EDI Specificationcsivendormanual.com/manual/Chapter_7-Electronic_Commerce_(EDI)/3.… · EDI Specification. CSI EDI RC 861 ... REF Reference Identification ... From Domestic 3PL’s

CSI EDI RC 861 specification Version 4030 12/22/2011

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From Domestic 3PL’s to CSI 1 of 38

861 Receiving Advice/ Acceptance Certificate

Version: ANSI X12 004030

12/22/2011 V 1.0

From Domestic 3PL’s TO CSI

Charming Technology Services

EDI Specification


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Table of Contents

Introduction: 861 Receiving Advice/Acceptance Certificate ................................................. 3 Envelope details ................................................................................................................................ 4

ISA Interchange Control Header ................................................................................................... 4

GS Functional Control Header ....................................................................................................... 6 ST Transaction Set Header ............................................................................................................ 7

Receiving Advice Header ................................................................................................................ 8 BRA Beginning Segment for Receiving Advice or Acceptance .................................................... 8 REF Reference Identification ........................................................................................................ 9

DTM Date/Time Reference ......................................................................................................... 10 TD1 Carrier Details (Quantity and Weight) ................................................................................. 12

TD5 Carrier Details (Routing Sequence/Transit Time) ................................................................ 13

TD3 Carrier Details (Equipment) ................................................................................................ 14 N1 Name ...................................................................................................................................... 15

Receiving Advice Detail ................................................................................................................. 17 CSI Receiving Advice Detail Usage Notes: ................................................................................ 17

RCD Receiving Conditions .......................................................................................................... 17 LIN Item Identification ................................................................................................................ 19

PID Product/Item Description ...................................................................................................... 20 MAN Marks and Numbers ........................................................................................................... 21 SLN Subline Item Detail .............................................................................................................. 22

Summary detail .............................................................................................................................. 25 CTT Transaction Totals ............................................................................................................... 25

Enveloping summary detail .......................................................................................................... 26 SE Transaction Set Trailer ........................................................................................................... 26

GE Functional Group Trailer ....................................................................................................... 27 IEA Interchange Control Trailer .................................................................................................. 28

Sample of data: Domestic 3PL to CSI .......................................................................................... 29 Changes Summary ......................................................................................................................... 37


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Introduction: 861 Receiving Advice/Acceptance Certificate

Functional Group= RC This Draft Standard for Trial Use contains the format and establishes the data contents of the Receiving Advice/Acceptance Certificate Transaction

Set (861) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary

and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.

Heading:

Seg ID Name Req. Max.Use Loop Repeat

ST Transaction Set Header M 1 BRA Beginning Segment for Receiving Advice or

acceptance certificate

M 1

REF Reference Identification M >1

DTM Date/Time Reference M 10 TD1

Carrier Details (Quantity and Weight)

M

2

TD5 Carrier Details (Routing Sequence/Transit

Time) M 12

TD3 Carrier Details (Equipment) M 12

LOOP ID - N1 200 N1 Name M 1

Detail:

Seg ID Name Req. Max.Use Loop Repeat

LOOP ID - RCD 200000 RCD Receiving Conditions M 1

LIN Item Identification M 100

PID Product Item/Description M 1000 MAN

Marks and Numbers

O

>1

LOOP ID – RCD/SLN 100 SLN Subline Item Details M 1

Summary: Seg ID Name Req. Max.Use Loop Repeat

CTT Transaction Totals M 1 SE Transaction Set Trailer M 1


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Envelope details

Segment: ISA Interchange Control Header Level: N/A

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control segments.

Data Element Summary Ref Id Element Name Req Type Min/Max ISA01 I01 Authorization Information Qualifier M ID 2/2

Description: Code identifying the type of information in the Authorization Information

Code Name 00 No Authorization Information Present (No Meaningful Information in I02)

ISA02 I02 Authorization Information M AN 10/10

Description: Information used for additional identification or authorization of the interchange sender or the data in the

Interchange; the type of information is set by the Authorization Information Qualifier (I01)

Set to 10 empty spaces

ISA03 I03 Security Information Qualifier M ID 2/2

Description: Code identifying the type of information in the Security Information

Code Name 00 No Security Information Present (No Meaningful Information in I04)

ISA04 I04 Security Information M AN 10/10

Description: This is used for identifying the security information about the interchange sender or the data in the

interchange; the type of information is set by the Security Information Qualifier (I03)

Set to 10 empty spaces

ISA05 I05 Interchange ID Qualifier M ID 2/2

Description: Code indicating the system/method of code structure used to designate the sender ID element being

qualified

Charming Shoppes Note: This information is provided during the EDI certification and testing process

ISA06 I06 Interchange Sender ID M AN 15/15

Description: Identification code published by the sender for other parties to use as the Sender ID to route data to them.


