA) flag for all Chinese and Taiwanese students, the Hong Kong SAR (red flag white flower as shown below) and the Macau SAR (green flag with white flower as shown below) are allowed to be displayed as they are PRC derived flags. All Taiwanese families must either use the China flag to represent their nationality on UNIDOP and in the yearbook or they may also choose to not represent themselves with a flag. We can not allow the ROC flag to be on display, worn by a child, published, in any way.

Incident Reports to Classroom TeachersIt is important that communication is present and clear for any and all incidents regarding students on the ECE campus. Further, classroom teachers need to be informed

if there has been an incident with a student during the times of the school day when the classroom teacher is not present. A form describing the incident has been created and it will be submitted to the classroom teachers during the following times of the day:Recess/Lunch- when the classroom teacher is not present. Specialist classes - Library, P.E, Music, ESOL, and Mandarin.Incidents need to be reported in the following cases: 1. The incident has left a physical mark or has the potential to

leave a physical mark, e.g bruising (Particularly for Nursery/Preschool students).

2. There is blood or major injury.3. Behavior problem that keeps occurring. 4. A student that is undergoing ongoing observation and

is having documentation collected on their behavior throughout the day/week.

Procedure:Recess/Lunch1.The staff on duty that witnesses the incident fills in the

form and submits to the classroom teacher. 2.The classroom teacher decides on further action (i.e

addressing the issue with the student or notifying parents). The form can be sent directly home to parents with the classroom teacher keeping a copy if deemed necessary due to the severity of the incident or repeated behaviors.

HomeworkWe recognize the value of family time in a child’s life. In support of our developmentally appropriate program, homework at the ECE is limited to daily reading for all age levels and Mandarin lesson reviews beginning in Kindergarten. Daily reading may consist of parents reading aloud to children, children reading with parents, and children reading to parents and/or independently. Homework guidelines:

• Nursery, Preschool & Pre-Kindergarten- Parents read aloud daily

• Kindergarten – Students read daily with parents + maximum of 20 minutes of oral Mandarin homework per week.

• Grade 1 – Students read daily with parents + maximum 60 minutes of Mandarin homework per week.

Specialists Classes1.The specialist teacher completes the form and submits it to the classroom teacher at the end of the specialist class. The form can be sent directly home to parents with the classroom teacher keeping a copy if deemed necessary due to the severity of the incident or repeated behaviors. 2.Depending on the intensity of the incident, the specialist may be asked by the classroom teacher to email the parents directly regarding the incident and CC the teacher in the correspondence.

Substitute TeachersWhen a form is given to the substitute teacher, the reporting teacher needs to explain that a copy is to be made so that one copy can be sent home and the other copy is left for the classroom teacher.

Incident FormThere will be copies of incident report forms in each classroom, specialist area, playground, and in the cafeteria. The information and the incident form can be also found in ECE Share- Staff Information -Forms- Incident Reporting Form

Kelso’s ChoicesKelso’s Choices is our campus wide conflict resolution program. Beginning in preschool, students are supported in differentiating between small and big problems. Small problems are those that they can solve independently with big problems being more serious, potentially dangerous that require adult support.

The goal is to teach students several positive ways to deal with these minor conflict situations. Students are encouraged to try two of the following ideas or “choices” when they have a small problem with a peer before going to an adult.1. Go to another game/activity

2. Talk it over respectfully and listen to each other 3. Walk away 4. Ignore the problem behavior5. Tell the person to stop the problem behavior 6. Apologize7. Make a deal or compromise8. Wait to cool off 9. Share and take turns

LibraryLibrary time is an extension of classroom literacy instruction.• Teachers, MAs and ATs should escort students to and

from the library as is the case with all specialist blocks.• Teachers, MAs and ATs will be in the library, actively

engaged with students during the book browsing and check out time. This is an excellent additional opportunity for adults to get to know their students as readers. Additionally, it is a great opportunity for taking conferring notes (K & 1) or TSG documentation (N/PS & PK).

