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EF Academy Travel Guide for students joining one of our campuses in New York, Oxford or Torbay.
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EF ACADEMY 3
2014
TRAVELHANDBOOK
4 TRAVEL HANDBOOK
EF ACADEMY 1
IN JUST A FEW WEEKS, YOU’LL BE EMBARKING
ON ONE OF THE MOST IMPORTANT AND EXCITING
JOURNEYS OF YOUR LIFE: OBTAINING A HIGH
SCHOOL EDUCATION AT EF ACADEMY.
Rest assured that our faculty and staff members are already preparing for your arrival. From
now through September, they will be organizing your course schedule, getting the campus
ready and working on finding the perfect roommate or host family match for you.
We know you have a lot to look forward to. To make your transition as easy and simple as
possible , we have created this Travel Handbook for first-time EF Academy students, a great
reference guide for everything you need to know: from what to pack your first time heading
to campus, to what to do in your new host city.
Additionally, we have included tips on sharing space with your roommate, but most
importantly on sharing your culture with all of your new friends and teachers.
An amazing experience awaits you at EF Academy. Feel free to contact us with any questions
and we will be happy to support you on your journey.
Best wishes,
THE ADMISSIONS TEAM, EF ACADEMY
2 TRAVEL HANDBOOK
TABLE OF CONTENTS
PREPARING FOR YOUR JOURNEY
WHAT TO DO
WHAT TO BRING
DO YOUR RESEARCH
AT THE AIRPORT
VISA REQUIREMENTS
ON ARRIVAL
YOUR EF ACADEMY COMMUNITY
WHAT TO EXPECT YOUR FIRST DAYS AND WEEKS
SETTLING IN
RESIDENCE LIFE
HOST FAMILY LIFE
GENERAL ACCOMMODATION RULES
LIVING ABROAD
MANAGING YOUR TIME AND MONEY
STAYING HEALTHY / HEALTH INSURANCE
COVERAGE WITH ERIKA
MAKING THE MOST OF YOUR EXPERIENCE
UNIVERSITY EXPLORATION
BREAKS & EXCURSIONS
SUMMER INTERNSHIPS
EF ACADEMY 3
”I ’M TAKING PHOTOS
OF MY NEW FRIENDS
HERE AT EF ACADEMY.
IT REMINDS ME OF
HOW MUCH FUN I ’M
HAVING AND HOW
LUCKY I AM TO BE
HERE.” NANNPOT VORAYOTSRI, THAILAND
4 TRAVEL HANDBOOK
EF ACADEMY 5
Send us your flight details and airport transfer
We need to know your flight details in advance so that we
can make sure your host family/house parents are ready
for your arrival. We also need to know if you’ll need an
airport transfer/pickup. Parents are welcome to travel with
students and visit the school, but even if your parents are
with you, we still need to know when you’ll arrive.
Send us your contact information
Send all contact numbers and email addresses for parents
and participants, as well as a designated emergency
contact, to your local EF Academy Admissions team.
Prepare your paperwork
Make sure you submit your visa paperwork in plenty
of time and let our office know when you receive your
visa. (Allow at least four weeks for processing. See page 9
for more information.)
Go shopping
If there are any special personal products you use
(cosmetics, food, vitamins, medicine) that might not be
available in the US or UK, buy them in advance, but make
sure it’s OK to bring them into your host country.
Manage your prescription medications
If you are bringing any prescription medicine, please make
sure that you also bring the doctor’s prescription with you.
The customs agents might need to see it when you enter
the country.
Alert us to your allergies and diet restrictions
Let your Admissions Team know in advance if you have any
allergies or diet restrictions so that we can make sure your
dorm, host family and cafeteria have suitable alternatives
available for you. This includes dietary restrictions related
to your personal or religious beliefs.
I T ’S A L M O S T T I M E !THERE’S A LOT TO DO BEFORE YOU LEAVE FOR EF ACADEMY, SO START PREPARING EARLY FOR A
SUCCESSFUL JOURNEY. IN THIS SECTION WE’VE PUT TOGETHER A HANDY LIST OF TO-DO ITEMS, AS WELL AS
INFORMATION ON WHAT TO PACK , WHAT TO EXPECT AT THE AIRPORT AND HOW TO BEGIN THE IMPORTANT
VISA APPLICATION PROCESS. GETTING AN EARLY START WILL MEAN MORE FUN AND EXCITEMENT NOW —
AND LESS STRESS WHEN YOU HEAD TO THE AIRPORT.
Get connected
You don’t have to wait until you arrive on campus
to connect with your new friends and teachers. Just
visit our Travel Portal www.ef.com/myacademy and
like us on Facebook to meet new people and see
what life will be like in your new city.
EF Academy New York:
www.facebook.com/efacademynewyork
EF Academy Torbay:
www.facebook.com/efacademytorbay
EF Academy Oxford:
www.facebook.com/efacademyoxford
6 TRAVEL HANDBOOK
Your most important travel document.
Bring your favorite tunes.
Capturethe moment.
Keep a notebook handy.
Don’t forget your necessary electronics.
Select a bag that you can use as a book bag.
PACK YOURBAGS
Bring your favorite snacks from home. Do your
research!
Make sure you sign up for a phone plan in your new country.
A gift for your house parent or host family.
EF ACADEMY 7
WH AT TO B R I N GREMEMBER TO PACK ONLY THE ESSENTIALS. ONCE YOU ARRIVE YOU WILL ENJOY SHOPPING IN YOUR NEW
TOWN. AND REMEMBER, YOUR PARENTS CAN ALWAYS MAIL THOSE ITEMS YOU TRULY MISS LATER IF THEY
DON’T FIT IN YOUR BAG. THE FOLLOWING IS A SHORT LIST OF THE BASICS YOU’LL NEED WHEN YOU ARRIVE.
