eMARS 3.10 UpgradeReporting User Group Meeting

October 9, 2014

Agenda

Updated Migration PlanUniverse CompareGetting StartedMRDB2

Resources & Assistance

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Updated Migration Plan

Migration Plan

Agency Report Folders were migrated from infoAdvantage to the new environment (EBI 4.1 Test) on October 1

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Reports were NOT deleted from infoAdvantage

Migration Plan

October 15, 2014 – Reports residing in designated folders in infoAdvantage will be Migrated to new environment (EBI 4.1 Test)‒ Report Lead’s Favorites‒ Report Developers’ Favorites

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Reports will NOT be deleted from infoAdvantage

Migration Plan

December 1, 2014 – Second migration from designated folders– Only new reports within the previously defined folders will be

selected– Reports that were migrated on Oct 15 will not be selected

February 1, 2015 – Third migration from designated folders– Only new reports within the previously defined folders will be

selected– Reports that were migrated on Oct 15 and Dec 1 will not be

selected

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Reports will NOT be deleted from infoAdvantage

Migration Plan

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EBI Test 4.1• 10/15/2014 - Drop 1

All reports in the Report Developer’s /Lead’s Favorites Folders are moved to new environment (EBI Test 4.1)

• 12/1/2014 – Drop 2 1) New reports migrated to EBI Test 4.1 2) Reports that were migrated during the first drop will not be moved• 2/1/2015 – Drop 3 1) New reports migrated to EBI Test 4.1 2) Reports that were migrated during the 1st and 2nd drops will not be moved

• After a report is redeveloped, the report must be moved to the correct Agency Folder.

• 12/1/2014 Copy of agency folders/reports are moved to UAT

• 3/1/2015 Copy of agency folders/reports moved to UAT.

infoAdvantage Production

• 12/1/2014 Agency users may begin testing reports that have been redeveloped

• 3/14/2015 Cutover activities begin the night before Go-Live

• 3/15/2015 Go Live

EBI Production 4.1EBI UAT 4.1

Universe Compare

Custom Universes Custom Universes no longer needed

‒ PCARD_DTL‒ Vendor ABA‒ Proof of Necessity‒ Cingular‒ Document Phase Universe-KY‒ Inventory

Replaced with new Universe‒ KY Security & Workflow – 3.10 OADM Security & Workflow

Linked Universes/Combination of both‒ KY Chart of Accounts – 3.10 FIN Chart of Accounts

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Custom Universes

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Linked Universe

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Baseline Universe Compare

A detailed 3.6.03 to 3.10.01 comparison of each baseline universe will be available on the eMARS website as completed

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Getting Started

Availability

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EBI 4.1/eMARS Reporting Test will be available by October 15, 2014. An email will go out next week to let you know when you can log in and begin re-development.

Log In

URL to EBI 4.1 Test (eMARS Reporting)

Password

Single Sign-On will be available through eMARS 3.10.01 UAT at a later date

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http://kyeasxebi41test.easdev.dslab.ky.gov:8080/BOE/BI

today@1200

EBI 4.1/eMARS Reporting

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Where are my

Reports ?

MRDB2

Purpose

Allow users to access financial data through data warehouse views as opposed to InfoAdvantage

Run queries as opposed to reportsExport data from Microsoft Access to

Microsoft Excel

Current Views

O_DW.VW_FCT1_EXPENDITURE– Detailed expenditure information for accounting/budgeting needs

O_DW.VW_FCT1_REVENUE‒ Detailed revenue information for accounting/budgeting needs

O_DW.VW_FCT1_CASH– Detailed cash information for accounting/budgeting needs

O_DW.VW_FCT1_SUMMARY_LEDGER– Summarized information for selected chart of account elements

O_DW.VW_FCT1_CHARGE‒ Detailed charge information

Current Views

O_DW.VW_FCT3_BUDGET_OPERATING– Single record for each 2nd level budget reflecting the current budget

amount.

