EDULINK II 4th Call for Proposals Information Session Part B EDULINK PMU

EDULINK II4th Call for Proposals

Information Session

Part B

EDULINK PMU

Funded by the European Union

Implemented by the

ACP Secretariat

ACP – EU Cooperation Programme in Higher Education

Contents

Procedures for application

Procedures for evaluation

Critical issues

Further information


Guidelines Application Form and Annexes can be downloaded from the DEVCO-EuropeAid Website

Funding page:

http://ec.europa.eu/europeaid/work/funding/index_en.htm

Follow:

Calls for proposals

Recent Publications - Search

or

use the reference:

132023 - Search


OPEN CALL PROCEDUREAs an Open Call for proposals, all documents are submitted in one stage

(Concept Note and Full Application + annexes)

Elements to the Application 1.Part A: Concept Note2.Part B: Full Application form3.Checklist (section 6 of part B: full application form)4.Declaration by the Applicant (section 7 of Part B full application form)5.Annexes: Annex B: Budget (Global Estimated Costs; Sources of Funding and Justification of Costs)Annex C: Logical Framework

Make sure that these documents contain all the relevant informationPlease do not include any other documents as only these will be evaluated!


Deadline for Applications

30 July 2012


Applications must be submitted inOne original plus two CopiesA4 sizeBoundPlus CD-ROM of complete application (Concept note; Full Application; Annexes)

Applications must be delivered by:Registered mailPrivate Courier ServiceHand DeliveryProposals must be written (typed) in either English or French

No hand written applications will be accepted !!


Applications must be delivered

in a SEALED envelope

Include on the Envelope:

Reference number of the Call for Proposals (EuropeAid/132023/D/ACT/ACPTPS)

The title and number of the LOT applied for:LOT 1 EDF or:LOT 2 DCI (Relations with South Africa)

Full name and address of Applicant “Not to be opened before the opening session”


Address:

EDULINK

Programme Management Unit

c/o GOPA-Cartermill

Rue de Trèves, 45

B1040

Brussels

Belgium


EVALUATION Independent Evaluators Each proposal evaluated by at least 2 different evaluators

THREE STEPS 1. Opening Administrative and Concept NotesDeadline respectedCheck list points satisfied (section 6 of Part B of full application form)

Concept notes with a minimum score of 30 will pass to the next stage(Evaluation Grid: page 17, section 2,3 Guidelines)

2. Evaluation of Full Application Check list points satisfied (section 6 of Part B of full application form)(Evaluation Grid: page 19, section 2,3 Guidelines)

3. Eligibility Check


STEP TWO

Evaluation of Full Application

Two Evaluation criteria:

Selection criteria (Section 1: evaluation grid)Financial and Operational Capacity A score of less than 12 out of a maximum of 20 will lead to automatic rejection

Award criteria (sections 2,3,4 and 5 of Evaluation Grid)Compliance with EDULINK II Objectives and prioritiesRelevanceExpected ImpactSustainability Cost effectiveness


STEP Three

Verification of Eligibility

Only performed for provisionally selected proposalsList according to score and financial envelopeDeclaration of the applicant cross checked with supporting documentation

Eligibility Criteria (Sections 2,1 of guidelines)2,1,1: Eligibility of applicants2,1,2: Eligibility of partners2,1,3: Eligibility of actions


STEP Three Supporting Documentation

Statutes or Articles of Association (law establishing body)Latest accounts (not required for public entities)Legal entity sheet (Annex D) Financial identification form (Annex E) Bank must be one that is located in the country where the applicant is registered

Name address and contact details of audit firmDocument from competent national authorities certifying applicant and partners are accredited HEIsEnglish or French Translations of Documents in other languages

Critical issuesMAJOR REASONS FOR THE REJECTION OF APPLICATIONS UNDER

PREVIOUS CALLS FOR PROPOSALS: ADMINISTRATIVE CHECK

The application was posted after the deadline This is the most annoying reason of all for having your proposal rejected after all the effort it took to prepare it, so be absolutely sure to respect the deadline. Rejection of late proposals is automatic and there will be no exceptions!

The application failed to pass the administrative checkThe compulsory format of the Application Form was not respectedEssential documents were missing (budget, budget justification, logical framework, concept note, etc.) Partnership not eligible (no partners at all, not enough partners, ineligible applicant or partner) Requested EDF contribution exceeds the limit.Application not in EN or FR


PREVIOUS CALLS FOR PROPOSALS

Quality of the content

The relevance of the project (to needs and constraints of the country/region and to those of the target groups and final beneficiaries) is not convincing;

Proposal shows no clear relation to the objectives of EDULINK;

Goals too ambitious and not substantiated by the proposed activities;

Objectives, methodology and results are insufficiently elaborated and explained;

Text is not clearly structured, lacking internal logic;

Text is obviously written by “cut and paste”; poor final editing;

Poor Logical Framework (internal logic, indicators, sources of verification)

Costs appear exaggerated in relation to proposed activities and inputs.


PREVIOUS CALLS FOR PROPOSALS

ImpactTarget group(s) not clearly identified or negligible in quantitative terms;Proposal does not elaborate on tangible outputs and results;Sustainability of the project not sufficiently substantiated.

ImplementationInsufficient management experience; Inadequate knowledge of Project Cycle Management.

Further information

Clarifications may be asked to the EDULINK PMU at:

[email protected]

Frequently asked questions will be published regularly on the EDULINK website

Deadline for Questions is 21 days before the deadline for applications

Deadline for answers is 11 days before the deadline for applications

Further information

EDULINK PMU (frequently asked questions)

[email protected]

ACP Secretariat

http://www.acp.int/

EDULINK Website

http://www.acp-edulink.eu/

Further information

The «Manual for Preparing an EDULINK Application» is being updated to take into account the changes in the 4th Call.

It will be available soon on the EDULINK website.