EIT Reporting Guide - 2013

1

Guidelines for the preparation of the KIC Report (applicable for Grant Agreement 20131)

1. Introduction

The objective of the guidelines is to facilitate the preparation of the KIC Report by providing an overview of the report’s structure and contents in accordance with the relevant provisions of the

Grant Agreement (GA) and the Framework Partnership Agreement (FPA). The objective of this

document is also to provide a reporting template to be applied at requesting further pre-financing payments.

The KIC Report serves as a primary document for the EIT assessment of the implementation of the

corresponding Business Plans and the Budget as well as eligibility of the expenditure of EIT financial contribution. On the basis of the assessment of KIC Report the EIT will determine the final amount of

the 2013 EIT grant.

KIC Report shall be submitted on an annual basis to the EIT and include Performance as well as Cost

reporting. In order to facilitate the preparation of the Report by the KICs and to allow the EIT a comprehensive assessment of the Report, the KIC Report shall be submitted according to the agreed

structure electronically in accordance with GA 2014 Article 10.2. It must be accompanied by a cover letter in which the KIC LE requests the payment of the final balance2, in accordance with

articles 10.2.2 of the GA, and by a declaration in accordance with article 10.2.3 of the GA. Only the cover letter and the declaration must be signed by the authorised person and sent in parallel by

registered mail. All the documents shall be submitted through the EIT dedicated platform. In case of

technical problems, the KIC LE can submit a request via email to the EIT and subject to EIT acceptance, the documents can be submitted through other technical means, as via email or through

links to a KIC dedicated server.

To speed up the approval of the KIC Report, it is recommended that the KIC submits the deliverables

to the EIT during the year whenever they become available. The submitted deliverables will be treated as part of the KIC Report, provided that a clear reference to them is included in the list of

deliverables included in the Part 2 of the KIC Report.

If necessary, in the assessment of Report, the EIT may be assisted by external independent experts. Payments/recoveries shall be made after the EIT's approval of reports in accordance with Article 10.2

of the GA.

The terms set out in the FPA shall take precedence over those of the GA, the terms set out in Articles

1 to 17 of the GA shall take precedence over those in the Annexes, and the terms set out in the GA and its Annexes shall take precedence over the guidelines referred to in the GA.

2. KIC Report – structure and content

The structure of KIC Report shall follow the structure of the Business Plan and Budget and be composed of the following parts:

1The present Guidelines for the preparation of the KIC Report replace those issued by the EIT on 26 March 2012 (ref.

00963.EIT.D.2012.JML)

2 The existing template for the payment of balance shall be used for this purpose.

2

Executive Summary (max. 5 pages)

This section shall include a summary description of the key goals, highlight clearly significant

achievements of the period (both qualitative and quantitative), and describe the main deviations compared to the Business Plan. This section may also serve for EIT publications or press releases that

refer to the KIC’s work.

Please note that this section may also serve for EIT publications or press releases that refer to the

KIC’s strategy and KIC activities.

A. Lessons learnt (about 3 pages)

This section draws main lessons and conclusions from governance, activity implementation, co-locations, communication and dissemination, for the KIC. If applicable, it must also include

the reasons for failing to achieve critical goals and/or not being on schedule.

B. Implementation of KIC Strategy (about 10 pages)

This section shall include a description of the developments of the KIC strategy during the

period, also with reference of the manner in which the Framework Partnership Agreement (FPA) provisions have been implemented by the KIC:

a. Vision, strategy, business model and key goals for Year N and over the medium to long-term

b. Integration of KIC knowledge triangle actors c. Progress toward KIC sustainability

d. Implementation of Intellectual Property Rights policy within the KIC

e. Implementation of the KIC’s communication plan and dissemination activities

C. KIC Report3 for the period

This section shall describe the KIC outcomes achieved during the period against the Business

Plan according to the following structure:

X. Area

Title and short description of the KIC outcomes achieved at the Area level against the Business Plan.

X.Y. Segment (if applicable)

Title and short description of the KIC outcomes achieved at the Segment level against

the Business Plan.

X.Y.Z. Activity - Title of the activity4

Title, alpha-numerical reference and short description of the KIC outputs and

outcomes at the Activity level, against the Business Plan.

