EduCampus-ERP

ERP Solution for your University, College & School

Requirements Hardware Server : 1 GB RAMClients : 512 RAM

Operating SystemWin XP2 – ClientsWin Server 2003 -

Server

DatabaseMY SQL

StaffERP ManagerNetwork AdministratorData Entry Operators

TechnologyPHPDurpalZencart, osCommerce

Module List Admission Counseling & Follow

up Provisional Admission Student Registration Fee Management Transport Management Academic Calendar Planner Attendance Management Front Office Management Address Book Phone Register TC Generator I-Card Generator Media Management Scheduler & Reminder Event & Activities HR Management

Exam & Results Library & Book Bank Time Table Hostel & Mess Management Stock/Store Management Staff Payroll Management Back Office File Management Teacher Evaluation System Security / Gate Pass Manager Employee Daily Report

Register Accounts Management User Specific Security

Management Student Login Faculty Login Administrative Login

Admission Counseling & Follow up

Reports:Student Inquiry ListStudent Follow up ListStudent Follow up reminderCourse wise Inquiry

Advantages:This Process help in

making sure that no inquiry at your counseling area gets neglected.

Provisional Admission

Reports:Prospectus SalesList of Students in Provisional AdmissionsList of Confirmed Students

Advantages:This area gives you

the facility to take admissions of students for next session in provisional mode.

Student Registration

Reports:Student I-Card (Class and Student Wise)Student General Information Report (Class and Student Wise)Student Strength Category Report (Class and Student Wise)Student Strength In Gen , ST, SC, OBC (Class and Student Wise) Student Seat Allocation Report (Class and Student Wise)

Advantages:Complete student

details like Academic, Personal, Relations, Hostel, Conveyance, Photograph etc. are taken at the time of Registration.

Fee Management

Reports:PDC Cheque Detail Fee Collection Report (class wise, student wise, user wise)Fee Concession Report Extra Fee ReportStudent Fee Status (Receipt wise)Head Wise Fee ReportRefund & Cancel Receipt Report

Advantages:All fees related processes like receipt generation, cancellation of receipts, duplicate receipts, extra fees, fee concessions and more are managed in this module.

Transport Management

Reports:Vehicle List ( vehicle no. wise)Vehicle Expense (vehicle and date wise)Vehicle Allocation Report (Class , Student and vehicle wise)

Advantages:Vehicle Information

like PUC expiry, insurance expiry, registration details etc. are managed here. Total expense on a vehicle and performance of a vehicle can be analyzed here.

Academic Calendar Planner

Reports:List of Events ReportList of Holidays ReportMonthly Calendar Report

Advantages:All events, activities,

holidays are submitted into the ERP here.

Attendance Management

Reports:Daily Attendance ReportMonthly ReportLeave RegisterTour DetailsDaily IN/OUT Register

Advantages:Class Wise, Day Wise,

Half days Wise attendance of Students and Staff can be taken here. This Module can also be configured with Thumb Impression Machines & RFID Systems.

Front Office Management

Reports:Address BookMail In / Mail OutVisitor RecordPerson Searching Phone RegisterGate Pass GenerationProspectus SaleRegistration Report

Advantages:This modules helps you to keep record of all visitors, phone calls, postal mails etc.

Reports:Daily Job Pending ReportClosed EnquiryQualification ReportMonthly Outside ReportTotal Media EnquiryCourse Wise EnquiryFuture Job Pending

Address Book

Reports:List of VendorsList of contacts group wise

Advantages:All phone numbers,

mobile numbers, email IDs etc. of VIPs, Vendors, important contacts can be managed here.

Phone Register

Reports:List of Incoming CallsList of Outgoing CallsPerson wise CallsCall Register

Advantages:Record of Incoming & Outgoing Phone Calls can be kept here in this module. This module can also be integrated with your EPBAX system software.

Transfer & Character Certificate Generator

Reports:List of TC Generated (Student Wise, ClassWise)List of CC Generated (Student Wise, ClassWise)

Advantages:TC & CC Generation is

handled on a single click in this module saving a lot of time of staff & student.

I-Card Generator

Reports:I Card Generation Student Wise, Class WiseI Card Generation Staff WiseLibrary Card Generation Student Wise, Class WiseLibrary Card Generation Staff WiseExam Admit Card Generation Student Wise, Class Wise

Advantages:With a single click

you can generate Multi Colored designer I Cards, Library Cards & Exam Admit Cards for your students & staff.

Media Management

Reports:Media Master (collect all details of media which are related to college with their name, address , phone no. etc.)Media Advertisement Report (show all details of advertisement with media name , media add description , add size , add cost etc.)

Advantages:All news paper, TV

Channel, FM etc. advertisement details and frequency of occurrence is managed here. Analysis on media spend and response can be done on these basis.

Scheduler & Reminder

Advantages:Each user of the ERP

can maintain his/her schedulers and reminders here. At every login the user will get the reminders.

Shows the user Appointments, Important dates, reminders scheduled by himself.

Event & Activities

Reports:List of Events month wise, class wise.List of WinnersList of Organizing Teams

Advantages:Details of Sports Days, Cultural festivals and its organizing teams along with details of winners and guests is maintained here.

HR Management

Reports:Employee RegistrationAllowance and DeductionAdvance MasterSalary SchemeEmployee InformationCandidate InformationSalary RegisterPay Slip

Advantages:From resume

submission to salary slip generation all processes of every employee is recorded and processed here.

Exam & Results

Advantages:The most complicated

and time consuming process of your organization is Exam management and Result Declaration. This process can be handled very easily in ERP.