ISA07 I05 Interchange ID Qualifier M ID 2/2

ISA08 I07 Interchange Receiver ID M AN 15/15

ISA09 I08 Interchange Date (sender) M DT 6/6

Description: Date of the interchange

ISA10 I09 Interchange Time (sender) M TM 4/4

Description: Time of the interchange

ISA11 I65 Repetition Separator M 1/1


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Description: Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the

delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be

different than the data element separator, component element separator, and the segment terminator

‘^’

Ref Id Element Name Req Type Min/Max ISA12 I11 Interchange Control Version Number M ID 5/5

Description: Code specifying the version number of the interchange control segments

Code Name 00403 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through

October 1999

ISA13 I12 Interchange Control Number M N0 9/9

Description: A control number assigned by the interchange sender

ISA14 I13 Acknowledgment Requested M ID 1/1

Description: Code indicating sender's request for an interchange acknowledgment

Code Name 0 No Acknowledgment Requested

ISA15 I14 Usage Indicator M ID 1/1

Description: Code indicating whether data enclosed by this interchange envelope is test, production or information

Code Name P Production Data

T Test Data

ISA16 I15 Component Element Separator M 1/1

Description: Type is not applicable; the component element separator is a delimiter and not a data element; this field

provides the delimiter used to separate component data elements within a composite data structure; this value must be

different than the data element separator and the segment terminator

‘>’


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Segment: GS Functional Control Header Level: N/A

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To indicate the beginning of a functional group and to provide control information.

Data Element Summary: Ref Id Element Name Req Type Min/Max GS01 479 Functional Identifier Code M ID 2/2

Description: Code identifying a group of application related transaction sets

Code Name RC Receiving Advice /Acceptance Certificate (861)

GS02 142 Application Sender's Code M AN 2/15

Description: Code identifying party sending transmission; codes agreed to by trading partners


GS03 124 Application Receiver's Code M AN 2/15

Description: Code identifying party receiving transmission; codes agreed to by trading partners

GS04 373 Date M DT 8/8

Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS05 337 Time M TM 4/8

Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or

HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD =decimal seconds;

decimal seconds are expressed as follows: D =tenths (0-9) and DD = hundredths (00-99)

Charming Shoppes Note: The format used is HHMMSSDD

GS06 28 Group Control Number M N0 1/9

Description: Assigned number originated and maintained by the sender

GS07 455 Responsible Agency Code M ID 1/2

Description: Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

Code Name X Accredited Standards Committee X12

GS08 480 Version / Release / Industry Identifier Code M AN 1/12

Description: Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used,

including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version

number; positions 4-6 are the release and sub release, level of the version; and positions 7-12 are the industry or trade

association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

Code Name 004030 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999


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Segment: ST Transaction Set Header Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To indicate the start of a transaction set and to assign a control number.

Data Element Summary Ref Id Element Name Req Type Min/Max ST01 143 Transaction Set Identifier Code M ID 3/3

Description: Code uniquely identifying a Transaction Set

Code Name 861 Receiving Advice/Acceptance Certificate

ST02 329 Transaction Set Control Number M AN 4/9

Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Example: ST*861*0001


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Receiving Advice Header

Segment: BRA Beginning Segment for Receiving Advice or Acceptance Certificate

Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To indicate the beginning of a Receiving Advice or Acceptance Certificate Transaction Set and transmit an identifying number, date, and time and dates.

Data Element Summary: Ref Id Element Name Req Type Min/Max BRA01 127 Reference Identification M AN 1/50

Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

BRA02 373 Date M DT 8/8

Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

BRA03 353 Transaction Set Purpose Code M ID 2/2 Description: Code identifying purpose of transaction set

Code Name

00 Original 05 Replace

BRA04 962 Receiving Advice or Acceptance Certificate Type Code M ID 1/1 Description: Code specifying type of receiving advice

Code Name

1 Receiving dock advice

Example: BRA*1234567890*20111001*00*1


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Segment: REF Reference Identification Level: Header

Loop: ___

Usage: Mandatory

Max use: >1

Purpose: To specify identifying information

Data Element Summary Ref Id Element Name Req Type Min/Max REF01 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification

Code Name

AO Appointment Number

BM Bill of Lading Number

BN Booking Number

Charming Shoppes Note: BN Booking Number represents Confirmation Number provided by the 3PL to a vendor making a pickup appointment. This value must match the Booking Number provided in the Vendor 856 REF Segment

CN Carrier reference number (Pro Number)

RV Receiving Number

SI Shippers Identifying Number for Shipment (SID)

(This is the same number as was sent in the associated Ship Notice/Manifest Transaction Set 856)

Ref Id Element Name Req Type Min/Max REF02 127 Reference Identification M AN 1/50

Description: Reference information as defined for a particular Transaction Set or as specified by the

Reference Identification Qualifier

Examples: REF*AO*123456789

REF*BM*123456789

REF*BN*123456789

REF*CN*123456789

REF*SI*123456789


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Segment: DTM Date/Time Reference Level: Header

Loop: ____

Usage: Mandatory

Max use: 10

Purpose: To specify pertinent dates and times

Notes: This segment is required in the Header area.

Charming Shoppes Note: DTM01 is the unload start and end date/time. Both are required.

Data Element Summary: Ref Id Element Name Req Type Min/Max

DTM01 374 Date/Time Qualifier M ID 3/3 Description: Code specifying type of date or time, or both date and time

Code Name

242 Actual Start of Unload

243 Completion of Unload

DTM02 373 Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM03 337 Time M TM 4/8 Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D =tenths (0-9) and DD = hundredths (00-99)

Charming Shoppes Note: Time format required in DTM03 is HHMMSS. The value in DTM04 is the ISO standard code for the originating time zone related to GMT.

