Electronic Form-138 And Form-137 Implementation For Basic ...sherj.smccnasipit.edu.ph/articles/computing1/Balinton.pdfElectronic Form-138 and Form-137, Basic Education, Agusan del

Peer Reviewed Journal

35

Electronic Form-138 And Form-137 Implementation For Basic Education

JORHEMAVIC APRIL E. BALINTONhttp://orcid.org/0000-0001-7685-1467

[email protected] Michael College of Caraga, Nasipit

Agusan del Norte, Philippines

MIRALYN D. BUENAFEhttp://orcid.org/0000-0003-2833-3889



ROWENA A. GULTIANOhttp://orcid.org/0000-0002-0393-0495



JERWIN D. OCBAhttp://orcid.org/0000-0003-1633-9837



Gunning Fog Index: 14.53 Originality: 99% Grammar Check: 99%Flesch Reading Ease: 36.46 Plagiarism: 1%

ABSTRACT

The proponents’ purpose of this system is to develop an Electronic form-138 and form-137 to be implementing for Basic Education that will generate form 138 into form 137 of the student. The adviser will be the one to register the students and capable

SMCC Computing JournalISSN Print: 2508-0539 · ISSN Online: 2508-0547

Volume 1 · June 2018

SMCC Computing Journal

36

of inputting the grades of the particular students using LRN. When the ranking was turned over to the Office of Registrar, the adviser is not allowed to edit the grades of the students who are under his/her advisory. Only the administrator has authority in editing/ updating the grades of the students that had been inputted incorrectly by the adviser. This system helps to reduce the workload and lessen the paper works of the Administrator as well as the Adviser. In the currently used software, the Administrator still inputs the grades manually. There’s a higher tendency of having errors and inconsistency of records. Based on the tests that the proponents’ have made that this Electronic form-137 and form-138 is a very useful system that will generate the student’s form 137 and form 138 it is more accurate, consistent and quicker than the present system. To establish a system that helps to lessen the workload of the Administrator in inputting, editing or updating the grades of the learners. The system will be available online with the intention that student or the parents of the student can be able to view the grades of their children mostly for the OFW.

KEYWORDS

Electronic Form-138 and Form-137, Basic Education, Agusan del Norte, Philippines

INTRODUCTION

The DepEd Order 31, series 2012 of the Philippines entitled “Policy Guidelines on the Implementation of Grades of the BEC (Basic Education Curriculum) Active School year 2012-2013 is directing all school advisers and heads in the public of basic education to follow the amplification in the filling- up of School Forms 137 and 138. According to Knight & Wood (2005), it refers to the performance of the students in the K to 12 Curriculum for Grades I to III respectively, the percentage expertise in every period shall display in the Report Card (School Form 138). It is abbreviated as follows: beginning, evolving, skilled, and final grade for each learning area shall submit as the average of the quarterly ratings. The overall average shall be the average of final grades of the different knowledge and learning. Furthermore, it is expressed as the level of proficiency but with the numerical equivalent in parenthesis.

The proponents’ points of view are to build a system that only the administrator has the full access in inputting, deleting data as well as updating it and the data will be stored directly in the database. It helps to reduce the workload and lessen the paper works of either the Administrator or the Teacher. Unlike the system that the Administrator uses today that the grades inputted manually and there is a higher tendency of occurring errors and inconsistency of records (Leung, (2008).

The said system will be able to produce a generated form 137 and form 138 meant


37

for the Basic Education. In releasing the form 138, the student’s grades will automatically generate a form 138 in every grading period for the parents’ signature. Thus, in student’s Form-137 it will not take a long time to be released since the improvised system will automatically generate the grades of the student’s from Form-138 into Form-137 that is ready to print (Tang, Li, Jiang, & Chen, 2014).