Detailed information on the KIC Added Value Activity herein described shall be

provided in Annex I

D. KIC Key Performance Indicators and contribution to EIT scoreboard(about 2 pages)

3 Covering all KIC Activities

4 The titles of the Area, Segments and Activities shall be identical to those in the Budget

3

This section shall synthetically display the key performance indicators (KPI) defined by the

KIC for the period, if cumulative effects are relevant, the section shall also provide a long-term indication of the KPI development (e.g. since start of KIC), making a comparison against

those envisaged in the Business Plan.

Annex I - Implementation of KIC added value activities during the period

This section shall provide specific detailed information about the implementation of the KIC added

value activities, as defined in the Art 6.2 of the FPA. It will allow the EIT to assess the execution of the KIC added value activities, against the Business Plan.

This part shall include the following elements for each Area, Segment (if applicable) and activity,

according to the following structure:

X. Area5

Brief analysis at the area level of added value and impact of the KIC added values activities implemented

X.Y. Segment6

Brief analysis at the Segment level of added value and impact of the KIC added values

activities implemented

X.Y.Z. KIC Added Value Activity7

a. Progress and outputs achieved against the Business Plan

Brief description of the achieved outputs. Deviations from the Business Plan and relevant problems encountered during the period

shall also be described.

b. Description of work implemented during the year

Brief but comprehensive description of the scope and content of the work undertaken within the period.

In the specific case that a KIC added value activity and a KIC complementary activity bear the same name or cover close areas,

the exact scope of the KIC added value activity for the period must

be clearly defined. Any possible overlapping with activities implemented in previous periods shall also be explained.

c. KIC partner(s) acting as leader and role of other KIC partners

Description of the specific role of each partner involved in the activity and of their integration for the implementation of the activity in year

N.

d. Deliverables of the activity

Comprehensive list of deliverables submitted for the activity.

e. Use of Resources

5 This level of aggregation shall correspond to the Heading of the KIC Added Value Budget and KIC Added Value Cost Report.

6 This level of aggregation shall correspond to the Subheading of the KIC Added Value Budget and KIC Added Value Cost Report.

7 This level of aggregation shall correspond to the Budget Items of the KIC Added Value Budget and KIC Added Value Cost Report.

4

Brief description of the resources required for the execution of the

work undertaken during the period. Description of resources shall include, when applicable, Personnel

(FTEs), Personnel related costs (incl. travel, subsistence, indirect cost), Equipments, Subcontracting, Financial Contributions to Third

Parties and any other main costs relevant for this activity.

The degree of detail must be sufficient to demonstrate the compliance with the principle of sound financial management

(efficiency, effectiveness and economic value) and explain the main

deviations from the budget estimates8.

f. Co-funding Sources

Brief description of co-funding sources for this activity, if applicable.

All deliverables are part of the KIC Report and shall be included and submitted to EIT in separate Annexes.

8 In line with EU Financial Regulation and its Rules for Application, the report and the supporting documents shall demonstrate

the compliance with the principle of sound financial management, namely the principles of economy, efficiency and

effectiveness.

DRAFT

5

Annex II - KIC Complementary Activities implemented during years 2010-2013

This section shall provide actual financial information on KIC complementary activities. The information included in this table shall be subject to the CFS verification procedures by independent auditors in line with the CFS methodology issued by the EIT for GA 2013.

Heading

(Area)

Subheading

(Segment)

Item

(Activit

y)

Title and alpha-

numerical reference of the KIC

activity

Title and alpha-numerical

reference of the KIC activity in

Year N-1

Website of the

initiative, if

available

Technical reference of the initiative

/ project representing

the KIC complementary activity

Year in which

funding is reported by KIC Partner

(2010, 2011,2012,

2013)

Total Costs KIC Partner

own resources

European Communit

y [non-EIT]

National or

Regional

Private Other

Sources

Total

costs

0,00 0,00 0,00 0,00

DRAFT

6

Annex III - A) Consolidated statements of the costs and sources of funding incurred during the year N

KIC Summary Financial Report & Signature

Grant Agreement [year N]

KIC name Contact person

Street, number Phone

Postal Code, city E-mail

Country Reporting period From To

(I.1) Cost Declaration for KIC Added Value Activities (Total eligible costs and EIT claim in Euro)

KIC action

id.

