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GRAM: ELECCOMNEW DELHI
No. 4/RTt/pto-AA/207s
Dated: 20.02.2015
iTrrf, ffiET €ilqhr Trfffirf,qSECRETARIAT OF THE
COMMISSION OF INDIA
ELECTION
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table will be the CITIOs in rcspcct ol'
ORDERThe officers mentioned in colurnr(2) of the foilowing
the subject matter indicated in Colurnn (3) of the table:_
TABLEsl. I wame of the Central pubtiiNo. j lnformation Officer with
Designation and phone No.Subject Matter
(3)Sh. S.K. Mishra
Under Secrctary
23052066
s u [email protected] ! n
skm ish ra,@eci.gov.in
2 lSh. A.K.pathak,
Under Secretary,
23052080
a kpatha [email protected]. in
General instructions on RTI mutt"rr, preparation ofperiodic reports on RTI matters, Co_ordination of RTIcases.
Accorrnt of Election Expenditurc cases ,etati,4:ureturned candidates where detailed enquiry is called forand there is a need for hearing by the Commission.
Sh. N.T.Bhutia, UnderSecretary,
23052083
ntbhutia @-eci"sov. in
All matters relating to court cases includiG ,eferercesfrom the President and Governors. Electoral Reforms.lnterpretations of election related law. Manual &Handbooks, revision of Handbooks. lssuance ofstatutory directions and instructions.
Sh. Ajoy Kumar,
Under Secretary,
23052067
Reyision of electoral rolls. photo "tector.t
rottr. tsru-*."of Elector's Photo ldentity Cards. General instructionsof polling stations. Erectorar Roils of Legisrative councirConstituencies.
5. I Sh. B.C.patra,
Under Secretary
23052079
bcpatra @eci.gov.in
Creation and continuation of posts (througfr Fin-arrciafDivision). Appointment/promotion. Disciplinary cases.Property returns and other periodical returns. All workrelated to Recruitment Rules. Maintenance of CRs,Leave Accounts and Service Books. pension & otherterminal benefits. General instructions related toofficers and staff posted in the CEO,s Office. All otherEstablishment matters. Celebration of National days
Sh. A.N.Das
Under Secretary
23052012
a ndas (E-eci.gov. in
and other occasions. Training of LCI personnel.Purchase anO maintenanie of Aeact stocl<, .o,iiunif t*,and stationary items (other than books). purchase anrJmarntenance of Staff Cars. Maintenance ofCommission's property registers. Medical care of staff.Allotment of residential accommodation for staff.Uniforms for staff. purchase & maintenance of teleconrinstruments in the office and at the residences ofofficers. Scrutiny and processing of bills ot medical,telephone and coverage for payment.All election matters relating to Maharashtra statesSecurity of the officers ana stiff /il"*;*7AsG;;i
Flag, Sale of Commissions publications.
the Commission. Cleanliness and upkeep of the ECIpremises. lssue of ldentity Cards and passes to staff.Coordinating with CpWD Civil & Electrical HandlingDaily Wagers. purchase & maintenance of equipmentsother than telecom & computers. Scrutiny & processingof Bills for payment. Receipt, lssue and Central Diary ofall correspondence including RTI applications. Receivingpayments of RTI application against issue of receipts.Handling of special camp bag facilities, Daily Hoisting of
Sh. Rajan Jain,
Under Secretary.
23052068
ra ia nia in 1959@gma il.com
Sh. J.K.Rao,
Under Secretary,
23052022
ikrao (Oeci.gov.in
Preparation of bills fo, Oruwt, u@and allowances.
9. I Sh. Lekh Raj sharma
Under Secretary
230521.O7
All matters relating to pay ,nA n..orrt,
Sh. Kumar Rajeev,
Under Secretary,
23052247
k. ra ieev71 (Oeci.eov. in
All election mattersNCT of Delhi, Jammu & Kashmir, Himachal pradesh,Rajasthan and punjab States and UT of Chandigarh.
