Egovernance in Jharkhand - Mission Mode Projects in Jharkhand .IT Policy (2004) : Delivery of Information & Services through electronic Mode for speedy, transparent and accountable

Egovernance in Jharkhand .IT Policy (2004) : Delivery of Information & Services through electronic Mode for speedy, transparent and accountable governance . Electronic Service Delivery Act (2011) : Framework for electronic Delivery of services –all public services to be delivered in electronic mode in 5 years . Electronic Service Delivery Rules (2013) . Right to Guarantee of Service Act (2011) : Guaranteeing delivery of services within a time bound period. .2nd Administrative Reforms Commission .Bibek debroy Committee: Enhance egovernance functions.

Key Achievement of DoIT till date • SWAN

• CSC

• JAPIT Mini Data Center

• Treasury Computerization

• Registration computerization

• Commercial Taxes computerization

• eNagarik/Edistrict applications

• Police computerization

• UID enrolment and UID enabled services

• File Tracker & other office applications

Apps that charmed the nation

– AEBAS (Aadhaar Enabled Biometric Attendance System)

– AEPS (Aadhaar Enabled Payment System) esp. for Indiapost

– E Nibandhan

– Employment Exchange

– Pay Online

– Checkpost Online

– Cooperative Bank Computerization

– Permitonline

Discussed Applications

• Following applications will be discussed in today's Seminar

– AEBAS (Aadhaar Enabled Biometric Attendance System)

– AEPS (Aadhaar Enabled Payment System)

– E Nibandhan

– Employment Exchange

– Pay On lIne

Aadhaar Enabled Payment System (AEPS) in India Post

Why INDIA POST AEPS? 28 Lakhs ( 85%) MNREGA Beneficiaries have Postal A/c

Existing payment for India Post MNREGA / NSAP

beneficiaries is manual even though payment received

through FTO

Lack of connectivity between India Post offices

Huge delay in payment ( >= 15 days)

Against schematic mandate for MNREGA payments.

Bottleneck to quicker rollover of funds

A rolling fund of Rs. 150 Crore with Dept. of Post.

Existing Manual Process

Detailed Solution Architecture

•Benefits to Beneficiaries

The Beneficiary Travel Time And Cost Saved, Hassle free experience

Anywhere Anytime Banking Transactions Available To Beneficiaries

Payment Disbursement streamlined

• Benefits to Program Administrators Various errors in A/c eliminated like unidentified A/c, dual

name in single A/c , Database Cleansed

Proper A/c mapping from district to panchayats

Additional Operation Manpower Not Needed As IndiaPost SPM & BPM Operates The Devices

MIS

MIS Admin: Dashboard

MIS: Homepage – http://ip.jharkhand.gov.in

http://ip.jharkhand.gov.in/

Key Achievements • The system ensures real-time availability of account information, reduces

the beneficiary travel time, cost and ensures delivery of the services at its doorstep without any middle men

• The Beneficiary can access the India Post banking services anywhere and anytime within Jharkhand circle without any difficulty

• All the transactions are based on Aadhaar biometric authentication, mobile OTP authentication and operator based exception handling mechanism creating an inclusive benefit system for all the scheme related beneficiaries, thus transactions of all account holders can be done.

• the entire hardware solution is a highly cost effective one and costs much less that Rs. 12 thousand per device solution whereas normal POS based devices are costing around Rs. 20 thousand.

• The system ensures that the fraudulent transactions are eliminated, also due to this system the India Post internal database has been cleansed of various errors be it multiple account names or wrong error names etc.

• The solution has given IndiaPost Senior Management handle over the transactions happening in their highly dispersed system through a graphical dashboard, electronic maintenance of logs of operations and alerts built therein

• The solution does not require additional manpower as the existing IndiaPost Sub Post Masters & Branch Post Masters operate the devices hence there is no cost associated with it

http://payonline.jharkhand.gov.in

Government Of Jharkhand Electronic Revenue Receipt Portal

Single Window Payment System

Issues with Existing System • Person fills up three copy Challan form, visits Treasury for

a Treasury Receipt no.

• Visits SBI Bank and deposits the challan form and money. Bank keeps one copy of challan & returns other two copies with stamp of receipt.

• Visits department and deposits the second copy of challan with application form or any required form for a particular service.

Wastage of Time & Money. Harassment.

Case Study – To pay a Rs 200 .00 government traffic challan for illegal parking, a

person has to spare one day office time for going to treasury, Bank and Thana

for a Rs. two hundred challan. Similar is the case when a rural resident has to

come to district hq for depositing a small amount of govt fee.

Pay Online Objective………

Citizen • No need to go to bank or treasury or department. • No need to fill up manual challan forms. • On line payment and get E-challan via portal ,SMS and E-

mail. • Secure E-payment via NetBanking • Common People can pay via CSC. • 24x7 online payment –Any time & Any Where.

Government • All government Receipts via single Receipt portal • Real time MIS for Departments –Checks forgery of Challans –

Online Challan Validation and defacement by the department after service.