DTM04 6 23 Time Code M ID 2/2 Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can

be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Code Name 01 Greenwich Mean Time + 01:00 02 Greenwich Mean Time + 02:00 03 Greenwich Mean Time + 03:00 04 Greenwich Mean Time + 04:00 05 Greenwich Mean Time + 05:00 06 Greenwich Mean Time + 06:00 07 Greenwich Mean Time + 07:00 08 Greenwich Mean Time + 08:00 09 Greenwich Mean Time + 09:00 10 Greenwich Mean Time + 10:00 11 Greenwich Mean Time + 11:00 12 Greenwich Mean Time + 12:00 13 Greenwich Mean Time – 12:00 14 Greenwich Mean Time – 11:00 15 Greenwich Mean Time – 10:00 16 Greenwich Mean Time – 09:00 17 Greenwich Mean Time – 08:00 18 Greenwich Mean Time – 07:00 19 Greenwich Mean Time – 06:00 20 Greenwich Mean Time – 05:00 21 Greenwich Mean Time – 04:00 22 Greenwich Mean Time – 03:00 23 Greenwich Mean Time – 02:00 24 Greenwich Mean Time – 01:00


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Example: DTM*242*20111005*140001*20

DTM*243*20111005*145059*20


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Segment: TD1 Carrier Details (Quantity and Weight) Level: Header

Loop: -

Usage: Required

Max use: 1

Purpose: To specify the transportation details relative to commodity, weight, and quantity

Data Element Summary: Ref Id Element Name Req Type Min/Max TD101 103 Packaging Code M AN 3/5

Description: Code identifying the type of packaging;

Code Name

CTN Carton

TD102 80 Lading Quantity M N0 1/7

Description: Number of units (pieces) of the lading commodity The number of packages in the shipment as described in TD101

Charming Shoppes Note: TD102 is equal to the total number of cartons in the shipment covered by the RCD

TD106 187 Weight Qualifier M ID 1/2 Description: Code defining the type of weight

Code Name

G Gross Weight

TD107 81 Weight M R 1/10 Description: Numeric value of weight

Charming Shoppes Note: * This is the weight of the shipment

TD108 355 Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has

been taken

Code Name

LB Pound

Examples: TD1*CTN*20****G*66.55*LB


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Segment: TD5 Carrier Details (Routing Sequence/Transit Time) Level: Header

Loop: -

Usage: Mandatory

Max use: 1

Purpose: To specify the carrier and sequence of routing and provide transit time information


TD502 66 Identification code Qualifier M ID 1/2 Description: Code designing the system/method of code structure used for identification code Code Name

2 Standard Carrier Alpha Code (SCAC)

91 Assigned by Seller or Seller’s Agent

Charming Shoppes Note: “91” code should be used only if the carrier does not have a SCAC code. TD503 will include the

carrier name instead of the SCAC code in this case.

TD503 67 Identification code M AN 2/80

Description: Code identifying a party or other code

TD504 91 Transportation Method/Type Code M ID 1/2

Description: Code identifying a party or other code Code Name A Air

D Parcel Post

M Motor

S Ocean

U Private Parcel

X Intermodel TD505 387 Routing O AN 1/35

Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Example: TD5**2*SUKN*M*Routing Information


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Segment: TD3 Carrier Details (Equipment) Level: Header

Loop: -

Usage: Mandatory

Max use: 1

Purpose: To specify transportation details relating to the equipment used by the carrier


TD302 206 Equipment Initial M AN 1/4 Prefix or alphabetic part of an equipment unit’s identifying number

TD303 207 Equipment Number M AN 1/10

Sequencing or serial part of an equipment unit’s identifying number (pure numeric form for equipment number is

preferred)

TD308 407 Seal Status Code O ID 2/2 Code indicating condition of door seal upon arrival

Code Name

01 Intact

02 Broken 03 Missing

04 Replaced

TD309 225 Seal Number O AN 2/15 Unique number on seal used to close a shipment

TD310 24 Equipment Type O ID 4/4

Description: Code identifying type of equipment used for shipment.

Code Name

22GP 20’ Standard Dry

42GP 40’ Standard Dry

45GP 40’ High Cube Dry

L5GP 45’ High Cube Dry

22HR 20’ Non Operating Reefer

42HR 40’ Non Operating Reefer

L5HR 40’ High Cube Non Operating Reefer

20CZ 20’ Refrigerated container

40CZ 40’ Refrigerated container

53TL 53’ trailer, dry van

48TL 48’ trailer, dry van

28TL 28’ trailer (pup)

1323 Box trucks -13’ to 23’

1853 Reefers – 18’ to 53’ 0000 Unspecified

Example: TD3**MOFU*0426043******Y567937*42GP


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Segment: N1 Name

Level: Header

Loop: N1 Usage Mandatory Max use 200

Usage: Mandatory

Max use: 1

Purpose: To identify a party by type of organization, name, and code

Comments:

Charming Shoppes Note: Ship from address with “SF” qualifier is required.

Ship to final destination with “ST” qualifier is required. This is expected to match what was sent in

the PO 850 unless business decided to reroute the goods differently and provided instructions to the 3PL.

