Effective Preparation for Promotion Effective Preparation for Promotion at KFUPMat KFUPM

Effective Preparation for Promotion Effective Preparation for Promotion at KFUPMat KFUPM

Salih Duffuaa Salih Duffuaa Systems Engineering DepartmentSystems Engineering Department

King Fahd University of Petroleum & MineralsKing Fahd University of Petroleum & Minerals

Plan of the PresentationPlan of the PresentationPlan of the PresentationPlan of the Presentation

• PurposePurpose• GuidelinesGuidelines

• CriteriaCriteria• ProcessProcess

• Effective Preparation Effective Preparation • Some Tips.Some Tips.• ConclusionConclusion

IntroductionIntroductionIntroductionIntroduction

• The promotion process aims to advise the The promotion process aims to advise the university on the promotability of a candidate and university on the promotability of a candidate and provide feedback to the candidate through the provide feedback to the candidate through the appropriate dean of his performance in research, appropriate dean of his performance in research, teaching and public and university service. The teaching and public and university service. The university shall use the promotion process to university shall use the promotion process to encourage academic excellence and rectify encourage academic excellence and rectify mediocrity and marginal contribution in a fair mediocrity and marginal contribution in a fair and constructive manner. It is to be noted that the and constructive manner. It is to be noted that the University is determined to evaluate the University is determined to evaluate the achievements of its faculty by comparison with achievements of its faculty by comparison with international standards in all the fields of international standards in all the fields of knowledge, which are relevant to the University knowledge, which are relevant to the University program.program.

Main Elements of Promotion GuidelinesMain Elements of Promotion GuidelinesMain Elements of Promotion GuidelinesMain Elements of Promotion Guidelines

• CriteriaCriteria

- Eligibility - Eligibility

- - Teaching (25%)Teaching (25%)

- Research (60%)- Research (60%)

- University, Departmental and Public Service (15%)- University, Departmental and Public Service (15%)

• Process.Process.

- - Sequence of stepsSequence of steps

EligibilityEligibilityEligibilityEligibility

• Degree :Degree : PhD on full time basis.PhD on full time basis.• Duration : Four or more years of successful Duration : Four or more years of successful

teaching and research at a recognized University, teaching and research at a recognized University, subsequent to attaining the requisite degree, are subsequent to attaining the requisite degree, are required; of which at least a one-year service in a required; of which at least a one-year service in a Saudi University is required.Saudi University is required.

• Duration: Eight or more years of successful Duration: Eight or more years of successful teaching and research work at a recognized teaching and research work at a recognized UniversityUniversity at least four years of service in the at least four years of service in the Associate Professor rank, of which at least a 1-Associate Professor rank, of which at least a 1-year service in a Saudi University is requiredyear service in a Saudi University is required

EligibilityEligibilityEligibilityEligibility

• Units of researchUnits of research

44 – units for Associate at least 2 units single – units for Associate at least 2 units single authored. At least one unit from journals and at authored. At least one unit from journals and at most one unit from conferences.most one unit from conferences.

• 6 – units for professorship at least 3 singled 6 – units for professorship at least 3 singled authored. At least two units from refereed authored. At least two units from refereed journals and at most one unit from conferences. In journals and at most one unit from conferences. In addition to other restrictions.addition to other restrictions.

ResearchResearchResearchResearch

• Quantified by number of units: A unit is a single Quantified by number of units: A unit is a single author publication in one of the coming nine author publication in one of the coming nine categories.categories.

• A scholarly work is to be counted as "1 unit" if it is A scholarly work is to be counted as "1 unit" if it is single authored; "1/2 unit" if it has two authors. If the single authored; "1/2 unit" if it has two authors. If the research was carried out by more than two research was carried out by more than two individuals, it will be regarded as “1/2 unit” for the individuals, it will be regarded as “1/2 unit” for the principal author and “1/4 unit” for each of the others. principal author and “1/4 unit” for each of the others. If another collective work is considered for If another collective work is considered for promotion, then it will count as “1/4 unit” for each promotion, then it will count as “1/4 unit” for each researcher. researcher.

• 1.1. Papers in internationally recognized refereed journals; a Papers in internationally recognized refereed journals; a minimumminimum of of one one unit is required.unit is required.

• 2.2. Papers in refereed proceedings in international Papers in refereed proceedings in international conferences conferences and specialized symposia; a and specialized symposia; a maximummaximum of of oneone unit is unit is accepted.accepted.

