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8/9/2019 Effective Time Management Strategies 1233249696925203 1
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Time Management
Lawrence Fine
Conducted by
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No one has
enough time,but everyonehas all there is.
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Despite the many issues surrounding poor timemanagement, many students fail to take the time toimplement a time management and scheduling programinto their own lives
They fail to see the advantages
of such a program
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While it does require time to set up
and continually maintain a time
management program, the most
important advantage of doing so is
that you will immediately gain time.
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Managing your time
Do you make a to-do list?
Are you flexible with your plans?
How often do you accomplish what you
plan?
Do you plan for things that arepersonally important to you?
Ask yourself:
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Managing your time
Do you make plans in order to keepthings in your life under control?
How often are your plans hindered by
interruptions?
Ask yourself:
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Basics of time management
Step one: Set specific and definable goals foryourself. These goals should be both academicand personal.
Step two: Create a calendar that is reflective ofyour school terms. Begin by drafting a term
calendar; making sure you have reflected anymajor events like projects, term papers, etc.
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Basics of time management
Step three: Drill the schedule down some bycreating a weekly schedule that reflect allactivities that you are responsible for on aweekly basis; including classes, meetings, labs,
club activities, meetings, etc.
Step four: Create a to-do list for each day. Thislist should ideally be created the night before so
that there is no doubt about how the followingday should take shape.
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One of the most common mistakes ofscheduling is ironically trying to plan
too far ahead. This can be a serioustemptation. Whenever possible, it is
always best to plan for only whatalready exists and then to add to yourschedule only as events and activities
pop up and become known.
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A schedule will only work if you utilizeit. Simply committing a list ofactivities to paper will not suddenlycreate a situation in which you can
manage your time better. Keep yourschedule in a prominent locationwhere you can see it daily and refer to
several times throughout the day.
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Avoiding time management traps
Get into the habit of thinking of
your time as a precious commodity.
Even mundane, routine tasks can beeasier to handle when you find at
least one thing enjoyable about it.
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Dont forget to plan ahead.
Reward yourself for important tasksaccomplished.
Dont make exceptions and dont
skip around.
Avoiding time management traps
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Avoiding time management traps
If you find yourself avoiding a task or
activity, face it head on and get it
over with. Whenever possible, set deadlines.
If you need help or advice, ask for it.
Work on having an optimisticattitude.
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Always be on the look out for ways
to expand upon your successes. Dont cry over spilled milk!
Its important to you; its important
to find the time to do it.
Avoiding time management traps
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Avoiding time management traps
Always be on the lookout for ways
to free up your time. Make a habit of periodically
reviewing your habits.
Always carry a small notepad orcalendar with you.
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Avoiding time management traps
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Take the time to review your lifetimegoals. Make a note of your progress
and congratulate yourself. At the end of each day, review the
tasks you needed to accomplish and
evaluate your progress.
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Setting Goals and Priorities
Long-term Career Goal: Career as a Physician (10-12 years)
Enter and complete residency program.
(3 to 5 years) Medical School (3 years) Bachelors degree (4 years)
Intermediate Career Goals:
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Major in Biology
Courses in biology, chemistry and
anatomy and physiology
At least a 3.5 average for medical
school
Volunteer work at local hospital
Short-Term Personal Goals: (Present):
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Setting Goals and Priorities
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Setting Goals and Priorities
Volunteer or paid work as a research
assistant
Study skills course to improve gradesand study habits
Find a part time job this summer to
begin saving for medical school
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Priority can be handled in a numberof ways; such as either numericallyor alphabetically. For example:
1 Highest Priority
2 Moderate Priority
3 Lowest Priority
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Every schedule, regardless of styleor design, must have balance.Every student, no matter what
their personal desires and goalsmay happen to be, need abalanced life-style in order to beefficient, successful and happy.
