EMERGENCY PREPAREDNESS TRAINING

GEORGE A. SMATHERS LIBRARIES

JULY 2014

Agenda

• Information Flow

•Building Emergency Coordinators and

Area Supervisors

•Evacuation and Rally Points

•Hurricane Preparedness

Agenda

•Other Emergencies

•AED Demo

•Training Opportunities

•Links

•Questions

Take away

•What to do in the event of an emergency

•Your role in the event of an emergency

•Who your Building Emergency

Coordinator is

•Who your Area Supervisor is

Information Flow

University of Florida

UF Smathers Libraries Facilities: Peter Miller

Building Emergency Coordinators (BEC)

Area Supervisors

Smathers LibrariesBuilding Emergency Coordinators

and Area Supervisors

Building Emergency Coordinator (BEC)

A BEC is a pre-identified point of contact

designated by a department / college for an

assigned space within a building. BECs provide

pertinent building or departmental information

relating to their area to public safety officials

in emergency situations. BECs also relay

information from public safety officials back to

their areas through the receipt of email

communications and / or course instruction.

What are BEC’s Roles & Responsibilities?

• Proponent of preparedness in your area

• Point of contact for safety & emergency preparedness

• Liaison with emergency services in the event of an incident at your

building

• Knowledgeable about your building and people

• Maintains Emergency Supply Closet/Cabinet

Area Supervisors

Area supervisors are responsible for coordinating

response and recovery for the people, computers,

collections and facilities under their supervision in

the event of an emergency.

What are Area Supervisors Roles & Responsibilities?

• Proponent of preparedness in your area

• Liaison with your BECs and emergency services in the event of an

incident in your area

• Be knowledgeable of your area and employees

Who is your BEC?

Smathers Libraries BECs

Smathers Library

Primary Haven Hawley

Alternate Michele Wilbanks

Library West

Primary Peter Miller

Alternate Oscar Valladares

Smathers Libraries BECs

Marston Science Library (MSL)

Primary Val Minson

Alternate Marijka Willis

Architecture and Fine Arts Library

Primary Ann Lindell

Alternate Tom Caswell

Alternate Dan Salvano

Smathers Libraries BECs

Education Library (Norman Hall)

Primary Rachael Elrod

Alternate Carol Whitmer

HSC Library (Communicore)

Primary Verne Burch

Alternate Cliff Richmond

Smathers Libraries BECs

Library IT (East Campus)

Primary Will Chaney

Alternate Evan Wack

Interim Library Facility (ILF)

Primary Ben Walker

Alternate Tabatha Pursley

Smathers Libraries BECs

Auxiliary Library Facility (ALF) and

Library Storage

Primary Hang Soohoo

Alternate Clinton Dailey

Who is your Area Supervisor?

Department/Unit Area Supervisor

Library Admin

Library West

HR/Budget

Misty Swain

Patrick Reakes

Bonnie Smith

Latin American Center

Special Collections

Cataloging & Metadata

Acquisitions & Licensing

Paul Losch

John Nemmers

Betsy Simpson

Steve Carrico

MSL All Val Minson

AFA All Ann Lindell/Tom Caswell

Departments/Units Area Supervisor

Education Rachel Elrod

Health Science Center (HSC) Library Verne Burch

Library IT Will Chaney

Digital Services

Conservation

Shared Collections

Chelsea Dinsmore

John Freund

Tabatha Pursley

Storage

Shared Collections Cataloging

Clinton Dailey

Jody Hewitt

Supply Closet/Cabinet

• Every library building has supplies on hand, such as visqueen,

flashlights, tape, gloves, etc., to use in case of an emergency

• Designated closet, cabinet, or bin, used before and after a disaster

• BEC responsible for maintaining this supply.

Evacuation and Rally Points

Evacuation and Rally Points

A Rally Point is a pre-designated unit gathering

point that is located at a point that is convenient to

the building, but does not interfere with

emergency response staging.

Know where your Rally Point is!!!

Evacuation and Rally Points

• Know entrances and exits of your building and of buildings you

routinely use

• Exit route maps are located throughout the libraries

• Two exit locations

Know where your Rally Point is!!!

