Employee Induction Switch Rail 2019

Version 1.0

Presentation Outline

Module 1 – Who are Switch Rail

Module 2 – Key Policies and Procedures

Module 3 – General Conditions

Module 4 –OHS Induction

Induction Process

Company Induction

Company Policies and Procedures

Safety Quiz

Who are Switch Rail – Module One

We are a premier staffing solutions provider who started in Perth

Clients and staff work for Switch Rail due to our:

• Knowledge and experience

• Focus on 24/7 employee and client care

• Commitment to a safe working environment

The head office is located at, Suite 114, 396 Scarborough Beach Road,

Osborne Park, WA

We also have a satellite office in Melbourne

Our Vision and Values

• We are committed to supporting our team and our clients. One of the ways we back

that commitment is by ensuring that there is a point of contact 24/7. It is this

commitment that distinguishes us from other firms and ensures that we keep great

people and clients.

• We are on our way to becoming the preferred Rail Maintenance Staffing

Solutions provider in Australia. This goal will be achieved by adding tangible value to our

clients. A key part is by being flexible and providing suitably qualified, experienced team

members in a timely manner.

• While working hard to achieve our vision we continue to ensure that safety is

fundamental in everything we do.

We value our team, meeting our commitments and building strong personal

relationships. But above all our commitment is to safety.

Key policies and procedures Module Two

Policies and Procedures

• We have a range of detailed policies and procedures complete with supporting

documentation and work practices. A copy of these has been included with

your registration paperwork.

• If at any point you have any questions, in regard to any policy, procedure, or

registration paperwork, please speak to one of our team members.

• You have been provided with a checklist to ensure you have received all

documents required by Switch Rail and our client’s registration process. There

are also some legal documents that all new staff are provided with, such as the

Fair Work Information Statement, Tax File Number Declaration and Super

Choice form. Please read/complete these documents and tick them off your

registration check sheet.

General Conditions Module Three

General Pay Info • All base salaries are equal to or greater than the applicable Modern Award (Rail Industry Award 2010).

• Payroll Set Up:

• New starter documents must be received by Switch Rail prior to payroll setup for submission to payroll.

• TFN Declarations must be returned prior to your first payroll, otherwise the highest tax rate will apply.

• The Pay week is Monday to Sunday.

• Timesheets are due at the Switch Rail office before 9am Monday via e-mail or text:

• Your salary shall be paid via payroll on a weekly basis – on a Thursday.

• Pay slips will be emailed on a Wednesday afternoon from noreply@xero.com

• Your personal payroll information may be adjusted by emailing lauren@switchrail.com.au

or 0475 005 655

mailto:lauren@switchrail.com.au

Superannuation

• You may choose any legal fund.

• Company Default Fund: Sun Super.

• You may change your superannuation fund at any time by sending through your updated details.

• You may salary sacrifice Superannuation as allowable by law.

Occupational Health and Safety

Induction

Module Four

Occupational Health and Safety Policy

Switch Rail is committed to providing a safe working environment by eliminating

conditions and work practices that could lead to illness or personal injury,

equipment or property damage and disruption to its

operations.

Key Safety Points:

▪ We do not compromise on safety and health

▪ We all must promote a pro-active and responsible safety culture

▪ Continued focus the identification and reduction of risks

▪ Work related risks should be eliminated where possible or minimised where not.

Occupational Health and Safety Policy • Safety is a continuous improvement process – we keep on top of hazards

through you speaking up. They are also picked up through our Safety

paperwork ie: Safety Audits, JHA’s, Take 5’s, Investigations and Reviews.

• The main person who can assist with continuous improvement is YOU.

• Incidents usually occur when we are tired or distracted, failing to assess and control risks, changing environment, poor task planning or complacency in

the task we are doing, making assumptions and not asking questions.

• The results of incidents can be life changing and not in a positive way. So,

we must follow good OH&S practice no matter the location.

• In order to provide and maintain a safe place of work for all concerned,

employees, clients and Switch Rail staff have legal duties to carry out.

Employee Duty of Care – Your legal

duties • Ensure your own safety and health at work.

• Ensuring the safety of those working around you, this includes

speaking up if someone is not being safe.

• Co-operate and follow Switch Rail and client’s representative’s safety

instructions.

• Correctly use Personal Protective Equipment and clothing provided.

• Do not misuse or deliberately damage any safety equipment.

• Report ALL hazards that you see.

• Report ALL injuries or health issues.

• If unable to make a shift CALL Switch Rail contact immediately

Duty of Care – Switch Rail and their client’s

duties

• To provide and maintain safe workplaces, plant and systems of work.

• Provide team members with adequate information, instruction, training and supervision.

• Consult and co-operate with elected safety and health representatives, if any.

• Provide team members with adequate Personal Protective Equipment.

• Ensure the safe use of plant and substances in the workplace.

• Report all accidents involving fatal or major injuries to the relevant Safety Inspectorate.