Title Personnel Travel and

subsistence Fixed assets

Other direct

costs*

Sub-

contracting

Financial support to

third parties

Indirect

costs Total KAVA

EIT financial contribution

requested

1 Heading-Area-

1

2 Heading-Area-

2

3 Heading-Area-

3

4 Heading-Area-

4

5 Heading-Area-

5

Total costs

* Other direct costs: consumables, supplies, rent, and requirements imposed by GA, providing they are not included in subcontracting or in any other direct cost category

(I.2) Declaration of Partner contributions to KIC Complementary Activities (amounts in Euro)

KIC

action

id.

Title KIC Partner

own

resources

European Community

[non-EIT]

National or

Regional Private

Other

Sources

Total complementary

activities

1

Heading-Area

1

2

Heading-Area-

2

3

Heading-Area-

3

4

Heading-Area-

4

5

Heading-Area-

5

Total costs

(I.3) Funding summary (amounts in Euro) and ratios

EIT funding KIC Partner

own

resources

European Community

[non-EIT]

National or

Regional Private

Other

Sources Total funding

KIC Added Value Activities

KIC Complementary Activities 2013

Total funding percentage

(I.4) Certificates on the Financial Statements covering costs of KAVA and

KCA Number of partners submitting CFS Total cost of CFS

Total KAVA covered by CFS

Total EIT financial contribution requested covered by CFS

Total KCA covered by CFS

(I.5) Costs of financial guarantee

Grant Agreement [year N-1] (total)

Grant Agreement [year N] (up to 31 Dec)

(I.6) Interest earned on pre-financing paid by the EIT

Grant Agreement [year N-1] (total)

Grant Agreement [year N] (up to 31 Dec)

(I.7) Revenue generated


(I.8) KIC LE's statement

In line with article 2.5 of the FPA I as CEO declare, that the KIC LE takes due care to:

o be responsible for ensuring that the action is implemented in accordance with the agreement and the provisions of Specific Agreements

o be responsible for supplying, obtaining, verifying and submitting information to the EIT related to this agreement and the Specific Agreements

o

establish the payment requests to the EIT, detailing the exact share and amount assigned to each KIC added value activity, as defined in this agreement, and in accordance with the Grant Agreements, the estimated eligible costs and the actual costs incurred

o ensure that all the appropriate payments made by the EIT and which are designed for the KIC partners are transmitted by the KIC LE in due time

o be responsible for ensuring that, in the event of audits, checks or evaluations, all the necessary documents in accordance with this FPA and Grant Agreements, related to the implementation of KIC activities, including the original accounting documents pertaining thereto and signed copies of sub-contracts and sub-grant agreements, are

provided to requested European Union Institutions or bodies, in accordance with Article 12

KIC LE stamp Authorised person: Name

Role/Position Date Signature

DRAFT

7

(I.4)Total costs of KIC activities for year N (with examples)

KIC ADDED VALUE ACTIVITES

KIC

complementary activities

TOTAL

(A)Actual Costs (B) Sources of Funding (C) Categories of co-funding for KAVA (D) Actual costs

(in EURO)

EIT contribution requested

EIT

CONTRIBUTION BUDGETED (as in latest amended

budget)

delta of EIT

contribution in % on a

heading level

Co-funding

KIC Partner contribution

revenue generated

other sources

(in EURO) (in EURO) (in

EURO) (in EURO) (in EURO)

(in

EURO) (in EURO) (in EURO)

[1]. Total of Heading - (Area 1) 1 680 000 1 435 000 1 775 000 -19% 245 000 200 000 0 45 000 5 500 000 7 180 000

1.1 Total of Subheading 1.1 (Segment 1.1) 1 360 000 1 135 000 1 475 000 225 000 185 000 0 40 000 4 000 000 5 360 000

1.1.1 Item (Activity 1.1.1) 1 000 000 800 000 1 100 000 200 000 165 000 0 35 000 4 000 000 5 000 000

1.1.1 Item (Activity 1.1.2) 360 000 335 000 375 000 25 000 20 000 0 5 000 0 360 000

1.2 Total of Subheading (Segment 1.2) 320 000 300 000 300 000 20 000 15 000 0 5 000 1 500 000 1 820 000

1.2.1. Item(Activity 1.2.10 320 000 300 000 300 000 20 000 15 000 0 5 000 1 500 000 1 820 000

[2]. Total of Heading -(Area 2) 1 645 000 1 520 000 1 190 000 28% 125 000 115 000 0 10 000 2 540 000 4 185 000