O_DW.VW_FCT3_BUDGET_GRANT– Single record for each 2nd level budget reflecting the current budget

amount.

O_DW.VW_FCT3_BUDGET_CAPITAL_EXP‒ Single record for each 2nd level budget reflecting the current budget

amount.

O_DW.VW_FCT3_BUDGET_CAPITAL_REV– Single record for each 2nd level budget reflecting the current budget

amount.

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O_DW.VW_FCT1_EXPENDITURE FIELDS

O_DW.VW_FCT1_EXPENDITURE

Includes the following Closing Classifications:‒ 10 Cash Expenditures‒ 11 Accrued Expenditures‒12 Encumbrances

Should Include:–All Coded Chart of Account Elements and Names–Most Rollups of Central Chart of Account

Elements–Document and Referenced Document IDs

O_DW.VW_FCT1_REVENUE-FIELDS

O_DW.VW_FCT1_REVENUE

Includes the following Closing Classifications:‒ 14 Collected Revenue‒ 15 Billed Revenue

Should Include:–All Coded Chart of Account Elements and Names–Most Rollups of Central Chart of Account

Elements–Document and Referenced Document IDs

O_DW.VW_FCT1_CASH FIELDS

O_DW.VW_FCT1_CASH

Includes the following Closing Classification:‒ 5 Cash

Should Include:–All Coded Chart of Account Elements and Names–Most Rollups of Central Chart of Account

Elements–Document and Referenced Document IDs

O_DW.VW_FCT1_SUMMARY_LEDGER FIELDS

O_DW.VW_FCT1_SUMMARY_LEDGER

Includes ALL Closing Classifications except:‒ 6 Accounts left in old year

Should Include:–Select chart of accounts, their names and rollups–See Field List for elements included

O_DW.VW_FCT1_CHARGE FIELDS

O_DW.VW_FCT1_CHARGE

Includes the following Posting Codes:‒XXP3 – Standard Charge Non Reimbursable‒C001 – Standard Charge

Should Include:–All Coded Chart of Account Elements and Names–Most Rollups of Central Chart of Account

Elements–Document and Referenced Document IDs

O_DW.VW_FCT3_BUDGET_GRANT-FIELDS

O_DW.VW_FCT3_BUDGET_GRANT

Includes a single record representing the current budget amount for level 2 of Budget Structure 39

O_DW.VW_FCT3_BUDGET_OPERATING-FIELDS

O_DW.VW_FCT3_BUDGET_OPERATING

Includes a single record representing the current budget amount for level 2 Budget Structure 3

O_DW.VW_FCT3_BUDGET_CAPITAL_REV-FIELDS

O_DW.VW_FCT3_BUDGET_CAPITAL_REV

Includes a single record representing the current budget amount for level 2 Budget Structure 42

O_DW.VW_FCT3_BUDGET_CAPITAL_EXP-FIELDS

O_DW.VW_FCT3_BUDGET_CAPITAL_EXP

Includes a single record representing the current budget amount for level 2 Budget Structure 43

How to access data

Contact Security Lead‒ email Donald Sweasy with request to MRDB2

Views within EMIAFPTools

‒ Microsoft Access‒ Microsoft Excel‒ SQL Developer‒ Other Oracle Tools

Requires Oracle Client 11 or 12c Requires TNSNAMES.ora file

Resources & Assistance

eMARS Upgrade Page– Report Developer’s Guide– Baseline Universe Compare– Presentations

Report Development Workshops– State Office Building – Purple Parlor– CRC and CGI resources available to help with

report re-development– Schedule to be issued next week

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Remember to use FY2013 data for testing reports.

What’s Next

Name Your Report Developers‒ EBI security role would be eMARS Advanced‒ Send to Finance.CRCGroup@ky.gov

Agency users should be evaluating Favorites– Send reports to be migrated to Report Lead or

named Developers– Delete any unnecessary reports– Next migration date October 15, 2014

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Questions ?

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