Citizen and Government at One Place

PayOnline Process

Pay Online Portal

Excise

Departments

Mining

Transport

Commercial Taxes

Registration

Forest

Agriculture

Revenue

Traffic Police

E-Payment Process

1. Citizen or Tax payer visit to the payonline.jharkhand gov.in

2. Fill up the Payment Form /e-challan form and submit .

3. Payonline Portal will transfer the citizen to Payment GW for payment.

4. Citizen will pay via Netbanking

5. After Successful payment transaction citizen will automatically come back to Payonline portal.

6. Payonline portal will provide E-challan receipt.

Departments can monitor real time E-Challan receipts and can generate Online MIS any time.

http://payonline.jharkhand.gov.in

PayOnline Portal

PayOnline E-Challan Receipt

PayOnline Dashboard

Online MIS for the Government

Challan wise MIS Report

PayOnline Department Report

Road Map Ahead

• Direction to be laid out all departments to adopt e-Challans via Payonline Portal.

• From 1st April 2015 -Single e-Receipt portal for all types of government receipts- guidelines to be laid out.

• More than one Payment GW and Offline Bank Counter payment integration.

• Real Time Integration with State budget and treasury system of IFMS – Creating a Cyber Treasury to handle Receipts via e-challan only.

• Portal to connect with back office system of departmental portal on real-time .

• Receipt accounting system should be part and parcel of this portal and integration with AG and RBI .

AEBAS – Attendance System

Issues with Manual Attendance System

Need for stationary materials and personnel for the keeping of

records

Possibility of impersonation

Possibility to misplace the attendance sheets

Difficulty of real-time MIS

Difficulty in linking with other systems like Pay Module etc…

AEBAS, an Opportunity …………. • A very simple yet frugally built.

• Available over Multiple form factors.

• Utilizes these established and matured eco-systems of Android, Aadhaar, and .Net framework.

• Low Cost, easily deployable

• Fool-proof

• Avoids duplications, scales to existing infrastructure of secured biometric information

• Service is all-inclusive as remote areas with bad connectivity too can mark attendance using SIM cards on Tablets

• Tracks time of entry, exit online and real-time

• AEBAS platform is scalable vertically within state extendible to districts, blocks and horizontally to other states and union territories of India.

• Error prone existing manual system is upgraded at once

3-Steps to Attendance

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Centralized Attendance

Server

Aadhaar Authentication

Server

Features Simple to Deploy : No hardware locking

Any Tablet/PC on any OS

Fingerprint/Iris Scanner Device

Ready to use software ( installs within seconds)

Connectivity

Package Box

Affordable (Total Cost : Tablet based < ₹ 9,999 and Desktop* based < ₹ 2,999 )

Portable and easily re-locatable . Works on Internet – Wi-Fi and GPRS

Multiple Access Points : Employee marks attendance from any location/Office. A person working in State Office can mark his attendance in a District/Block Office

Online Self Registration requiring only Aadhaar, a scanned photograph and a working mobile number.

SMS Alerts to employees in case of absence, late coming, early leaving or not closing their attendance

Analytics & Decision Support • MIS Features

Unit Wise Attendance MIS (Example Secretariat Offices, District Offices etc)

Office/ Department wise Attendance MIS (Example IT Department)

Individual Attendance MIS

Department wise real time attendance tracking.

Managers can create their own Employee groups or monitoring groups across locations and departments based on privilege.

Search facility to easily get the attendance of an employee just by name.

Advance reporting section based on various configurable parameters.

Provision for recording various leaves against employees.

Can be easily linked to salary calculation of employees

Impact and Sustainability • There is a reduction in the absenteeism

• The overall scenario of availability of workforce was made available in click of button

• The mechanisms to measure employee availability and productivity could be easily done.

• Public service delivery improved significantly as people with chronic absenteeism could be identified easily. This led to increase in accountability within workforce for services delivery.

• The following are the benefits of system:

Low cost – easily deployable

Will ensure attendance recording in remote areas with mobile connectivity

No attendance registers required

No cards or other tokens required

Comprehensive MIS

Employee cannot

• Mark attendance in back-date

• Mark someone else’s attendance

Can be used for live test of our pensioners

Tracks time of entry, exit hence MIS can track hours spent in office.

The whole AEBAS software is highly scalable.

e-Nibandhan :

Concept Notes on e-Nibandhan, by JAP-IT, under DoIT, GoJ

e-Nibandhan : As a citizen centric services

The department currently provides citizen centric services with respect to

registration of sale of immovable properties through use of web-based

application software namely ‘e-Nibandhan’. The e-Nibandhan application

software provides the following registration related citizen centric services as on

date along with web-based application for Registration of Documents :

Registration of Property transactions

Online Search of Index Registers

Issue of Non-encumbrance certificates

Issue of certified copy of the Deed

Online Marriage Registration

Issuance of Marriage registration certificate

Online Firms & Societies Registration

Issuance of Firms & Societies registration certificate


e-Nibandhan : Citizens Benifits

The e-Nibandhan application provides benefits to citizens :

