1 1998 STRATEGIC PLAN

COMMITTEE: EducationCHAIRPERSON'S NAME: Chair-Elect

COMMITTEE RESPONSIBILITIES/EVENTS:

A. Youth Services1. Computer Competition Program2. Computer Literacy Program3. Computer Camp - workshops/technology bazaars4. Mini-Conference5. High School Chapters

B. Adult Services1. Computer Literacy Series workshops2. Technical Seminars3. Professional Development workshops4. College Chapters

C. Resources needed:1. Youth & Adult Services Manager

a. oversee overall management of programsb. provide guidance to coordinatorsc. set workshop/seminar feesd. track budget expenditurese. oversee, track and maintain programs documentation f. track participationg. provide critique forms for programs/classesh. work with Janes liaison i. report to chairperson on progress

2. Two Coordinators for each activitya. work with services managerb. report progress of programsc. review program plan for feasibility prior to implementationd. report findings to services manager and chairperson

3. Janes liaisona. work with service managers and coordinatorsb. prepare applications for registration of classes (adult literacy series, T&PD

workshops)c. meet with BOD to verify Janes requirements are being met

Education chairperson to work with Automation chairperson to verify required software is installed and available at Tech Center for workshops.

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1998 OPERATING PLAN

COMMITTEE: Education COMMITTEE CHAIRPERSON: Chair-Elect

MAJOR RESPONSIBILITIES/EVENTS:

1. Roy Barnes Local Computer Competition/National High School Computer Competition2. BDPA Computer Literacy Program (youth and adult)3. National High School Computer Competition Coordinator Meeting4. Computer Camp5. Technical & Professional Development seminars/workshops6. Mini- Conference 7. High School Chapters8. College Chapters

COMMENTS:This is a very ambitious and aggressive undertaking. This plan outlines in detail what is needed to make this work effectively. Is this one-year plan realistic? I view this as a five year plan instead of one. Cost projections are outlined for each plan. There are only 52 weeks in a year. Factoring in the professional and personal lives, how do we/can we effectively provide everything that is outlined in this plan? We are a volunteer member organization. Do we have the resources and the necessary software required for these workshops? This is lot for only a $75.00 membership fee. The workshops that we wish to give our membership, if we cannot find anyone within our chapter to provide this service, we will have to go outside and pay someone. The question then arises our are members willing to pay for these workshops? Is this committee willing to undertake the tasks set forth by our Board of Directors? Is it our job as a volunteer organization to provide our members with everything??

The adult computer literacy series will serve as a springboard for the Janes Memorial congregation as well as the seminars/workshops we are offering to our membership. I see no need to separate them.

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1998 OPERATING PLAN

COMMITTEE: EducationChairperson: Chair-Elect Coordinator(s): Michelle WallsCoach/Co-Coordinator: Jason BrownAssistant: Schuyler NesmithEvent Name: Roy Barnes Local Computer Competition/National H S Computer Competition

Description:

This program is a national initiative and is one of the four major products and services. The Computer Competition events will begin during the month of January, 1998. Students will be invited to attend a half-day orientation to learn more about the program and go thru a series of exercises and tests. Upon review of orientation, 10-15 students will be selected to participate in the Winter/Spring/Summer training of VB5and various other workshops with 5 students being selected as our finalists to represent our chapter at the National Computer Competition held during our National Conference. Class times will be 9:00 AM to 3:00 PM. During summer training some classes are scheduled for weeknights.

Resources Needed:

Coordinator(s) (2) - responsibilities include:

1. securing training dates of the BDPA Tech Center 2. document training schedule and classes for publication3. provide PSA for Corresponding Secretary to disseminate to radio stations4. update application (as needed)5. recruiting and meeting with instructors for various workshops, testing requirements and training

plans6. contacting schools, student organizations, disseminating information regarding the competition 7. hold half-day mini-orientation8. selection of students to attend competition training9. collection of competition registration fee from attendees10. assist coach/co-coordinator as needed during class11. selection of team finalists12. meet with finalists parents13. review with finalists expectations both at the local and national level14. introduce finalists to BDPA members15. provide student mentoring16. solicit for chaperones for escorting and the responsibility of the team during the National

Conference17. review with chaperones responsibilities as set forth in national guidelines18. procure national computer competition registration forms19. prepare documents to be sent to national for conference registration in timely fashion20. procure team T-shirts21. procure transportation, hotel and conference registration22. student debriefing23. review program with instructors, coach, assistant, chaperon for improvements24. track scholarship award disbursement

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Work Start Date: 1/98 Work End Date: 10/98Estimated Cost Breakdown:

Finalists awards (5) $ 4,500.00 11/98Air Transportation (*) $ 2,100.00 7/98 Hotel Accommodations (*) $ 3,500.00 8/98Food Allowance (*) $ 700.00 8/98National Conference registration fees (5) $ 800.00 6/98National Student activities (*) $ 1,500.00 6/98Training materials (books) $ 500.00 2/98Copying $ 300.00 as neededPostage $ 75.00 as neededT-shirts (1 dozen) $ 300.00 6/98Class refreshments $ 200.00 ongoing