LunchStudent lunch is a learning environment similar to classrooms and play spaces. Nursery students will eat lunch in their classrooms. Students in preschool and eat lunch in the cafeteria with assistants and teachers. Teachers and assistants are responsible for supporting children in developing social skills, independence and healthy eating habits. The first two weeks of school, all teachers eat with students in order to support the transition to the new school year.

Teacher Lunch- Teachers are eligible to receive school lunch to be eaten at school each day that students are on campus. Teachers are to scan their ID badge and put the ticket in the receptacle designated for this purpose.

Mandarin ProgramEach grade level will have a daily Mandarin lesson taught by the Mandarin assistant(s).

Nursery and Preschool: Daily 20 minute lesson. Students remain in the class groups.Pre-Kindergarten, Kindergarten and Grade 1: Daily 40 minute lesson. Students are leveled into ability groups.

The Mandarin coordinator will work with Mandarin assistants to create an articulated Mandarin curriculum with units that are input into Managbac.

Nap TimeChildren enrolled in a full day nursery or preschool program will be provided a cot and sheet for the nap time incorporated after lunch. Parents should provide a small blanket, and an optional small plush animal to remain at school for the full week. These items should be brought to school each Monday, and will be sent home each Friday for laundering. Children will be issued one cot sheet which must be brought in, laundered, each Monday morning. Additional cot sheets will be for sale in in our school uniform store for 50 RMB.

Parents who do not return nap items as requested will be contacted via email or called by the teacher. Repeated issues should be forwarded to the Early Years Coordinator for follow up. Nap items are required as a health and safety element of our program. Each classroom will be provided one extra set of nap materials. Additional sets are available in the coordinator’s office. School items are not sent home for laundering, rather these items are laundered on campus.

The nursery and preschool nap is approximately 60 minutes of undisturbed rest time within a 90 minute window. Teachers may not purposefully keep a child from resting nor wake a child before the end of the rest period.Children are not required to sleep, but will be expected to rest for the first 20 minutes of the nap period, and then may engage in quiet activities for the remainder of the period.

Outdoor Play Outdoor play time is an extension of the learning that takes place within the classroom. Outdoor play times have been scheduled for each grade level. All classes have been given two outdoor play times per day with options for additional play time as the schedule allows. Teachers, Mandarin assistants and assistant teachers are to supervise outdoor play according to the duty schedule. It is not appropriate for a teacher or assistants to exclude students from outdoor play as a behavior management consequence. Children can be removed from outdoor play due to unsafe behavior during that play period.

During outdoor play, supervisors should:• Be actively engaged in both supervision and play with

children. • Responsible for the preparation and clean up of the

outside learning environment to include:o Sharing responsibilities for restocking supplies (tissues,

paint, chalk, balls, etc.)o Conducting a safety check and updating the operations

manager as needed for repairs

o Cleaning sensory tables and resetting for student useo Abiding by and supporting the health and safety rules

for all students and teachers

• Be constantly roving and scanning the playground space in order to be proactive, instead of reactive.

• Be accessible to all students – this is not a time to play with one or two students only.

• Be on time and present. If a teacher, Mandarin assistant or teacher assistant is unable to be on duty, they need to ensure that another staff member covers their station.

• Use incident report forms found in the first aid boxes near the shared play spaces to communicate with classroom teachers. (see Incident Reporting to Classroom Teachers)

• Not be using mobile phones.

• Be aware of the following playground equipment rules, and be consistent in their implementation:o No climbing up the slide; only downo Bouncy balls are to be used to sit on, not to be

thrown around.o No balls on the big toyso No tag on the big toyso Jump ropes and hula-hoops are to be used as

intended (not as leashes or used to tie each other up).

Outdoor Play & Air Quality Index (AQI)Air quality monitoring is set that any day above 200 Air Quality Index will result in indoor play for all students. You will receive an email as early as possible informing you that the Air Quality Index is too high and play will be indoors. Assume the level is still considered too high to go outside for recess until notification comes from the clinic that students may go outside for play. The nurse has final decision on the appropriateness of outdoor play. If the day has been high AQI and the number happens to dip just below 200, indoor play is likely to be maintained. Everyone one campus must actively support closing all exterior doors and any open windows to ensure we can maintain the highest quality indoor air as possible on poor AQI days.

