ELI ANNUAL RETREAT: TURNING THE CORNER · 1. Match 2010/11 Enrollment & $ Enrollment: < .6% from 2010/11 up 252% from 2004-05 Session VI I II III IV V Total Unique 2011/12 538 589

ELI ANNUAL RETREAT: TURNING THE CORNER

ANNUAL REVIEW OF GOALS AND ACCOMPLISHMENTS

May 1, 2011- April 30, 2012

ELI Planning Process

Committee year-end reports: accomplishments

and recommendations

Annual retreat: consider committee and other

recommendations

Faculty vote on academic recommendations; Admin.

acts on non-academic recommendations

Committees develop implementation plans and act

“THROUGH AN UNWAVERING COMMITMENT TO EXCELLENCE AND RENEWAL, THE ELI FACULTY AND STAFF ENDEAVOR EACH DAY TO ENHANCE OUR REPUTATION AS A LEADER AMONG INTENSIVE ENGLISH PROGRAMS.” (FROM ELI MISSION STATEMENT)

“Our leadership is based on a clear understanding of our goals and the means to achieve them” (from ELI’s Mission Statement)

Begin with the end in mind. S. Covey

2011/12 Major NonAcademic Goals

1. Match/hold enrollment/finances of 2010/11

2. Create lower level annex

3. Develop our own Listening Laboratory

4. Transition to CAS, build linkages

Goals, continued

5. Continue hiring of key staff and administrators to complete reorganization of administrative structure to better support current enrollment

6. Continue Conversion from Access to People Soft

7. Further diversify our enrollment, especially from

South America and Europe

8. Reorganize Office of Assistant Director

Academic Program Development Goals

Increase Support for faculty and professional development

Fill three full time faculty lines

Increase/support faculty scholarship

Develop major initiative for ELI student integration

Major Committee Goals Approved by Faculty

(See accomplishments)

Accomplishments

1. Match 2010/11 Enrollment & $

Enrollment: < .6% from 2010/11 up 252% from 2004-05

Session VI I II III IV V Total Unique

2011/12 538 589 613 582 608 587 3,517 1,586

2010-11 584 588 621 639 554 529 3,540 1,312

2009-10 431 616 637 618 585 544 3,423

2008-9 477 405 434 427 402 417 2,562

2007-8 449 334 293 237 227 307 1,847

2006-7 461 326 255 280 224 257 1,845

2005-6 468 252 219 268 253 308 1,836

2004-5 324 279 194 202 195 204 1,398

Enrollment Goal of no growth met!

(Thanks to Admissions Office: Nadia, Laurie, Michael, Kathy, Dimitri)

Financial Goal Achieved: Revenue

Projected 2011-12 revenue $10.50 million

2010-11 revenue: $10.04 million

2009-10 revenue: $ 9.50 million




4.6% increase over 11-12; 11% from 09-10

Financial Goal Achieved: Expenditures

Projected 2011-12: $9.2 million

2010-11 expenditures: $8.4 million



• 2007-08 expenditures: $4.0 million

• 2006-07 expenditures: $3.7 million

10% increase over 11-12;

28% from 10-11

ELI Fiscal Year 2011/12 Expenses

Faculty/Staff

Faculty $1,187,410

Supplemental Faculty $1,951,382

Academic Coordinators $ 53,522

SALC/Tutoring/Listening Labs $ 705,631

Program & Practicum Coordinators $ 50,647

CAP/Cohort $ 26,162

Orientation $ 21,947

Administrative $ 585,500

Staff Assistants/Office Staff $ 479,600

Consultants/UDSIS Conversion $ 47,055

Fringe Benefits $ 977,892

Total $ 6,086,748

ELI Fiscal Year 2011/12 Expenses

Operational • Classroom/Instructional Materials $ 277,951 • Orientation $ 434,959 • Conferences $ 56,656 • Recruitment $ 624,055 • Room/Board $ 635,382 • Office $ 69,922 • Facilities $ 807,279 • Misc Expenses

- Student Credit Card Payment Fees $ 78,588 - International Student Fees $ 75,000 - Seoul Teacher UD Course Tuition $ 81,726 - Other $ 20,436

