EMP201 Reports - Sage

EMP201 Reports

Sage 300 People – Support Templates Page 1 of 9

EMP201 Report

An EMP201 report, which includes ETI values, can be printed on the Tax Monthly Total

Detail Screen.

The EMP201 (Incl. ETI) report must be used from January 2014. Before this report can be

printed successfully, a rebuild must be performed to recalculate all values necessary for

the current period’s EMP201 values. This is done on the Tax Monthly Total Detail Screen.

A rebuild must be done on the Tax Monthly Total Detail Screen every period after the

EMP201 was created, as well as when changes were made to the ETI setup.

This report should be rebuild and printed after payroll is closed to ensure the latest

figures displays.

All the Tax Monthly Total records for a Tax Year should be created before a Tax Year

end can be done.

Tax Monthly Total Detail

To access the Tax Monthly Total Screen, from the Navigation pane:

Expand Company Management

Double-click on Tax Monthly Total

Expand Company Management.

Double-click on Tax Monthly Total.


The Tax Monthly Total Detail Screen allows you to calculate the Tax Monthly Totals across

companies and company rules per PAYE number that will be used on the EMP201 report.

Fields on Monthly Tax Detail Screen:

Field Explanation

Tax Number The PAYE reference number for which the tax monthly totals are being calculated. Only one record can exist per combination of PAYE Reference Number, Calendar Month and Calendar Year.

Calendar Year The calendar year for which the tax monthly totals are being calculated. Only one record can exist per combination of PAYE Reference Number, Calendar Month and Calendar Year.

Calendar Month The calendar month for which the Tax Monthly Totals are being calculated. Only one record can exist per

Double-click on the required record.


combination of PAYE Reference Number, Calendar Month and Calendar Year.

ETI Non-Compliant Employer

If the employer is not compliant, e.g. if there are arrear payments or outstanding returns to SARS, etc., the ETI value may not be used to reduce the PAYE for the selected tax month until the employer rectifies the reason for non-compliance. It is therefore the employer’s responsibility to flag this field when the company is not compliant for the specific calendar month.

The ETI values are still calculated and applied on the employee records, but the ETI value will not be applied for the selected tax month in the Tax Monthly Total record. The employer does not lose the ETI amount, but it will be carried over to the following tax month.

Ticked – Employer is non-compliant. The ETI amount may not be applied for the selected tax month. The entire ETI amount will be carried forward to the next calendar month.

Un-ticked – Employer is compliant. The ETI amount may be applied for the selected tax month. The entire ETI amount will be applied, but limited to the tax month’s PAYE amount. The remaining ETI amount will be carried over to the next calendar month should it be more than the tax month’s PAYE amount.

SIC Type The SIC code linked on the applicable company rule.

SEZ Type The SEZ code linked on the applicable company rule.

Last Updated and Last Updated By

The last time date changes were applied and the user name of the user who applied the changes.

Tax Total Totals

The sum of all employee PAYE deduction amounts for employees that are linked to company rules where the company rule PAYE reference number is the same as the tax number on the selected Tax Monthly Total record.

Amounts for the following deduction types will be included in the Tax Total value:

INCTAX – Income Tax (IRP5 code 4102).

ADDTAX – Additional Tax (IRP5 code 4102).

TAXRET – Tax on Retirement Lump Sum Benefits (IRP5 code 4115).

UIF Total The sum of all employee and employer contributions for UIF for employees linked to company rules where the company rule PAYE reference number is the same as the tax number on the selected Tax Monthly Total record.

Amounts for the following deduction types will be included in the UIF Total value:


UIFCON – Unemployment Insurance Fund (IRP5 code 4141).

Amounts for the following company contribution types will be included in the UIF Total value:

UIFCON – Unemployment Insurance Fund (IRP5 code 4141).

SDL Total Displays the sum of all employer contributions for SDL for employees linked to company rules where the company rule PAYE reference number is the same as the tax number on the selected Tax Monthly Total record.

Amounts for the following company contribution types will be included in the SDL Total value:

SDLCON – Skills Development Levy (IRP5 code 4142).

ETI Total Displays the actual ETI value that will be applied, limited to the PAYE Total for the employer for the current month. This is the sum of all ETI Total values for all employees, including any adjustments made for the employees, linked to company rules where the company rule PAYE reference number is the same as the tax number on the selected Tax Monthly Total record.

Total Amount Payable Displays the total amount payable to SARS for the selected tax month after the ETI has been applied.

It is calculated as follows:

Tax Total

– ETI Total

+ UIF Total

+ SDL Total

= Total Amount Payable

Taxable Remuneration Tax Totals

The sum of the ‘Gross Balance of Remuneration’ values for employees linked to company rules where the company rule PAYE reference number is the same as the tax number on the selected Tax Monthly Total record.

The Taxable Remuneration consists of the following:

All taxable remuneration: earnings, company contributions and fringe benefits,

Directives, and

Non-taxable items which is taxable on assessment, but

Excluding any provisions.

Payroll Tax Remuneration The sum of the ‘Balance of Remuneration’ values for employees linked to company rules where the company rule PAYE reference number is the same as the tax number on the selected Tax Monthly Total record.