Parent VolunteersParent volunteers are necessary part of a successful program. We always want parents to feel welcome and respected at our campus. The school intends that every classroom set up a volunteer program that provides opportunities for parents to be engaged with the school and their child’s education. Parents should not feel that they are being intruders when visiting your classroom, so plan on constructive ways to include them in your program. Suggested Parent Volunteer Opportunities• Mystery readers• Cooking or art docent• Field trip supervisors• Room parent• Class historian

Room Parent Roles and ResponsibilitiesMission: To support teachers in building a positive classroom community.

Money Collection: (Optional 100 RMB) The school recommends to create a tracking system for accountability. These funds are used to support class celebrations and activities. Please note that these funds are not to be used for teacher gifts as this is a decision made by each family.

Communication: All email communication from room parents will go through the classroom teacher. Email and teacher websites will be used as the form of formal communication from the school to the parents. We understand that WeChat is often used as an informal means of communication and as a school we support the positive communication shared amongst parents. However, please note that all communication, whether formal or informal, is expected to follow the Parent Code of Conduct.

Age Group Teaching Strategies Gold Communication Log/Email

Classroom Specialist Classroom Specialist

Nursery

Preschool

Pre- Kindergarten

Once a week per childOnce a week per childOnce a week per child

Once a week per child

Once a week

Daily

Daily

As needed

Note: All expectations are the minimum amount of communication required.

Observations include factual observation language and do not include teacher opinions or assumptions. Observations include accurate ratings for the child’s development or capability demonstrated at that particular moment. Observations do not need to include a supporting video or picture for every entry. Written observations and pictures are acceptable documentation. Teachers may also include group observations for some entries, however it is expected that a majority of TSG observations (roughly 75%) will be individual observations.

Expectations: Rooms parents should be familiar with classroom rules and classroom schedules to ensure alignment of school activities and special school events.

Tasks & Roles of Room Parents: • Organize food and crafts for classroom celebrations

under guidance of the classroom teacher• Support for special requests from classroom teacher:

Mystery reader, cataloging classroom library, etc.• Organize classroom volunteers • Support PAFA with teacher appreciation week • Support the Parent Code of Conduct as outlined in the

Parent Handbook• Collect money from class parents

Parent Volunteer Appreciation TeaAdministration will plan and implement an event that brings recognition and appreciation to those parents and community members that have gone over and above in their support for the classrooms. Teachers will be asked to select two volunteers they would like the school to recognize (minimum of one parent volunteer must be submitted). In addition, classroom teachers will provide a placemat and a handmade craft for the two parents selected.

PlanningPlanning Templates All teachers will use a planning template to plan effective instruction for their students. Teachers will use the provided template unless an alternative format has been approved by administration.

“To Do” List to support instructionIn order to list and share the responsibilities of lesson preparation, a “To Do” list that identifies the material prep for the upcoming eight day cycle as well as a due date for those items will be created.

PortfoliosDigital portfolios are used to document and share student growth with parents and additional stakeholders. Documentation is added by teachers in Nursery, Preschool, and Pre-Kindergarten and by students in Kindergarten and Grade 1 based on learning objectives and standards.

Teaching Strategies Gold (Nursery, Preschool, & Pre-Kindergarten) Teaching Strategies Gold is used as our online portfolio for students in Nursery, Preschool and Pre-Kindergarten. This tool serves two purposes. It is our formative assessment tool that drives instruction through all parts of the day and it is a communication tool that provides parents with ongoing information regarding their child’s development.

Classroom teachers, assistants and specialist teachers are all responsible for adding documentation to this online system. Documentation is expected to be added weekly for each student by the classroom teacher beginning the week of September 5, 2016.