Consolidation point with “CS” qualifier is required.


N101 98 Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual

Code Name SF Ship From CS 3PL Location ST Ship to Location – final destination Charming Shoppes Location

N102 93 Name M AN 1/60

Free-form name

Charming Shoppes Note: This name matches the Identification Code supplied in N104.

N103 66 Identification Code Qualifier M ID 1/2

Code Name 91 Assigned by Seller or Seller’s Agent

92 Assigned by Buyer or Buyer’s Agent

93 Code assigned by the organization originating the transaction set

UL UCC/EAN Location Code

N104 67 Identification Code M AN 2/80

Code identifying a party or other code

Charming Shoppes Note: Ship From, Consolidation Point, and Ship to are all required. The numeric value is paired with N102

If N101 = “CS” below are the possible values for N104

Code Description 09956 GALE TRIANGLE

12816 SHOEMAKER AVE, SANTA FE SPRINGS, CA, 90670

09951 SUMMIT TRANSPORTATION

7373 WEST SIDE AVE. NORTH BERGEN, NJ, 07047

Charming Shoppes Note: If N101 = “ST”, please make sure to use the information on the PO as it is expected to be the final


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destination.

Example:

N1*SF*Vendor Name*92*12345

N1*ST* WHITE MARSH DISTRO CENTER*92*02098

N1*ST*F B DISTRO INC*92*03098

N1*CS*SUMMIT TRANSPORTATION*92*09951

N1*CS* GALE TRIANGLE*92*09956


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Receiving Advice Detail

CSI Receiving Advice Detail Usage Notes:

The receiver is required to send Receiving condition segments to report receiving conditions at

the PO/Assortment Level for each condition.

If all Units are received successfully, there will be one RCD per PO/ Assortment where RCD

quantity is the number of cartons and SLN quantity is the number of pieces for each sub item

per assortment. The LIN segment identifies the assortment ID (MSN) and the associated

Purchase Order.

One PID segment is required to specify the number of MSN’s per carton for each Item.

The quantity specified in the SLN segment is the number of units for a size in each assortment.

This structure should match the associated SLN01 on the PO 850 document and the ASN 856

document.

For issues, additional RCD/LIN / SLN segments are required. If a specific sub item needs to be

identified as an issue, a PID segment PID01 “SIZ” identifies which SLN line in the assortment

is represented by the reported quantity.

Segment: RCD Receiving Conditions

Level: Detail

Loop: RCD Usage Mandatory Max use 200000

Usage: Mandatory

Max use: 1

Purpose: To report receiving conditions and specify contested quantities

Syntax:

At least one of RCD02, RCD04 or RCD06 is required.

If either RCD02, RCD03 are present, then the other is required.

If either RCD04, RCD05 are present, then the other is required.

If either RCD06 is present then RCD07 and RCD08 are required.

Notes: Charming Shoppes Note: The RCD segment is used to report the total quantity accepted and the receiving condition.

When the quantity received is in good condition, only RCD02 and RCD03 will be present.

A separate RCD is required to report each different receiving condition.

The Sum of all quantities received in RCD02 represents Number of Units Accepted, while RCD06,

RCD07 and RCD08 describe the exception if needed.


RCD01 350 Assigned Identification O AN 1/20 Description: Alphanumeric characters assigned for differentiation within a transaction set

RCD01 is the receiving advice line item identification


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RCD02 663 Quantity Units Received or Accepted M R 1/9 Description: Number of Cartons Received or Accepted

2926 **

Charming Shoppes Note: This is the total quantity accepted

RCD03 355 Unit or Basis for Measurement Code M ID 2/2

Code Name

CT Number of Cartons

RCD04 664 Quantity Units Returned O R 1/9 Description: Number of units returned

This is the total quantity returned, if any.

RCD05 C001 Unit or Basis for Measurement Code C ID 2/2

Code Name

CT Cartons

RCD06 667 Quantity in Question O R 1/9

Description: Number of units contested because of physical condition or status of units

RCD07 C001 Unit or Basis for Measurement Code C ID 2/2

Code Name

CT Cartons

RCD08 412 Receiving Condition Code C ID 2/2

Description: Code designating physical condition or status of units received in a specific shipment This data element is used to specify the receiving condition for the quantity in RCD06.

Code Name

01 Damaged Product or Container

02 Quantity Short

03 Quantity Over

04 Quality Problem

05 Incorrect Product

08 Rejected

09 Hold

10 Material Scrapped

12 Quantity Over - Returned to Supplier

13 Quantity Received, But Cannot Process Because No Matching Ship Notice

14 Quantity Received and Processed with No Matching Ship Notice/Manifest

16 Not Received - Ship Notice Required

Example:

All cartons received in good condition RCD**24*CT

Received with issues (20 damaged cartons (accepted)


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RCD**20*CT***20*CT*01

Segment: LIN Item Identification Level: Detail

Loop: RCD

Usage: Mandatory

Max use: 100

Purpose: To specify basic item identification data


LIN01 350 Assigned Identification O AN 1/20 Description: Alphanumeric characters assigned for differentiation within a transaction set

LIN02 235 Product/Service ID Qualifier M ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Code Name IN Buyer’s item number (MSN#)

