ECI - Transport Drainage Monthly Review - September 2020

1 [Type the document title]

Engineering and Commercial Infrastructure -

Transport & Drainage

Monthly Review September 2020

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Engineering & Commercial Infrastructure Transport & Drainage Monthly Review > September 2020

OVERVIEW ............................................................................................................................. 3

SAFETY ................................................................................................................................ 4

1.1. Incidents and Injuries .................................................................................................. 4 1.2. Lost Time Injuries & Days Lost .................................................................................... 5

FINANCE .............................................................................................................................. 6

2.1. Operational Financial Report - 1 December 2019 - 24 December 2019 ..................... 6 3.1 Road and Drainage Maintenance Activities ................................................................ 7 3.2 Unsealed Road Maintenance Activities ....................................................................... 8 3.3 Open Drainage Maintenance ...................................................................................... 8 3.4 Bridge Maintenance………………………………………………………………………….8 3.5 Cyclone Debbie and NQ & FNQ Monsoon Trough Works………………………………9

CLIENT SURVEYS .......................................................................................................... 10

4.1 Requests for Maintenance Work ............................................................................... 11

ASSET MANAGEMENT .................................................................................................. 10

5.1 Asset Management Program - Strategic Goals…………………………………………10 5.2 Data Cleanse…………………………………………………………………………….….10 5.3 Corporate Performance……………………………………………………………………11 5.4 Asset Management Project Update………………………………………………………11 5.5 Asset Management System Performance……………………………………………….12

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OVERVIEW

This report is for Transport and Drainage activities during the period of 1 September 2020 to 30 September 2020. Significant items in this period include:

Unfortunately, a second LTI was recorded in Civil Operations during the month where a labourer in the Bitumen Patching Crew has sprained/strained his back after shovelling and sweeping as part of his normal duties.

Demolition of the deteriorated bridge structure over the Bridge Road Drain at the end of Elamang Street is a work in progress and is currently scheduled for completion in October 2020.

Special Open Drain Maintenance Works, involving marine plant trimming works, are scheduled to be undertaken in October 2020 in the Chain Street and Kilgour Street drains. De-silting/re-profiling works are scheduled for the Codhole Outlet Drain and Hoey Street Drain in late October/early November 2020.

The next RACAS Condition Assessment run throughout the whole Unsealed Road Network is scheduled to commence in late October 2020.

The Asset Management Program's Strategic Goal Review continues with the review focussing on setting up the required governance, creating interactions between business functions, incorporating a continuous improvement methodology and understanding how the Asset Management Program impacts Mackay Regional Council as a business.

Overall, the T&D and asset management budgets remain on track for the first quarter.

The Seal Roads Maintenance Team has been focused on pavement repair preparation works for the 20/21 Seal Roads Resurfacing Project which is currently out to tender.

NQ & FNQ Monsoon Trough – Road Restoration Works - The Dalrymple Road Landslips Micropiling works are progressing with approximately 30% of the piles installed. The tenders for Armstrong Beach Road Pavement Repairs have been called and close in mid-October 2020.

The client survey results for July and August 2020 achieved a 4.5 start rating which is the highest star rating recorded in the last five (5) year period. In total 458 request were actioned over this period, 234 were issued with customer surveys and 29% responses were received. This is an outstanding result for Civil Operations.

Director Engineering & Commercial Infrastructure

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SAFETY

1.1. Incidents and Injuries

The incident statistic details a summary of the Transport and Drainage safety incident performance. Transport and Drainage aspires to achieve zero harm with a stretch target of zero injuries.

September 2020 Summary:

No. of Incidents

Mechanism of Injury Injury Type

6 Vehicle Incident Asset Damage

1 Muscular Stress Lost Time Injury

2 Muscular Stress Non-Treatment Injury

1 Being Hit by Moving Objects

Non-Treatment Injury

1

Being Trapped between Stationary and Moving Objects

Suitable Duties Injury

2

Being Trapped between Stationary and Moving Objects

Non-Treatment Injury

9

4

78

18

9

17

7

14

6

8

13

0 0 0 0 0 0 0 0 0 01 1

2 2 21 1

0 0 0 0

2 2 23 3

43

4 4 4

1

7

45

7

0

2

4

6

8

10

12

14

16

18

20

Total Incidents Lost Time Injuries Total Recordable Injuries All Injuries

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1.2. Lost Time Injuries & Days Lost

Transport and Drainage aspires to achieve zero Lost Time Injuries by improving safety performance by developing a proactive safety culture and implementing best practice safety management across all business areas.

