Elementary/Middle SchoolAIMS Pre-Test Workshop - 2014

*Presented by: Cindy Hurley225-5418

Critical DatesAIMS Test Delivery to Sites Mar. 24 - 27Short Order Window Closes Mar. 28 10:00 A.M.AIMS Science 4th and 8th Apr. 7AIMS Writing 5th, 6th, & 7th Apr. 7AIMS Reading/Math Part 1 Apr. 8AIMS Reading/Math Part 2 Apr. 9AIMS Reading/Math Part 3 Apr. 10Stanford 10 (any 2 or 3 days) Apr. 7 - 11No Early Out Wednesday Apr. 9Make-up Window Ends Apr. 25AIMS Check-In (Email for Appt.) Apr. 23 - 30

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Students in Grades 3-8 are expected to test in all content areas as determined by grade

AIMS 3-8*

AIMS 3-8 Test Window*

Testing DayContent AreaGrade(s)Session(s) Approximate TimeDay 1 Apr. 7Writing5, 6, and 71 session 2 hoursScience Part 14 and 81 session 45-60 min.Science Part 24 and 81 session 45-60 min.Day 2 Apr. 8Reading Part 13-81 session 45-60 min.Mathematics Part 13-81 session 45-60 min.Day 3 Apr. 9Reading Part 23-81 session 45-60 min.Mathematics Part 23-81 session 45-60 minDay 4 Apr. 10Reading Part 33-81 session 45-60 min.Mathematics Part 33-81 session 45-60 min.

Not Enrolled StudentsAIMS testing must be made available upon request for:Home school studentsPrivate school studentsIf non-enrolled students test, you must fill in the bubble on the back of answer document for non enrolled (box G)

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Other Students Who May TestHome SchoolPrivate SchoolCompleter StudentsNeed to mark the not enrolled bubble on back of answer documentDo Not Fill in the SAIS Box, instead under Student ID grid, fill in their home phone number, 520-###-####It is the responsibility of the school to send student reports or notify parents of the not enrolled student*

Each school selects any two or three days from April 7 - 11 All 2nd grades at each school must administer at same day/time on those selected daysStanford 10 Grade 2*

Testing DayContent AreaApp. TimeDay 1Reading40 minutesDay 2Mathematics44 minutesDay 2 or 3Language38 minutes

Test Administration SchedulesAll AIMS tests and Stanford 10 tests are untimedStudents must be allowed to finish testing even if the scheduled time for the test has elapsedBe sure to have a back-up plan for where student will go who need more time to finishFollow Test Administration Directions for stretch breaks and significant breaks

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TEST COORDINATORS RESPONSIBILITIES*

Key Responsibilities of Site Test Coordinator

Reading and following responsibilities detailed in Test Coordinator manual up through page 11

Establishing test security procedures including signing of security agreements and a check-in and check-out system for tests

Correct administration of testing and providing training for all test administrators and proctors

Organizing, distributing, and collecting all test materials

Keeping Cindy Hurley apprised of any testing issues that arise

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Additional ResponsibilitiesInventory test materials upon receipt

Monitor testing activities

Package materials for return

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Important Manuals to ReadTest Coordinators and Test Administrators are responsible for reading the Test Accommodations Guidelines for 2013-14, AIMS Test Administration Directions, and Stanford 10 Test Administration Directions*

TEST SECURITY*

Test Security Agreement*

Test Security AgreementAnyone handling the AIMS tests in any way must sign the security agreement

Security Agreements are kept on file at the school site for 6 years

The Principals copy is the only one that is returned to Cindy during check-in of materials*

*Test SecurityTest coordinators are responsible for a complete inventory of all test materials upon receipt of test materials and throughout the testing process

Test materials must be kept in locked storage which is only accessible by a few key people(classroom is not okay)

Test administrators must return materials daily to site test coordinator and must sign test materials in and out

All test materials must be returned to testing warehouse after completion of testing

Authorized Resources

Dictionaries and thesauri must be available for the prompt section only of the AIMS Writing tests