LIN03 234 Product/Service ID M AN 1/48

Description: Identifying number for a product or service

MSN# (Charming Shoppes Merchandise Serial Number)

Charming Shoppes Note: The value should match PO107 in the EDI PO 850 document

LIN04 235 Product/Service ID Qualifier M ID 2/2 Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Code Name PO Purchase Order Number

LIN05 235 Product/Service ID M AN 1/48


Purchase Order Number

Charming Shoppes Note: The value should match BEG03 in the EDI PO 850 document

Example:

LIN*123*IN*1234567890123*PO*3022440


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Charming Shoppes Note: One PID02/PID03 segment is required

The Required PID02 code 93 defines the number of MSN’s per Carton

Optional PID segments are used to identify issues with specific Sizes in an assortment. (if no SIZ is

specified, all sizes in an assortment are covered. Otherwise a specific size in the assortment where

PID02 “SIZ” exists.)


PID01 349 Item Description Type M ID 1/1 Description: Code indicating the format of a description

Code Name

F Free-form

PID02 750 Product/Process Characteristic Code M ID 2/3 Description: Code identifying the general class of a product or process characteristic

Code Name 93 Number of MSN’s per carton format (NNNNN) SIZ Specific subline issue

Charming Shoppes Note: Optional - SIZ Is equal to SLN01 - to identify a specific sub item in the assortment - Size Code

PID05 352 Description M AN 1/80

Description: A free-form description to clarify the related data elements and their content The Second PID represents Number of MSN’s per Carton The third and subsequent PIDs are optionally included where specific sizes are involved.

Charming Shoppes Note: The Mandatory PID 93 represents Number of MSN’s per Carton Subsequent PIDs are optionally included where specific sizes are involved

Example:

PID*F*93***1 PID*F*SIZ***010158

Segment: PID Product/Item Description Level: Detail

Loop: RCD

Usage: Optional

Max use: 1000

Purpose: To describe a product or process in coded or free-form format


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Segment: MAN Marks and Numbers Level: Detail

Loop: RCD

Usage: Optional

Max use: >1

Purpose: To indicate identifying marks and numbers for shipping containers

Charming Shoppes Note: One MAN per carton number is required Unless cartons are unlabeled


MAN01 88 Marks and Numbers Qualifier M ID 1/2

Code specifying the application or source of Marks and Numbers (87)

Code Name GM SSCC-18 and Application Identifier

MAN02 87 Marks and Numbers M AN 1/48

Description: Marks and numbers used to identify a shipment or parts of a shipment

Example:

MAN*GM*00010000010000223576 MAN*GM*00010000010000223583 MAN*GM*00010000010000223590 MAN*GM*00010000010000223606 MAN*GM*00010000010000223613 MAN*GM*00010000010000223620 MAN*GM*00010000010000223637 MAN*GM*00010000010000223644 MAN*GM*00010000010000223651


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Segment: SLN Subline Item Detail Level: Detail

Loop: RCD/SLN

Usage: Mandatory

Max use: 100

Purpose: To specify product sub-line detail item data

1 SLN01 is the identifying number for the subline item.

2 SLN02 is the identifying number for the subline level. The subline level is analogous to the level code

used in a bill of materials.

3 SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.

Charming Shoppes Note: SLN is required to describe sub line details. This information is required for all items covered by the Associated RCD segment


SLN01 350 Assigned Identification M AN 1/20

SLN03 662 Configuration Code M ID 1/1 Description: Code indicating the relationship between entities

Code Name

I Included

Charming Shoppes Note:

ODD Carton processing is managed through an intensive manual process. All vendors are required NOT to

send ODD cartons unless approved in writing by CSI Supply Chain Department

SLN04 380 Quantity M R 1/15 Description: Numeric value of quantity

Charming Shoppes Note: This quantity is the number of units included in the assortment for this Item/Size

SLN05 355 Unit or Basis for Measurement Code M ID 2/2

Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. Code Name EA Each

Charming Shoppes Note: This is expected to match the SLN05 value sent in the EDI PO 850 document.

Charming Shoppes Note: SLN01 is a unique line identifier sent in the SLN01of the EDI PO 850 document (2 chars PO Line, 4

char numeric Size code ) This code can be referenced from the PID segment to identify an

assortment quantity for a specific size if needed.


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SLN09 235 Product/Service ID Qualifier M ID 2/2

Code Name

IN Buyer’s Item Number

UP UPC#

Charming Shoppes Note: IN/UP is the Buyers Item Number format. This is required to match PO 850 SLN09 UP for UPC, otherwise IN

SLN10 234 Product/Service ID M AN 1/48



SLN10 is CSI unique Item Identifier for Style, Color, and Size Combination (SKU#)


Code Name

IT Buyer’s Style Number


This is expected to match the SLN11 value sent in the EDI PO 850 document

SLN12 234 Product/Service ID M AN 1/48 Buyers Style Number

Charming Shoppes Note: This is expected to match the SLN12 value sent in the EDI PO 850 document