Important items to bring
__ Valid passport, including your visa (and I-20 if you are
going to the USA)
__ Your travel itinerary
__ Properly-sized carry-on bag (check with the airline to
find out the size and weight allowed)
__ Luggage tags for your suitcases
__ Camera
__ Electrical appliance converter
__ English dictionary
__ Glasses/contact lenses, if needed. An extra pair and
prescription for glasses/contact lenses
__ Prescription medicine, if needed. You must bring
documentation from your doctor of what the medicine
consists of and why you are taking it. This is for flight
and customs purposes.
__ Receipts for new suitcases. If your suitcases are
damaged or lost during your travels, you must
be able to produce the receipts for insurance
purposes
__ Receipts and invoices of any valuables, for customs
purposes and insurance
__ Information about your home country—books, photos
etc. to share with your new friends and teachers
__ Pocket money for at least two months
__ Small change and small currency notes to buy a snack
or make a phone call during your travels
Clothing items you will need
__ Nice shoes, casual shoes, athletic shoes and
warm boots
__ Underwear and socks for at least 10 days (you will do
laundry about once a week)
__ Athletic clothes for school or extracurricular
sports (swimsuit, shorts, etc.)
__ Shirts or t-shirts
__ Sweaters or sweatshirts
__ Jeans or other casual pants to wear to school
__ Raincoat or light jacket
__ Winter coat if you have one, otherwise you can buy one
__ For special occasions (events, dinner out), bring at least
two sets of nice clothes (jackets and ties for boys,
skirts or dresses for girls)
__ Travel size toiletries such as toothpaste, shampoo,
soap, body cream and deodorant. (You can buy bigger
sizes later.)
Don’t forget to take with you…
The EF Academy Emergency phone number
New York: +1 914 505 4874
Oxford: +44 (0) 7834 479979
Torbay: +44 (0) 7834 753 135
__ Your school address
__ Your residence or host family address and
telephone number
__ Home and post addresses of your family and friends
__ Official copies of your school transcripts, translated
into English. If you are going to the USA and plan
to apply to university, you should have 10 sets of your
transcripts for your university applications.
__ Vaccination proof and original Health Certificate
forms
__ Insurance papers (Erika insurance card or other proof
of insurance). Please note: If you elect to purchase a
non-Erika policy, you must bring a copy of your
policy and insurance card. (See page 25.)
8 TRAVEL HANDBOOK
EF Academy New York
EF Academy’s New York campus is located in a quiet
residential community called Westchester County, just
an hour from New York City. It offers a safe and peaceful
learning environment, with plenty of coffee houses,
restaurants, and shopping nearby. A train connects
Westchester County to New York, making day trips quick
and easy.
EF Academy New York is situated on a green and spacious
campus, including a large sporting field, theatres, and
numerous student dormitories. It is the largest EF Academy
location. More than 600 students live on campus, creating
a vibrant and active student community. Students are
involved in a wide range of clubs and sports, including
football, basketball, cheerleading, and tennis. They’re also
involved in the local community, making time to volunteer
in elementary schools and libraries, lakes and waters
clean-up projects, and even perform musical fundraisers at
Central Park in New York City.
EF Academy Oxford
EF Academy Oxford’s campus is located just 10 short
minutes from Oxford City Center. A walkable city bursting
with energy and tradition, Oxford is home to 150,000
people — largely students — from all over the world. The
city is packed with museums, libraries, book stores, coffee
shops, shopping centers, and restaurants, with bikes filling
the streets even in the earliest morning hours. Oxford is
also just one hour from London by bus.
The EF Academy Oxford campus is located on a safe,
wooded, suburban campus away from the hustle-bustle of
Oxford City Center, but is easily accessible by bus or bike.
Modern student residences are just a short walk away
from the classroom building, and students enjoy a large
cafeteria, numerous student lounges, and plenty of grassy
areas perfect for grabbing a cup of tea — and bit of sun —
throughout the day.
Students at EF Oxford actively participate in the school’s
wide range of clubs, from the Medical Society and Model
UN to Rugby and Soccer. They also frequently visit Oxford
University to attend any number of free lectures and
activities offered to the community.
EF Academy Torbay
EF’s Torbay campus is located on the South Coast of the
United Kingdom in a quiet beach region commonly known
as the “English Riviera.” With a population of 130,000
residents — many of them students — the city has all of
the conveniences of larger cities — restaurants, shopping,
and entertainment — with a relaxing holiday feel. One
of Torbay’s most popular assets: it’s beaches. Students
enjoy the sandy shore, perfect for surfing, studying or just
hanging out with friends. And, the campus is just a short
train ride to major cities like Plymouth and Exeter, and 3.5
hours to London by train.
The first thing students say when they arrive at EF Torbay
is that it instantly feels like home. Students spend most of
their time in the school’s “Castle” and adjoining classroom
buildings, which are situated on a large hill overlooking
the city. Because most students live with host families
off-campus, the Castle and surrounding campus area are
a major gathering point for socializing and catching up
with friends before and after class. Students also enjoy a
wide range of clubs and excursions organized by a full-time
director of student activities, be it the Cooking Club, the
Young Enterprise Club, or an afternoon of paintball or
hiking in the surrounding region.
D O YO U R R E S E A R C HTAKE TIME TO LEARN MORE ABOUT YOUR NEW CITY BEFORE YOU LEAVE HOME. FIND A SHOP, A RESTAURANT
OR A FAMOUS LANDMARK YOU WOULD LIKE TO VISIT. FAMILIARIZE YOURSELF WITH YOUR NEW CITY’S BUS
AND TRAIN SYSTEM SO YOU FEEL CONFIDENT AND READY TO GO AS SOON AS YOU ARRIVE. HERE IS A BRIEF
INTRODUCTION TO YOUR NEW SCHOOL AND CITY.