• Total Operational $ 3,161,954

Projected Surplus

Revenues: $10,500,000

Expenditures: $ 9,200,000

Projected Gross: $ 1,300,000

A&S College Obligation : - $ 900,000

Net Surplus: $ 400,000

Change from prev. year: - $ 1,236,000

52% Decrease

Expenditures for 2011-12

Leases for five rental properties

119 Elkton: $ 29,364

Amstel Square: $ 50,720

102 E. Main: $ 56,300

108 E. Main: $ 266,972

318 S. College Ave: $ 141,710

Rodney: $ 11,874

Subtotal: $ 556,940

New positions - Salary & Fringe Benefits - $234,886

Office - 108 E Main St

Administrative Assistant - Admissions

CSD Instructor Permanent

CSD Instructor Temporary

Expected Balance in Discretionary (Surplus) Account

as of June 30, 2012

$6.6 million

Impact of RBB (Revenue-based budgeting)

A work in progress. . .

We have an amazing Financials Office

Dru Arban, Assistant to Director

Wendy Clark, HR Liaison

Marie Hunt, staff

Emily Liu, staff assistant

2. Physical Plant: Create Lower Level Focused Annex

318 South College

3. Develop our own Listening Laboratory

We owe the lab to the efforts of Joe Matterer and Bob Palmer

Listening Lab at 318 S. College

4. TRANSITION TO CAS, BUILD LINKAGES

a. ELI presented to College September 21 b. Leslie Criston elected Senator, CAS Senate Grant Wolf elected Senator, UD Senate c. Expanded Language Partners with FLLT d. Collaboration with Geography, English, and Communications e. Graduate students assessment interviews (Lowell Riethmuller, Karen Asenavage) f. Scott’s presentation to Chairs in April

5. Strategic Hiring

Wendy Clark: HR, Student Financials

Kathy Kutchen: Admissions Staff

Erin Cole Goertz: ELI Registrar

Sean Stellfox, Interim Orientation Coordinator

6. Continue Progress in Conversion to People Soft

7. Further Diversify our Enrollment

BRAZIL 2%

CHINA 28%

COLOMBIA 4%

FRANCE 1%

JAPAN 5% KOREA,

REPUBLIC OF 11%

KUWAIT 2%

OTHER 10%

SAUDI ARABIA 33%

TAIWAN 3%

TURKEY 2%

2011-2012 Student Citizenship

BRAZIL 1%

CHINA 33%

COLOMBIA 5%

FRANCE 1%

JAPAN 7%

KOREA, REPUBLIC OF

15%

LIBYA 1%

OTHER 11%

SAUDI ARABIA 19%

TAIWAN 4%

TURKEY 2%

2010-2011 Student Citizenship

Demographic shifts this year

2010-2011 Citizenship by Percentage

1 China 33%

2 Saudi Arabia 19%

3 Republic of Korea 15%

4 Japan 6%

5 Colombia 5%

6 Taiwan 4%

7 Turkey 2%

8 Brazil 1%

9 France 1%

10 Libya 1%

11 All Others 11%

2011-2012 Citizenship by Percentage

1 Saudi Arabia 33%

2 China 28%

3 Republic of Korea 11%

4 Japan 5%

5 Colombia 4%

6 Taiwan 3%

7 Brazil 2%

8 Kuwait 2%

9 Turkey 2%

10 France 1%

11 Other 10%

Admissions Advances

1. Implemented application deadline

• 2. Updated and expanded online

applications

• 3. Website Redesign

• New content management

• Translation in 13 languages

• Parallel sites for current students, families

• Students forms page

4. Skype conversations with agents

Admissions A-Team

Nadia Redman, Asst. Dir.

Laurie Fuhrmann, CAP Coord.

Michael Alexo, Staff Asst.

Kathy Kutchen, Staff Asst.

Dimitri Goncharov, Staff

8. Reorganize Office of Assistant Director

Create Registrar’s Office: Erin, who:

1. Perfected web-based intention forms

2. Initiated web-based class changes

3. Initiated virtual student swap meetings

4. With Laurie, Sarah, Ana made

graduations go like clock work

Thanks, Erin!

8. Reorganize Office of Assistant Director—Part II Re-create Orientation Coordinator Position

Interim Coordinator, Sean, who:

1. Improved Opening Day Orientation sessions

2. Proposed all-new NSO and Intake Program

3. Launched Language Partner Program with Residential Life, built on Mary Beth’s work with FLLT

4. Worked closely with CCSD, established protocols, training

Thanks, Sean!