Quick and Simplified Process

Availability of Information

Less Space

Cost reduction

Immediate delivery of Documents

Transparency

Increased facilities to all the stakeholders


e-Nibandhan : Government Benefits

The e-Nibandhan application provides benefits to Government :

Quick reports

Dashboard

Revenue enhancement

Minimizing pilferages

Valuation fixation of the land


e-Nibandhan : Current Status

Functional module under e-Nibandhan are :

Land & Property Registration (Document Registration)

Marriage Registration

Search module

Pre-registration module

MIS

The e-Nibandhan provides The e-Nibandhan application provides their services

across the state of Jharkhand, the status of the offices are :

Sl. No. No. of District Office No. of Muffasil Office

1. 24 16


e-Nibandhan : Current Status (Registration Wise)

The e-Nibandhan application also provides benefits the Govt. Of Jharkhand (in

terms of Registration) :

Sl. No. Year No. of documents registered

through e-Nibandhan

No. of marriage registered

through e-Nibandhan

1. 2008 (from Feb., 2008) 85126 -

2. 2009 177563 -

3. 2010 124879 -

4. 2011 213508 -

5. 2012 167430 -

6. 2013 (till June, 2013) 86626 1947


e-Nibandhan : Current Status (Revenue Wise)

The e-Nibandhan application also provides benefits the Govt. of Jharkhand (in

terms of Revenue) :

Revenue Collection by Department Of Registration, GoJ

Sr. No. Financial Year Revenue Collection (INR in Crores)

1 2004-05 (earlier than e-Nibandhan) 74.61

2 2005-06 77.51

3 2006-07 102.02

4 2007-08 140.47

5 2008-09 (After e-Nibandhan) 171.69

6 2009-10 213.06

7 2010-11 314.56

8 2011-12 397.86

9 2012-13 442.41


e-Nibandhan : Road Map

Version 2.0 for e-Nibandhan application is in the process :

Version 2.0 for Society Application Module is in the completion phase.

Version 2.0 for Marriage Application Module is initiated.

Version 2.0 for Land & Property Application Module to be initiated.

e-Stamping is almost ready to launched.

Payment Gateway to be implemented, process started.

SMS/e-mail integration to be done.

Digitally signed documents and certificates to be issued.

Gap analysis is under process for digitization and scanning of the registered

documents, for incorporation to the existing Search module.

JHARKHAND EMPLOYMENT SERVICES

http://jharkhandemployment.nic.i

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Computerization Of

Employment Exchange

http://jharkhandemployment.nic.in/

http://jharkhandemployment.nic.in/


M anual wo r k ing syste m o f E m ploy m e nt E xc hange

Employment Exchange

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Registration of Job Seekers/ Employers

Renewal

Edit/Update

Verify Employers

MIS Reports

Vacancy Booking

Vacancy Submission

Vocational Guidance

Employers need to visit Exchange every time

Job seekers need to visit Exchange every time

No direct interaction between Employers & Job Seekers

All these services are available only at Employment Exchanges


O nl ine wo r k ing syste m o f E m ploy m e nt E xc hange

Employment Exchange

Employers Job Seekers

Register/Renew

Registration of Job Seekers/ Employers

Renewal

Edit/Update

Verify Employers

MIS Reports

Vacancy Submission

Vacancy Booking

Vocational Guidance

Search job Seekers

EMI submission

Vacancy Booking

Upload Document Register/Renew

Upload Document

Edit/Update Reg.

Intimations Show Interest

http://jharkhandemployment.nic.in

Direct Interaction

Via SMS/Email/Web Interface

Intimations Show Interest


U nique fe ature s o f J har khand E m ploy m e nt Po r ta l

Easy online registration/edit-update of Candidate and Employer

from home via Internet as well as at Employment Exchange.

Online Vacancy Booking / Submission from Exchange to

Employers and vice-versa.

Notification via SMS/Email for Registration/Vacancy/Forgot

Password.

Access website in secure mode with SSL security features.

Easy Migration of Candidate from One to another Exchange.

Complete Employment Statistics/auto-generated report Exchange

wise.

Direct interaction between Employers and Candidate through

SMS and web interface.

No need to go Exchange for documents verification although the

candidate will have to upload the required documents to the portal.


Vacancy related notification is available on website itself.

Comprehensive search facility of Candidates for Employers.

Comprehensive search facility of available vacancies for Job

Seekers.

Personalized user dashboard for Candidate and Employer as

well as Employment Exchange users.

Dashboard for Registration related statistics.

Helpdesk for assistance of Candidates & Employers.

User friendly registration (only two pages required to submit in

which ONLY one page contains mandatory fields).

Automatic NCO allocation to candidates according to

Qualification.

Employer can submit return online (ER1+ER2).

User can view the current vacancies in User Personalized

Dashboard.

U nique fe ature s o f J har khand E m ploy m e nt Po r ta l


S o m e S t a t i s t i c s Exchange wise breakup of live register (up to 20th Aug’ 14):


S o m e S t a t i s t i c s

Education wise & Category wise breakup of live register (up to 20th Aug’

14):


F u t u r e P l a n

Employment Exchange

Skill Development

Comprehensive Labour Market

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