Classroom teachers are to include documentation for all 38 objectives over the course of the checkpoint period. Specialists teachers can add documentation to any of the objectives but are required to address the specific objectives outlined below.• PE- Objectives 4, 5 & 6• Music – Objectives 34 & 35

Checkpoints will be finalized twice a year : January 20, 2017 and May 22, 2017 by the classroom teachers who will finalize all 38 objectives. Specialist teachers and assistants will need to have all documentation added for students in one week prior to these dates (January 13 and May 15) in order for the classroom teachers to have time to finalize the checkpoints.Please note the expectations for sharing TSG documentation with parents on a regular basis below. These are in addition to the individual student communication expectations for each grade level.

Easy Blog Jr (Kindergarten & Grade 1)Easy Blog Junior is used as our online portfolio system for students in Kindergarten and Grade 1. Students are expected to upload documentation that reflects learning standards on a regular basis. All portfolios shared with parents are digital, no paper portfolios are sent home.

Classroom Teachers, Mandarin Assistants & Specialists • Collaboratively plan for student reflection opportunities

using digital tools• Provide opportunities for student reflection that is

imbedded throughout the school day. • Supports parents in understanding how to find student

reflection pieces. • Reviews student posts weekly to be shared. • Teachers invite technology integration specialist in to

model how to review parents’ comments as shared reading (classroom teachers).

• Classroom teacher ensures that each student has a minimum of one reflection posted for each subject area (Literacy, Math, Transdisciplinary) and one learner profile each quarter.

• Specialists ensure that students have posted one post for each quarter. (PE, Music, Mandarin, ESOL)

• Students will have at least one post each week. • Use parent comments as a shared reading opportunity.

Technology Integration Specialist• Provides training for new hires (teachers and assistants).• Supports teachers and assistants as needed with

process. • Provides support for parent communication as

necessary. • Sets time with each classroom teacher to model the use

of posts for shared reading opportunities.

Progress ReportsProgress reports are written in the spirit of honoring the child’s developmental progress throughout the year. Details regarding reporting timeframes and specifics are forthcoming from the Board of Directors.

Purchase RequestsMaterials to be purchased for use on campus should be sourced through the purchasing officer via the online purchasing request (PR) website https://pr.scis-his.net/auth/signin.html. Items for personal use are not sourced through any members of the staff.

Room EnvironmentThe classroom reflects the learning objectives/standards, transdisciplinary units explored throughout the year. The

environment should be set up with the child’s perspective in mind and should be a reflection of student learning. Students, parents and other guests should always feel welcome in your classroom. The environment should be created with student independence and accessibility in mind. Bulletin boards in the classroom are an extension of your classroom and should reflect a professional polished glimpse of what happens in the room. The classroom should be generally clean and organized. Classroom pets need to be approved by administration and not pose potential allergy concerns for students or faculty. Pet care and maintenance are the responsibility of the teacher (fish tank, terrariums, cages, etc.).

SafetyEmotionalTeachers are expected to help ensure an emotionally safe environment for children and staff at all times: • Teachers can expect that members of the

administration will treat staff, parents, and students with the highest degree of respect.

• The school can expect that all teachers treat all students, other staff, and parents with respect. As a faculty we will expect that all students and parents will treat all of the adults in the school with respect, as well as each other.

• When disciplining students, there will be no yelling, degrading, or demoralizing a student. The student’s privacy will be respected at all times.

PhysicalTeachers are expected to help ensure a physically safe environment for children and staff at all times such as:• Daily inspection of the classroom before students arrive• Inspection and preparation of shared spaces before

student use• Care in the use of the materials and equipment • Awareness of health and safety needs in the school

environment and taking appropriate steps to minimize hazards

• Immediate communication with colleagues, administration and maintenance staff of broken equipment or when hazardous conditions occur

• Maintenance and restocking of materials, supplies, and equipment when appropriate

• Reminders and enforcement of the safe use of equipment* and facilities by children and SCIS employees

*Step ladders are available to use when hanging items in your classroom. Please do not stand on furniture as it is not built to support the weight of an adult. Step ladders are located in the following locations:

• Cleaning supply stall in restrooms (1st & 2nd floor of both buildings)

• Building B Warehouse• Building A 3rd floor – Stairwell to 4th floor

Service Service is vital component of the SCIS mission. As such, all members of the grade level (teachers and assistants) work together to determine a grade level service opportunity for students. Service projects must be approved by the administration. Proposals should be turned into administration by the end of September.

