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Embracing Digital Collections: Access Issues and Practices for Academic Libraries. Oregon Library Association Salem, OR April 7, 2006 Kate Cleland-Sipfle Southern Oregon University. Plan of Presentation. Digital Collections (Overview) Accessing Digital Collections Barriers to Access - PowerPoint PPT Presentation
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Embracing Digital Embracing Digital Collections:Collections:
Access Issues and Practices for
Academic LibrariesOregon Library Association
Salem, OR April 7, 2006
Kate Cleland-SipfleSouthern Oregon University
Plan of PresentationPlan of Presentation• Digital Collections (Overview)• Accessing Digital Collections• Barriers to Access• Academic Library Roles in Access• Comments from
Oregon/Washington Academic Library Survey (Preliminary Results)
Digital Collections Digital Collections (Overview)(Overview)
•Produced by Cultural heritage institutions•Access is free (except possibly for copies)•Home page is gateway to materials in the collection (“collection level access”)•Individual items are “information objects” •Collection search software accesses the information objects (“object level access”)•WWW search engines may or may not provide object level access
Formats of Digital Formats of Digital CollectionsCollections
• Full-text • Maps• Images of photographs, posters,
other • Images of three-dimensional objects (as in art objects)• Data files• Finding aids • Audio and/or video• Blends of any of the above
CollectionCollectionss of Collections of CollectionsAmerican Memory – Library of CongressAmerican Memory – Library of Congress
http://memory.loc.gov/ammem/index.html
Collection of CollectionsCollection of CollectionsSouthern Oregon Digital ArchivesSouthern Oregon Digital Archives
http://soda.sou.edu
Digital Collection Access vs.
Digital Object Access
Analogies: • The Library vs. the book, map,
video, or other object in the library
• The library catalog vs. one record in the catalog
Issue: OAI compliance
Multi-Format CollectionsMulti-Format CollectionsThe Valley of the ShadowThe Valley of the Shadow
http://valley.vcdh.virginia.edu/
Accessing Formats by Accessing Formats by Time in Time in
The Valley of the ShadowThe Valley of the ShadowMaterials may be
accessed by type.
Three “floor plans”divide the worksby time periods• Pre-war• Civil War• Post-war
http://valley.vcdh.virginia.edu/choosepart.html
Accessing Digital Collections
Getting at the Links•Internet search engines•Institutional web presence
•Links on web pages•Library Catalogs•Union Catalogs•Course Pages •Course Management Software
Using Internet Search Using Internet Search EnginesEngines
to Search Digital to Search Digital CollectionsCollectionsEnabling ConditionsEnabling Conditions
• User is familiar with search engines
• Keywords are known• Domain limit (for example, .edu)• Domain is trusted• Object level access may be
available
Using Internet Search Using Internet Search EnginesEngines
to Search Digital to Search Digital CollectionsCollectionsBarriers to AccessBarriers to Access
• User does not know collection name or keywords that work
• User is unsure of domain • User is unprepared to evaluate websites• Object level access may not be available
Accessing Digital Collections
Getting at the Links•Internet search engines +’s and –’s•+’s and –’s of access through library web presence??
•Links on web pages•Library Catalogs•Union Catalogs•Course Pages
Using Library Web to Using Library Web to Provide Access to Digital Provide Access to Digital
CollectionsCollectionsEnabling ConditionsEnabling Conditions• Selection, endorsement, “cachet”• Prominent or strategic link
placement• Time, willingness to find and
catalog digital collections• Good OPAC search limits (Internet)• Consortium union catalog
Using Library Web to Using Library Web to Provide Access to Digital Provide Access to Digital
CollectionsCollectionsBarriers to AccessBarriers to Access• User ignores library web or does not
know of/can’t find link • Lack of time, willingness to catalog or even find or evaluate digital
collections• OPAC software may not allow Internet
limit/user may not go to full record• Consortium catalog may present the same problems as OPAC
Master Cataloging Master Cataloging Records for Digital Records for Digital
Collections: Collections: Who is Responsible? Who is Responsible? A Plea from A Plea from ExperienceExperience
• Creators know content and intent• The multiplier effect is substantial OPAC
Consortium union catalog
Bibliographic utility/database -OCLC -WorldCat
How Do Digital Collections Fit In?
The Digital Library System Group website identifies several ways digital versions of information media are used for the basic purposes of academic libraries:
• Inter-Library loan copies • Electronic Reserves• Patron scanning of resources• Access to curriculum materials through
course web pages and course management software
• E-books or other e-resources• Digital Collections (multiple e-resources
through one gateway) Source: http://www.dlsg.net/news14.shtml
Accessing Digital Accessing Digital CollectionsCollections
Preliminary Survey ResultsPreliminary Survey Results
Has your library (or special libraries or archives within it) created a digital collection?
4 (24%) Yes12 (71%) No 1 (06%) no answer
Reflects 20% overall response rate to survey, academic libraries, states of Oregon and Washington
Accessing Digital Accessing Digital CollectionsCollections
Preliminary Survey ResultsPreliminary Survey ResultsHow does the public access digital collections produced by other institutions but promoted or selected by your library? (all that apply)3 (18%) World Wide Web search engines8 (47%) Web links on Library Home 2 (12%) Our online library catalog (local record)6 (35%) Our online library catalog (OCLC or RLIN record)6 (35%) Our consortium union catalog 4 (24%) Library or campus online exhibit(s), course or subject guide(s) 0 ( 0%) Other or additional
Reflects 20% overall response rate to survey, academic libraries, states of Oregon and Washington
Thank YouThank You• To Kelly and Emily, session
colleagues• To the audience for coming• To all of you for listening• To all for thinking about the issues• And please consider taking the
survey if you have not done so already