EF ACADEMY 9
“ WHEN YOU’RE LIVING AND STUDYING WITH PEOPLE FROM ALL OVER THE WORLD, CHANGE IS INEVITABLE. YOU’LL BECOME MORE TOLERANT, MORE INDEPENDENT, AND YOU’LL BE MORE AWARE OF WHO YOU ARE IN THIS WORLD.”
Jacobo Beli lty, Venezuela
10 TRAVEL HANDBOOK
AT T H E A I R P O RT THE PROCESS FOR FLYING TO THE US OR UK IS QUITE SIMILAR TO TRAVELING WITHIN YOUR OWN COUNTRY.
THE MAJOR DIFFERENCE IS THAT YOU’LL NEED TO GO THROUGH CUSTOMS WHEN YOU ARRIVE. WE’VE PUT
TOGETHER A QUICK LIST OF THINGS TO DO TO PREPARE FOR A SMOOTH DEPARTURE AND ARRIVAL.
Print your ticket
Most of you will travel on electronic tickets. You might be
able to check in at home and print your boarding pass. This
cannot be done until at least 24 hours before your flight.
REMEMBER: Be sure to send your flight details to your
Admissions contact, even if you don’t need a transfer to
campus when you arrive.
Weigh your luggage
Check with your airline to see how much luggage you are
allowed to take on your flight. Typically, you are allowed
one suitcase to check (max. 23 kg), and one small piece of
carry-on hand luggage.
Pack your carry-on
Besides your music player, laptop, and some snacks, you
also should make sure to have:
__ Your school emergency number (see page 7)
__ Your passport
__ A little cash in case you need snacks or other supplies
__ Your health insurance card
__ Your important documents and any medications
__ All immigration paperwork
__ Camera (insurance may not cover it if it gets lost)
__ For those with a Tier 4 Visa for the UK, you will need
to carry all copies of all documents used for your visa
(transcripts, English test, CAS confirmation letter, bank
letter, etc.)
At the customs desk
Whether you are arriving in the UK or the US, you will be
asked about the purpose of your trip and how long you
are staying. These are normal questions that are asked
to everyone arriving into the country. Stay calm and be
honest. Just confirm to them: 1) where you are studying 2)
which academic program you will be studying and 3) when
you will be returning to your home country.
The following are a few documents you will need to have
with you at customs:
> A letter showing you’ve been accepted to a full-time
course of study
> Evidence that you have enough money to support
yourself while you’re away
> A health or medical certificate, chest x-ray (if required),
and vaccination report
When you exit immigration, you should collect your luggage
and then pass through the customs area and, lastly, head
to the arrival hall. If you have booked our airport welcome,
look for your airport greeters. They will be carrying EF
Academy signs and should be easy to find. Make sure you
verify that they have your name on their pick up list since
many students are arriving on the same dates. You should
also make sure you have your host family address or school
address with you if you are staying in residence.
IMPORTANT: Remember to keep your hand-luggage with
you at all times. If you leave it unattended, the staff at the
airport has the right to remove it for security reasons.
EF ACADEMY 11
For the New York Campus
All students attending EF Academy New York will be issued
a document called I-20 in order to apply for their visa. The
I-20 document certifies that you have been admitted to a
full-time study program and that you have demonstrated
sufficient evidence to support your studies in the United
States. With this document, you will apply for an F-1 student
visa at your local US embassy or consulate. You will need
to show both your F-1 visa and I-20 to an Immigration
inspection when you arrive in the US.
If you happen to travel outside of the US during your
studies (going home for Christmas break, taking a trip,
etc.), you will need to show the I-20 once again to re-enter
the country so it’s very important to always keep this
document in a safe place.
For the UK Campuses
Students who are from European countries will not require
a visa to study in the UK. Students from all other countries
will need a visa. Most of our students will require a Tier 4
Visa. The application process can take a little time, so it’s
important to apply at least four weeks before your course
starts. There are a few different visas that you can apply
for and the process might be slightly different depending
on the country you are from. Have a look at the UK visa
questionnaire to find out more about the types of visas
and their requirements here: https://www.gov.uk/visas-
immigration
Tier 4 Visas
Tier 4 Visas are based on a certain number of points and
require that students are sponsored by a school that is
registered with the UK Border Agency. Our schools are
fully inspected and accredited and we are listed as a Highly
Trusted sponsor with the UK Border Agency.
Our school will issue you a document called “Confirmation
of Acceptance for Studies” (CAS) with a special reference
number. This number will be used when you make your
application. Before a CAS number can be issued, we will
need to see your passport, transcripts, proof of English
language level, and will also do a short assessment
interview.
Your application can be done online or on paper (check
the website for the specific instructions for your country).
You must complete the application form carefully
and include all of the required documents such as
educational transcripts (officially translated into English),
accommodation information, evidence of payment made
towards your course, and proof that you have the funds
to support yourself. It is important that you include
everything required or you will risk your application being
rejected. If your visa application is refused, your CAS will
become invalid and you will require a new CAS to re-apply.
Our schools will only issue a maximum of two CAS per
student.
In certain countries, students will be required to attend an
interview with a UK Border Agency Entry Clearance Officer.
At these interviews, you will be assessed based on your:
> Ability to speak English
> Knowledge about the course you will study
> Academic background
> Plans to return home after your studies
> Finances
V I S A R E Q U I R E M E N T S OBTAINING YOUR VISA IS AN IMPORTANT PART OF THE TRAVEL PROCESS. WITHOUT ONE, YOU WON’T BE
ABLE TO ENTER THE COUNTRY. FOLLOW THESE GUIDELINES TO ENSURE THAT YOU OBTAIN YOUR VISA
CORRECTLY, AND ON TIME.
12 TRAVEL HANDBOOK
“ EF WAS EVEN BETTER THAN I EXPECTED. THE CAMPUS WAS BEAUTIFUL. THE COURSES WERE INTERESTING. AND THERE WAS SO MUCH MORE. THINGS YOU CAN’T PROMISE IN A BROCHURE — GREAT TEACHERS, AMAZING FRIENDS — I FOUND IT ALL HERE AT EF.”