Student SupervisionStudents are to be supervised at all times on campus. Teachers in nursery and preschool will eat lunch with their students. For the first two full weeks of school, all teachers are expected to escort and eat lunch with their students. All teachers will escort students to and from specialist classes and lunch. Teachers and assistants will escort their children to the bus after school, and will be assigned a bus to ensure all students are safely on the bus prior to dismissal.

SpecialsNursery and preschool students have daily Mandarin lessons provided by the Mandarin staff.

Pre-Kindergarten, kindergarten, and grade 1 students have Music, PE and daily Mandarin lessons.

MAs and ATs will remain with students during specialists’ classes for nursery, preschool, and pre-kindergarten.

Substitute Plans If you need a substitute, send a text (no email or WeChat) to the principal who will confirm with a return text. If you do not hear back from the principal before 6:30 am the day of your absence, please contact the vice principal via text. Substitute teachers are secured by the Head of School secretary.

When teachers are absent, substitute plans must be provided. Teachers should prepare plans that continue on with the previous day’s lessons to the best extent possible. All sub plans should be completed on the SCIS substitute plan template (ECE Share->Staff Information-> Forms) and be sent to the following people as soon as possible: Building A: Vice Principal and the Grade Level Representative. Building B: Early Years Coordinator and the Grade Level Representative.

For emergencies (hospital stays, family emergencies, delayed travel), each teacher will create an Emergency Substitute Folder. The folder should contain student photos with names, copies of the class attendance sheet, a minimum of two days worth of plans on the SCIS substitute plan template, bus list for your students and the bus you check, materials, daily schedule and student

contact information. These “emergency sub plans” will be kept with the front desk secretaries. If these plans have been used, they are to be updated and returned to the secretary within two working days of the teacher’s return to campus. Emergency sub plans are due Friday, September 9 to the Head Secretary.

Teacher DutiesIn addition to regular classroom duties: teaching, planning, reflecting and creating a learning environment for students, teachers are required to participate in other activities throughout the year. Generally, these commitments are:

Back to School Night – This is held on August 31 at 6:00pm and is an evening event where the year long program is presented to classroom parents. Presentations should be 20 minutes in length. Grade level teams should discuss information to be communicated to ensure consistency across the grade level.

Learning Nights – There are two of these events during the school year – November 2 and April 26. These are subject based nights, and are meant to give our parents greater insight as to what kind of activities are done in the classroom.

Formal Concerts (PK/K/1) – There are two concerts per year. The music teacher will be in communication with teachers about these events and how teachers and assistants can help support the efforts in the classroom, and during rehearsals the days prior to the performance.

Family Sing-Alongs (N/PS)- There are two sing-alongs per year. Teachers and assistants coordinate these with the support of the Early Years Coordinator. Tuesday, Nov. 29 and Wednesday, May 3.

After School Activities (ASA) - Each teacher is responsible for designing and leading two activities per year (6 weeks each session for one day per week) for our Kindergarten and Grade 1 students. These are held on Monday, Wednesday and Thursday. Options generally include a sport, or craft, or cooking activity.

CommitteesCurricular Committees meet as necessary in vertical teams to discuss curricular issues and represent grade level. Grade level teams will have one representative on each of the curricular committees. In the case of a four-person team, the Arts committee will have one less representative. Members of each committee are responsible for the following:• Add and/or update unit plans (plans, resources,

reflections) on Managebac • Add curricular items for discussion to the team agenda

– planning, reflections, etc. • Take the lead in organizing annual orders for curricular

area.

Each committee will also be responsible for planning one campus event.N/PSPre-KindergartenKindergartenGrade 1

N/PSPre-Kindergarten Kindergarten Grade 1

N/PSPre-Kindergarten Kindergarten Grade 1PE

N/PSPre-Kindergarten Kindergarten Grade 1 Music

N/PSPre-Kindergarten Kindergarten Grade 1PYP Coordinator

Math Earth Day

Inquiry November Learning Night

Literacy UNIDOP

Arts April Learning Night

Motor Skills Field Day

Sunshine/Memories – This committee is formed of volunteers. If you are interested in being on this committee, please contact the vice principal by the end of the orientation week.

