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Summary
Purpose
• Inform about the existence of the EM Carpool Club for EM employees & contractors only
Scope
• EM Carpool Club for EM employees & contractors only
Incentive
• Facilitates matching of EM employees interested to carpool with colleagues having similar commutes
• Cost reduction for employees (fuel, maintenance, toll, parking)
• Potential cost reduction for EM (taxi optimization)
• Contributes to Reducing road congestion, improves energy efficiency and lowers the Co2 footprint
• Facilitates social networking within the company potentially across different departments in an informal manner
Timing
• Find volunteers to further support / promote the EM Carpool Club in 2011
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Pros and Cons of Carpooling
Pros Cons
P.A / External Image
Creates a work environment encouraging energy efficiency and social networking
EM leading by example, contributes to EM being an employer of choice
Reinforces positive publicity for the corporation; Aligned with current line of external communication ( quote from Rex Tillerson in the March 2010 analyst meeting “…”)
Many government across to globe implement policies to encourage alternative ways of transportation (Public transport, Carpool)
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Safety
Increases safety for employees:
• Provides a “co-pilote” to also watch out for hazards and takes care of directions
• Provides a back-up in case of driver fatigue; minimizes the stress for the person driving
• Provides company when walking from building to the parking garage at night
In case of an accident more than 1 person is involved
Hard Benefits ($)
• Less parking space needed
• Less expenses on commuting for participants when sharing costs.
• Ability for ExxonMobil to optimize Taxi commutes to the airport, by sharing rides
• Reduction of carbon foot print
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Soft Benefits
Offers social networking opportunities between employees also between different departments
Carpooling requires employees to apply work time management creating higher work efficiency during office hours
Enables employees to use HOV lanes and existing (and usually empty) car pool parking places
Less Flexibility (e.g. flexible working hours, travel to different EM locations during the day)
- Additional commute time
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Risk & Mitigation
Risk Attribute Risk Mitigation
Safety
> 1 person involved in case of an accident
• Include disclaimer that usage and membership is at own risk
• Add in the tool reminders encouraging safe driving behaviors
• Participants to comply with all legal car safety requirements; to follow driving & car maintenance best practices
• Encourage persons to take a defensive driving training
• Suggest to do a safety assessment & perform a drivers feedback session after the first car pool ride
• Implement LPS on car pooling
• Employees to stay behind at the office having missed their ride home
• Implement Car pool procedures where participants exchange contact information prior
Privacy• Sharing of private data (home address / private phone numbers)
• Disclaimer needs to be acknowledged accepting to share to use private information for the car pool purpose
• Contractual clause with software company that private data needs to be protected and can not be shared.
• Select a professional party also servicing other companies
• Advise in application not to share your home address, but instead a certain pick up location and work phone numbers
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EM Carpool Club - Structure
Parent site: https://www.carpoolworld.com/emcarpoolclub
Europe www.carpoolworld.com/emcarpooleurope
North America www.carpoolworld.com/emcarpoolna
America South www.carpoolworld.com/emcarpoolsa
AsiaPac / Australia www.carpoolworld.com/emcarpoolapac_au
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Controls of the carpool matching tool – EM Carpool club
EM only Community Protection - Data / Privacy protection (2x e-mail address validation)
Safety, Privacy, Terms of Use
Search Engines – emcarpoolclub is not indexed, will not show up on Google, Yahoo
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An impression
• The application• Carpool matching logarithm
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1
Passenger - matched
Driver - matched
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Process Overview
• User submits on-line Trip Registration form including:
• origin and destination addresses (partial address logic)
• contact information
• EM e-mail address required but private until used to contact other users
• telephone numbers / SMS optional
• schedule
• additional descriptive information
• desired user id (uniqueness check) and password
• e-mail (is validated and verified using confirmation code and link)
• User is shown match list with user-adjustable search controls
• User contacts matched commuters via e-mail, telephone or SMS
• Commuting mode survey permits reporting and analysis
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The Match List
• Basic filters:
• In-group only / public
• Driver/Passenger/Either
• Smoker, Gender
• Trip Ranges and Ordering
• Maximums of
• Distance between Origins
• Distance between Destinations
• Combined Origin and Destination Distance
• Detour Distance for User to Pick Up Matched Commuter
• Detour Distance for Matched Commuter to Pick Up User
• Time Flexibility at Origin and Destination
• Choice of Column for Primary Sequencing
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Commuter Trip Match Model
o B = Distance Between Originso D = Distance Between Destinationso B + D = Combined Origin and Destination Distanceo (B + C + D) – A = User’s Detour *o (B + A + D) – C = Potential Match’s Detour ** Patented Features
Potential Match’s Home
User’s Home
Potential Match’s
Work
User’s Work
D
A
C
Bcarpoolworld uses an data model and simplified spherical trigonometry to provide fast and accurate matches with high precision distance computations.
Straight-line geometry is more appropriate for carpool matching than street-wise navigation because walking distances for B and D are much more relevant indicators of proximity than automobile navigational distance, especially when considering neighborhood parks, one-way streets, or urban pedestrian areas.