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eCourts Malaysia
Introduction to eFiling (Court User)
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Overview Of eCourts
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Access to e-Filing
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Access to e-Filing
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e-Filing Process
• Scan Document • Categorized document • Key in runner / lawyer
details • Key in party details • Assign case number • Print payment notice
• Make payment • Update payment
• Review Document • Process Document • Approve Document • Singing Document • Apply stamping on document • Escalate filing • Reject filing • Appeal Case
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New Enhancements
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• Pending Task Aging List • View Case Minutes • Remember Authorization Password • Consolidate Case • Caveat Case • Session Control
New Enhancements
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Pending Task Aging List
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Pending Task Aging List
Click to view 2 tasks that locked by today
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Pending Task Aging List
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View Case Minute
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View Case Minute
Click to view case minute(s)
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View Case Minute
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View Case Minute
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Digital Signing On Document
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Digital Signing On Document
Key In Authorization Password
Click OK to verify the authorization password
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Consolidate Case
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Consolidate Case
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Consolidate Case
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Caveat Case
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Caveat Case
Data Entry New Case:
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Caveat Case
Data Entry Existing Case:
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Caveat Case
Summary of Data Entry:
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Caveat Case
Level 1/Level 2:
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Session Control
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Session Control
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Functionality Refreshment
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Change Password
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Password
Login Password • For Login • Pre set during registration
Authorization Password • For signing document
• Not allow to be the same as login password
• Need to be setup by user
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Change Login Password
Click to change login password
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Change Authorization Password
Click to change authorization password
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Incoming Task
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Filter Incoming Task
Click on indicator to filter task
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Indicator Explanation
- Is certificate of urgency - Document which requires officer to process
immediately.
- Task which are put on hold before case is registered - Document from new case which has been rejected
due to error during extraction
- Cases transferred from other court.
- Cases appeal from lower court.
Filter Incoming Task
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Process Document
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Process Document
Click to process document
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Process Document
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Process Document
Icon Description
Pointer
Drawing Tool
Line Drawing Tool
Typing Tool
Stamping of mention Date
Signature
Court Seal
Erase all of the marking on PDF file one by one (except typed word)
Erase all marking in PDF File
Turn the document clock wise by 90 degrees
Flexible stamp which is used to upload stamping image
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Process Document
Icon Description
Add note to the document (not visible to lawyer)
Accept the processed PDF File
Save marking in the PDF File
Reject document
Close the page to edit the PDF File
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Revert Process Document
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Revert Process Document
Revert document
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Internal Filing
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Way to prepare PDF:
1. Draft document using template from CMS/word document
2. Open word document
3. Insert signature image
4. Save as PDF
Before internal filing
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Internal Filing
Click on case search
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Internal Filing
Add document
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Internal Filing
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Internal Filing
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Internal Filing
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Transfer Case
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• ONLY allowed to transfer within same judiciary
• Case number will be reused
• No old records will be kept
• Occurs for incoming task
Transfer BEFORE Case Registration
Transfer AFTER Case Registration
•Allowed to transfer to any court
•Old case number will be kept
•Occurs for case search
Transfer Case
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Transfer Case
Click to transfer
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Transfer Case
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Wrong Document Type
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Wrong Document Type
Not Match!!!
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Wrong Document Type
Not Match!!!
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Parties
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Data Entry: Add Party
Only 1 party • For some cases in which there is only one party
needed, users only need add 1 parties instead of adding 2 parties
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Data Entry: Add Party
Select party category accordingly in document
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Data Entry: Add Party
Add IC Number
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Unpurged document
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Unpurged Document
• Purged document(s): All document(s) that filed before 1st January that no yet update payment
• Unpurge document only till March with approval
• If document still purged, user can refile document and only allowed to refund filing fee
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Malformed PDF
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Malformed PDF
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Malformed PDF
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Malformed PDF
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Malformed PDF
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Malformed PDF
1. Contact Helpdesk • Case Number, filing number, court location,
document type, error message 2. Helpdesk will check the PDF whether is malformed
3. PDF confirmed malformed, then reject the
document
4. If not able to reject, then inform Helpdesk upload blank document to server
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Filing Fee for Government Case
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Document(s) required payment for
government case
1. Contact Helpdesk ask to exempt filing payment 2. Helpdesk will check and inform back
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Wrong Case Code
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Wrong case code
• Transfer to own division court
• Change case code