Sh. Anoop Kumar,
Under Secretary,
23052071.
a noopkr(deci.gov. in
All election matters relat@Chhattisgarh, Orissa, West Bengal.
Sh. Rahulsharma,
Under Secretary.
23052070
rah ulsha rma.eci@gma il.com
Reception of delegates, inte@making necessary arrangements for them. Ail workrelating to Canteen. provision of catering duringmeetings and conferences in the Commission. provisionof catering facilities to the employee of theCommission. All matters relating to hospitality.Ticketing for domestic and international tours, visas etc.Meetings and conference_room arrangements.
Meetings and conference_roorn -irr*gern"nt,lnternational cooperation. Getting all clearance forforeign visits of the Commission members/CommissionOfficials. Processing of foreign delegates visits of theECl. MOUs with other Countries. Correspondence withexternal electoral agencies. Nomination toSeminar/Symposium/visits etc of ECt Secretariat orCEO/DEO estt.
73. I Sh. Rakesh Kumar,
Under Secretary,23052077
ra kesh.kuma r73 @eci.sov.in
All election matters relating to UtttFradestr
Sh. Avinash Kumar,
Under Secretary,
23052055
avinashkuma [email protected]"in
Streamline election expenditure rnonitoring anOformulate policies for expedient expendituremonitoring.
To liaise with other departments(CBDT etc.) regardingdeployment. Take follow up measures. preparation ofguidelines and instructions for Election ExpenditureMonitoring. Training of officials of State and ElectionCommission. Expenditure Observer appointment. ToMonitor the progress/status of all expenditure cases ofthe candidates with territorial divisions under North,North Eastern and Eastern Regions. To prepare noticesand follow up action. Observer report relating to abovementioned regions.
15. I Sh. Matay MailickUnder Secretary
230520s8
[email protected]. ill
Returned candidates cases (except Lok Sabha 20i4),uploading of scanned copies of contribution reports,annual audit reports and contribution reports fromelectoral trusts and submission of status reports,Parliament questions and RTI matters relating to theexpenditure statements contribution reports andreturned candidate cases(except Lok Sabha_20L4),uploading of scanned copies of the expenditurestatements of political parties and submission of statusreports, contribution reports of political parties, policymatters relating to political parties ElpendituresMonitoring.
Maintenance and provisioning-;a automati*equipments, computers and their accessories,Maintenance of Commission,s website. Overseeing andstandardization of CEO,s websites. GIS mapping ofelectoral data. Supervision and monitoring of ControlTables and computerized database of erectorar roils andEPIC maintained by States. Maintenance of nationalelector database. Arrangements for video conferencing.Preparation and publication of Annual Report of the
Sh. l.C.Goel,
Under Secretary,
23052031"
Commission. Statistical Report on electionr, lnde*Cards, Maintaining/providing elections, data to otherorganizations.
17 Sh. Jaydeb Lahiri,
Under Secretary
23052020
creuuon rrogrammes, General instruction relating toelections, Vacancy statements, Establishment of Officeof CEO of States and Maintenance of CEO,sestablishment records. Matters pertaining to postdelimitation activities.
19. sh
Un
23(
Under Secretary
230s2082
S
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SI
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SV
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Ail mafiers retating to print Media and ElectrcMedia. Radio and T.V. Broadcast Facilities, publicAuthority Letters under rules 32 & 53 of the ConduclElections Rules, 1961. printing, publicationdistribution of Election Law Manual and Handbooks e
Organizing press conference, press briefings, lssuePress Notes and placing them on website. Matrrelated to voter Awareness. Grant of bud6estimation, phase wise disbursement of funrobtaining Utilisation certificate and vetting of utilisatircertificate, communication and co_ordination wiUNDP, relating to electoral awareness work and otherDocumentation of all SVEEp activities, State_wirmpact Assessment of SVEEp work undertaken in iitates during Assembly election/summary revisioi)rganising
:onsultation /workshop/symposia/conference anollow up action. All work/reference associated witppointment of Awareness Observer, Nodal Officer anlampus Ambassadors, Dealing with the referenceelated to engagement of pSUs and CSOs, lnputs oVEEP as well as analysis of recommendations of SVEEIx/during CEO's conference, All SVEEP related workrssociated with summary revision of Electoral Rolls, Al,ork related to SVEEp with reference to election goingates, Vetting of all SVEEP outreach campaign material,ll works related to NVD except the work related to'ganising of NVD at National Level, Associatitn and co_'dination with NLMA and SLMA and related work,rmmunication with all partner agencies from Govt. ofdia, Media units and non-Media Units, Conducting ofIBBP survey of electors with regard to summaryyision and election, Enriching the data bank of allEEP outreach campaign material (NVD, SR andrctions), Analysis of pGR portal report.