These resources are not permitted during any other testing session

Translation dictionaries must be available for ELLs and FEP year 1and 2

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Unacceptable ResourcesUnacceptable resources include: calculators, electronic tablets, cell phones, and portable music devices

Test Administrators who observe students using an unacceptable resources are to remove the device, but allow student to continue to test

After testing and prior to student leaving testing room, investigate situation and notify Cindy if it appears a serious breach of protocol occurred*

Scratch PaperScratch paper is not allowed with AIMS

Scratch paper is allowed with Stanford 10*

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Receiving Test Materials

Verify all boxes were receivedBox 1 of X

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Receiving Test MaterialsKeep all boxes for return shippingWhite boxes will be used for School Test Coordinators Kits which consists of Test Coordinator Manual and LabelsBrown boxes will be used for test materialsEach box of the shipment will be hand-numbered

1 of 72347 of 765*

Inventorying Test MaterialsFirst Open Box 1 (White Box)Pearson School Packing List is on topLook at the total number of tests and answer documents listed for each content area, make sure it will cover your needsIf you are short materials, email Cindy number you still need .deadline is March 28, 10:00 AM

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Inventorying Test MaterialsNext Open All Brown Boxes - Verify that quantities in boxes match the Pearson School Packing List - Document discrepancies on packing list - Tip: Only open cellophane wrapped materials as needed if dont need, dont open them up

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Inventorying Test MaterialsMaintain an accurate inventory of all materials and some kind of check-in and check-out system

Test books and answer documents are to be stored in a secure location at all times not in classrooms overnight

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PREPARATION OF TEST ROOMTest Administrator and Proctor*

Preparation of Test RoomStudent seating should be arranged so that:Students cannot easily see the answer documents of othersTest administrators and proctors can walk by each student.Desks and tables should be cleared of backpacks and unnecessary materials

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Visual Aids AllowedAll other visual aids displayed in the testing room that could assist students while testing must be removed or covered completely*Poster size:

Holistic Writing Rubric

6th, 7th, 8th Math Reference

8th Science Reference

TEST ADMINISTRATIONTest Administrator and Proctor*

Each Test Day

Test Administrator needs to count number of test books and answer documents received.

Test Coordinator should verify number of test books and answer documents that have been returned Secure Room*

Test Administration DirectionsAIMS and Stanford 10 are standardized tests

Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testing

Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering

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Test Administration SchedulesEach site must set up a testing schedule for each regular day of testingtesting blocks must provide adequate time so students do not feel rushed

During the AIMS testing dates, AIMS testing is the priority

All AIMS tests and Stanford 10 tests are untimed

Students must be allowed to finish testing even if the scheduled time for the test has elapsed

Be sure to have a back-up plan for where student who need more time to finish

Follow Test Administration Directions for stretch breaks and significant breaks

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Prepare an record showing who tested, was absent, or left early

Verify that backpacks and unnecessary materials, including cell phones, are stored appropriately before testing

Make sure testing protocol is followed at all times

Make sure that appropriate accommodations are provided to students who are allowed them

Day of Testing*

During TestingStudents should be allowed to work at their own pace

Active monitoring should consist of:Supervising the room at all times during testingAnswering student questions that pertain to clarification of test directionsChecking that students are progressing through test and are in the correct section

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Students must be allowed extra time if needed

Students should be escorted to the room designated for extended time

Students may not go to lunch their lunch is to be brought to the designated room

Student should remain in the secure testing environment and resume testing after they have eaten

Students Who Need Extra Time*

Restroom BreakStudents may be allowed to go to the restroom, ifnecessary, during testing

Only one student may leave at a time

Collect students test materials before the student leaves the room and give back upon students return

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Leaving School During TestingStudents who leave school during testing AIMS 3-8 and Stanford 10

Student will not be permitted to finish that testing session when he/she returns to school

Student may participate in other testing sessions that were not started upon returning to school