Total $14,475.00

Other Comments: (*) specifies 5 students, 1 chaperon and 1 coach. Air transportation based on $300.00 maximum.Costs shown are estimations. Registration fees cover the following: computer competition & luncheon, mini-conference & luncheon, awards banquet & prayer brunchCoach responsibility - provide additional review prior to competition day at conference and assist with chaperone duties. Chaperone responsibilities/guidelines attached. No one should be a chaperone who will not perform duties as outlined in document. It is assumed that VB5 software is online at Tech Center.

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1998 OPERATING PLAN

COMMITTEE: EducationChairperson: Chair-Elect Coordinator(s): Eric MassenburgCo-Coordinator:Event Name: BDPA Youth Computer Literacy Program

Description:

The Computer Literacy program introduces computer science to middle school students who have little or no computer literacy skills. The program will also include workshops interpersonal skills and grammar. This is a six week program that will run twice a year. CLP will consist of a maximum of (10) students with (5) slots allocated for Janes Memorial Church students. If Janes cannot fill the allocated (5) slots they will be recycled to the public. Classes will be from 9:00 AM to 12:00 PM with open lab time from 1:00 PM to 3:00 PM for CLP & Janes Church members.

Resources Needed:

Coordinator(s) (2) - responsibilities include:

1. securing training dates of the BDPA Tech Center2. document training schedule and classes for publication3. update application (as needed)4. recruiting and meeting with instructors for various workshops and syllabus of workshop5. contact schools, student organizations, disseminating information regarding the literacy program. 6. work with Janes liaison to ensure church is aware of program7. review applications, set-up interview dates and times8. student selection and notification9. provide assistance with classes as needed10. provide student mentoring11. provide certificates upon program completion12. review program with instructors and parents for assessment

Workshops: Orientation, Intro - hardware/software/self-esteem, Win95, grammarIntermediate - MSOffice—concentration on WORD, resume writing, job skills

Work Start Date: 2/98 Work End Date: 11/98

Estimated Cost Breakdown:

Supplies $ 400.00 ongoingCopying $ 400.00 ongoingPostage $ 75.00 ongoingRefreshments $ 200.00 ongoing TOTAL $ 1,075.00

Other Comments: Costs shown as ongoing since program will run twice a year. Students will be required to purchase BDPA student membership. At the conclusion of the last class, students will

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receive certificate of participation. Currently, we have parents/students waiting for program to begin.1998 OPERATING PLAN

COMMITTEE: EducationChairperson: Chair-Elect Coordinator(s): Michelle Walls,Coach/Instructor/Co-Coordinator: Jason BrownEvent Name: National Computer Competition Coordinator Meeting

Description:

This meeting is scheduled annually to discuss and resolve issues regarding the upcoming National Computer Competition events. All chapters that plan to send a team to the National Conference are required to be represented at this meeting.

Resources Needed:

Computer Competition Coordinators - responsible for the development and coordination of the local events, training, recruitment of students, scheduling of classes, developing/training co-coordinator to become coordinator.Coach/Instructor - prepare classes per criteria of national competition guidelines, review and suggest books/materials for training, provide student mentoring, assist chaperone during conference, provide training during conference prior to competition day.

Work Start Date: 1/98 Work End Date: 9/98

Estimated Cost Breakdown:

Air Fare $ 500.00 1/98Hotel Accommodations $ 350.00 2/98

TOTAL $850.00

Other Comments: 1998 Coordinators meeting February 7-8 Orlando, Florida. 1998 - VB5 will be the programming language for the NBDPA Computer Competition. I strongly recommend that both coordinators attend this meeting.

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1998 OPERATING PLAN

COMMITTEE: EducationChairperson: Chair-Elect Coordinator(s): noneEvent Name: Student Mini-Conference

Description:

This activity should be held during "Computer Learning Month" (October). The purpose of this event is to assist in promoting computer literacy throughout the African-American community and encourage students to become BDPA members. The mini-conference will focus on the motivation of young people to learn and to encourage them to stay in school. The event will also provide information technology career guidance, college and proprietary school information, and financial aid direction. This is a major chapter event which needs the full support and participation of all committees and officers.