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K.U.K.Varma,
der Secretary;
)52060
Model Code of Conduct and instructions retitedthereto,
Breaches of Model Code of Conduct_all cases relating
dilva165(dgmail.com to Central Govt. Consolidation of MCC decisions,Updation/Reviewing of Handbooks, Biennial Electionsto the Council of States & Legislative Council (exceptthat of J&K). Notification of equivalent qualificationsand list of educational institutions for GraduateTeachers Constituencies, Elections to the office of thePresident and Vice-President of lndia. Delimitation ofconstituencies, matter pertaining to post Delimitationactivities, court cases related to delimitation.
20. Sh. Madhusudan Gupta,
Under Secretary
23052235
Procurement and Maintenance of all election materials.All matters relating to Secret Seals of the Commissionand Electronic Voting Machines. All matters relating toCommission's Observers, Observers deployment,Payment to Observers.
21.. Sh. P.K.Sharma,
Under Secretary.
23052057
All matter related to registration of political parties. Allpost registration matter relating to political parties.Recognition and de-recognition of parties. Disputes ofparties. Organizational elections, Symbols Orders,concession under Para 10, 10A, 108 of symbols/freesymbols order etc.
22. I
Sh. Darsuo Thang
I Under Secretary.
I zzoszoaz
I da rsuotha [email protected]
I gla rsuo.tha nS@CqgqyJ nl-I
All election matters relating to Karnataka, AndhraPradesh, Kerala, Tamil Nadu, Telangana and UTs ofPuduchhery, Lakshadweep, A & N lslands.
23. Sh. Mohd. Umar,
Under Secretary & AFA.
23052066
moham m ed. u ma r(d eci.gov. i n
All work on Budget, Vehicle & House Building Advances,GPF Accounts and Processing of GpF withdrawals,Welfare, Annual Audit, and Settlement of auditobjections.
24. Sh. T,C.Kom
Under Secretary
23052A75
:ckom @eci.gov.in
i Lav down poticy of audit or e@I mechanism to check status of compliance ofI
Commission instructions, Get audit of Electoral rollsdone for each State to check the quality of rolls and alsoto check whether all instructions of the Commission arefollowed. ldentify and take the services of"third partyauditors to conduct electoral rolls audit of States. Thesethird party auditors will be bound by a non disclosureagreement and will report only to the Commission.Suggest mechanism for further improvement in quality
]
of electoral rolls, perform test checks on electoral rolls, I
perform test checks on electoral rolls of various i
constituencies to identify common errors ana suggest I
improvements, lnspect officers of CEOs, DEOs, EROs I
and AEROs on a test check basis to identify gaps ana iI
challenges in infrastructure, manpower, capacities etc. I
and to suggest remedial measures, conduct inquiry intocomplaints related to electoral rolls if directed by theCommission.
25. 5h. Arvind Anand,
Under Secretary & PAO,
23052063
arvind.anand @eci.Fov.in
All matter relating to parliament questions and issuesrelating to Parliamentary standing committee, co-ordination of Commission's meetings. Coordinationbetween different functional and territorial divisions,Administrative matters relating to meetings etc. Allmatters related to the conference of the Chief ElectoralOfficers, co-ordination with CEOs Offices. Matterpertaining to State Election Commission. All electionmatters relating to Sikkim, Manipur, Tripura andNagaland States.