Academic Program Development Goals

Increase Support for faculty and professional development

Fill Three Full Time Faculty Lines

Offers extended to:

Kendra Bradecich

Scott Duarte

Michael Fields

Thanks to our amazing Search Committee:

Increase/support scholarship International TESOL presentations: Phil Rice, Nigel Caplan, Sarah Petersen, Ana Kim CCCC: Nigel Caplan Regional TESOL: Nigel Caplan, Lisa Held, Mikie Sarmiento, Ana Kim, Chris Pinkerton, Kendra Bradecich, Rachel Lapp, Nonie Bell, Lisa Grimsley, Kate Copeland, Russ Mason, Ken Cranker, Kevin Spence MAACE: Mary Beth Worrilow, Walt Babich CELTA: Phil Rice, Nonie Bell, Barnabas Seyler, Elise Cole UPENN Ethnography Forum: Carolina Correa, Mark Smith, Nermine Elkader Southeastern Conference on Linguistics: Amanda Brunson AAIEP Professional Development Workshop: Nadia Redman Mid Atlantic Leadership Conference: Karen Asenavage International Leadership Association: Karen Asenavage UCIEP Annual Conference: Scott Stevens Textbooks: Nigel Caplan, Grant Wolf Articles or Chapters): Scott Stevens Manuscripts: Ken Cranker, Nigel Caplan Successful Peer Review: Barbara Morris TESL websites: Bob Palmer

34 Presentations at 12 venues; 5 publications

Increase/support faculty scholarship

Textbooks:

Nigel Caplan Q: Skills for success, reading/writing book 5

Oxford University Press.

Grammar choices for graduate writers: The

grammar and vocabulary of research writing.

U. of Michigan Press (accepted for publishing)

Grant Wolf Globally Speaking. English 360

Initiate Support for Student Integration

Rolling out the Cohort Program, thanks to

Karen Asenavage

(Cohort Admin.)

Erin Bastien (Student advisor)

Rachel Lapp (Cohort Admin. Assist.)

Sean Stellfox Julie Lopez

(Orient. Coord.) (Student co-advisor)

OTHER ACHIEVEMENTS

A Renaissance of the Arts Through ESL

Drama

Film

Writing Anthology

Night of Art

Tutoring Center

Mandatory Tutoring for CAP and Sponsored students

All 1+ year tutors received merit increases

Tutor training in grammar and oral intelligibility continued through another cycle of new tutors

Specializations:

1. By levels (I-III or IV-VI)

2. By Content areas: law, business, education

3. By special skills, e.g., speech pathology

Improved tutor evaluation system.

Thanks, Ken!

Christina ESL Program Highlights

Denise Solon and Lisa Held joined Lisa Grimsley and Kate Copeland—our 23rd year!

Achieving dramatic, measurable progress in ELL development of 113 -300 students

Providing ideal mentoring for student teachers, TAs

Worked with Sean Stellfox to create weblink and seminars for ELI students with children

Served on West Park committees

Christina ELL Program

Evening Program Highlights

Walt Babich: program administrator

Instructors: Eric Flannigan, Karen Terkel, Amy Estell, Mark Smith, Mikie Sarmiento

5 sessions, 81 students

Fulfilling critical need for immigrants, au pairs, spouses, professionals

New Evening Program Coordinator: Mikie Sarmiento

Twelve Years of Service to the Community as EP Coordinator

Thank you, Walt!

Walt Babich Evening Program Coordinator March 2000 to May 2012

Teacher Training Achievements

Incheon (Sarah Petersen, academic coord.)

MeXT Semester (Sarah Petersen, Baerbel Schumacher)

Teacher Training: MA TESL

MA TESL Program:

New ESL Cultural Diversity course designed

by Carolina Correa

New Practicum headed up by Nigel Caplan and Joe

Matterer

Other Course instructors: Scott, Ken Hyde, Grant Wolf

ELI faculty as cooperating teachers, mentors

Nationally recognized and accredited

Short Term Programs ALLEI (Robert Panadero, Baerbel Schumacher) Shoin Kobe, summer and semester (Janet Louise)

KAUST Scholars (Rachel Lapp) Colfuturo (Mary Beth Worrilow)

German, Moroccan, French, Spanish Programs (Baerbel, Sean)

Hankuk UFS (Baerbel, Luis Sanchez)

Hiroshima I. T. (Samantha Green, Ken Cranker, Baerbel) Russian Gymnasium (Amanda Stevens, Baerbel, Inna

Fenina)

Seinan Gakuin Univ. (Sean Stellfox/William Graham) Tajikistan English and Law (Baerbel) ITA Training (Ken Hyde)

ELI Garden Initiative

Kate Copeland, Chair

Baerbel Schumacher

Debbie Darrell

Sean Stellfox

Thanks to those who keep this place running.