Code Name

BO Buyers Color


SLN14 234 Product/Service ID M AN 1/48 Buyers Color



SLN15 235 Product/Service ID Qualifier M ID 2/2 Code Name

IZ Buyer’s Size Code


SLN16 234 Product/Service ID M AN 1/48 Buyer’s Size Code




SK Stock Keeping Unit



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Stock Keeping Unit for the Style/Color. The same value is assigned to all items with the same style/Color values




PL Purchase Order Line#



Purchase Order Line#



DV Department


SLN22 234 Product/Service ID M AN 1/48 Department




Code Name

GE Size Description


Charming Shoppes Note: This is expected to match N406 PID05 sent in the EDI 850 for the PID segment under the SLN loop where PPID02=”91”

Example: SLN*0100380**I*6*EA****IN*000094900035*IT*600000*BO*DV*IZ*0380*SK*2270759*PL*010*DV*942*GE*14/16


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Summary detail

Segment: CTT Transaction Totals Level: Header

Loop: __

Usage: Mandatory

Max use: 1

Purpose: To transmit a hash total for a specific element in the transaction set

CSI Rules: Charming Shoppes will always send one CTT segment with total number of PO1 segments.

Data Element Summary Ref Id Element Name Req Type Min/Max CTT01 354 Number of Line Items M N0 1/6

Description: Total number of line items in the transaction set

The Number of BRA segments present in the transaction set

Example: CTT*4


______________________________________________________ ________________________________________________________________


Enveloping summary detail

Segment: SE Transaction Set Trailer Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the

beginning (ST) and ending (SE) segments)

Data Element Summary: Ref Id Element Name Req Type Min/Max SE01 96 Number of Included Segments M N0 1/10

Description: Total number of segments included in a transaction set including ST and SE segments

SE02 329 Transaction Set Control Number M AN 4/9

Description: Identifying control number that must be unique within the transaction set functional group assigned by the

originator for a transaction set

Examples: SE*149*000000001


______________________________________________________ ________________________________________________________________


Segment: GE Functional Group Trailer Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To indicate the end of a functional group and to provide control information

Semantics: The data interchange control number GE02 in this trailer must be identical to the same data element in the

associated functional group header, GS06

Data Element Summary: Ref Id Element Name Req Type Min/Max GE01 97 Number of Transaction Sets Included M N0 1/6

Description: Total number of transaction sets included in the functional group or interchange (transmission) group terminated

by the trailer containing this data element

GE02 28 Group Control Number M N0 1/9

Description: Assigned number originated and maintained by the sender

Example: GE*1*90902339


______________________________________________________ ________________________________________________________________


Segment: IEA Interchange Control Trailer Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control segments

Data Element Summary: Ref Id Element Name Req Type Min/Max IEA01 I16 Number of Included Functional Groups M N0 1/5

Description: A count of the number of functional groups included in an interchange

IEA02 I12 Interchange Control Number M N0 9/9 Description: A control number assigned by the interchange sender

Examples: IEA*1*060339761


______________________________________________________ ________________________________________________________________


Sample of data: Domestic 3PL to CSI -------------------------------------------------------------------------------------------------

1) Sample Transaction set for a shipment having one purchase order with 24 cartons of merchandise

with no issues and cartons are labeled

-------------------------------------------------------------------------------------------------

ST*861*0001

BRA*1234567890*20111001*00

REF*BM*123456789

REF*BN*123456789

DTM*242*20111005*140001*20

DTM*243*20111005*145059*20

TD1*CTN*24****G*66.55*LB

TD5**2*SUKN*M

TD3**MOFU*0426043******Y567937*42GP


N1*ST*WHITE MARSH DISTRO CENTER*92*02098


RCD**24*CT

LIN*1234567890*IN*1234567890123*PO*4028100

MAN*GM*00000113210193443529

MAN*GM*00000113210193443536

MAN*GM*00000113210193443543

MAN*GM*00000113210193443550

MAN*GM*00000113210193443567

MAN*GM*00000113210193443574

MAN*GM*00000113210193443581

MAN*GM*00000113210193443598

MAN*GM*00000113210193443604

MAN*GM*00000113210193443611

MAN*GM*00000113210193443628

MAN*GM*00000113210193443635

MAN*GM*00000113210193443642

MAN*GM*00000113210193443659

MAN*GM*00000113210193443680

MAN*GM*00000113210193443697

MAN*GM*00000113210193443703

MAN*GM*00000113210193443710

MAN*GM*00000113210193443727

MAN*GM*00000113210193443734

MAN*GM*00000113210193443741

MAN*GM*00000113210193443758

MAN*GM*00000113210193443765

MAN*GM*00000113210193443772

SLN*0103103**I*1*EA****IN*000094900035*IT*600000*BO*DV*IZ*3103*SK*2270759*PL*010*DV*942*GE*14/16L





SE*41*000000001

ST*861*0001

SE*40*000000001


______________________________________________________ ________________________________________________________________


-------------------------------------------------------------------------------------------------

2) Sample Transaction set for a shipment having one purchase order with 24 cartons of merchandise

with no issues. Cartons are not labeled

-------------------------------------------------------------------------------------------------

