EMPLOYEE CALENDAR

(PS9019)

Can Create Calendar For: A group of employees with

common work schedules

An individual employee with a unique work schedule

One or more positions

Identifies Hours per day for employees

working nonstandard hours per day Hours per day or days of the week

for employees working a nonstandard work week

Hours or days that contracted employees work each month of a fiscal year

Calendar is Used for Calculating: Correct hours in a pay period

Correct hourly rate for an employee with nonstandard full-time hours per day

Correct hourly rate for an employee with a nonstandard work week

Calendar is Used for Calculating (cont.): Actual hours or days for DRS for

contracted employees

Monthly buckets to record salary and employer costs for Salary Forecasting for contracted employees

Hours Used for Calculating Sick leave buyout amounts for

faculty

Liability amounts for leave liability reports

LWOP date adjustment reports

Staff Months

Calendar Overrides

Institutional Parameters (PS9001)

1101 – Standard Hours per Day

1102 – Standard Work Week

Top

Less Detailed Calendar Required Indicate the Hours Type

A -Actual hours not adjusted by percent full time

F - Full-time hours adjusted by percent full time

Indicate Full-Time Hours Per Day Indicate Hours/Days

Uses Overrides Institutional Parameter

(PS9001) 1101 – Standard Hours per Day

Calculating correct hours in a pay period, sick leave buyout and leave liability reports

Calculating correct hourly rate for an employee with nonstandard full-time hours per day

Example - FTF

Middle – Fixed Week

Fixed Week Calendar Optional

Identifies nonstandard hours per day

Identifies nonstandard work week

Indicate the number of hours per day or days of the week

Uses Overrides Institutional Parameter

(PS9001) 1102 – Standard Work Week

Calculating correct hourly rate for an employee with nonstandard hours per day

Calculating correct hourly rate for an employee with a nonstandard work week

Example 1- 4/10’s M-TH

Example 2 – Flex Schedule

Bottom - Fiscal Year Calendar

Fiscal Year Calendar Optional District Information table (GA1101)

needs to be built in FMS before you get fiscal year months

Identifies hours or days that contracted employees work each month of the fiscal year

Uses Calculates actual hours or days for

DRS for contracted employees, except retirees

Determines the monthly buckets to record salary and employer costs for Salary Forecasting for contract employees

Example 1- FTF

Example 2 – PTF Summer

Step 1: Adding New Calendar

Step 2: Adding New Calendar

Example 1 - CS Academic

Example 2 – CS Summer

Example 3 – CS Flex

Example 4 - FTF

Example 5 – PTF Winter

Example 6 – PTF Spring

Pointers Don’t make this harder than it is

Build the calendar every fiscal year before first payment

Combine similar ones and adjust by percent full time

Clean up your table – delete old years