The Payroll Tax Remuneration consists of the following:

All taxable remuneration: earnings, company contributions and fringe benefits, and

Including any taxable provisions, but

Excluding non-taxable items which is taxable on assessment, and

Excluding directives.

This is the remuneration that will be used by the tax calculator to calculate employees’ tax.

UIF Remuneration The sum of the ‘UIF Remuneration’ values for employees linked to company rules where the company rule PAYE reference number is the same as the tax number on the selected Tax Monthly Total record.

This is the remuneration that will be used by the UIF calculator to calculate the employee and employer contributions for UIF on the VIP People system

ETI Remuneration The sum of the ‘ETI Remuneration’ values for employees linked to company rules where the company rule PAYE reference number is the same as the tax number on the selected Tax Monthly Total record.

This is the remuneration that will be used by the ETI calculator to calculate the ETI for qualifying employees.

SDL Remuneration The sum of the ‘SDL Remuneration’ values for employees linked to company rules where the company rule PAYE reference number is the same as the tax number on the selected Tax Monthly Total record.

This is the remuneration that will be used by the SDL calculator to calculate the employer contributions for SDL.

Fields on ETI Total Screen:

Field Explanation

Explanation

ETI Brought Forward Displays the ETI amount not applied in the previous tax month(s) that may be added to the calculated ETI and applied for the current tax month.

The value is equal to the previous month’s ETI Carried Forward value.

ETI Eligible Employer Indicates whether the employer is eligible for ETI based on the flagging on the company rule.

Ticked – At least one company rule where the company rule’s PAYE reference number is the same as the tax number on the selected Tax Monthly Total record is flagged as an ETI Eligible Employer.


Un-ticked – No company rule where the company rule’s PAYE reference number is the same as the tax number on the selected Tax Monthly Total record is flagged as an ETI Eligible Employer.

ETI Monthly Count Displays the number of tax months the excess ETI has been carried forward.

ETI Employee Count Displays the number of employees that are qualifying employees as in the final pay period of the selected tax month.

The VIP People system ‘counts’ the employee, should the ETI Month field on the employee’s Tax Total Screen be flagged.

The count is done in the final pay period of a tax month.

Take Note: The ETI Employee Count field can be used as the employee count when calculating the capped excess ETI amount that may be carried forward to March and to September after reconciliation.

ETI Employee Calculated Displays the sum of all employees’ calculated (theoretical) ETI amounts, excluding any adjustments made for the employee.

This is the sum of ETI as calculated by the system for each employee, therefore the sum of ETI Calculated for all employees on the Tax Total Screen.

ETI Employee Total Displays the sum of all ETI Total values for all employees (including any adjustments made for the employees).

ETI Applied Displays the theoretical ETI that the employer will be able to apply in the current month, assuming the PAYE Total for the employer exceeds the ETI Applied amount.

ETI Applied = ETI Brought Forward + ETI Employee Total + ETI Adjustment

ETI Adjustment Allows you to capture a value to adjust the employer’s ETI value for the current tax month. This adjustment will be used to cater for reimbursements from SARS and rollover limits that need to be applied every 6 months.

ETI Carried Forward Displays the ETI amount not applied in the current tax month that may be added to the ETI calculated, and applied for the following tax month.

If ETI Employee Total <= TAX Total, then value is R0.00.

If ETI Employee Total > TAX Total, then the value is equal to ETI Employee Total less TAX Total.


1.1 Creating a Tax Monthly Total record

Once all payroll processing has been completed for the current calendar month across all

company rules, you can click on the New record button on the Tax Monthly Total Screen to create a new Tax Monthly Total record in order to calculate the Tax Monthly Total values and to create the EMP201 report.

The following screen will be displayed and you will be prompted to select the Tax Number (PAYE Reference Number), Calendar Year and Calendar Month for which totals should be calculated:

The Tax Monthly Total record will be created and the values will be calculated and displayed.

Click on New record.


A record for the applicable period will be created on the Tax Monthly Total Screen.

Keep the following in mind:

No new record will be created if you select a Tax Number, Calendar Month and Calendar Year combination that already exist. The existing record will be recalculated.

No new record will be created if the Tax Year and Tax Month are before January 2014.

Non-monthly company rules that are not in the final pay period of the calendar month will be excluded from the tax monthly total values calculated for the combination of the Tax Number, Calendar Year and Calendar Month selected.

As from the January 2014 tax month, an EMP201 report cannot be printed if a Tax Monthly Total record does not exist for the tax month.

1.2 Rebuilding the Tax Monthly Total figures

If the Tax Monthly Total for the current month already exists and changes have been made to ETI and Payroll, then the Tax Monthly Total must be rebuilded.

Click on Save.


Open the Tax Monthly Total record that needs to be recalculated and click on the Rebuild

button on the ribbon to recalculate all the values for the EMP201 report before it is printed.

The EMP201 can now be printed by clicking on the Print EMP 201 button located on the top ribbon.

From the Print EMP 201 dropdown button you can choose to print a summary or a detail EMP201 report.

Select the applicable record and click on the Rebuild button.

Documents

EMP201 Reports - Sage