2.1 Total of Subheading(Segment 2.1) 1 155 000 1 030 000 700 000 125 000 115 000 0 10 000 2 010 000 3 165 000

2.1.1 Item (Activity 1.2.1) 800 000 750 000 400 000 50 000 45 000 0 5 000 2 000 000 2 800 000

2.1.2 Item (Activity 1.2.2) 355 000 280 000 300 000 75 000 70 000 0 5 000 10 000 365 000

2.2 Total of Subheading (Segment 2.2) 490 000 490 000 490 000 0 0 0 0 530 000 1 020 000

2.2.1. Item (Activity 2.2.1) 490 000 490 000 490 000 0 0 0 0 530 000 1 020 000

[3] Total of Heading - (Area 3) 0 0 0 #DIV/0! 0 0 0 0 0 0

3.1 Total of Subheading (Segment 3.1) 0 0 0 0 0 0 0 0 0

3.1.1 Item

3.1.2 Item

Totals[1+2+3+] 3 325 000 2 955 000 2 965 000 370 000 315 000 0 55 000 8 040 000 11 365 000

8

Annex III - B) Partner level statements of the costs and sources of funding incurred during the year N

KIC Partner Financial Report & Signature


KIC partner legal

name

Contact

person

Bank name

Street, number Phone IBAN

Postal Code, city E-mail BIC

Country Partne

r nr

Indirect cost declaration

(actual, flat rate 20%, fr 40%)

Legal type (incl. SME status)

Partner short

name

Reporting period (from, to)

(II.1) Cost Declaration for KIC Added Value Activities (Total eligible costs and EIT claim in Euro)

KIC action id.

Title Personnel

Travel

and subsisten

ce

Fixed assets

Other direct costs*

Sub-contract

ing

Financial

support to third

parties

Indirect costs

Total KAVA

EIT financial

contribution

requested

1 Heading-Area-1

2 Heading-Area-2

3 Heading-Area-3

4 Heading-Area-4

5 Heading-Area-5

Total costs

* Other direct costs: consumables, supplies, rent, and requirements imposed by GA, providing they are not included in subcontracting or in any other direct cost category

(II.2) Declaration of Partner contributions to KIC Complementary Activities (amounts in Euro)

KIC

action id.

Title

KIC

Partner own

resources

European

Community [non-

EIT]

Nation

al or Region

al

Private Other

Sources

Total

complementary

activities

1

Heading-

Area 1

2

Heading-

Area-2

3

Heading-

Area-3

4

Heading-

Area-4

5

Heading-

Area-5

Total costs

(II.3) Funding summary (amounts in Euro) and ratios

EIT

funding

KIC

Partner own

resources

Europea

n Commu

nity

[non-EIT]

National or

Regiona

l

Private Other

Source

s

Total fundin

g

KIC Added Value Activities

KIC Complementary Activities

2013

Total funding percentage

9

(II.4) Certificates on the Financial Statements covering costs of

KAVA and KCA CFS delivered according to Article 6.2 of GA

(y/n)

Name of audit firm

Total cost of CFS (euro)

Period covered by CFS for KAVA(from, to)

Period covered by CFS for KCA (from, to)

(II.5) Conversion rates

Conversion applicable according to Article 12.1 of GA (y/n)

Conversion currency

Conversion rate

(http://ec.europa.eu/budget/inforeuro/index.cfm)

(II.6) Revenue generated


(II.7) KIC Partner's statement

I certify that:

o

the costs for KIC added value activities, declared above are directly related to the resources used to attain the objectives of the project and fall within the definition of eligible costs specified in Article 7 of the Grant Agreement

o the above information declared is complete, reliable and true

o in case of declaring indirect costs on a 40% flat-rate bases, we are unable to identifiy with certainty the real indirect costs

o

indirect costs on KIC added values activities are not calculated using a flat rate while these cost also benefit from the

receipt of an Operating Grant from the European Union budget

o

there is full supporting documentation to justify the information hereby declared. It will be made available at the request of the EIT and in the event of an audit by the EIT, Commission and/or by the Court of Auditors and/or their authorised

representativesthereto and signed copies of sub-contracts and sub-grant agreements, are provided to requested European Union Institutions or bodies, in accordance with Article 12