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Keep your balancePhysical
IntellectualSocialCareerEmotional
Spiritual
exercise, nutrition, sleep
cultural, aestheticintimate and social relationships
school and career directed work
expression of feelings, desires
quest for meaning
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Procrastination, Distractions,
and Other Problems
A big problem with the success of manytime management and scheduling plansoccurs when distractions intervene andstudents allow themselves to procrastinateto the point that not only are their short
term goals compromised, but theirintermediate and long term goals as well.
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Overcoming distractions
Make sure you jot down your
schedules and priorities on paper
Review your long-term andintermediate goals often. Keep a list
where you will see it often
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Continually try to eliminate
unnecessary tasks
Take advantage of your naturalcycles, schedule the most difficult
activities when you are at your best
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Overcoming distractions
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Overcoming distractions
Learn to say "No" to people,
including spouses, friends, children,
and parents Reward yourself for effective time
management
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It is critical to take advantage ofyour own natural time management.You may have heard of the termbiological rhythms. This term refersto the times of day when yourenergy levels are at their highestand when you can accomplish your
most important work.
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myth
I need to be able to doeverything everyone expects
of me
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factYou simply cant be everything to everyone. Theneeds and demands of others may not be timedright in order for you to meet them or theysimply be impossible for you to meet at this
time. While important to others, they may notbe a priority to you. By attempting to meet allthe needs and demands of other people, you willcreate a situation in which you fall short ofmeeting the goals that are important to you.
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myth
Events outside my powercontrol my life.
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factYou always have at least some control overcertain events in your life. Furthermore, you andonly you have the responsibility for exerting thatcontrol. Make a point to learn what you can
control and what you cant. Look ahead to thefuture to anticipate demands on your time thatyou cant control. This will help you todetermine what you can do within a reasonableamount of time; regardless of external events.
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What is the purpose of the job?
What are the measures of success?
What is exceptional performance?
How do you achieve it?
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What are the priorities and deadlines?
What resources are available?
What costs are acceptable?
How does this relate to other people?
What is the broader picture?
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Always allow room for flexibility.Some things are just inevitably goingto occur that you have no control
over and while you cannot plan forthose exact circumstances you canleave enough room in your scheduleto adjust your plans for unexpected
events.
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One more day won't makeany difference; I'll just put
that off until tomorrow.
It won'tmatter if I'm
a fewminuteslate; no oneelse will beon time.
I work best under pressure.
I can't start on this paper until I knowjust how I want the first paragraph toread.
I'll watch just 15 moreminutes of TV.
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Avoiding procrastination is assimple as developing good decision
making skills and techniques.Decision making can appear to bea complex issue and skill on the
surface, but in reality it is nothingmore than choosing one course of
action from several possibilities.
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Delegation isnt just for corporateexecutives. Everyone needs to learn
how to effectively delegate.Successful managers and leadersmake it an art form.
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Ask yourself:
Can someone else could do thejob at least as well as 80% as you
would?
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Right now; what is the
most important way I canutilize my time?
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You cant put an end to allproblems, but good timemanagement will enable you to
respond appropriately and beflexible enough to ensure thateven problems wont completelyderail your goals.
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Using waiting time
Always confirm your appointment the daybefore. Dont arrive more than 5 minutes early. Always have something with you to work onduring unavoidable delays.
As much as we try to avoid it and as muchas we plan, life is going to involve a certainamount of waiting.
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Never give into the pressure tobe placed on hold. Instead, askfor a time when you can callback or leave your name andtelephone number for them toreturn your call.
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Many people fail to realize howmuch inefficiently handling theirtime can actually cost them.
They assume that if they are notactively employed in an outsidejob, their time is their own. Theyfail to calculate the real cost of
wasting time.
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The same can also be true when yourepressed to the wall for a deadline. If
you find that you frequently encountera pressing deadline with no idea wherethe allotted time for the project went,
its a good idea to begin keeping trackof how you use your time.
Time flies when youre having fun
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How many hours do you sleep?
How many hours per day do youspend on activities?
How many hours per day do you
spend on meals?How many hours per day do youspend on errands?
How many hours per day do you spendin class?
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Plan ahead.
Avoid last minute
cramming
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