• 3.3. Refereed, published, or accepted for publication Refereed, published, or accepted for publication technical technical reports from specialized university research reports from specialized university research centers; a centers; a maximummaximum of of oneone unit is accepted. unit is accepted.

• 4.4. Refereed textbooks and reference books; a Refereed textbooks and reference books; a maximummaximum of of oneone unit is accepted. unit is accepted.

• 5.5. Refereed authentication reviews of rare books; a Refereed authentication reviews of rare books; a maximummaximum of of oneone unit is accepted. unit is accepted.

Research Sub-criteriaResearch Sub-criteria Research Sub-criteriaResearch Sub-criteria

Research Sub-CriteriaResearch Sub-CriteriaResearch Sub-CriteriaResearch Sub-Criteria

• 6.6. Refereed translations of specialized scientific books; a Refereed translations of specialized scientific books; a maximummaximum of of oneone unit is accepted. unit is accepted.

• 7.7. Refereed books and research reports published by Refereed books and research reports published by scientific societies/authorities approved by the Scientific scientific societies/authorities approved by the Scientific Council; a Council; a maximummaximum of of oneone unit is accepted. unit is accepted.

• 8.8. Inventions and novelties that have patents from Inventions and novelties that have patents from recognized patent agencies approved by the Scientific recognized patent agencies approved by the Scientific Council.Council.

• 9.9. Distinguished creative activities according to a basis Distinguished creative activities according to a basis recommended by the Scientific Council and approved recommended by the Scientific Council and approved

by by the University Board; a the University Board; a maximummaximum of of oneone unit is unit is accepted.accepted.

• a- a- Demonstrated competence in the subject matter Demonstrated competence in the subject matter in in classroom and public presentations (e.g. classroom and public presentations (e.g. colloquia, seminars, symposia, short courses, colloquia, seminars, symposia, short courses, conferences, etc.).conferences, etc.).

• b-b- Effectiveness in the development and use of Effectiveness in the development and use of innovative methods in teaching such as computer innovative methods in teaching such as computer aided instructions.aided instructions.

• c-c- Guidance and leadership in student activities.Guidance and leadership in student activities.• d-d- Initiation and participation in curriculum Initiation and participation in curriculum

development (e.g. new courses, new programs, development (e.g. new courses, new programs, etc.).etc.).

Teaching Sub-criteriaTeaching Sub-criteriaTeaching Sub-criteriaTeaching Sub-criteria

• e- Effectiveness in the development and use of e- Effectiveness in the development and use of Instructional Laboratories.Instructional Laboratories.

• f- f- Level of participation and effectiveness in the Level of participation and effectiveness in the continuing education programs.continuing education programs.

• g- g- Textbook authoring.Textbook authoring.• h-h- Effectiveness in supervising senior projects, Effectiveness in supervising senior projects,

Summer Training and Coop Programs (if Summer Training and Coop Programs (if applicable).applicable).

• i-i- Teaching Load.Teaching Load.

Teaching Sub-criteriaTeaching Sub-criteriaTeaching Sub-criteriaTeaching Sub-criteria

External Referees RequirementsExternal Referees RequirementsExternal Referees RequirementsExternal Referees Requirements

• The promotion cases are sent for external reviewers The promotion cases are sent for external reviewers for evaluation. There is a form where input of for evaluation. There is a form where input of external reviewers are solicited. First the case is sent external reviewers are solicited. First the case is sent for three reviewers and 2 out of 3 must support the for three reviewers and 2 out of 3 must support the case otherwise the case is deemed unpromotable.case otherwise the case is deemed unpromotable.

• In case the promotion for full professor 3/3 must In case the promotion for full professor 3/3 must support the case. If two supported the case, the case is support the case. If two supported the case, the case is sent to a fourth reviewers and his opinion is final. sent to a fourth reviewers and his opinion is final.

PromotabilityPromotabilityPromotabilityPromotability

• The candidate will be promoted to the rank of The candidate will be promoted to the rank of Associate Professor if his total number of points is Associate Professor if his total number of points is not less than sixty (60) points, of which at least thirty-not less than sixty (60) points, of which at least thirty-five (35) points must be from Research and Scientific five (35) points must be from Research and Scientific Contributions. However, a second condition is that at Contributions. However, a second condition is that at least two of the three external reviewers (see least two of the three external reviewers (see Appendix A, Sec. 2.4) must recommend promotion of Appendix A, Sec. 2.4) must recommend promotion of the candidate.the candidate.