KIC Partner stamp

Authorised person:

Name

Role/Position Date Signature

(II.8) Eligible costs of KIC added value activities (amounts in Euro)

Heading/

Area

Subheading/

Segment

Activity/

Item

Title

Personnel

Travel

and subsiste

nce

Fixed assets

Other direct costs*

Sub-contracti

ng

Sub-grantin

g

Indirect costs

Tot

al KAV

A

Total costs

* Other direct costs: consumables, supplies, rent, and requirements imposed by GA, providing they are not included in subcontracting or

in any other direct cost category

10

(II.9) Funding of KIC added value activities including EIT funding and co-funding (amounts in Euro)

Headi

ng/ Area

Subhead

ing/ Segment

Activi

ty/ Item

Tit

le

EIT

contribution

KIC Partner

own resourc

es

European

Commu

nity [non-

EIT]

National or

Regional

Private

Other

Sources

Total

funding

Total funding

(II.10) Costs and funding of KIC complementary activities (amounts in Euro)

Heading/ Area

Subheading/

Segment

Activity/

Item

Title

Total costs

EIT contribu

tion

KIC

Partner own

resourc

es

European

Community

[non-EIT]

National or

Regional Private

Other Sourc

es

Total funding

Total costs /funding

(II.11) Subcontracting details

Heading/

Area

Subheading/

Segment

Activity/

Item

Tit

le

Reason for

subcontracting

Selection

Procedure

Contractor's

official name

Duratio

n of the contrac

t – start date

Duration

of the contract

– end date

Value of the

contract

Amou

nts spent under

the contra

ct during

reference

period

Type of subcontr

actor

(third party /

subsidiary / other

KIC partner)

Total costs

(II.12.a) Financial support to third parties - Sub-granting details

Headi

ng/ Area

Subhead

ing/ Segment

Activi

ty/ Item

Tit

le Sub-grant type

Beneficiary (sub-

grantee)

Form of financing (actual/l

ump sum/uni

t costs)

Number of

units

used (if applica

ble)

Amounts

spent

under the

contract

during

reference

period

Total

costs

11

(II.12.b) Financial support to third parties - Prizes

Heading/ Area

Subheading/

Segment

Activity/

Item

Title

Beneficiary (recipient of prize)

Amount of the prize

Total costs

(II.13) Fixed assets details

Heading/

Area

Subheading/

Segment

Activity/

Item

Title

Description Type

(CAPEX or

Depreciation)

Costs

Total costs

(II.14) Personnel costs in the form of flat rate financing of SME owners and other natural persons

Heading/

Area

Subheading/

Segment

Activity/

Item

Title

Unit costs Number of units

used

Amount

Total

costs

12

Annex IV: Template for a request for a further pre financing request according

to article 10.1.2.2 of the GA 2013:

a.)KIC LE statement including the amount of the previous pre-financing instalment used

to cover costs of KIC added value activities

Amount of pre-financing previously received

70% of pre-financing previously received

b.) Progress report

At least one page description per area / budget heading

a statement on the actual progress of the business plan implementation e.g. translated into a

percentage

provide any additional information available at the time of its request, with regard to

projects and activities selected and identified in the meantime (e.g. innovation projects)

given the late procedure for their identification after the initial submission of the BP (this

will requires a modification of the BP).

Cut-off date:

KIC Estimated Budget for year

N

Actual costs

incurred for KAVA

(in EURO)

KIC Estimated Costs for KAVA

(in EURO)

% (actual/estimated)

[1]. Total of Heading - (Area 1)

1.1 Total of Subheading 1.1 (Segment 1.1)

1.2 Total of Subheading (Segment 1.2)

[2]. Total of Heading -(Area 2)

2.1 Total of Subheading(Segment 2.1)


[3] Total of Heading - (Area 3)


Totals [1+2+3+]

13

Annex V - Tables and supporting documents for KPIs results

With the aim to facilitate the reporting of the KPI data and allow for the EIT

Headquarters to verify the eligibility of the information provided, three tables with the

corresponding supporting documents (as explained in the footnotes) shall be provided by

the KICs. These KPIs reporting tables are covering all the data fields required to feed all

the indicators in the domain of enabling innovation/value creation (as presented below).