September 2020 Summary:

Thirteen (13) incidents were reported during September 2020. There has been 2 Lost Time Injuries for the 2020/2021 year to date.

021

13

271

11

0

3

1

2 2

0

1

2

3

4

5

0

50

100

150

200

250

300

2016‐17 2017‐18 2018‐19 2019‐20 2020‐21

Transport & Drainage Total Days Lost Transport & Drainage Total LTIs

LTIDays Lost LTI

Days Lost LTI

Days Lost LTI

Days Lost LTI

Days Lost

Civil Operations 3 21 1 13 2 271 2 11Transport & Infrastructure Projects (Field Services/CP)Transport & Drainage Infrastructure Planning

Asset Management

Tranport & Drainage 0 0 3 21 2 271 2 11

Department

2019-20 2020-212016-17 2017-18 2018-19

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FINANCE

2.1. Operational Financial Report - 1 September 2020 - 30 September 2020

NTENANCE ACTIVITIES

Financial Performance Report % YTD Variance of YTD Budget

Period Covered: 1 July 2020 to 30 September 2020 YTD Variance favourable of budget

YTD Variance unfavourable, between 0% and 5% of YTD Budget

YTD Variance unfavourable, more than 5% of YTD Budget

RevisedBudget

YTDBudget

ActualYTD

VarianceComments

5.01 - Engineering Management (817,212) (484,274) (483,614) 660 On track

5.02 - Civil Operations 18,458,398 4,736,397 4,777,627 41,230

5.03 - Transport and Drainage Infrastructure Planning 4,411,226 936,805 970,194 33,389

5.04 - Asset Management 1,512,514 375,945 334,460 (41,485)

Operating (surplus) / deficit 23,564,926 5,564,874 5,598,668 33,794

Engineering

Over budget on Gravel Operations $209,000; partially offset by reduced Drainage Maintenance ($112,000)

Employee Costs slightly over budget $38,000 due to timing of leave being taken

Small savings in Employee Costs ($15,000) and Contractor Costs ($10,000).

-

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

July August September October November December January February March April May June

Operating (Surplus) / Deficit

YTD Budget YTD Actual

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3.1 Road and Drainage Maintenance Activities

The following chart details maintenance activities completed during the period as recorded in our Assetic Maintenance Management System (MMS), together with the monthly average. The total number of works orders completed in September was 817 compared with the monthly average of 801.

A high number of Customer Requests have been received during the period with priority being given to action these within the assigned timeframes.

The Seal Roads Maintenance Team has been focused on pavement repair preparation works for the Seal Roads Resurfacing Project. Pavement repairs (heavy patching) scheduled are planned to follow the reseal preparation works. Delays in the commencement of these works were experienced due to the breakdown of hired equipment.

0

50

100

150

200

250

No. of Works Orders Completed Completed Maintenance Activities

Completed Works Orders September 2020 Monthly Average ‐ Assetic MMS

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3.2 Unsealed Road Maintenance Activities

Unsealed roads grading and gravelling works, together with seal road shoulder grading, are continuing in line with the Works Program utilising our six Grader Crews.

The next RACAS Condition Assessment run throughout the whole Unsealed Road Network is scheduled to commence in late October 2020.

3.3 Open Drainage Maintenance

Open drainage general maintenance is continuing as per the Works Program involving mowing/vegetation clearing and general drainage cleaning.

Marine plant vegetation clearing is scheduled for Chain Street and Kilgour Street drains during October 2020. Planning is well advanced for re-profiling/de-silting works in the Codhole Outlet Drain and Hoey Street Drain in East Mackay in late October/early November 2020.

0

5

10

15

20

25

30

Heavy Formation Grading Roadside Drainage Shoulder Grading

Klm

Road

Graded

Unsealed Road Maintenance September 2020

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3.4 Bridge Maintenance

Our Bridge Crew is continuing Level 1 Inspections and routine bridge maintenance works.

Demolition of the deteriorated bridge structure over the Bridge Road Drain at the end of Elamang Street is a work in progress and is currently scheduled for completion mid-October 2020. These works are being delivered under contract by Razor Demolition & Asbestos Removal.

Demolition of Old Bridge Structure ‐

Bridge Road Drain

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3.5 Cyclone Debbie and NQ & FNQ Monsoon Trough Works

Cyclone Debbie - Beach Restoration (Category D & Resilience)

The State Government funded Beach Restoration Projects ($3.9M) are still awaiting acquittal by the Queensland Reconstruction Authority (QRA).