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Inappropriate BehaviorDisruptive students and students suspected of cheatingStop disruptive behavior or suspected cheatingAllow student to continue to testStudent may be moved to a different location so that others may continue to test undisturbedStudent may be subject to school disciplinary procedures after completion of testingDocument as many details as possible and report to School/District Test Coordinator

Shhhh!*

As Students Finish TestingStudents close test book and answer documentPlace answer document on top of test bookRaise handTest Administrator will collect the test materialsOnce test materials have been collected student can read or do class work silentlyNo electronic devices are allowed*

End of Testing SessionMost students should have enough time to finish the test during the allotted testing sessionStudents who need additional time must be allowed to finish testingTest Administrators will follow directions established by Test CoordinatorA testing session must be completed within the school day and can not be carried over to a make-up date.

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End of Testing SessionTest administrator must account for all test books and answer documents at the end of each testing sessionMissing test books and answer documents must be accounted for prior to dismissing any studentsDouble check that labels match student written nameDouble check that if there is a label on the front that there is no gridded name or SAIS on the back*

End of Testing SessionInspect each test book and answer document

Student name on front of test book and answer document

Test books and answer documents in separate stacks

All marks on scorable materials in No. 2 pencil

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End of Testing SessionPre-ID label is affixed or demographic data is bubbled----NOT BOTH

Form code is bubbled on answer document

Complete accommodation bubbles in section K if standard accommodations were used*

End of Testing SessionTest administrator mustInspect test materialsusing the checklist onpage 57 of the TAD*

After Testing SessionAll test materials must be returned to test coordinator at the end of the testing session.

No test materials may be left in a testing room overnight.

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Testing IncidentsTesting incidents that should be given to Cindy for review would include, but are not limited to:Possible cheatingInappropriate accommodationsAdministration errors *

Only fill out an incident report if Cindy determines you need to - she will send it to you Via email.*

ACCOMMODATIONSTest Administrator and Proctor*

AccommodationsAll Test Administrators must read and be familiar with:

Testing Accommodations: Guidelines for School Year 2013-2012

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Universal Accommodations

Universal test administration conditions that are in a students IEP or 504 are not considered testing accommodations so do not need to be marked in Box K of the answer document

May be offered to any student in order to provide a comfortable and distraction-free testing environment*

Standard Accommodations

Standard accommodations are available to:Students with certain injuriesEnglish Language LearnersFEP Year 1 and Year 2 studentsStudents with an IEP or 504 plan

Only accommodations detailed in the Test Guidelines 2013-14 are permissible

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Standard AccommodationsAccommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student.

Not all accommodations appropriate for instruction are appropriate for use during state testing.

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Standard AccommodationsIt is the responsibility of the Test Administrator to see that:

Students who qualify for testing accommodations receive them Students who do not receive accommodations are not affected

Accommodations are marked on answer document

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Recording AccommodationsTest administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document (see slide 58)

Detailed directions for marking the use of standard accommodations are in the Test Administration Directions Pgs. 61 - 63

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AIMS STUDENT IDENTIFICATION INFORMATION*

USE THIS BLANK BOX ONLY FOR NUMBERING IF NEEDED*

Students with Pre-ID LabelsGeorge HuntMs SmithPrickley Pear Tumbleweed USDMSGeorge HuntMs SmithPrickley Pear MSTumbleweed USDBubble in Box Kfor accommodations when appropriateNote: Label to be affixed by a trained school adult

Student must complete this sectionStudent must complete this section

SignatureTeacherSchoolDistrictIf you have a Pre-ID label, use it.

Student must write name on line labeled Student Name.