These tables are pivotal by nature and serve two purposes:

to establish the cross-references between the declared KPI inputs and the KIC

activity(ies) having contributed to these results in the past years (i.e. not only

limited to the direct previous year) and

to provide an index for the supporting documents

competitive funding

IMPORTANT NOTICE 1 : The list of the supporting documents to be provided to

substantiate each declaration is detailed in the footnotes of the tables definition

presented here after.

IMPORTANT NOTICE 2 : Any supporting document shall be clearly linked to the alpha-

numerical reference(s) of the row of the table entry to which it relates to..

The data to be collected for the indicators can be gathered in a structured way using the

following three tables making sure that the alpha-numerical reference of each row is

unique across the tables and also across the years

The 3 tables are related to the measure the so called “Core KPIs”: those Core KPIs are

cross-KIC, and will be consolidate in the EIT Performance Measurement System

14

A. Education table:

Ref Year Education

programme

reference

Education

programme

type

EIT labelled KIC activities

reference(s)

in the performance

report(s)

Number of

applications

Maximum

number of

available seats

Number of

graduates

B. Knowledge transfer/Adoption table:

Ref Year Title/name of the

knowledge transfer/adoption

item

Knowledge Transfer

or Adoption

KIC activities

reference(s) in the performance

report(s)

Type of knowledge

transfer/adoption

Type of contract

C. Other outputs table:

Ref Year Title/name of the business

idea, new or improved

product/service/process, or start-up/spin off

KIC activities

reference(s) in the

performance report(s)

Type of output

D. KIC specific KPIs table:

Ref Year KIC activities reference(s) in the


KPI Code KPI Name Measure for the

reporting Year

Baseline in Ratio

Description of the

outcome

Public

15

The following is the detailed description of each data table and field

1) Education table

NO. DATA ATTRIBUTE DATA DEFINITION DATA DOMAIN DATA CHECKS / CONSTRAINTS

0 Ref alpha-numerical reference for this table

Combination of digits and/or letters

uniquely identifying each row of the Education table

1 Year Year of the data reported Number, 4 digits

2 Education programme reference Name of the education programme String of characters

3 Education programme type Whether the programme is a doctoral programme, master, executive training,

or short course

At least until March 2013 only PhD or

masters will be reported

P=Doctoral9 M=Master10

E=Executive Training11 S=Short course (e.g. summer

course)12

-Only one character, either ‘P’, ‘M’, ‘E’ or ‘S’ or extra ones once agreed

by the education panel

4 EIT labelled Whether the education course programme has an EIT label or not

Y=yes N=no

-Only one character, either ‘Y’ or ‘N’

5 KIC activities reference(s)

in the performance report(s)13

Alpha-numerical reference(s) to the KIC

activity(ies) that provided financial support for the education programme, as

Text, with the same format used to

identify KIC activities in the performance report(s)

9 Doctoral Programmes as defined by the EIT labelled degrees or the definition agreed at the Education Panel

10 Master Programmes as defined by the EIT labelled degrees or the definition agreed at the Education Panel

11 Based on the definition agreed at the Education Panel

12 Based on the definition agreed at the Education Panel

13 KICs activities of the past years shall also be referred to

16

specified in the performance report(s)

6 Number of applications Number of formalised applications for the

programme submitted in the year of field 1 (demand)14

Numeric

7 Maximum number of available seats Number of maximum student positions available to register for the programme in

the year of field 1 (places available)

Numeric

8 Number of graduates

Number of graduates on this education programme in the academic year

reported in field 115

Numeric

2) Knowledge transfer/adoption table


0 Ref

alpha-numerical reference for this table

Combination of digits and/or letters uniquely identifying each row of the

Knowledge transfer/adoption table


2 Title/name of the knowledge

transfer/adoption item

Title/name of the knowledge transfer or

knowledge adoption item

String of characters

14 Number of formalised applications means number of candidates who have submitted a formalized application matching the requirements criteria to enter into the selection process