NQ & FNQ Monsoon Trough – Road Restoration Works

The Dalrymple Road Landslips Micropiling works are progressing with approximately 30% of the piles installed. The subsurface ground conditions are continuing to be challenging and are requiring more cement grout to be used. These site conditions have pushed out the completion date to mid-December 2020. The second seal will be undertaken after the micropiling has been finished.

Dalrymple Road – Micropile Caping Beam Gravelling works are progressing and will be completed in late 2020. All Minor Works Projects, except the Armstrong Beach Road Pavement Repairs, have been completed. The tenders for this Project have been called and close in mid-October 2020.

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CLIENT SURVEYS

4.1 Requests for Maintenance Work

Results of Customer Survey (July / August 2020)

Representative Comments Trends

Very prompt

The foreman kept me up to speed on what was going on excellent.

A job well done, no complaints.

This was rectified much quickly than originally thought and I thank council for their prompt attention and response.

Very prompt and efficient service and response time.

Very happy with how quickly this was all dealt with, from communication, to investigation to close out. Thank you

I think in this matter, the council has responded very quickly and implemented a resolution in a prompt and effective manner.

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ASSET MANAGEMENT

5.1 Asset Management Program – Strategic Goals

The Asset Management Program is currently focusing on how best to optimise efficiencies within the Team, including how well the Team engages with stakeholders from other Programs. This review includes setting up the required governance, creating interactions between business functions, incorporating a continuous improvement methodology and understanding how the Asset Management Program impacts Mackay Regional Council as a business.

Governance: Several Key Working Groups collectively called the Asset Information, Valuation and Reporting Program (AVRP) have been established to closely manage activities such as data cleansing, comprehensive valuations and information needs as these have a significant impact on one another. To date, feedback has been mostly positive, primarily because stakeholders feel that they will now be better informed about the progress of these activities with the ability to provide inputs into the decisions being made collaboratively.

The first Asset Management Steering Committee will be underway in the first week of December 2020.

Maturity: An Asset Management Maturity Tool is being created for the organisation providing the ability to assess MRC’s maturity over four levels. The first two levels will ask a broad set of questions based on ISO 55000 and other recognised asset management frameworks while the latter two levels will explore MRC’s maturity in more depth and detail.

5.2 Data Cleanse

Data cleanse for Roads has been completed.

Data cleanse on Footpaths, Traffic Management Devices and Kerb and Channel commenced on 28 September 2020. Due to resourcing constraints, the data cleanse of Water Services is now on hold.

62%

35%

75%

1% 0% 0%

100%87%

30%

95% 95%

80%

98%

0%

53%

29%

0%

90%

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5.3 Corporate Performance

The Asset Technical Team capitalised assets for 22 projects and one subdivision in September 2020, as well as completing 28 Work Requests from the organisation to update or amend assets. The Team is currently working on a process to implement the As Design As Constructed (ADAC) for the management of assets.

5.4 Asset Management Project Update

Project Stage Planned

Completion Date

Schedule (RAG)

Notes

Water and Sewer Revaluation Execute TBC G

Due to the Water and Sewer Revaluation being postponed, the schedule has been extended. The site assessments are complete for the Water Pump Stations, Sewer Pump Stations and Reservoirs. The data cleanse process is in progress

MECC Data Cleanse Execute 1/12/2020 A

The MECC Technical Team has identified and developed 11 data structures. The data structures to be reviewed with Financial Services for Portable & Attractive requirements. The schedule to be reviewed as a change to the scope to include bar coding functionality to be investigated.

Property Services Data Cleanse Execute 1/12/2020 G

The Building data structure is being developed as a priority. The land and fencing assets in progress. A total of 11 assets identified in scope.

PES Phase 2 - Built Assets Data Cleanse and Migration to

Maintenance Execute 30/06/2021 G

PES Electrical data structures have been signed off (4). Data cleanse of switchboard assets to commence.

1

5

11

1

5

7

2

14

5

0

2

4

6

8

10

12

14

16

Buildings Roads, Drainage &Network

Land Site Improvements Water Sewer

WIP Completed & Subdivisions Asset Amendment Work Requests Completed

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5.5 Asset Management System Performance

28

45

2

4

6

0 5 10 15 20 25 30 35 40 45 50

Support Requests (Assetic)

Support Requests (Internal)

Support Request – Tasks Assigned (Internal)

New Users

Assetic Training sessions

Assetic System Performance

Documents

ECI - Transport Drainage Monthly Review - September 2020