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The student identified on the Pre-ID label must be the same student whose handwritten name is next to the Pre-ID label.*

Student Demographic Data GridFor students without a student bar code (Pre-ID) label, the grid on the back must be completed by school personnel. See Test Administration Directions pgs. 58 61

When bubbling in the student ID, only use the SAIS # grid when possible

Never bubble in both the School Student ID grid and the SAIS # grid*

Bubbling AIMS Demographic Data*Complete if neededComplete if needed

Bubbling Stanford 10Demographic DataAll student information is on the back of the 2nd grade bookletBar code label is affixed on the back on bottom rightAll students must write their own name in Box 1 rest of Box 1 may be filled in by an adultAn adult must bubble boxes 2, 3, 4, 6, & 7 For Box 7 use the SAIS # (only use a Matric # if student is so new he does not have a SAIS #)Ignore Boxes 5, 8, 9, 11, & 12For Box 10 (Special Conditions), bubble #19 ONLY if an accommodation was used*

Transferring Answer DocumentsSpecial Circumstance Large Print, Braille, or Assistive Technology:- Student responses must be transferred to a standard answer document or scorable test book

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RETURNING TEST MATERIALS*

Assembling Answer DocumentsSpecial Circumstance contaminated tests- Contaminated test materials cannot be scored- Student responses must be transferred to clean documents- Securely destroy contaminated test materials and indicate on school packing list

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Assembling Used Answer Documents (Scorables)Organize answer documents to be scored by grade level

2nd and 3rd grade booklets, are considered answer documents

Separate grade levels for each content area with a colored piece of paper

Document on each colored piece of paper, how many documents are within each grade level

AIMS and Stanford 10 must be kept in separate boxes

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Assembling the Non Used Answer DocumentsNon used answer documents are those that were not used because it was extra, student never showed up, misplaced label, coffee spilled on it.whatever.

Non used answer documents are not being scored

Non used answer documents need to be accounted forcount them, document how many you have, and return with the used answer documents.in a separate stack*

Assembling Nonscorable MaterialsOrganize the test books by content:Stanford 10 materials are kept separate from AIMS materialsAIMS is separated by grade levelIt does it does NOT matter if a test book has been used or not.they all go together in the same boxTest directions and rulers are included in same boxes as test books

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TEST ADMINISTRATOR AND TEST PROCTOR TRAINING*

Test Administrator /Proctor Trainings

Sample items to be included on agenda

Test SecurityPreparation of test roomsTest administration proceduresCorrect use of accommodationsUse of Pre-ID labels and hand bubbling*

What to do if. . . ?

Student needs additional timeStudent is caught cheatingStudent is sickThere is a fire drillStudent has an injury that makes writing or bubbling difficultTest Administrator /Proctor Trainings*

SCORE REPORTS*

Reports

Posted to PearsonAccessPaper Reports Due to DistrictsFinal Day for reporting ErrorsRemoval of files from PearsonAccessAIMS 3May 22 Confidential Roster Grade 3 Reading Only

AIMS 3 8Stanford 10 May 30June 5June 27June 27

In a Nut Shell When schools have a well communicated test schedule, follow all testing protocol, have top notch monitoring, and follow the test administration direction as 100% scripted, they will reap the benefits of our improved achievement!

I am here to help you so that your testing process runs smoothly. Do not hesitate to call (225-5418) or email. Cindy Hurley

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****AIMS and Stanford 10 are standardized tests. The Test Administrator must follow the directions exactly as stated in the Test Administration Directions and the Directions for Administering for Stanford 10.

The scripted directions will guide the Test Administrator through the administration of each test and will help ensure proper testing procedures. Review the scripted directions in advance of administering the test.

Student identification to be completed by the student is located on the front covers of the AIMS test books and on the front of the answer documents. The scripted directions will guide students through the completion of this information on their test books and answer documents.

***12/212/212/212/2**12/2Your AIMS Key Dates Calendar that you received in your package has the dates when the reports will be back at your district.

Because of Move on When Reading the AIMS Grade 3 Confidential Roster will be posted on May 22.

There must be somebody at the district that will verify reports when they arrive. After May 16 for High School Writing/Reading, and June 27 for High School Mathematics/Science, AIMS 3-8, and Stanford 10, reports will no longer be available for download. No errors can be reported after these dates.

If these dates are after your school will be closed for the summer, it is your responsibility to make arrangements with your Superintendent or Charter Representative to have these reports downloaded, verified, and checked. *