ST*861*0001

BRA*1234567890*20111001*00*1*110000

REF*SI*123456789

REF*BM*123456789

REF*CN*123456789

REF*AO*123456789

REF*BN*123456789

DTM*242*20111005*140001*20

DTM*243*20111005*145059*20

TD1*CTN*24****G*66.55*LB

TD5**2*SUKN*M

TD3**MOFU*0426043******Y567937*42GP




RCD**24*CT

LIN*1234567890*IN*1234567890123*PO*4028100






SE*26*000000001


______________________________________________________ ________________________________________________________________


-------------------------------------------------------------------------------------------------

3) Sample Transaction set for a shipment having one purchase order with 24 cartons of merchandise,

4 of the cartons are damaged with labels

-------------------------------------------------------------------------------------------------

ST*861*0001

BRA*1234567890*20111001*00*1*110000

REF*SI*123456789

REF*BM*123456789

REF*CN*123456789

REF*AO*123456789

REF*BN*123456789

DTM*242*20111005*140001*20

DTM*243*20111005*145059*20

TD1*CTN*24****G*11.10*LB

TD5**2*SUKN*M

TD3**MOFU*0426043******Y567937*42GP




RCD**4*CT****CT*01*4*01

LIN*1234567890*IN*1234567890123*PO*4028100

MAN*GM*00000113210193443529

MAN*GM*00000113210193443536

MAN*GM*00000113210193443543

MAN*GM*00000113210193443550






RCD**20*CT

LIN*1234567890*IN*1234567890123*PO*4028100

PID*F*93***24

PID*F*93***1

MAN*GM*00000113210193443567

MAN*GM*00000113210193443574

MAN*GM*00000113210193443581

MAN*GM*00000113210193443598

MAN*GM*00000113210193443604

MAN*GM*00000113210193443611

MAN*GM*00000113210193443628

MAN*GM*00000113210193443635

MAN*GM*00000113210193443642

MAN*GM*00000113210193443659

MAN*GM*00000113210193443680

MAN*GM*00000113210193443697

MAN*GM*00000113210193443703

MAN*GM*00000113210193443710

MAN*GM*00000113210193443727

MAN*GM*00000113210193443734

MAN*GM*00000113210193443741

MAN*GM*00000113210193443758

MAN*GM*00000113210193443765

MAN*GM*00000113210193443772






SE*55*000000001


______________________________________________________ ________________________________________________________________


-------------------------------------------------------------------------------------------------


4 of the cartons are damaged and have no carton labels

-------------------------------------------------------------------------------------------------

ST*861*0001

BRA*1234567890*20111001*00*1*110000*01

REF*SI*123456789

REF*BM*123456789

REF*CN*123456789

REF*AO*123456789

REF*BN*123456789

DTM*242*20111005*140001*20

DTM*243*20111005*145059*20

TD1*CTN*24****G*11.10*LB

TD5**2*SUKN*M

TD3**MOFU*0426043******Y567937*42GP




RCD**4*CT***4*CT*01

LIN*1234567890*IN*1234567890123*PO*4028100

PRF*4028100





RCD**20*CT

LIN*1234567890*IN*1234567890123*PO*4028100






SE*32*000000001


______________________________________________________ ________________________________________________________________


-------------------------------------------------------------------------------------------------


4 of the cartons have an issue with the size identified by the PID SIZ segment including carton

labels

-------------------------------------------------------------------------------------------------

ST*861*0001

BRA*1234567890*20111001*00*1*110000

REF*SI*123456789

REF*BM*123456789

REF*CN*123456789

REF*AO*123456789

REF*BN*123456789

DTM*242*20111005*140001*20

DTM*243*20111005*145059*20

TD1*CTN*24****G*11.09*LB

TD5**2*SUKN*M

TD3**MOFU*0426043******Y567937*42GP




RCD**4*CT

LIN*1234567890*IN*1234567890123*PO*4028100

PID*F*SIZ***0404598

MAN*GM*00000113210193443529

MAN*GM*00000113210193443536

MAN*GM*00000113210193443543

MAN*GM*00000113210193443550






RCD**20*CT

LIN*1234567890*IN*1234567890123*PO*4028100

MAN*GM*00000113210193443567

MAN*GM*00000113210193443574

MAN*GM*00000113210193443581

MAN*GM*00000113210193443598

MAN*GM*00000113210193443604

MAN*GM*00000113210193443611

MAN*GM*00000113210193443628

MAN*GM*00000113210193443635

MAN*GM*00000113210193443642

MAN*GM*00000113210193443659

MAN*GM*00000113210193443680

MAN*GM*00000113210193443697

MAN*GM*00000113210193443703

MAN*GM*00000113210193443710

MAN*GM*00000113210193443727

MAN*GM*00000113210193443734

MAN*GM*00000113210193443741

MAN*GM*00000113210193443758

MAN*GM*00000113210193443765

MAN*GM*00000113210193443772






SE*71*000000001


______________________________________________________ ________________________________________________________________


-------------------------------------------------------------------------------------------------

7) Sample Transaction set for a shipment having one purchase order with 24 cartons of merchandise.