• Remain at the rally point

• Area Supervisor verifies employees

• Area Supervisor alerts emergency response personnel of any missing

employees

• ONLY re-enter a building when informed it is safe to do so by

emergency personnel

Evacuation and Rally Points

Emergency evacuation for people with disabilities

What to do before an emergency

• Contact Peter Miller in Library Facilities to request an emergency assistance card

• Inform your Area Supervisor that you have an emergency assistance card

What to do in an emergency

• Alert Area Supervisor

• Give Area Supervisor your emergency assistance card

• Wait for assistance

Hurricane Preparedness

• A hurricane warning is declared when

hurricane conditions are expected within

24 hours.

• When this condition is declared for the

Gainesville area, the UF president or his

designee may declare the university

closed.

Hurricane Preparedness

UF Smathers Library Hurricane and Tropical Storm Preparedness Plan Checklists

http://cms.uflib.ufl.edu/disaster/hurricane.aspx

• Checklists for before and after a disaster

Disaster and Emergency Plan Committee checklist

BECs checklist

Area Supervisors checklist

Other Emergencies

Emergency & Disaster Telephone Numbers

•Alachua County Sheriff: 911

•University Police Department (UPD): 2-1111

•Physical Plant Division (PPD): 2-1121

•Library Facilities (8am-5pm): 273-2575

•Library Facilities (after hours): 281-3641

1. Secure immediate area

2. Call 911

Emergency & Disaster Procedures

If there is an immediate threat of

danger:

1.Get to safety

2.Call UPD

3.Advise other employees of danger

Emergency & Disaster Procedures

Received by phone:

1. Obtain as much information as possible about the threat

2. Alert co-workers to call UPD

If expected detonation is imminent:

1. Pull fire alarm

2. Call University Police Department after evacuating

3. Meet at Rally Point

If expected detonation is not imminent:

1. Call UPD immediately

2. Alert Library Facilities Department

Emergency & Disaster Procedures

Fire

• Pull fire alarm

• Evacuate the building

• Meet at Rally Point

Emergency & Disaster Procedures

• Call Libraries Facilities

Emergency & Disaster Procedures

Emergency & Disaster Procedures

• Call 911

• DO NOT MOVE THE VICTIM

• Stop the bleeding, if necessary,

with direct pressure on the wound

Serious Injuries

For serious injuries where moving the victim is inadvisable:

Emergency & Disaster Procedures

Animals

• DO NOT ATTEMPT TO CAPTURE

THE ANIMAL!!!

• Call PPD

• Call Library Facilities

Emergency & Disaster Procedures

Elevator Problems

• Call Library Facilities 8 a.m. - 5 p.m.,

Monday - Friday

• After hours and weekends, call PPD

and email or leave message for

Facilities

• Alert Library staff of elevator

problems and let them know that

Facilities has been notified

Emergency & Disaster Procedures

Flood or Water Leakage

• Call Library Facilities 8 a.m. – 5 p.m.,

Monday - Friday

• After hours and weekends call PPD &

email or leave message for Facilities

• Secure affected area to prevent

unauthorized entry.

Emergency & Disaster Procedures

Power Failure

• Call Library Facilities 8 a.m. - 5 p.m.,

Monday - Friday

• After hours and weekends, call PPD

• If building is dark and power is not

restored in 15 minutes, notify UPD to

assist in evacuating the building.

AED Demo

Automatic External Defibrillator

Training at UF

Online Courses

Training sessions are now available online in myUFL.

• BEC Active Shooter Training (presented by UFPD)

• Bomb Threat Guidelines (presented by UFPD)

• Fire Safety (presented by Environmental Health & Safety)

• Local Weather Hazards (presented by the National Weather Service-

Jacksonville)

• BEC Introduction (presented by Department of Emergency Management)

Training at UF

For a full list of training sessions and

registration information, please see the

EH&S Training List:

http://www.ehs.ufl.edu/training/ehs_training/

Important Links

• UF Emergency Management: http://emergency.ufl.edu/

• Smathers Libraries Disaster and Emergency Planning:

http://cms.uflib.ufl.edu/disaster

• Building Emergency Coordinators:

https://emergency.ufl.edu/programs/building-emergency-

coordinators/

Questions?