• Identify needs and support professional development opportunities.

• Ensure that data and student work in curricular area is reviewed on a regular basis.

Teacher ProfessionalismContractually, teachers are expected to be at school by 7:30 am each day using the clock-in system at the guard house. Teacher prep time is from 7:30 to 8:00 and is factored into your planning prep expectation. Teachers should be on campus during this time. Teachers may leave campus occasionally during your designated break time but this should not be a daily occurrence. Teachers are required to sign out and back in at the guard gate if they leave campus during the school day.

Teachers will be at their classroom door by 8:00 am to begin greeting students. Students and parents should be warmly greeted upon entering the class. Parents are able to bring their child into the class, say their goodbyes, and leave by the time the instructional day begins (8:30 am). While we want to present a welcoming environment,

interactions with parents should be brief as the teacher and assistants’ attention is to be focused on students. During instructional time teachers are actively engaged in the learning environment.

Meetings/Events: SCIS teachers are expected to arrive on time and prepared for all contractually assigned meetings and events.

SCIS Representation: Teachers should be mindful about public comments regarding SCIS, other staff members, students and parents, including those in front of parents, coworkers (both on and off campus) TGIF nights, etc. Negative comments as well as concerns regarding polices and procedures, should be addressed to either a grade level representative or administrator.

Technology UseTechnology is a vital component of the workings of the ECE. Teachers are responsible for using the following technology software and applications:• Managebac - Student Information System, Attendance,

Curriculum Planning & Reflection• Outlook - Email & Calendar

ECE Share - Document Sharing One Drive - Collaborative Document Creation- One Drive

• Word Press - Classroom Websites• Destiny - Library, Literacy Lab & Warehouse Resources• Online Portfolios

o Teaching Strategies Gold (TSG)- nursery, preschool, pre-kindergarten & their specialists

o Easy Blog Jr. - kindergarten & grade 1In addition, teachers will be expected to use Smartboards, iPods, iPads to support instruction and assessment. Teachers

are responsible for seeking the support of the Technology Integration Specialist with support for classroom implementation or the technology assistant for any problems with hardware, software, applications or programs.

All school computers, iPads and iPods are intended to support the educational program and shall be used primarily in that capacity. Teachers, Mandarin assistants and assistant teachers should not be on the computer or other types of technology when there are students in the classroom. The only exceptions are when the device is being used to teach the lesson, document learning, take attendance or check the bus list.

YearbookAll teachers and assistants are responsible for contributing to the yearbook. A yearbook coordinator will be selected to oversee the formatting and finalization of the yearbook. The yearbook coordinator will not be required to host any After School Activities.

AppendixA

SCIS Faculty Dress Code

The board’s objective in establishing a business casual dress code is to allow our staff to work comfortably in classrooms.Yet, we need all staff to project a professional image for our parents,students and campus visitors. Because all casual clothing is not suitable for the school environment, these guidelines will help you determine what is appropriate to wear to work.Clothing that works well for the beach, yard work, dance clubs,exercise sessions, and sports contests may not be appropriate for a professional appearance at work.Clothing that reveals too much cleavage, your back, your chest,your feet, your stomach, bra straps or your underwear is not appropriate for a professional school setting. Even in a business casual work environment, clothing should be pressed and never wrinkled. Torn, dirty, or frayed clothing is unacceptable. Jeans of any color are not acceptable. All seams must be finished. Any clothing that has words, terms, or pictures that may be offensive to other employees is unacceptable.

This is a general overview of appropriate business casual attire.Items that are not appropriate for the office are listed,too. Neither list is all-inclusive and both are open to administrative review. The lists tell you what is generally acceptable as business casual attire and what is generally not acceptable as business casual attire. No dress code can cover all contingencies so staff must exert a certain amount of judgment in their choice of clothing to wear to work.If you experience uncertainty about acceptable, professional business causal attire for work,please ask an administrator.