Wendy Clark, 189 Office Coord.

Saundra Chapman, 108 Off. Coord.

Linda Morris, Receptionist

And Phyllis, Aura, Ryan, Lia, Kevin, Jackie, Luis, Zuba, Adejuwon, Taylor, Jeanine, Matt, Amanda. . .

We have much to celebrate!

MAJOR GOALS ACHIEVED BY COMMITTEES

Testing Committee Goals Met

Michigan entirely replaced with computer-based, adaptive ACT Compass Test

Piloted Compass Reading Final

Consideration of expanding double-rating of final essays--pending

Conducted norm-reference training in writing and speaking

Began discussion on revising finals week(s)

Revised conversion charts

Testing Goals for 2012/13

1. Fully implement ACT Compass-ESL Reading Exam for all levels by Session I

2. Review procedures for General V “Skip” test

3. Review and adjust cut-offs and conversion scores for Compass assessments

4. Work with administration, Advisory Committee, Listening Lab, SALC to transition full transition to computer-based finals

Testing Goals, continued

5. Work with coordinators to expand double

rating of final essays

6. Work with administrators, Advisory Committee and other faculty to rework “finals week” to work better for teachers and students

Thanks to:

Library Committee Goals Met

Created a library annex at West Park.

Created a library annex at 318 S. College

Spent $1,800 on new acquisitions of books, DVDs, CDs, audio books.

Catalogued and shelved all acquisitions

Library Goals for 2012/13

Continue encouraging and honoring faculty requests for acquisitions

Investigate securing hard copy and on-line journal subscriptions

Make library inventory available online

Continue to catalog and maintain collection

Our Intrepid Library Committee

Walt Babich, Chair

Janet Louise

Wendy Bulkowski

Lowell Riethmuller

Kate Copeland

Activities and Events Committee Goals Met

Fantastic Festival of Nations Night

Offered rich variety of well-organized trips and activities, including revival of Bowling for Scholars

Created six month planning calendar

Developed new approaches to advertising events, including social networking

Created new A & E webpage

A & E Goals for 2012/13

Integrate Cohort Program into A & E activities and planning

Maintain focus on developing new, engaging social activities

Continue developing A & E website

Thanks to:

Curriculum Committee Goals Met

Grammar curriculum overhaul achieved:

Approval for revised scope sequence

Revised syllabi, course evaluations, timelines,

rubrics, assessments, materials

Approved new courses and pilots

ACRW (Nigel/Ken), American Voices (Anne Owen)

American History (Phil Rice)

Revised Reading Skills Development

Revising Basic, I, and II levels

Curriculum goals for 2012-13

Review writing curriculum

Review speaking/pronunciation curriculum

Implement source use guidelines

Review implementation of new grammar curriculum

Gather data from student evaluations and matriculated student tracking data to inform future changes to courses/curriculum

Invite and review more new course proposals

Our dedicated Curriculum Committee members

Nigel Caplan, Chair

Ken Cranker

Kathy Vodvarka

Janet Louise

Jo Gielow

Anne Owen

Ana Kim

Joe Matterer, ad hoc

Karen Asenavage, ad hoc

Textbook Committee Goals Met

Piloted/Adopted Fundamentals of English Grammar, 4th Ed. for II and III; However, Focus on Grammar being considered for II

Piloted/Adopted Write for Business (AWB), Business Writing Manual (OBCS, not yet in use)

Piloted not adopted for RFILM VI: Grammar Sense

Textbook Committee

Other Pilots not yet adopted: Business and Sales Correspondence, AWB; Well Said, Entrepreneurship; Beyond True Stories, IV.

