Electronic Invoicing for global suppliers

2011

Index

What is Adquira Marketplace?

Introduction to Electronic Invoicing for global suppliers

Invoices with a purchase order reference

Invoices without a purchase order reference

Training Microsite

Access to the tool

Contact details

• What is Adquira Marketplace?

Adquira Marketplace is a virtual marketplace that makes easier the relationship between buyers and suppliers in order to automate procurements, centralize and control the company purchases, both products and services

As a global supplier, Adquira Marketplace offers you the possibility of:

Receiving and managing your electronic purchasesMaking electronic invoices of Telefonica purchase orders (published or not in Adquira Marketplace)

• Introduction to Electronic Invoice

Global Suppliers, who are awarded with new purchases through the services of Telefónica Global Services (TGS), accept and sign a Service Agreement for which they are asked to make electronically all Telefonica’s Companies invoices using Adquira eMarketplace platform

Note: Global Suppliers invoices received from any other way, will be rejected.

The supplier must create invoices:

With a purchase order reference All orders published in Adquira MarketplaceWithout a purchase order reference All orders that are not received

through Adquira Marketplace

Note: For all those countries where electronic invoice is not legally valid, the supplier must issue it in paper as well as the one electronically created through Adquira Marketplace

Invoice Data

Supplier

Paper invoice

Electronic invoicing

Invoice Data

Supplier

Paper invoice

Invoice Data

Supplier

Paper invoice

Electronic invoicing

• Invoices with a purchase order reference

The process of creation of an invoice with a purchase order reference will not show any difference regarding to the ones that are not issued for global electronic invoicing, in other words the invoice will be the same for any purchase order from Telefonica published in Adquira Marketplace.

Electronic invoices with reference to electronic purchase orders managed in Adquira Marketplace are those that are issued in relation to the reception (or other positions such as refunds or cancellations) that have been made through the tool.

Which are the purchase orders invoiceable?

We define invoiceable purchase orders to those orders that could be invoiced because they have at least one merchandise movement sent by the buyer and was not previously included in an invoice. The merchandise movements that can be sent by the buyer are receptions, refunds or cancellation of reception

• Invoices without a purchase order reference

The processing of an invoice without a purchase order reference will be done when the purchase order issued by Telefonica was not published in Adquira Marketplace.

At the time to create an invoice without a purchase order reference, we must bear in mind that all invoices details as invoice data, invoice lines, taxes, withhelds, currency, creation date, terms of payment, etc., must be filled by the supplier, because if the purchase order does not exist in Adquira Marketplace, the invoice will not display any data.

Mandatory data you have to introduce when creating an invoice without a purchase order reference is:

Purchase order Id or Cost Center We will inform about the purchase order Id given by the buyer (Telefonica’s system id purchase order) or Cost Center. It is mandatory to have the purchase order number in case of selecting a generic Cost centerPurchase process number It is given by the buyer company, through the awarding letter or through the purchase order. The supplier will select it from a combo box (pull down menu) in the creation interface of the electronic invoice

Note: Those purchase orders which their final status does not become into Received and Telefonica Moviles España orders with format: NN XXX NNNNN, have to be managed by creating an invoice without a purchase order reference

1. Select the buyer company you want to issue (create) the invoice

2. Fill the mandatory information out of the red highlighted fields (invoice number, currency, expiration date….)

• Invoices without purchase order reference (II). Creating invoices process

3. Inform about the purchase order number o CECO (Cost Center) and, select from the combo box (pull down menu) the purchase process number of this purchase order sent by the buyer

4. Subsequently the line(s) of the invoice will be added; the data will be filled out and all taxes or withholding that apply will be added

Note: The purchase order number data or Cost center and the purchase process number that you must include in the invoice, will be found in the purchase order or in the awarding letter sent by Telefonica. If these data do not appear, you must contact to the person (buyer) who made the purchase order so that you can get that information.

Note: If in any case the Generic Cost center is selected, it is mandatory to have the purchase order id informed.

• Training Microsite

We hope this quick guide will help you in using Adquira Markeplace.

For a detailed explanation of the Adquira Marketplace entire eletronic invoicing process and a full description of the functionality available, please check the manual and our on-line training course.

Online Electronic Invoicing course

User’s manual for managing Adquira Marketplace’s purchase orders.

User’s manual for Electronic invoicing in Adquira Marketplace

www.adquira.es

• Access to the tool

• Contact details