MARTINA DIVKOVIC, SWEDEN
–Martina Divkovic, Sweden
EF ACADEMY 13
Headmaster
Each school has a headmaster who is the leader in the
school. Our headmasters are very involved in the day-to-
day school life. They even coach clubs and teach cooking
classes. Never be afraid to say hello.
Course Coordinator
Each of our programs (Preparation course, Grades 9/10,
International GCSE, IB, and A Levels) have a designated
academic course coordinator who helps students plan and
guide their studies. You will meet with them regularly to
make sure you understand all the course requirements.
Guidance Counselor
Guidance Counselors work with students as a point-person
for all matters, both academic and personal. They will also
help with giving university guidance. Parents are encouraged
to contact the counselors if they would like any information
about their child’s progress or have any concerns.
University Counselors
Our university counselors help students make a strong plan
for their university applications. From seminars on career
exploration, to visiting universities, and filling out university
applications, our university counselors, together with your
main counselor, will help you make sure you have the best
university admission’s plan possible.
Advisor/Tutor
This is the person who will check in with you every day to
make sure everything is going well. Your daily advisory/
tutor groups meet at least once per day in small groups.
They will also be the person to give you the daily school’s
important updates or remind you to hand in an assignment.
Teachers
You will also be in contact with many different teachers
throughout your studies and in club activities. Our
teachers will get to know you both inside and outside the
classroom and are always willing to give extra help or listen
to any problems you might experience.
House Parent/Host Family Coordinator
House parents live in residence with you and provide
supervision, help you when you are sick, or are just there
to listen if you are feeling a bit lonely or homesick. The
host family coordinator will fulfill the same role for those
students who live off-campus.
Host Family
If you’re living with a host family off-campus, you’ll meet
their entire family and begin to settle in to your new home.
Your host family will be part of your daily support system,
preparing your meals and offering support along the way.
Roommates
If you’re living in the residence, you’ll likely have one or
more roommates — and there’s a good chance they’ll
be from a different country than your own! Get to know
each other by asking about their culture, sharing some
snacks from your home country, and exploring the campus
together.
Activities Coordinator
They plan regular after-school activities for students and
are a good point person when you want to know what to do
in your free time.
Administration Team
They monitor attendance, give you important updates and
can help you get sorted with bank accounts, telephones,
etc. Usually they are located in the same place so they are
easy to find when you need help!
YO U R E F A C A D E M Y C O M MU N I T YDURING YOUR FIRST FEW WEEKS ON CAMPUS, YOU WILL MAKE MANY FRIENDS FROM AROUND THE WORLD
AND DISCOVER A WHOLE NEW WAY OF TEACHING AND LEARNING. IN THIS SECTION, WE SHARE MORE
INFORMATION ON THE STAFF MEMBERS YOU WILL MEET, HOW YOU WILL SPEND YOUR FIRST WEEK AT EF
ACADEMY AND ALL ABOUT YOUR NEW HOME.
14 TRAVEL HANDBOOK
Induction Days
All new students should aim to arrive in time for the
Induction Days, which are scheduled to begin September 3,
2014, at each of our EF Academy campuses. This is a really
important time to make sure you get settled in and prepare
to start your classes the following week. It’s also the best
time to make friends! Most EF Academy students say they
made life-long friendships their very first week on campus
because there are so many others who, just like you, are far
from home and looking for a friendly face. The easiest way
to break the ice: just say hello!
YOUR NEW HOME. For those living in student residences,
you will check in, get a key to your room and a welcome
package with your upcoming schedule and house rules.
You will be guided by a staff member or fellow student to
your room and you will also be given a tour. For those living
with a host family, you’ll meet your family, given a tour and
begin to settle into your new home.
ENGLISH TESTING. All students will take a test to assess
their English skills. We will also test your general knowledge
in Math and Science. There is nothing that you need to
study for in advance but this information will help advisors
and course coordinators identify your ability and any areas
where you might need extra support as well as areas where
you can handle extra challenge.
COURSE SELECTION. You will attend initial academic
orientation meetings where staff will find out more about
your academic and career goals. As part of the induction
process, we will assess your areas of strength as a student
and find the best combination of subjects for you. Subject
combinations are designed to provide you with an effective
university entrance profile.
TEACHER MEETINGS. You will meet all subject teachers to
learn about course content so that you will be able to make
the best subject choices. IB and A-Level students will also
have some discussions with university counselors about
potential careers to make sure that your subject choices
match your career plan.
CLUBS AND ACTIVITIES. During Induction Days, you will
learn about the many clubs and activities available to you.
If you don’t find something you like, create your own. All of
our clubs are student-organized, so your only limit is your
imagination. Your first week on campus should be one of
your best weeks on campus. Explore. Make friends. Check
out the town. Set up your room. Get ready for all that lies
ahead.
WH AT TO E X P E C T YO U R F I R S T D AY S A N D WE E K SASIDE FROM LEARNING YOUR WAY AROUND CAMPUS, GETTING USED TO YOUR HOST FAMILY OR RESIDENCE
SCHEDULE, AND MAKING NEW FRIENDS, YOUR FIRST FEW DAYS AND WEEKS AT EF ACADEMY ARE AN
IMPORTANT TIME TO PREPARE FOR THE ACADEMIC YEAR AHEAD. YOUR FIRST DAY EXPERIENCE WILL
DIFFER SLIGHTLY DEPENDING ON WHETHER YOU ARE LIVING IN A STUDENT RESIDENCE OR WITH A HOST
FAMILY. NO MATTER WHERE YOU ARE, OR WHAT SCHOOL YOU’RE IN, JUST KNOW THAT YOU ARE NOW PART
OF A WELCOMING INTERNATIONAL COMMUNITY. THE FOLLOWING IS A SHORT DESCRIPTION OF WHAT TO
EXPECT WHEN YOU ARRIVE.
