EDUID

Education Unique Identification

SDE Support

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

• Educational Unique Identification

• A nine digit unique identification number

• A critical base element needed to collect and report data within the State Longitudinal Data System

What is EDUID?

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

https://apps.sde.idaho.gov/EDUID

User Manual

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

https://apps.sde.idaho.gov/EDUID

A system that allows the lookup, verification, and assignment of unique identifiers for people in the state of Idaho’s education system.

• Requires Users to be registered• Requires User to have the EDUID role provisioned• Role granted by Access Authorization Form

EDUID Application

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

• http://www.sde.idaho.gov/site/isee/docs/Access_Authorizations_Form.docx

Authorization Form

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Authorization Form

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

• Spaces and hyphens are not used in scoring

• First, Middle and Suffixes are Given Names

• Last Names are Family Names

• Specific fields are required

Things to Remember

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Please use the following guidelines:

• Use the name exactly as it appears on the legal documentation

• Do not add hyphens or other characters if they do not appear on the legal documentation

• Do not include nick names or “also known as” names in legal name fields

Naming Guidelines

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Names should come from a legal document.Examples of a legal document are:

• Birth Certificate• Court Document• Marriage Certificate• State Driver’s License• State Issued ID• Tribal Identification• Certified Degree of Indian Blood (CDIB)

Naming Guidelines

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Examples of acceptable documents for name change include:

• Marriage Document• Divorce Decree• Certificate of Naturalization (with new name)• Court order for new name change• Adoption papers• New Birth Certificate (post adoption)• Tribal Enrollment Verification

Name Changes

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

https://apps.sde.idaho.gov/EDUID

EDUID Link

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Requesting EDUID

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Verifying EDUID

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

No Match Found

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Name Examples

Full Name Given Name(s) Family Name(s)

Jonathan Michael Porter Jonathan Michael Porter

Rosa de los Angeles Martinez Portillo Rosa de los Angeles Martinez Portillo

John Many Horses John Many Horses

Fatima Abdullah Al-Ahmed Fatima Abdullah Al-Ahmed

Harold William Henry Franklin IV Harold William Henry IV Franklin

Nina Miller-Jensen Nina Miller-Jensen

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

More Examples

Gender - Select the gender; Male, Female, or {Unknown}.Birth Date - Birth dates can be entered in any of several formats, as demonstrated by these examples:5/21/19995/21/994-20-19994-20-991999-03-17 (note that 99-03-17 is not allowed)Last School Code - Enter the 4 digit state code for the last school attended by the person. If you type in part of the name or number of the school, a list of suggestions will be presented. This field is optional.

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Common Entry Mistakes

Birth Date Transposition – 9/6/2002 instead of actual birthdate 6/9/2002

First/Last Name Transposition – James Alexander as opposed to correct Alexander James

Incomplete Name – Roswell Allen Josephs. Full name should be Roswell Allen Grey-Josephs

Phonetic Error – Bibiana O’Hare. Should be Viviana O’Hare.

Dual Phonetic Errors – Phred Head. Should be Fred Hed

Nick Names – Timmy Thomas Hoolihan. Should be Timothy Thomas Hoolihan

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Utilize the Secure FTP (SFTP) Site to Submit EDUID Corrections and Updateshttps://sftp.sde.idaho.gov

Submitting EDUID Corrections

If you do not currently have access to the SFTP site please contact SDE Support.

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

• Submit EDUID Corrections in an Excel File

• Naming convention for EDUID Correction Files• District Number_ Submitters Name _ Contact Phone Number.xls

(i.e. 000_staffname_2083329999.xls)

• Include the following info in the Excel file• EDUID/LastName/FirstName/MiddleName/Suffix/Gender/Birth

Submitting EDUID Corrections

Naming Conventions

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Support Information

SDE IT Support Desk Email: support@sde.idaho.gov

SDE IT Support Desk:208.332.6987