4 Cartons are unlabeled, 20 cartons have labels.

-------------------------------------------------------------------------------------------------

ST*861*0001

BRA*1234567890*20111001*00*1*110000*05

REF*SI*123456789

REF*BM*123456789

REF*CN*123456789

REF*AO*123456789

REF*BN*123456789

DTM*242*20111005*140001*20

DTM*243*20111005*145059*20

TD1*CTN*24****G*11.09*LB

TD5**2*SUKN*M

TD3**MOFU*0426043******Y567937*42GP




RCD**4*CT

LIN*1234567890*IN*1234567890123*PO*4028100






RCD**20*CT

LIN*1234567890*IN*1234567890123*PO*4028120

MAN*GM*00000113210193443567

MAN*GM*00000113210193443574

MAN*GM*00000113210193443581

MAN*GM*00000113210193443598

MAN*GM*00000113210193443604

MAN*GM*00000113210193443611

MAN*GM*00000113210193443628

MAN*GM*00000113210193443635

MAN*GM*00000113210193443642

MAN*GM*00000113210193443659

MAN*GM*00000113210193443680

MAN*GM*00000113210193443697

MAN*GM*00000113210193443703

MAN*GM*00000113210193443710

MAN*GM*00000113210193443727

MAN*GM*00000113210193443734

MAN*GM*00000113210193443741

MAN*GM*00000113210193443758

MAN*GM*00000113210193443765

MAN*GM*00000113210193443772






SE*53*000000001


______________________________________________________ ________________________________________________________________


-------------------------------------------------------------------------------------------------

8) Sample Transaction set for a shipment having two purchase orders with 24 cartons of merchandise,

12 from one PO and 12 from the second. All cartons are labeled.

-------------------------------------------------------------------------------------------------

ST*861*0001

BRA*1234567890*20111001*00*1*110000*05

REF*SI*123456789

REF*BM*123456789

REF*CN*123456789

REF*AO*123456789

REF*BN*123456789

DTM*242*20111005*140001*20

DTM*243*20111005*145059*20

TD1*CTN*24****G*11.09*LB

TD5**2*SUKN*M

TD3**MOFU*0426043******Y567937*42GP




RCD**12*CT

LIN*1234567890*IN*1234567890123*PO*4028100

MAN*GM*00000113210193443529

MAN*GM*00000113210193443536

MAN*GM*00000113210193443543

MAN*GM*00000113210193443550

MAN*GM*00000113210193443567

MAN*GM*00000113210193443574

MAN*GM*00000113210193443581

MAN*GM*00000113210193443598

MAN*GM*00000113210193443604

MAN*GM*00000113210193443611

MAN*GM*00000113210193443628

MAN*GM*00000113210193443635






BRA*1234567890*20111001*00*1*110000*07

RCD**12*CT

LIN*1234567890*IN*1234567890123*PO*4028120

MAN*GM*00000113210193443642

MAN*GM*00000113210193443659

MAN*GM*00000113210193443680

MAN*GM*00000113210193443697

MAN*GM*00000113210193443703

MAN*GM*00000113210193443710

MAN*GM*00000113210193443727

MAN*GM*00000113210193443734

MAN*GM*00000113210193443741

MAN*GM*00000113210193443758

MAN*GM*00000113210193443765

MAN*GM*00000113210193443772






SE*54*000000001


______________________________________________________ ________________________________________________________________


-------------------------------------------------------------------------------------------------

10) Sample Transaction set for a shipment having one purchase order with 12 cartons each contains

Two of each assortments per carton. All cartons are labeled having no issues.

-------------------------------------------------------------------------------------------------

ST*861*0001

BRA*1234567890*20111001*00*1*110000*05

REF*SI*123456789

REF*BM*123456789

REF*CN*123456789

REF*AO*123456789

REF*BN*123456789

DTM*242*20111005*140001*20

DTM*243*20111005*145059*20

TD1*CTN*24****G*11.09*LB

TD5**2*SUKN*M

TD3**MOFU*0426043******Y567937*42GP




RCD**12*CT

LIN*1234567890*IN*1234567890123*PO*4028100

MAN*GM*00000113210193443529

MAN*GM*00000113210193443536

MAN*GM*00000113210193443543

MAN*GM*00000113210193443550

MAN*GM*00000113210193443567

MAN*GM*00000113210193443574

MAN*GM*00000113210193443581

MAN*GM*00000113210193443598

MAN*GM*00000113210193443604

MAN*GM*00000113210193443611

MAN*GM*00000113210193443628

MAN*GM*00000113210193443635






RCD**12*CT

LIN*1234567890*IN*1234567890123*PO*4028120

MAN*GM*00000113210193443642

MAN*GM*00000113210193443659

MAN*GM*00000113210193443680

MAN*GM*00000113210193443697

MAN*GM*00000113210193443703

MAN*GM*00000113210193443710

MAN*GM*00000113210193443727

MAN*GM*00000113210193443734

MAN*GM*00000113210193443741

MAN*GM*00000113210193443758

MAN*GM*00000113210193443765

MAN*GM*00000113210193443772






SE*56*000000001


______________________________________________________ ________________________________________________________________


Changes Summary

Version Description Publication date

1.0 Initial version 12/22/2011


______________________________________________________ ________________________________________________________________


Documents

EDI Specificationcsivendormanual.com/manual/Chapter_7-Electronic_Commerce_(EDI)/3.… · EDI Specification. CSI EDI RC 861 ... REF Reference Identification ... From Domestic 3PL’s