Slacks, Pants, and Suit Pants Slacks that are similar to Dockers and other makers of cotton or synthetic material pants, wool pants, flannel pants, dressy capris, and nice looking dress synthetic pants are acceptable. Inappropriate slacks or pants include jeans (any color), sweatpants, exercise pants, Bermuda shorts, short shorts, shorts, bib overalls, leggings, and any spandex (Lycra) or other form-fitting pants such as people wear for exercise.

Skirts, Dresses, and Skirted Suits Casual dresses and skirts, and skirts that are split at or below the knee are acceptable.Dress and skirt length should be at a length at which you can sit comfortably in public. Short, tight skirts that ride halfway up the thigh are inappropriate for work. Mini-skirts, sundresses, beach dresses, and spaghetti-strap dresses are inappropriate.

Shirts, Tops, Blouses, and Jackets Casual shirts, dress shirts, sweaters, tops, golf-type shirts, and turtlenecks are acceptable attire.Inappropriate attire for work includes tank tops; spaghetti-strap tops: midriff tops; shirts with words, terms, logos, pictures, cartoons, or slogans; halter-tops; and sweatshirts. Any top that reveals bra straps is not appropriate.

Shoes and Footwear Conservative walking shoes, loafers, clogs with backs, boots, flats, dress shoes, and leather deck-type shoes are acceptable for work. Professional leather sandals, while permitted, must have a strap across the ankle or heel and cover the majority of the foot. Athletic shoes, thongs, flip-flops, sport sandals, Crocs, Birkenstocks,and slippers are not acceptable.

Jewelry, Makeup, Perfume, and Cologne Should be in good taste, with limited visible body piercing. Efforts should be made to cover tattoos so that they are not easily visible. Remember, that some employees are allergic to the chemicals in perfumes and make-up, so wear these substances with restraint.

Hats and Head Covering Hats are not appropriate at school. Head Covers that are required for religious purposes or to honor cultural tradition are acceptable.

ExceptionsPhysical Education Due to the physical nature of the job of the Physical Education Teacher, s/he will be permitted to wear clothing which enables free movement such as athletic shoes, shorts and a collared golf shirt. In situations where alternative athletic clothing that is necessary within the learning space (Aquatics, Dance, etc.) staff will change or wear additional layers to ensur they reflect the dress code standard when outside of those specific learning spaces.

Field Trips When representing SCIS on field trips out into the community, the dress code remains in effect. It is recommended that staff wear SCIS logo shir ts so that students and parents can easily find staff out on location. Any other change in dress code must be approved by the administration a week before the scheduled trip.

Spirit Days On Spirit Days such as Field Day or UN Day of Peace, staff is encouraged to participate by wearing dress that is representative of that day.

Conclusion If clothing fails to meet these standards, the staff member will be asked not to wear the inappropriate item to work again. The second offence, the staff member will receive a verbal warning. If this lack of adherence to the dress code persists, there will be a written warning and meeting with administration. For any subsequent occurrences, the staff member will be sent home to change clothes, which will result in a reduction of leave time.

Appropriate Dress

Appropriate Not Appropriate

Peep Toes

Athletic Shoes

Birkenstocks Sports Sandals Flip Flops/Thongs Gladiator Sandals

Crocs

Tank Tops

Graphic TFShirts

Leggings as an Asccessory Leggings as Pants

Appropriate Dress

Appropriate Not Appropriate

Sweat Pants

Colored Denim (blue, black, white, etc.)

The SCIS Hongqiao-ECE Faculty Handbook contains important information

about the SCIS Hongqiao-ECE Campus. I have read and accept the terms of the handbook. I also understand that it is my responsibility to comply with the procedures contained in this handbook, and any revisions made to it. I understand that I may ask my administrators any questions I might have in regard to the faculty handbook and system policy manual, in addition to questions that may not be addressed in either document.

This document is to be reviewed by Aug. 31, 2016. This page is to be returned to the ECE Lead Secretary by this date.

__________________________________________ _______________________________ Signature Date

Hongqiao ECE Campus2212 Hongqiao Road, Shanghai 200336

Phone: 86-21-6295-1222

www.scis-his.org