IF FOR ANY REASON YOU MISS INDUCTION DAYS
DON’T WORRY! WE’LL STILL SHOW YOU AROUND
AND MAKE SURE YOU GET A PROPER WELCOME
WHEN YOU ARRIVE.
EF ACADEMY 15
“IT’S SO EASY TO MAKE FRIENDS AT EF ACADEMY. WE’RE ALL FROM DIFFERENT
COUNTRIES, BUT AT THE SAME TIME, WE’RE ALL FAR FROM HOME. THAT
UNITES US. IT MAKES US A FAMILY.”
NAN TENG, CHINA
16 TRAVEL HANDBOOK
EF ACADEMY 17
Rooms
Students will be in either Multi or Twin rooms. If you
have a Multi room, you will be sharing with two or three
roommates. If you have a Twin room, you will be sharing
with one roommate. You will be provided with sheets and
towels but you can also buy these items locally if you
prefer. Feel free to decorate your space any way you like to
make it feel like home.
Bathrooms
The bathroom facilities differ from campus to campus. In
Torbay, students live in an off-campus residence and each
dorm room has its own full bathroom. In Oxford, there are
sinks in every room, but toilets and showers are shared.
There are several bathrooms with showers on each floor. In
New York, students sharing a triple room will have en-suite
bathrooms and those in double rooms will have access to
shared ones available on each floor.
Your house parents
You will meet your house parents when you arrive. They
will be like your parents while you are living there. They
will explain all the rules for living in residence; explain
about mealtimes, daily schedules, safety and emergency
procedures.
Internet access
There is wifi internet available throughout our campus — in
residence rooms, lounges, and in the cafeteria.
Laundry
You will be able to do your laundry on campus with coin-
operated machines in New York and Oxford (1.50 per
wash/1.50 per dry). In Torbay, students can use a local
laundromat or take advantage of a local wash and dry
service for approx. £7 per week. In New York there is also a
local wash and fold service charging $1.00 per pound.
Your new routine
Over the first few days, you will learn about the daily
routine for meals, breaks, classes, activities, and so on. You
will also learn the rules about weekend routines, when it’s
appropriate to leave campus, who to inform, and so on.
Getting to know your roommates
Getting used to sharing space with someone new can be a
fun experience, but it also takes a lot of communication and
mutual respect. Talk to your roommate early on about
wake-up times, bed times, and study times to ensure a
smooth transition. The following are some other tips for
living with your new roommate (and friend):
SHARE YOUR CULTURE. Talk to your new friends about
what life is like in your country, your customs, your food
and teach them some words in your own language.
SEE THE SIGHTS. Take a picture at a famous landmark,
visit a trendy store, or try a local dish together in your
new city.
BE OPEN-MINDED. Be open to new perspectives. It might
change the way you look at the world.
ASK QUESTIONS. If there is something you don’t know
or understand about your roommate’s culture, just ask.
Chances are he / she will have some questions about you
as well.
Mealtimes
In Oxford and New York, you will have breakfast, lunch, and
dinner in the cafeteria on weekdays; brunch and dinner on
weekends. If you live in residence in Torbay, you will have
breakfast and dinner on weekdays; brunch and dinner on
weekends. Torbay students have the choice to pack a lunch,
or buy something from the canteen or the nearby high
street. Lunch at the canteen costs £3-5.
House Rules
Just like any home environment, your residence is your
home and there are rules to follow. House parents will
always be with you to supervise and support you.
Communicate
If you have problems with a roommate, talk with them to
try and resolve it. If you can’t seem to make it better, talk
to your house parent about it. The more you communicate,
the easier and more rewarding it will be.
R E S I D E N C E L I F EEF ACADEMY HAS STUDENT RESIDENCE FACILITIES ON ALL THREE CAMPUSES. LIVING IN A RESIDENCE GIVES
STUDENTS THE CHANCE TO GAIN INDEPENDENCE AND RESPONSIBILITY AS PART OF THEIR EXPERIENCE
OVERSEAS. MOST STUDENTS FIND LIVING IN A DORM INCREDIBLY FUN AND INSPIRING. IT GIVES THEM THE
OPPORTUNITY TO LEARN ABOUT NEW CULTURES —AND MAKE NEW FRIENDS — NEARLY EVERY HOUR OF THE DAY.
18 TRAVEL HANDBOOK
Who is your host family
Host parents are carefully selected and thoroughly
screened to ensure that students will live in a safe and
comfortable family environment. Most of the families we
work with have hosted students before — many for decades.
Settling in
On your first day, the host family will show you around
their home, and most importantly you will finally see your
new room. Most likely you will be sharing with another EF
Academy student.
Setting expectations
Your host family will have some rules to follow when you
are in their home, so it’s a good idea to learn about them
on your first day. You should be prepared to discuss:
curfew, family routine, meal times, house chores, house
keys, telephone, internet, laundry and storage of some of
your larger items.
Laundry
Families may charge you extra to wash your clothes at
home, please discuss this with them (usually an additional
$5 or £5 per week). You may also like to take advantage of
a local wash and dry service for approximately £5 a week
in Torbay.
Internet
Most families have internet at home, but if they do not, you
can request for them to have access installed at your own
expense.
Special meals
If you follow a special diet or have food allergies, your host
family may expect your help to buy and prepare what you
might need.
Communications
Like all relationships, communication is really important to
make everything work. If you are unhappy about anything,
talk to your host parents about it. If you are unable to solve
the situation yourself, talk to the host family coordinator
at your school or even to your advisor. We all want you to
have a positive experience and we are committed to help
you make it the best it can be.
Getting to School
We try our best to have families who live within an hour of
school using public transportation. Some students may also
live within walking or cycling distance. Your host family will
help you find the best way to get to school.