15 A graduate is counted if he/she has successfully completed the given programme in the year of field 1

17


3 Knowledge transfer or adoption Whether there was a knowledge adoption T = Transfer16

A = Adoption17

-Only one character, either ‘T’ or ‘A’

4 KIC activities reference(s) in the performance report(s) 18


activity(ies) that provided financial support for generating the knowledge

across the years, as specified in the performance report(s)

Text, with the same format used to identify KIC activities in the


5 Type of knowledge transfer/adoption One of the four knowledge transfer / adoption intellectual property types:

Patent, Trademark, Know how, Copyright

P=Patent19 T=Trademark

K=Know how C=Copyright

-Only one or a combination of the following characters: ‘P’, ‘T’, ‘K’, ‘C’

6 Type of transfer contract

Whether the contract is for a licensing,

sales or consultancy type of knowledge transfer

L=Licensing20

S=Sales C=Consultancy

-Only one or a combination of the following characters, ‘L’, ‘S’ , ’C’

-Leave empty for knowledge adoption

16 The supporting document for a knowledge transfer to be counted is the transfer agreement between the originating Partner (the KIC LE or a KIC partner) and the recipient or other document that defines the originator, recipient, the knowledge transferred, and the condition s of the transfer transaction.

17 The supporting document for a knowledge adoption to be counted is the written statement of the KIC LE or KIC partner that states how it has adopted the outputs created by the KIC activity(ies)

18 KICs activities of the past years shall be referred to, if they have contributed to the measure

19 The transfer agreement (for the knowledge transfer) shall mention the type of contract : licensing, sales or consultancy or a combination of those. Knowledge transfers executed on the basis of a consortium agreement are reported as licensing

20 he transfer agreement (for the knowledge transfer) shall mention the type of contract : licensing, sales or consultancy or a combination of those. Knowledge transfers executed on the basis of a consortium agreement are reported as licensing

18

3) Other outputs table


0 Ref alpha-numerical reference for this table

Combination of digits and/or letters uniquely identifying each row of the

Other Outputs table


2

Title/name of the business idea, new

or improved product/service/process, or start-up/spin off

Title/name of the item

String of characters

3 KIC activities reference(s)

in the performance report(s) 21


activity(ies) that provided financial support for the innovation/business

creation across the years, as specified in

the performance report(s)

Text, with the same format used to identify KIC activities in the


21 KICs activities of the past years shall be referred to

19


4 Type of output

Type of the output reported, describing

the relevant KPI reported to, from these

five categories: Business idea, New or improved Product/Service/Process, Start-

up or Spin-off

B=Business idea22

P=New Product/Service/Process23 I= Improved

Product/Service/Process 24

SU=Start-up25

SO=Spin-off26

-Only one of the following: ‘B’, `P’,

‘I’, ‘SU’, ‘SO’

22 The supporting document for a business idea to be counted is a formalized commitment established between the KIC and an entrepreneur, describing the KIC added value activities provided by the KIC. These commitments shall clearly state the commitments that the venture is accepting and if applicable what the venture gives in exchange.

23 The supporting document for a new product/service to be counted is a document demonstrating the first commercial transaction The originating party shall be a KIC Partner, a KIC Legal Entity or a KIC start-up ( for this latter only as from its second year of operations)

24 The supporting document for an improved product/service to be counted is a document demonstrating the added-value to the customer. The originating party shall be a KIC Partner, a KIC Legal Entity or a KIC start-up ( for this latter only as from its second year of operations)

25 The supporting documents for a start-up to be counted are:

An official document proving the registration at a competent local registry/Chamber of Commerce A proof (e.g. Letter of Intent or an order form/invoice) demonstrating that this start-up has won its first customer or the existence of a potential first customer or other document

demonstrating that the start-up has commenced commercial operations The formalized agreement between the KIC and the entrepreneur that creates the start-up describing the KIC Added Value Activities provided by the KIC

26 The supporting documents for a spin-off to be counted are:

An official document proving the registration at a competent local registry/Chamber of Commerce A proof (e.g. Letter of Intent or an order form/invoice) demonstrating that this spin-off has won its first customer or the existence of a potential first customer or other document

demonstrating that the start-up has commenced commercial operations The formalized agreement between the KIC and the entrepreneur that creates the spin-off describing the KIC Added Value activities provided by the KIC

Documents

EIT Reporting Guide - 2013