FRAMEWORK

Clarifications within the Filling-Up of faculty Forms 138 and 137 for the tip of the varsity Year Report under DepEd Order thirty-one, Series 2012, entitled “Policy Guidelines on the Implementation of Grades I to ten of the K to twelve Basic Education program (BEC) Effective year 2012-2013.” This workplace is guiding all schoolroom advisers and faculty heads within the public elementary and secondary personnel to follow the clarifications within the filling from faculty Forms 138 and 137, to confirm conformity with the department’s issuances. In describing the performance of the scholars within the K to twelve programs for Grades, I to III and Years I to III respectively, the equivalent level of proficiency all told grading periods shall solely seem within the info (School kind 138). Abbreviated as follows: Beginning; Developing; Approaching Proficiency; skillful; and advanced for the final Grade for every learning space shall be rumored because of the average of the four quarterly ratings, likewise uttered regarding the amount of proficiency. The overall average shall be typical of the final grades of the various learning areas, additionally spoke regarding a level of ability however with the numerical equivalent in parenthesis (Knight & Wood (2005).

Computer Generated FormsIn accordance to de Jesus et al., (2017) “ to submit an info required to a common

or optional kind may be deferred to a portable computer-generated version of the form, provided there isn’t any modification to the name, content, or sequence of the data parts on the way, and on condition that the document carries the standard or optional kind and edition date. The form provided there isn’t any modification to the name, content, or sequence of the data parts on the shape and provided the form carries the agency structure and edition date. If the Contractor submits a portable computer-generated version of a form that is fully different than the specified kind, then the rights and obligations of the parties supported the content of the systematic method”.

K To 12 Educations in Southeast AsiaTorralba, Dumol, & Manzon, (2007) said that the Philippines is the only country

in Southeast Asia that requires ten years of combined elementary and secondary education aforementioned to entering a college or a university. This relatively short period spent in school has been said to subsidize graduates’ unpreparedness for work


38

and too poor recognition of college degrees that subsequently curtail their contributions to overall national development. The Department of Education (DepEd), from side to side the NEC (National Education for All Committee), adopted Critical Task No. 5 of the Philippine EFA Plan of Action 2015, which commanded the expansion of primary education so that by 2015. The Philippines will have elongated its cycle of Elementary and Secondary Education to 12 years. As a contribution to its curriculum reform efforts, the DepEd engaged SEAMEO INNOTECH to conduct a relational analysis of the Philippine education system with that of selected Southeast Asian realms that follow a 12- year teaching cycle and are acknowledge for meeting international standards. Moreover, the four benchmarked realms (Brunei Darussalam, Malaysia, Singapore, and Hong Kong) have also undergone reviews and modifications of their prospectus to align them with the requirements of the twenty-first century.

Philippines Curriculum developmentMariñas & Ditapat (1995) cited that the learning segment along with other

government organizations has the task of giving to a triumph of national development objectives espoused in the country’s development plan. The general purpose and objectives of education in the Philippines is cited in the national Constitution.

OBJECTIVES OF THE STUDY

The objectives are as follows:1. To develop an Electronic form 137 and form 138 implementation for Basic

Education is a system that will generate the student’s form 137 and form 138 more accurate, consistent and quicker than the present system;

2. To build a system that will be available online with the intention the student and the parents of the student can access the grades of their children for the most of the Overseas Filipino Workers; and

3. To implement this system entitled Electronic form 137 and form 138 implementation for Basic Education at Saint Michael College of Caraga

TECHNICAL BACKGROUND

The administrator has the full access in inputting and can be able to update the grades of the students that will be stored directly in the database. This system helps to reduce the workload and lessen the paper works of the Administrator nor the Teacher. Unlike the system that the Administrator used today that they still input the grades manually and there’s a higher tendency of having errors and inconsistency of records (Lie, 2005) The proponent use Cascading Style Sheets (CSS) or even Bootstrap, to make the website more interactive and find easy to use by the user. CSS is what the proponent used to make this Capstone Project more interactive. CSS used for labeling