Issue of ordering, distributing books settled: Assoc. Director Joe Matterer continues addressing this

Ongoing reviewing of the use of alternative textbooks

Recommendations by Textbook

Pilot Skills for Success; look for book to alternate with (III RW)

Pilot Focus on Grammar for II RW

Pilot The Decisionmaker for AOB

Discontinue The Real Thing for GRADVI LS

Require Azar On-line interactive for III RW

Review material/book distribution, ordering

Assess use of alternative books

Textbook Committee Members

Russ Mason, Chair

Mikie Sarmiento, in-coming Chair

Joe Matterer

Kathy Vodvarka

Nonie Bell

Grant Wolf

Nigel Caplan

Tom Panter

Technology Committee Goals Met

Continue developing inventory of 108 and 318 S. College equipment

Communicate to Scott and Hi Fi House Technology needs

Provided Smart Board Training

Supported Testing Committee in rollout of ACT Compass

Technology goals for 2012/13

1. Conduct Turnitin use survey

2. Survey and support use of IPADs

3. Provide additional training for IPAD use

4. Improve tracking and inventory process for purchases

5. Train faculty in use of googledocs

6. Survey and support use of SmartBoards

Technology Committee Members

Ken Cranker, Chair

Lowell Riethmuller

Chris Pinkerton

Nicole Servais

Bob Palmer

Rachel Lapp

Ken Hyde

Kate Copeland

Advisory Committee Actions*

Role: To briefed by and provide advisement to Scott on administrative initiatives, opportunities, challenges.

To propose and review policies

Major areas addressed:

Move to CAS

Planning for 318 S. College

Initiated Promotion document review

Considered MA TESL Practicum Revision

Advisory C. Actions, continued

Proposed mandatory attendance to Listening Labs for Basic, I, and II LS student

Considered issue of assessing engagement

Reviewed CAP requirements and pre-requisites

Reconsidered minimum grades for promotion

Considering number of sessions student may repeat at same level

Advisory Committee Members

Scott, Chair

Joe Matterer

Russ Mason

Leslie Criston

A Spectacular 2011 ELI Holiday Newsletter

News Flash!! Pulitzer Prize-Deserving Editor-in-Chief Steps Down after more than 20 years

Barbara, thanks for the memories!

Sarah Petersen, Janet Louise, Wendy Bulkowski, Grant Wolf

Editor-elect

Other Committee Goals Achieved

Scholarship: 48 awards

to students of 11 countries;

16 named scholarship awards

Implemented new rubric for

external applicants

Scholarship goals for 2012/13

How to fairly rate Colfuturo applicants

Thanks to committee members:

Lisa Grimsley, Chair

Barbara Morris

Sarah Petersen

Joe Matterer Scott

Achieved Committee Goals, Continued

Student Conduct/Attendance: retention/attendance decisions: 37 students dismissed from program between 5/1/11 and 4/30/12 vs. 29 previous year.

Making progress: vast majority of students on academic, rather than attendance probation:

Positive impact of probation:

355 of 392 students worked off probation

Recommendations

Review our Academic Conduct policies in terms of UD policies

Review ELI student arrest protocols

Review: Balancing fair reviews with maintaining ELI standards

Student Conduct and Attendance Members

Lowell Riethmuller, Chair

Joe Matterer

Scott

Anne Owen

Accomplishments for Professional Development

Taskforce 24 ELI faculty, 6 tutors attended Penn TESOL-East 45+ faculty, tutors attended International TESOL

TESOL sharing/mingling led by Julie Roundtable on writing TESOL proposals, led by Nigel

Roundtable discussion on Teaching Reading, led by Debbie Darrell and Julie Lopez

Roundtable on SmartBoards, led by Ken Hyde

Exploring avenues for Peer observations Exploring faculty mentoring—more to come

Thanks to PDT members

Nonie Bell, Chair

Debbie Darrell

Ken Hyde

Julie Lopez

Nigel Caplan

Leslie Criston,

New Admin/Program Goals for 2012/13

1. Continue to build CAS links

A. Pursue joint research opportunities

B. Develop ESP programs

C. Share courses with other departments

2. Develop Living/Learning Community

3. Work with new leadership at IGS, OISS to support student NSO, integration

New Admin/Program Goals for 2012/13, continued

4. Begin going live on People Soft by October, complete conversion by May 2013

5. Further diversify our enrollment, especially from

South America and Europe

6. Continue piloting, refining of Cohort program

7. Create Position of CAP Academic Advisor

Remembering our beloved June Quigley

A gifted teacher. . .

A faithful friend. . .

An endless source of inspiration

Documents

ELI ANNUAL RETREAT: TURNING THE CORNER · 1. Match 2010/11 Enrollment & $ Enrollment: < .6% from 2010/11 up 252% from 2004-05 Session VI I II III IV V Total Unique 2011/12 538 589