YO U R H O S T FA M I LY LIVING WITH A LOCAL FAMILY OFFERS THE BEST OF BOTH WORLDS: THE CHANCE TO SPEND YOUR DAYS
SURROUNDED BY A VERY INTERNATIONAL MIX OF STUDENTS, AND YOUR EVENINGS WITH A CARING FAMILY
WHO WILL SUPPORT YOU, GUIDE YOU, AND INTRODUCE YOU TO THE LOCAL CULTURE. STUDENTS WHO
LIVE WITH A HOST FAMILY OFTEN SAY IT’S ONE OF THEIR FAVORITE PARTS ABOUT LIVING OVERSEAS. THE
FOLLOWING ARE A FEW TIPS TO HELP YOU GET TO KNOW — AND LOVE — YOUR FAMILY AWAY FROM HOME.
Tips for living with your host family TALK! It’s the best way to improve your English.
ASK QUESTIONS. It will help you learn more about
your new culture.
DEFINE THE RULES. Let your host family know
when you like to sleep, eat and study — and they’ll let
you know their home curfew and other house rules.
INVITE THEM TO SCHOOL. Having a host family
means having someone to invite to school events and
share in your success on campus. Invite them to your
art show, soccer game, or theater production.
TELL THEM WHAT YOU NEED. Too hot? Too cold?
Too loud? Too ... hungry? Let them know.
JOIN IN FAMILY LIFE. Eat. Watch TV. Go to the mall
together. The more time you spend with your host
family, the more fun you’ll have.
SHARE YOUR CULTURE. Cook. Bring a gift. They
want to know you.
RESPECT THE LOCAL CULTURE. Expectations about
how and when to wash your own clothes, keeping
your room clean, or even personal space might be
different than they are in your own country. It is
important to respect the ideals and customs in your
host family’s household.
EF ACADEMY 19
“ MY HOST FAMILY IS ONE OF THE THINGS
I LOVE MOST ABOUT MY EF ACADEMY
EXPERIENCE. THEY ALWAYS TAKE TIME
TO CHECK IN AND SEE HOW I ’M DOING. WE
EAT DINNER TOGETHER AND TALK ABOUT
OUR DAY. HAVING SOMEONE HERE TO CARE
ABOUT ME AND HELP WHEN I NEED THEM —
THAT’S BEEN A HUGE PART OF MY SUCCESS.”
STANISLAV TIMONIN, RUSSIA
20 TRAVEL HANDBOOK
Study hours, lights out and curfew
In the student residence, there will be designated study/
quiet hours, as well as a curfew and lights out times. Your
host family may also designate a curfew and quiet periods
throughout the day, especially if they have young children.
All students are expected to adhere to these rules.
Sharing and respect
You will be sharing a room and a home with friends or
family of a different culture. It’s important to share your
perspectives and ideas with others, while at the same time
respecting their cultures and beliefs. Keep this in mind
when decorating your room. Try to keep your personal
space tidy and be considerate when chatting to friends
back home on the phone.
Home visits and holidays
We have a number of school holidays during the year. You
are welcome to stay on campus during short holidays, but
will be expected to leave campus for the longer Christmas/
New Year holiday, as well as Spring Break.
If for some reason you are unable to return home for the
holidays, please inform us as soon as possible so that we
can try to work out an alternate arrangement for you.
Visits from friends
It's possible that you will make friends outside of EF
Academy, within the local community. However, non-
EF Academy students are not permitted in the student
residence buildings. If you’re living with a host family, ask
your host parents for permission to bring friends
to visit.
Parent visits
Your parents and family members can certainly visit you
throughout the year. We only ask that family is mindful of
our exam periods and that students not miss school during
these visits. Family visits would be best at the start/end of
the year or during set holiday periods.
Family members are not allowed to stay at the residence
facilities or with a student's host family. Instead, they
should seek accommodation at a local hotel. A member
of our staff can provide your parents with hotel
recommendations.
Toiletries
You will also be expected to bring your own personal
toiletry items such as shampoo, soap, toothpaste, etc.
and can buy these once you arrive to save space in your
luggage.
Hygiene
In the US and UK, it’s common to shower and change
clothing every day. You’ll be expected to handle your
own laundry, so be prepared to wash clothes and
undergarments at least once a week.
The best way to settle-in
It takes time to get to know one another and for this
reason, during the first month of school host family or
room changes are not recommended. If you’re having
communication problems with your roommate or family,
inform your guidance counselor and they will be help you
find the best solution. If you are still not comfortable after
the first month, you may request a permanent change.
G E N E R A L A C C O M M O D AT I O N RU L E S NO MATTER WHERE YOU’RE LIVING — RESIDENCE OR HOST FAMILY — THERE ARE CERTAIN RULES THAT
WILL ALWAYS APPLY. FAMILIARIZE YOURSELF WITH THEM. ONE OF THE BEST WAYS TO HAVE A GOOD
ROOMMATE OR FAMILY IS TO BE ONE.
EF ACADEMY 21
“ LIVING IN THE RESIDENCE IS SO FUN. ALL YOU NEED TO DO IS KNOCK ON YOUR NEIGHBOR’S DOOR AND ASK FOR A CUP OF TEA. YOU CAN CHAT ANY- TIME YOU NEED A FRIEND OR HELP WITH YOUR STUDIES.”
DARIA STRUKOVA, RUSSIA
22 TRAVEL HANDBOOK
EF ACADEMY 23
Time management
Chances are good that you will have a lot more work — and
a lot more fun! — at EF Academy than you experienced in
your home school. Being able to enjoy it all to the fullest
will depend on your time management skills.
Most EF Academy students say that one of the most
valuable things they learned during their high school
program was time-management. Knowing how to balance
your time is a huge benefit in high school, as it allows
you to take advantage of all that EF Academy has to
offer, from your courses to sports and clubs, and time in
the surrounding community. Alumni also say that strong
time-management was an incredible asset in university and
preparing for success in their careers.
The following are a few tips for juggling your academic,
athletic, and personal commitments at EF Academy.