39

the presentation of a document written in a markup language and it describes how elements must be written on the screen, on paper, or in other media. (Wall et al., 2015) Dreamweaver is a powerful Hypertext Markup Language software where we can develop and enhance a website; it will help build up and design the system and make dynamic and interactive web pages and to generate codes to create web pages that display as it should be on different computer platforms. (Spry-XML & Javascript, n.d.) MySQL is the world’s most popular open-source database with its proven reliability and ease-of-use. According to Welling & Thomson (2003), MySQL has become the leading web-based applications database choice, covering the unified variety of personal projects and websites, via e-commerce and information services for the high profile web properties. For the Proponents system, they use MySQL to secure the data; it collects information that will organize so that it can easily get into, managed, and updated. And for the Proponents’ system, which is Electronic Form-137 and Form-138 Implementation for Basic Education needs a database that helps us manage to update, organized and generates the grades of the students.

Figure 1. Architecture Diagram

This Architecture Diagram shows that the adviser’s data, student’s data, student’s grades, subjects, year level, school year and personal traits need to input or save in the MySQL. Since the system is online, it is capable of providing services online such as viewing grades using internet-connected computers (wireless or wired). The administrator and advisers are capable of printing the Student’s Form-137 and Form-138.


40

METHODOLOGY

Figure 2. Model View

The developed Electronic Form-137 and a Form-138 system are accessible online so that it needs a fast internet connection which the Internet Service Provider will provide. The router must connect to the modem given by the Internet Service Provider to have a wide range of Internet connection. The user can use either a personal computer or a laptop to have access to the system and to print data gathered in the database.

Figure 3. Admin Activity Diagram


41

The administrator is the Registrar’s Office Personnel which has full authority and responsibility to handle all Students data. To access this system, it requires an internet connection and admin must log in first, yet the system will process the inputted username and password if it’s correct otherwise it displays login error. Once the login is successful, admin page will appear and can now register students, search or even sight the recorded students. In registering Advisers Information, only the administrator has full power to ensure such accurate information to provide security in inputting grades to the particular students. However, Admin has the full authority to edit student’s grades when Adviser overlooked and entered grades incorrectly, but then again Adviser should present a reliable proof. Thus, the admin can see in the activity log/history whose are the Advisers currently using the system.

Therefore, the admin can print either student’s Form-138 or Form 137.

Figure 3.1 Adviser Activity Diagram

The Adviser activity diagram shows that in every section of different year level is in control to record student’s grades. To have the right of entry, then he/she must enter the correct username/Adviser’s Id and password that provided by the admin or else login error. If so, the Adviser must have to answer the follow-up questions to ensure safety


42

whether he/she is the real owner of the account before getting the main page. When he/she successfully answers the questions, the adviser can now register his/her students.

Furthermore, search students through its category: gender, year level or show all students. At the time registration is done then, he/she inputs their grades in the respective subjects, term level, grading period and school year through its correct LRN as well as rate the students in their traits and number of days present every month. Once completed, the Adviser can show/view and print out the Student’s Form-138.

Figure 4. Use Case Diagram

This diagram shows that the administrator has the full power to manage the entire system such as input, delete and update well as the storage of Student’s data. Every single detail or datum that has been inputted by the admin and adviser will save in the MySQL. Moreover, a fast internet connection must need to be able to use this system, and through the computer network, the user can view the particular student Form-138 and Form-137 using student identity which is LRN.


43

Figure 5. Sequence Diagram

The Electronic Form-138 and Form-137 system structure, the index page will appear, at the same time either the administrator or adviser will log in and provide the designated username and password if an error occurs the index page will reappear. When the process through login_exec.php is successful, then it can access the main page and register student’s data via register students.php. Afterward, the Adviser can search students through gender, year level or even to show the list of students checking if there are mistakes in recording datum. As soon as confirmation is done, at that point, advisers can now go on to the target blank forms that he/she must input the grades according to the grading period. Every single datum will gather in MySQL with MySQL query. Afterward, advisers can view the results and print out either the Form-138 or Form-137 of the students and once completed then now end the access.