• The candidate will be promoted to the rank of The candidate will be promoted to the rank of Professor if his total number of points is not less Professor if his total number of points is not less than sixty (60) points, of which at least forty (40) than sixty (60) points, of which at least forty (40) points must be from Research and Scientific points must be from Research and Scientific Contributions. However, a second condition is that Contributions. However, a second condition is that all three external reviewers must recommend all three external reviewers must recommend promotion of the candidate. In case two of the promotion of the candidate. In case two of the three external reviewers recommend promotion three external reviewers recommend promotion and one does not recommend promotion of the and one does not recommend promotion of the candidate, a fourth external reviewer shall be candidate, a fourth external reviewer shall be asked to evaluate the candidate's achievements in asked to evaluate the candidate's achievements in Research and Scientific Contributions, and his Research and Scientific Contributions, and his opinion will be final.opinion will be final.

PromotabilityPromotabilityPromotabilityPromotability

• Candidate submit his request to Department chairman Candidate submit his request to Department chairman six months prior to completing the time requirement.six months prior to completing the time requirement.

• The Dept council or the chairman shall form an Ad-The Dept council or the chairman shall form an Ad-hoc committee to review dossier and confirm hoc committee to review dossier and confirm eligibility. The committee selects 8 referees for the eligibility. The committee selects 8 referees for the case.case.

• The college council examines the case and select 8 The college council examines the case and select 8 referees for the case.referees for the case.

• The VRGS&SR presents the case for the SC to The VRGS&SR presents the case for the SC to examine it again and select five referees.examine it again and select five referees.

Cont…

ProcessProcessProcessProcess

• The SC or who ever it delegates solicit external evaluations and The SC or who ever it delegates solicit external evaluations and prepare a report regarding the promotability of the candidatesprepare a report regarding the promotability of the candidates

• The SC discusses the report and make a decision whether the The SC discusses the report and make a decision whether the candidate is promotable or not.candidate is promotable or not.

• The rector may approve or object to the SC council decision.The rector may approve or object to the SC council decision.

• If the SC insists regarding his decision the case will be If the SC insists regarding his decision the case will be presented to the University Board and the Board decision is presented to the University Board and the Board decision is final.final.

ProcessProcessProcessProcess

Dossier: appendix CDossier: appendix CDossier: appendix CDossier: appendix C

• Summary of Experience Record (Resume).Summary of Experience Record (Resume).

• Teaching.Teaching.• Research.Research.• Professional activities.Professional activities.• University, Departmental and Public ServiceUniversity, Departmental and Public Service • 5-7 best papers must be identified5-7 best papers must be identified..

PreparationPreparationPreparationPreparation

• Important/critical aspects:Important/critical aspects:

• Publication to meet the units:Publication to meet the units:

• Avoid heavy involvement in committee workAvoid heavy involvement in committee work• Publish your theses work.Publish your theses work.• Get involved in research teams.Get involved in research teams.• Have your special work asideHave your special work aside

PreparationPreparationPreparationPreparation

• Important/critical aspects:Important/critical aspects:

• Publication to meet the units:Publication to meet the units:

• Get involved in project/KACST/Fast Track Get involved in project/KACST/Fast Track etcetc

• Set regular time for research ( 6-8 hrs min).Set regular time for research ( 6-8 hrs min).• Avoid bickering over credit.Avoid bickering over credit.• Optimize product mix.Optimize product mix.

PreparationPreparationPreparationPreparation

• Important/critical aspects:Important/critical aspects:• TeachingTeaching

• Prepare wellPrepare well• Be effective in communicating with students.Be effective in communicating with students.• Treat students with care and respectTreat students with care and respect• Be tough when needed.Be tough when needed.• Attend DAD teaching workshopsAttend DAD teaching workshops..

Candidate Part Candidate Part

• Well prepared Dossier.Well prepared Dossier.• Precise and accurate information.Precise and accurate information.

• Avoid triviality.Avoid triviality.

TipsTipsTipsTips

• Department committee input.Department committee input.• Chairman input.Chairman input.• Internal committeeInternal committee• Selection of referees.Selection of referees.

TipsTipsTipsTips

QuizQuizQuizQuiz

• What is the most item you would like to see What is the most item you would like to see changed in the promotion guidlines changed in the promotion guidlines ??

Questions & CommentsQuestions & CommentsQuestions & CommentsQuestions & Comments