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Electronic Staff Record
ESR Release 9NHS Briefing
2
Introduction
• Functionality presented here reflects the current known position and is subject to successful testing
• Statistics taken from ESR demonstrate that OLM is being widely used across the NHS
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General OLM Usage StatisticsJuly 2010
Statistic Value
Total Enrolments
May 2005 – July 201010,796,063
Total Individuals with Learning Record
1,097,864
Average Monthly Enrolments
(Past 6 Months)482,782
Organisations with Enrolments 385
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Enrolment Timeline
Peak = 580,000
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Total Completions by Staff Group
Add Prof Scientific and Technic, 1,084
Additional Clinical Services, 3,332
Administrative and Clerical, 9,147
Allied Health Professionals, 1,621
Estates and Ancil lary, 220
Healthcare Scientists, 1,206
Medical and Dental, 1,597
No Staff Group Specified, 19
Nursing and Midwifery Registered, 8,318
Students, 11
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115 187361
800957
2,398
1,8922,114
3,433
2,818
3,460 3,298
4,031
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
01-JUL-2009
01-AUG-2009
01-SEP-2009
01-OCT-2009
01-NOV-2009
01-DEC-2009
01-JAN-2010
01-FEB-2010
01-MAR-2010
01-APR-2010
01-MAY-2010
01-JUN-2010
01-JUL-2010
Total Completions of National e-Learning Content per Month
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• ESR based on Oracle E-Business Suite
• Customised for the NHS
• ESR currently on Release 11.5
• ESR R9 will upgrade ESR to Oracle Release 12
Overview
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Why?
• Extended Oracle support for 11i ceases in May 2013 so ESR will have to be upgraded before then
• Oracle will no longer develop on the 11i platform
• R12 provides the NHS with the foundation to request further development of the Oracle solution
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Key Features of R12
• Major upgrade to the underlying application and technical infrastructure
• No significant changes to Core HR and Payroll
• Significantly improved functionality in the areas OLM and Self Service
• End User Interface Updates
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What has changed?
• General focus on usability
• Reduced number of clicks for end user navigation
• Make steps more logical for the end-user
• Includes Oracle-developed enhancements
• Some developments designed specifically at the request of NHS
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New look and feel…
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Navigator
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Self Service Learner Home Page
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OLM Catalogue
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Customers
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Suppliers
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Self Service
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Core Forms
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Discoverer
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Changes to OLM
• Learner Groups
• Enhanced Learning Paths
• Reduced Clicks to Perform Administrative Tasks
• Reduced Clicks for Learners in Enrolment Process
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Changes to OLM
• Learner Groups
• Enhanced Learning Paths
• Reduced Clicks to Perform Administrative Tasks
• Reduced Clicks for Learners in Enrolment Process
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Learner Groups - Overview
• Intended use is where there are a frequent ‘Group’ of learners who need to complete the same learning.
• The Learning Administrator can then use learner groups to define learner access for all objects in the content hierarchy.
• More efficient and effective learner management
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Learner Groups - Detail
• New ‘Setup’ Tab
• Learner access can be applied by learner group
• Enrolments can be made by learner group
• Can consist of:– Learners– Organisations– Positions– Jobs– Other Learner Groups
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Learner Groups may be used with Learner Access…
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Changes to OLM
• Learner Groups
• Enhanced Learning Paths
• Reduced Clicks to Perform Administrative Tasks
• Reduced Clicks for Learners in Enrolment Process
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Enhanced Learning Paths - Overview
• Re-introduces ‘Program’ functionality (from OTA) based on NHS request
• Significantly reduced number of clicks - Administrators and Learners can subscribe and enrol in one process
• Prevent learners from withdrawing from classes
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Enhanced Learning Paths - Detail
• Enable Learning Administrators to enrol learners onto classes that are part of courses linked to the learning path.
• Currently a learner is subscribed to a path. The learner must then enrol (or be enrolled) on each course attached to the path.
• Enhanced learning paths automate the course enrolment.
• Classes can be marked as learning path only
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Example
Microsoft Office Learning Path
Word Basics Excel BasicsPowerPoint
Basics
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Changes to OLM
• Learner Groups
• Enhanced Learning Paths
• Reduced Clicks to Perform Administrative Tasks
• Reduced Clicks for Learners in Enrolment Process
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Administrator Usability - Overview
• Small changes with large impact on usability– Shortcut links– Number of places available on class
• Input from NHS and OLM Special Interest Group
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Administrator Usability - Detail
• Mass Enrol – Reduced from 11 to 8 clicks (in total)
• More logical for the administrator
• Able to see the number of places available before attempting to mass enrol learners
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Process Flow
Go to classes page
Select Class
Enrolments Add Enrolments
Add Learners
ApplySelect Learners
Current Process:
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Process Flow
Go to classes page
Select Class
Enrolments Add Enrolments
Add Learners
ApplySelect Learners
Current Process:New Process:
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Changes to OLM
• Learner Groups
• Enhanced Learning Paths
• Reduced Clicks to Perform Administrative Tasks
• Reduced Clicks for Learners in Enrolment Process
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Learner Usability - Overview
• Small changes with large impact on usability
• Input from NHS and national OLM SIG
• Only show forms that are relevant
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Learner Usability - Detail
• Reduced from 5 clicks to 3
• More logical for the learner
• Removes screens that are not relevant, re-introduces them when they are.
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Process Flow
Search for course
Select Course
Select Offering
Select Class
Confirm
Current Process:
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Course with Single Offering, Multiple Classes…
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Process Flow
Search for course
Select Course
Select Offering
Select Class
Confirm
Current Process:New Process:
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Single class…
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OLM - Review
• Learner Groups
• Enhanced Learning Paths
• Reduced Clicks to Perform Administrative Tasks
• Reduced Clicks for Learners in Enrolment Process
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Further R12 Information
• R9 currently scheduled for January 2011
• kBase– NHS Business Briefing Presentation– Development Schedule
• Special Interest Groups
• R12 Bulletins
• ESR News
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Beyond ESR Release 9
Key developments for 2011
• Automated Inter Authority Transfer– Transfer of competencies pre-employment
• Automated User Account Creation– Includes ability for Applicants to access e-Learning
• Learning Certification– Provides additional compliance checks
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Any Questions?