44

TestingFunctionality Test

Function Success Failed(ADMIN)

Login window Authentication process for loginAdvisory Categories:•Search all Adviser•Search Adviser with the exact ID number

Subject categories:•Upload subject•Search subject by its code•Search subject by its level•Display all subject•Drop subject

Edit grades according to its Student’s LRN and year level

(ADVISER)

Authentication process for loginStudents registrationSearch students by category:•Gender•LRN•All students

Input grades with the specific Student identity using LRN Update Grades in every grading period with a particular year level of the studentRate Student’s TraitsFill up Form-138 for Student’s days of present and days of school yearSearch Form-138 of his/her studentsStudent’s Final Average is automatically calculatedStudent’s General average is automatically calculated

(User)

View student’s Form-138 using LRN

View Student’s Form-137 using LRN


45

Reliability TestTrial Data Processed Success Failed

12

34567

8

(ADMIN)

Advisory Categories:

•Search all Adviser•Search Adviser with the exact ID number

Subject categories:

•Upload subject•Search subject by its code•Search subject by its level•Display all subject•Drop subject

Edit grades according to its Student’s LRN and year level

9

101112

13

14

15

16

17

18

19

(ADVISER)

Students registrationSearch students by category:•Gender•LRN•All students

Input grades with the specific Student identity using LRN

Update Grades in every grading period with a particular year level of the student

Rate the student’s Traits

Fill up Form-138 for Student’s days of present and days of school year

Accurateness of Form-138 using the correct LRN of the student

Student’s Final Average is automatically calculated

Student’s General average is automatically calculated


46

Security TestFunction Success Failed

Login Window <Admin/Adviser>Authentication Process for Login <Admin>Authentication Process for Login <Adviser>

CONCLUSIONS

As a student, grades are the most important as a requirement for the next level. The Electronic Form-137 and Form-138 are not an easy task to work. The different tests have been done to check the data correctly.

Based on the proponents’ reliability and functionality test, the system has a consistency of recording or inputting grades of the students. The researchers’ perform a security test and found out that the system is secured. And make sure that this Electronic Form-137 and Form-138 is a working system which is very useful when it comes to grades that will automatically generate the grade of a student.

RECOMMENDATIONS

Based on the findings, the researchers made the following recommendations to the school management: The school administrator must implement and adopt the system, only Office of the Registrar personnel specifically I.T personnel has full authority to operate and manage the system for they have advanced knowledge of this system. The management can have additional system security to obtain much-secured data and to increase its security measures to keep away from tracking student’s records.

LITERATURE CITED

de Jesus, E., Candelaria, A. K., Mendoza, R. U., Caleda, M., Yap, J. A., & Abaquin, L. (2017). K-12: Sustaining Education Under the Duterte Presidency. Retrieved on January 16, 2019 from https://goo.gl/A3Vwfj\

Torralba, A., Dumol, P., & Manzon, M. (2007). Schooling in the Philippines. Going to school in East Asia, 275-300. Retrieved on January 16, 2019 from

Knight, J. K., & Wood, W. B. (2005). Teaching more by lecturing less. Cell biology education, 4(4), 298-310. Retrieved on January 16, 2019 from https://goo.gl/

gsVWJG


47

Leung, W. L. A. (2008). Teacher concerns about curriculum reform: The case of project learning. The Asia-Pacific Education Researcher, 17(1), 75. Retrieved on January 16, 2019 from https://goo.gl/gedcRM

Tang, L., Li, T., Jiang, Y., & Chen, Z. (2014). Dynamic query forms for database queries. IEEE transactions on knowledge and data engineering, 26(9), 2166-2178. Retrieved on January 16, 2019 from https://goo.gl/EQLFB9

Mariñas, B. O., & Ditapat, M. P. (1999). Philippines: Curriculum Development. International Bureau of Education. Retrieved on January 16, 2019 from https://goo.gl/HEC8Lz

Documents

Electronic Form-138 And Form-137 Implementation For Basic ...sherj.smccnasipit.edu.ph/articles/computing1/Balinton.pdfElectronic Form-138 and Form-137, Basic Education, Agusan del