SET STUDY TIMES. Your studies are the main reason
you’re here, so make them a priority. If your residence or
host family don’t already have set study times in place,
create them for yourself — and stick to them — every day.
FIND THE RIGHT BALANCE. You’ll have a lot more
freedom at EF Academy than you did back home, with
lots of chances to explore new sports, clubs, and service
projects throughout your new city. Though your academics
are a priority, make sure you make time to enjoy the fun
things at your new school, as well.
CREATE LISTS AND CALENDARS. Keep track of important
tests, projects and other due-dates, especially during the
university application process, when your time is split
between class work and application preparation.
MAKE PRIORITIES. As much as you may want to, you won’t
have time to do everything on campus. Have an honest
discussion with yourself about which courses, clubs, and
sports are most important to you.
SLEEP. A productive person is one who gets enough sleep!
Never deprive yourself of the sleep you need. You’ll get
more done in less time if you are well rested.
Your classes are your responsibility
Both the US and UK authorities require that you attend all
your classes and obey all rules of the country in order for
your Visa to stay current. If your attendance rate at school
is poor, this will be reported to immigration officials and
you may lose your student status. This would result in you
having to return home before the program is complete. To
be on the safe side, always attend your classes and take
your academic responsibilities seriously.
Finances
Since you are going to be “on your own” you will also have
to administer your own expenses. That means buying items
like food or clothes that your parents probably provided for
in the past. Therefore, you’ll need to plan to have enough
pocket money on-hand to last a few months — at least until
you’ve had time to establish a bank account and allowance
plan with your family.
POCKET MONEY. You should plan on having a certain
amount of pocket money dedicated for each month. Most
students spend around USD300 or GBP200 per month,
depending on the activities they choose to do. Parents
should ensure that students have access to this amount
minimum per month.
BUDGET. Agree on a budget with your parents. Remember
that some periods of the year you might spend more than
others (your arrival, Christmas, spring, graduation, etc.).
In addition, you are responsible for all your personal costs,
such as: movie tickets and snacks, going out with friends,
school lunch (if you choose to purchase it), toiletries, phone
bills, specialty/gourmet groceries, school lunch, optional
excursions etc.
BANK AND CREDIT CARDS. We recommend that you bring
a debit or credit card from home for your expenses in your
new host country (Visa, Mastercard or similar).
BANK ACCOUNTS. We will give you advice on how to
set up a local bank account where your parents can send
money to you on a regular basis to save on international
banking charges.
M A NA G I N G YO U R T I M E A N D M O N EY
MOST STUDENTS REPORT CHANGING — IN BIG WAYS — THANKS TO THEIR EF ACADEMY EXPERIENCE. AFTER
ALL, LIVING FAR FROM HOME MEANS MANAGING YOUR OWN TIME AND MONEY, AND TAKING RESPONSIBILITY
FOR YOUR OWN ACADEMIC SUCCESS. THE FOLLOWING ARE A FEW TIPS FOR A SUCCESSFUL INTRODUCTION
TO INDEPENDENCE.
24 TRAVEL HANDBOOK
“ BEING AT EF ACADEMY TAUGHT ME THAT THERE
ARE CERTAIN THINGS IN LIFE YOU NEED TO DO
ON YOUR OWN. THERE ARE CERTAIN PROBLEMS
ONLY YOU CAN FIX. MY PARENTS ARE PROUD
OF ME FOR BECOMING SO INDEPENDENT. EVEN
MORE IMPORTANTLY, I AM PROUD OF MYSELF FOR
LEARNING WHAT I ’M CAPABLE OF.”
JOEY HO, CHINA
EF ACADEMY 25
Coverage with ERIKA
We recommend students to purchase the Erika Travel
Insurance since our schools are very used to how it works
and can assist you better in case of an emergency.
Erika Insurance is a travel insurance policy which covers
health, travel and liability related claims. It meets all
required guidelines and there is additional limited coverage
for non-accidental dental treatments. Information on terms
and conditions and how to file a claim will all be provided to
you in your native language.
Erika has a 24-hour emergency assistance service. All
contact details can be found on the insurance card and in
the general conditions booklet. In the US you can visit a
network doctor (900 000 doctors/hospitals are part of the
network) and you don’t have to pay up front. The doctor
will send the invoice straight to Erika’s US claims agent.
Otherwise, there is a larger deductible for doctors outside
of the network.
OPTIONAL SPORTS & ACTIVITIES ADDITION. The Erika
Travel Insurance coverage excludes coverage for certain
risky sports and activities. However, with the Erika Travel
Insurance, all sports organized by your school are covered.
You also have the possibility to add the Sports & Activities
Addition which covers you for risky activities such as white
water rafting, martial arts, skiing and sailing. It will not be
possible to add this insurance in the middle of the school
year, so please make sure to book it before departure.
If you are not purchasing the Erika insurance coverage,
please submit documentation showing purchase of another
travel insurance which meets our guidelines.
Should you get sick during your stay:
FOR MINOR COLDS AND ILLNESS. You will visit a local
clinic. Staff will help you register with a local clinic once
you arrive.
FOR SERIOUS INJURIES, ILLNESS OR ACCIDENTS.
You will visit a hospital. Hospital emergency rooms tend to
be costly, and depending on your insurance and the
attending doctor’s treatment policies, students may
have to pay for all medical costs up front (and then be
reimbursed in part or in full by their insurance provider).
S TAY I N G H E A LT H Y HEALTHCARE ABROAD CAN BE VERY EXPENSIVE. IT IS THEREFORE MANDATORY FOR ALL STUDENTS TO
HAVE TRAVEL INSURANCE THAT FULFILLS THE MINIMUM REQUIREMENTS OF OUR PROGRAMS BEFORE
HEADING TO CAMPUS.
26 TRAVEL HANDBOOK
EF ACADEMY 27
EF Academy staff plan events, excursions and other
opportunities to get involved in your new city and country.