Resources Needed:

Coordinator(s) - solicit liaison from each committee to manage the mini-conference action teams:Marketing: contact schools and student organizations coordinate PSA advertisement provide signs and posters for meeting place provide handbook guide for mini-conference provide workshop/seminar commemorative for presenters and speakers provide door prizes

Logistics: arrange location and backup site obtain liability insurance

Registration: create student application create and maintain database for student registrants, presenters, colleges, schools,

workshop leaders, corporations, action team develop registration form provide name tags develop certificates for all participants

Agenda/Program: develop program agenda develop seminars provide solicitation and confirmation letter for presenters confirm presenters obtain bio for presenters obtain guest speaker for mini-conference opening & closing

Financial/Material Support Utilize corporate sponsorship to obtain financing, facility, a/v equipment and material

support

Refreshments

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arrange for refreshments (continental breakfast, lunch) for students, volunteers and workshops presenters

organize food and beverage set-up and clean-up

BOD participate in program as: workshop leaders/presenters greeters

School representatives: market institution offerings

Corporations: distribute corporate paraphernalia discuss internships showcase current product offerings

BDPA: showcase our chapter offerings

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Work Start Date: Work End Date:

Estimated Cost Breakdown: N/A

Door prizes -Student Software (2) $ 500.00Student Membership(s) (2) $ 30.00

Refreshments $ 1,000.00Student Certificates $ 300.00Correspondence (postage, phone) $ 200.00Stationary (invitations, presenter $ 200.00confirmations, thank you letters) Presenter & Team Commemorative $ 500.00

TOTAL $ 2,730.00

Other Comments: one committee could not manage this event.

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1998 OPERATING PLAN

COMMITTEE: EducationChairperson: Chair-Elect Coordinator(s): noneEvent Name: Computer Camp

Description:

Provide advanced workshops, technology bazaars, cultural workshops and events for students in Literacy and computer competition program who wish to continue with BDPA. Utilize as possible springboard for Computer Competition.

Resources Needed: Coordinator(s): 1. secure training dates of the BDPA Tech Center2. develop schedule, workshops, cultural events.3. document schedule and classes for publication4. recruiting and meeting instructors for various workshops and syllabus of workshop5. plan field trip 6. provide student mentoring7. review program w/instructors for assessmentWorkshops: Web Design, VB5, MS Office suite, African-American history, cultural field trip workshops to begin September, 1998.

Work Start Date: 7/98 Work End Date: 11/98

Estimated Cost Breakdown: Supplies $ 400.00Copying $ 400.00Postage $ 75.00Refreshments $ 200.00Field Trip $1, 500.00Total $ 2,575.00

Other Comments: New program.

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1998 OPERATING PLAN

COMMITTEE: EducationChairperson: Chair-Elect Coordinator(s): noneEvent Name: Adult Computer Literacy Series

Description:

Provide literacy series workshops for Janes church, BDPA members and community. Workshops will be presented in (3) five week modules : Intro, Intermediate, Advanced. Workshops to be held on Tuesday evenings for 2 hours from 6:30 PM to 8:30 PM.

Resources Needed: Coordinator(s): 1. securing training dates of the BDPA Tech Center2. document training schedule and classes for publication3. provide application4. work with Janes liaison to ensure church is aware of workshops being presented5. provide certificates upon each six week module completed6. review program with instructions and workshop participants for assessment

Work Start Date: 7/98 Work End Date: 11/98

Estimated Cost Breakdown: Supplies $ 400.00Copying $ 400.00Postage $ 75.00Refreshments $ 200.00Total $ 1,075.00

Other Comments: New program. See attachment for class schedule breakdown.

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1998 OPERATING PLAN

COMMITTEE: EducationChairperson: Chair-Elect Coordinator(s): noneEvent Name: Technical & Professional Development Seminars/Workshops

Description:

Provide technical and professional development seminars/workshops for BDPA membership, Janes church members and community.

Resources Needed: Coordinator(s): 1. securing training dates of the BDPA Tech Center2. document training schedule and classes for publication3. provide application4. work with Janes liaison to ensure church is aware of workshops being presented5. recruit instructors within chapter, if none available seek outside instructors (*)6. provide class cost for non-BDPA and church members (*)7. investigate Certification workshops8. provide certificates upon class completion9. review program with instructions and workshop participants for assessment

Work Start Date: 7/98 Work End Date: 11/98

Estimated Cost Breakdown: Supplies $ 400.00Copying $ 400.00Postage $ 200.00Refreshments $ 200.00Total $ 1,200.00

Other Comments: New program. See attachment for recommended classes.

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1998 OPERATING PLAN

COMMITTEE: EducationChairperson: Chair-Elect Coordinator(s): noneEvent Name: College & High School Chapters

Description:

Develop chapters within colleges and high schools.

Resources Needed: Coordinator(s):

1. develop list of potential colleges and high schools for BDPA chapters2. gather documentation from national office on starting college and/or high school chapters3. prepare plan for implementation4. prepare letter to colleges/schools for recruitment5. follow-up with on-site visit to promote BDPA6. provide mentors for students7. oversee chapter coordination

Work Start Date: Work End Date:

Estimated Cost Breakdown: Supplies $ 400.00Copying $ 400.00Postage $ 75.00Total $ 875.00

Other Comments: New program.

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1 Prepared by Cecilia l. Spivey 1/14/98

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