Library & Book Bank

Reports:Item List Item Subscription Detail Reserved Item List Issued Item Detail List of Subscription Receive Issued Item for Book Bank Due\pending Item List List of Issued Item in Stock Library I-Card Generation

Advantages:EduCampus-ERP’s Library covers each and every process of Library.

Time Table

Reports:Time-Table Report ( shift and date wise)Teacher Specific Report ( Teacher, shift and date wise)Class Subject Relation (class and subject wise)Employee ReportTeacher Subject Relation Code Master

Advantages:This module help in

getting the updated schedules of students & faculty.

Hostel & Mess Management

Reports:Hostel Room Specification Report (Hostel and Room wise)Hostel Visitor Record (Hostel , Room and Date wise)Hostel Allocation Report (Class , Hostel and Room Wise)Mess Attendance Report ( Student and Date wise)Mess Transaction Report ( Customer and Mess Wise)

Advantages:From hostel room

allocation to mess recipe management, every process of a hostel can be managed here.

Stock/Store Management

Reports:Stock Item Detail Stock Purchase Order Letter Stock Requisition Detail Stock Issue Item Transaction Stock Quotation Details Stock status of Employee Stock Purchase Order Detail Stock Write Off Report Stock Purchase Order Inwards Details Write Off Transaction Stock Purchase Order Return Stock Purchase Order Current Status

Advantages:This Process help in

maintaining all the purchases and stocks. Also, you can check the availability of all resources and items.

Staff Payroll Management

Advantages:Calculation of

salary, keeping in consideration all the allowances, leaves etc. can be easily generated here.

Reports:Employee RegistrationAllowance and DeductionAdvance MasterSalary SchemeEmployee InformationCandidate InformationSalary RegisterPay Slip

Back Office File Management

Reports:Incoming LettersOutgoing LettersGroup wise Letters

Advantages:This Process helps in

maintaining the records of all postal conversations.

Accounts Management

Reports:Balance SheetTrial Balance

Advantages:All monetary

transactions taking place in various departments like fee, library, store, stock, Payroll as well as all other vouchers can be generated.

Security / Gate Pass Manager

Advantages:On a single click you

can fetch the information of all visitors in the campus at a time.

User Specific Security Management

Advantages:Each Operator or

process manager will be able to see or use only those modules & reports which are allowed to him by the administrator.

Why EduCampus-ERP ? Save Stationary Cost Save Time of all Levels of Staff & Students No Data Redundancy Complete Decision Support System Less Manpower Required Comprehensive MIS Reports Online & On Phone – 24 x 7 Support System Detailed Help in Documented, Graphical &

Video Formats

How EduCampus-ERP is deployed at your campus? STEP 1: Site Inspection for availability of

Hardware & Networking Resources. STEP 2: Installation Process of EduCampus with

ERP Manager. STEP 3: 3 Days complete training to all staff

and management. STEP4: Staff Test and Certification STEP5: Data Entry Begins……..

Frequently Asked Questions (FAQs) - 11. Why should we take EduCampus-ERP for our organization ?EduCampus-ERP helps the organization to cut down working hours of the staff and increases their efficiency, therefore the staff can use that time for other important academic works and welfare of students and supporting management. Also with EduCampus-ERP 80% of expense of the organization on stationary is reduced. Thus, we guarantee that EduCampus-ERP's cost is recovered within the first 6 months of implementation in the organization.

2. How EduCampus-ERP is implemented in our organization ?As soon at the company receives the purchase order for product, within 7 days the team of engineers install and deploy the solution in the campus. Immediately after this the training team starts conducting training sessions for the staff members or each department respective to their modules. Hardware, Networking & Data entry work is the responsibility of the organization purchasing the ERP. However, Teams can provide such services if required by the client at additional cost.

3. How will we get support from Us after installation?We Support Cell and engineers are available on all working days from 9:00 AM to 9:00 PM online on IMs & emails. On phone the Support engineers are available 24 x 7 x 365. Any kind of bug or error or problem in the ERP will be attended within 2 days and solved within 7 days at most.

4. Is this a ready to use product or the company will develop it for us ?EduCampus-ERP is a complete, fully functional and time tested ERP solution which covers more than any other solution available in the Indian Market in this sector. This ready to use product can be purchased & installed with staff training within 6 hours.

Frequently Asked Questions (FAQs) - 25. What will happen when the technology on which this solution is made gets outdated?EduCampus-ERP is developed on the latest technology plate form, as the technology gets updated new versions of EduCampus-ERP will be available in the market from time to time. The client can upgrade the solution that he has and get the benefits of the new versions at discounted cost.

6. If we dont need the complete ERP can we select the modules we need ? And can we add more modules later in the same ERP?Yes, one of the major plus points of EduCampus-ERP is that it is made on a modular approach. Your organization can decide and purchase the complete ERP or only the modules that they need. When the organization feels that they need more modules as per the expansion of the organization, new modules can be purchased and added easily without disturbing the existing data or modules.

7. Can we export the reports into word, excel or pdf formats ?Yes, the reporting format of EduCampus-ERP is very flexible and the reports can be easily exported into formats like .doc, .docx, .xls, .xlsx, .pdf etc.

8. How secure is the data of the organization in EduCampus-ERP ?EduCampus-ERP comes with 100% security of your precious data and information. The database of the ERP is stored in the server which is either placed in a locked room or in front of the eyes of the management. Also the database is protected so as even a expert hacker cannot break the database. The ERP Administrator can give each user rights of accessing his respective modules, so that only the assigned modules can be accessed by each user.

Clients in Education Sector

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