The following are just a few of the things you can look
forward to when making the most of your high school
experience abroad.
School excursions
There will be a number of excursions throughout that you
will join with your teachers and classmates. Some of these
will be educational and a way to expand on your classroom
learning, others will be focused on visiting universities and
preparing you for the application process.
TORBAY: In Torbay, students have two opportunities to
visit universities through EF Academy during their Junior
Year. Those interested in attending a UK university can
visit and learn about more than 150 different schools at
the HE University Convention at Exeter in March. Those
interested in US schools will have a chance to attend the
US University Fair in Taunton in May. Past universities
in attendance include Harvard, New York University,
Vanderbilt and Rutgers.
NEW YORK: Students at EF Academy New York have plenty
of universities to explore in New York City, including NYU,
Columbia and Yale. In addition, the school plans numerous
excursions throughout the year, which allows students
to explore universities outside the immediate area. Trips
for 2014-15 include Boston and Philadelphia (Fall) and
Washington, D.C. (Spring).
OXFORD: Each fall, students attend the EF University Fair
in London, dedicated entirely to EF students in the London
area with many of the top 20 UK universities participating
such as Birmingham and Lancaster. In spring, they have
the chance to participate in the QS World University Fair in
March, which attracts universities from different countries
such as MIT in the USA as well and other top universities
in the UK such as the London School of Economics and
Imperial College. The fair also attracts universities from
many other countries such as The Netherlands and
Australia. The fair focuses primarily on international
students.
Breaks and excursions
Though you’ll be busy with studies during your stay at
EF Academy, we encourage students to use their holiday,
spring and summer breaks to explore their new country or
pursue a work study or internship program. Students are
not allowed to stay on campus during these break periods.
The following are break dates for 2014-2015:
Holiday Break: December 6 - January 4
Spring Break: March 21 - April 5
Popular ways to spend school holidays
NEW YORK: Spend time exploring Boston, Washington, DC,
and Philadelphia — all of which are within a short bus or
train ride of the school. Amtrak and Greyhound are popular
— and affordable — ways of exploring New York and beyond.
While you’re out and about, be sure to check out the wealth
of universities in the Northeast United States, from NYU
and Columbia University, to Boston College, Princeton, and
Harvard University.
OXFORD & TORBAY: The UK has one of the best train
systems in the world, meaning that almost any city in the
country is just a train ride away. Head to London (1 hour
from Oxford, 3.5 hours from Torbay), or even further afield
to places like Manchester, Bath, or Edinburgh. It’s all within
reach! Don’t miss the chance to visit Oxford University,
London School of Economics, University College London,
Cambridge University, and more while you’re at it!
T R I P S A N D E XC U R S I O N SAT EF ACADEMY, YOU’LL HAVE MANY OPPORTUNITIES TO TRY NEW THINGS, GO NEW PLACES, AND EXPLORE
CULTURES YOU NEVER EVEN KNEW EXISTED. WHETHER THAT’S TRYING A NEW SPORT, EATING A NEW FOOD,
OR LEARNING A NEW LANGUAGE — EVERY DAY WILL BE FILLED WITH THE CHANCE TO GROW AS A PERSON
AND EXPAND YOUR WORLD VIEW. WE ENCOURAGE YOU TO TAKE ADVANTAGE OF AS MANY AS POSSIBLE
WHILE YOU’RE WITH US.
28 TRAVEL HANDBOOK
S U M M E R I N T E R N S H I P P R O G R A M AN EF ACADEMY SUMMER INTERNSHIP IS A WONDERFUL WAY TO TAKE YOUR GLOBAL FUTURE TO
ANOTHER LEVEL. THROUGHOUT THE SUMMER, YOU WILL HAVE THE CHANCE TO GAIN NEW SKILLS AND
KNOWLEDGE, WORKING ALONGSIDE OUR EF TEAM IN FIELDS LIKE MARKETING, FINANCE, SALES AND
BUSINESS MANAGEMENT IN OUR OFFICES ALL OVER THE WORLD. WHAT’S MORE, YOU’LL GAIN IMPORTANT
PROFESSIONAL CONNECTIONS, IMPROVE YOUR INDUSTRY-SPECIFIC LANGUAGE SKILLS, AND GAIN AN EDGE
IN THE UNIVERSITY APPLICATION PROCESS.
EF ACADEMY 29
Locations
New York, Mexico City, London, Lucerne, Dusseldorf,
Moscow, Dubai, Ho Chi Minh City, Shanghai, Hong Kong,
Taipei, Beijing, Bangalore, Almaty, Bangkok or Jakarta.
Program length and timeline
Minimum 2 weeks, Maximum 4 weeks
Summer Break Begins: June 12, 2015
Program details
> Minimum age: 17
> For students who will finish IB Year 1 or A level Year 1
at one of the EF Academy campuses in summer 2015
and who plan to continue their studies at EF Academy in
September 2015.
> A stipend towards food and accommodation will be
provided by EF Academy depending on destination.
(Travel and accommodation expenses not included.)
> A limited number of internships will be provided to
the top applicants after screening and interview.
> Final selection will be at EF Academy’s discretion.
More details about next summer’s program will be
released in Spring 2015. Stay tuned!
BECOME AN
INTERN AT EF
ACADEMY IN
SUMMER 2015
30 TRAVEL HANDBOOK
ADDRESSES AND CONTACTS
UNITED STATES
EF Academy New York
582 Columbus Avenue
Thornwood
New York 10594
UNITED KINGDOM
EF Academy Oxford
Pullens Lane
Headington
Oxford OX3 0DT
UNITED KINGDOM
EF Academy Torbay
Castle Road
Torbay
Devon TQ1 3BG
EF ACADEMYINTERNATIONAL BOARDING SCHOOLS
HEADQUARTERS
EF Education First
Haldenstrasse 4
6006 Lucerne
Switzerland