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Effective Power Point Presentation
What do they have in common?
• business meeting• courtroom presentation• military briefing• college lecture
•Why do we use power point presentation?
Power point presentation
• Helps communicate our ideas in an oral presentation
Some facts• 94% of 300 professionals in a survey used
power point
• Microsoft: 30 million power point are given every day
Advantages of using power point
•employ all kinds of visual aids
•can incorporate text, picture, charts, graphs, sound, video
Disadvantages of using power point
• dominates the presentation: mismanagement of the speaker
• “the fancier the presentation, the less valuable the ideas being presentation”
Disadvantages of using power point
• handles the responsibility to produce a good speech magically
• responsible for illustrating all the points in the talk
Planning to Use the Power Point
• why? how? when?
• should enhance in presenting your ideas
Formatting Power Point Slides
•Color•Text•Font
•Images•Space•Animation
Color• stick to limited number of colors
• background : unifies the ideas
• foreground, background
MODALS
Content/ Speech
Verbal Expressions
Non-Verbal Expressions
• keywords, phrases, few sentences, images, visual information
• 6x6 rule
Text
Effective Listeners• Overlook stylistic differences and focus on the
speaker’s message
• Make distinctions between main points and supporting details
• Look for opportunities to learn
Commentary3• In order to investigate the hypothesis that 8-year old boys are more aggressive
than 8-year old girls, 8-year old children were observed playing in schoolyards
and incidents of certain aggressive behaviors were recorded. 2)It was assumed
that aggressive behavior consisted of the following: i) pushing, ii) kicking and
hitting, iii) cursing, and iv) chasing. 3)As can be seen from the table above, the
average 8-year old boy was more aggressive than the 8-year old girls. 4)Chasing
was the one behavior that was more pronounced for the girls. 5)This result,
however, does not disprove the theory since chasing seems to be a less aggressive
behavior than the other behaviors that were tested. 6The 8-year old boys got
more involved with the more aggressive behavior, which is kicking/hitting, much
more than the 8-year old girls.
• clear and easy to read
• avoid using all caps
Font
• do not use more than two font in a slide
• use same font in all slides
Font
• title and major headings 44-46 size
• subheads and other texts 32-24 size
Font
• serif-typeface with rounded edges/ with tails on the edges of the letters
• sans-serif: typeface with straight edges on letters
Font
• Monotype Corsiva• Old English Text• Times New Roman• Engravers mt
Serif Fonts
• Arial• Calibri (Body)• Verdana• Kozuka Gothic Pro
Sans Serif Font
Images
Effective Listeners
• Make frequent eye contact with the speaker (depending on the culture)
• large enough • High resolution• Simple and clear graphs • include titles of charts, graphs• include copyright information
Guidelines in adding Images
•strive for visual balance
Space
• Created Apple
• February 24, 1955 – October 5, 2011
• American entrepreneur
Steve Jobs
• American entrepreneur
• Created Apple
• February 24, 1955 – October 5, 2011
Steve Jobs
• way the objects enters and leaves the slide
• animation should help you communicate your ideas
Animation
Let us evaluate the following
slides!
I enjoy watching movies with my family, ___ I always buy
DVDs during the week end. My brother likes horror film,
___ he is always frightened by what he sees. I should
watch DVDs with my siblings, ___ they let me do the
house hold chores all day long. My favourite is light
romance, ___ they do not depress me. Next week, I will
buy another movie, ____ I will also write reviews about
it.
(F-A-N-B-O-Y-S)
NONVERBAL EXPRESSION
Eye Contact
Personal Appearance
Facial ExpressionGestures
Participate Actively
• Volume• Enunciation • Fluency• Vocal Variety
Vocal Aspects of Presentation
7. Never just read the slide
This is the thing that annoys more people about PowerPoint presentations than anything else.
It is boring!Keep something back!
1. Keep the points simple• If it is a book or report look for the contents page. Identify
any chapters that you think maybe of particular relevance and focus on them. Again start from the introduction or the conclusions. You can find your way through a chapter or section by using the subheadings.
• Use the contents page
• Start with introductions and conclusions
• Use subheadings
Let us Review!
• Give one Guideline in making a power point presentation and discuss it briefly?
• How important is a power point presentation in the corporate world?
References• Lucas, S. E. (2009). The Art of Public Speaking.
(10th ed.) New York: McGraw-Hill Companies, Inc. • Pearson, J. et.al. (2008).Human Communication.
(3rd ed.) New York: McGraw-Hill Companies, Inc.• Singh, S. (2006). How to Make Effective
Presentation. Retrieved from http://www.slideshare.net/satyajeet_02/how-to-make-effective-presentation