26. Smt. Saroj Kalonia
Under Secretary
s. ka lonia @eci.gov. in
All election matters relating to Assam, ArunachalPradesh, Mizoram, Meghalaya, States.
27. Sh. Salekh Chand,
Library &
lnformation Officer,
23052A40
Salek.cha nd @eci.sov. in
General upkeep of Library. purchase of Books,Newspapers, and Journals. press Clippings. Archives(Record Room).
28. j Smt. Rachna Gupta,
i DD(oL),
1237171,49
Translation of Commissions correspondence,Notifications and Publications into Hindi. Training ofemployees in the use of Hindi.
29. I Vs. e.trt.t-akra, Under
I su.r.tury,
I ztoszot+
I Updating and compilation of variousI
I instruction /orders/guidelines etc. issued from time toI tinre by the Commission. Updating and compilation ofimportant decisions taken by the Commission in
connection with conduct of election, revision ofelectoral rolls, Model Code of Conduct and makeava ilable consolidated instructions to different Sections.Updating various Hand Books. Maintenance of RecordRoom/review of recorded files.
30, Sh. A.K.Bhatnagar,
Under Secretary
23As2076
All election matters relating to Madhya eradesh, Goa,UTs of Daman & Diu, and Dadra & Nagar Haleli.
S.B.Joshi,
Under Secretary,
23052033
sbjosh [email protected]. in
Organising all domestic training/workshops/seminars,conducting tra in i ng/wo rksho ps/sem ina rs/a ll
arrangement for study tours in respect of internationalparticipants including ITEC, SAARC and Commonwealthetc., conducting specific trainings as per demands ofCEOs, SECs etc, Training need assessment, maintainingof database of all training conducted, co-ordinatingwith other national and international training
31.
institute/Universities and organisations for
development of training modules and
undertaking/signing MOUs with these organisations,
preparation of standardized training
materials/modules/booklets/brochure, co-ordinating
development of lesson plans, case studies, case laws,
FAQs for enhancing quality of course contents,
development of e-learning course material and e-
learning web portal, films and other advance version of
the training module, engagement and post-engagement
matters related to consultants/internship, All activities
related to development of new campus for lllDEM,
planning Annual Training at lllDEM, State HQ and at
field level on conduct of elections and electoral roll
matters, preparation and printing of Annual Event
Calendar, development of funds to CEOs and
monitoring of training at State and District HQ, issues
relating with operationalization of RlDEMs, upgradation
infrastructure, enhancement of training resources at
IIIDEM.
2. APIO :-Sh. Santosh Kumar DubeY,
APIO & Section Officer,Room No. 510, Election Commission of India
Nirvachan Sadan, Ashoka Road,
New Delhi- I10001
Tel. 23052105
3. F'irst Appellate AuthoritY:-Sh. K.F' WilfredPrinciPal SecretarYRoom No.305, Election Commission of India
Nirvachan Sadan, Ashoka Road,
NewDelhi-ll000lTel.: 0 I I -23052026,123717391-98, Extn' 2291'
Fax no. 23052010.
4. Nodal Officer:-Sh. Tapas Kumar, Principal Secretary
Room No.l 13, Election Commission of India
Nirvachan Sadan, Ashoka Road,
New Delhi- ll000lT el. 237 11 1 64, 1231 1 7 39 1 -98, Extn'2661'
Fax.23052007
5. 'fr:rnsparencY Officer:-Sh. Vinod Zutshi.DePutY lllection Comm issioner,
Roonr No.l07, Election Commission of India,
Nirvircltan Saclan, Ashoka lload,
New Delhi _ 110001T el. 2_3 0 5 2023, 23 0 5 2 02 4, 123 7 I 7 39 1 _9 g, Extn. 207 IFax.23052025.
6' This order supersedes the commission's earlier office order of even number d,ated 26-07-2012.
7 ' The Establishment Division may please place all the work distribution orders among theunder Secretaries of the commission's Secretariat of the commission on website u:r.der head"Right to Information,,.
(rAP MAR)ST. PRINCIPAL SECRETARY &
NODAL OFFICER
