EECE 295 Project Management Vanderbilt University School of Engineering 1 November 10, 2005University Club Project University Club POS Project Presentation

November 10, 2005 University Club Project

EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering

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University Club POS ProjectPresentation 1

By: Tearra Vaughn

Brain JarvisDrew Ramm

Dincer Unluer



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• 830 Members– 1200 Accounts Open

• Banquet Services• Dinning Services• Bar

The University Club



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• Software

• Computer Hardware

• Network

• POS Equipment

Current System



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• Peachtree– Payroll– Accounts Payable

• Club Connect– Banquets and Catering– Accounts Receivable

• Windows 2000

Software



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• Dell PowerEdge 1600 SC Server– Uninterruptible Power Supply

• 7 Dell Computers– 3 downstairs (2 unused)– 4 upstairs (3 in offices and 1

in kitchen)

Computer Hardware



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• Cable modem

• 3 routers– 1 wireless router

• Only access to server in admin offices

Network



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• ER-650 Register

(in the kitchen)

• Two credit card machines– One in the bar– One in the

administration office

POS Equipment



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• Bar

• Dining Room

• End of the day

• End of the month

Current POS System



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• Orders are handwritten on tickets

• Methods of payment– Charge to member

account– Credit cards– Cash

The Bar



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• Handwritten orders (carbon copy)

• Part of ticket is manually delivered to cook

• After service, tickets are signed by members

• Tickets are fed through register that prints the prices on the tickets

The Dining Room



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• All tickets collected and manually inputted into member accounts– Total entered as one

charge, no item description

• Tickets then filed into each members file

End of Day



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• Invoice printed for each member

• All tickets are stapled to each members invoice

End of the month



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• Slower service

• Waste of admin time

• Inaccuracy

• Other problems

Problems with System



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• Bartender spends more time writing tickets

• Inefficient order flow– Too many steps

• Waiters hand deliver tickets

Slower Service



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• Manually enter every charge

• Filing every ticket

Waste of Administration Time



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• False charges

• Lack of documentation

Inaccuracy

Other Problems

• Poor network location

• Poor documentation of process and setups



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• Clubconnect– Banquet software is

essential– Accounts Receivable

• Member information is already set up

What They Like



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• Must integrate with accounts receivable

• Must keep banquets software

• Keep detailed information on every ticket

• Print all tickets at the end of month

• Automatically input charges into member accounts

Requirements



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• Drill down on charges within member account in accounts receivable

• Ability to easily update menu items and prices within the system

• Bar POS system must integrate with credit card machine

Requirements (continued)



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Questions?

Documents

EECE 295 Project Management Vanderbilt University School of Engineering 1 November 10, 2005University Club Project University Club POS Project Presentation