Mandatory Reporting Times

• 15 mins – All incidents must be reported to the client supervisor within 15 minutes of an incident/injury

• 30 mins – All incidents should be reported to Switch Rail within 30 minutes of the incident/injury

• 45 mins – Any high-risk incident, medical treatment or lost time injury must be reported to the Switch Rail director(s) within 45 minutes

Think Safe SAM

How do we stay safe?

To stay safe, we need to ensure that we manage any risk associated with each task by

performing a risk assessment and following the risk controls.

S.A.M.

• See the Hazard (Hazard Identification)

• Assess the Risk (Risk Assessment)

• Manage the Risk (Risk Controls)

Hazards and Risks

What is a Hazard?

Hazards are anything that may result in injury or harm to the health of a person. They are all around us and in everything that we do. If that is true, then why are we still healthy and happy? Well, that is because the risks associated with each hazard vary from low to high.

What is a Risk? A risk is the likelihood of the hazard resulting in an injury or disease, together with the seriousness of the injury or disease.

General Hazards

• Bad Housekeeping – good housekeeping minimizes hazards and illness.

• Manual Handling – lifting and carrying boxes around is hazardous, using

correct manual task techniques reduces risk.

• Trip Hazards – boxes and items left on the ground, equipment, cords across

travel areas creates trip risks, etc.

• Electrical Hazard – damaged cords and water around electrical equipment, etc.

• Vehicles – whether you are traveling to or from work or to a site, driving in a vehicle places you at risk of a vehicle accident.

• Moving vehicles and plant – trucks, loaders, trains etc.

• Personal Hygiene – Personal cleanliness is important, this may be washing off dust

so it’s not transferred to eyes etc, or spreading infections.

Travel Hazards

• Travelling from one work location to another is a risk and we should consider the

following hazards and minimize these hazards when travelling:

• Road environment – drive to the conditions of the road – i.e. slower and with less

sudden moves when the road is wet.

• Always maintain a valid driver’s license, registration and car insurance.

• Some remote sites require long distances to be travelled. If fatigued, stop, have a

break and refresh. Do not drive when you feel tired.

Hazards and Risks

• Once you have identified a hazard you need to either manage the hazard, if it is

safe to do so, or report the hazard. If you think that the removed hazard may

reappear you need to report it as well as remove it.

• Reporting any safety or health hazard, incident or near miss is essential and

required under the act. Reporting of Hazards will help us to eliminate the

cause/s.

• Reporting of Hazards and Incidents > Report to your direct supervisor or Switch

Rail, who will complete an Incident Report form.

Risk Assessment

• Definition: The process of determining which hazards are likely to result in injury,

and why this is so.

• Purpose: To determine appropriate ways of dealing with hazards.

• Stage 1. – See the Risk. prioritise tasks for assessment using the matrix on the next

screen.

• The matrix gives a guide to determining which task is the riskiest, based on the

likelihood of an event occurring and the consequence of the event.

Risk Assessment Process

Risk Rating Likelihood

Consequence Rare – will only occur in exceptional circumstances

Unlikely – not likely to occur in a year

Possible – may occur within a year

Likely – is likely to occur within a year

Almost certain – is almost certain to occur within a year

Catastrophic (Accidenta l death / serious injury)

Significant Risk

Significant Risk

High Risk

High Risk

High Risk

Major (Serious injury) Low Risk Moderate Risk Significant Risk High Risk High Risk

Moderate (Lost time due to workplace injury)

Low Risk

Low Risk

Moderate Risk

Significant Risk

High Risk

Minor (Minor workplace injury – no lost time)

Low Risk

Low Risk

Low Risk

Moderate Risk

Significant Risk

Minimal(No injury) Low Risk Low Risk Low Risk Low Risk Moderate Risk

Risk Control Process • Elimination – can a component of the task or the entire

task be eliminated? I.e. Have the stationary delivery man take the stock directly to the stationery room instead of leaving it at reception.

• Substitute - can a component of the task or the entire task be substituted for a less risky process.? I.e. Using a trolley instead of your arms to carry heavy boxes.

• Isolation – can you isolate the hazard? I.e. Setting aside a specific location for the storage of stationary boxes that is not a high traffic area.

• Engineering – can you resign, modify or alter the process or environment? I.e. Adjust the shelving so that large heavier boxes can be stored at waist height.

• Administration – can you provide information, supervision, procedure, process, policy and training? I.e. Training in correct lifting technique.

• Personal Protection Equipment – can you provide personal safety equipment? I.e. A back brace for lifting.

Risk Control • Definition: The process of eliminating or reducing identified and assessed risk factors.

• Purpose: To make the job or task safer for team members and reduce the incidence of injury or incident.

• Controls are generally documented on Safe Work Method Statements (SWMS), Standard Operating Procedures or Safe Operating Procedures (SOPs)

Follow up

It is extremely important to follow up on the changes that have been made as part of

the risk control measures, to ensure that the changes have reduced the risk of injury,

and that no new hazards have been introduced.

To do this:

▪ The person affected by the change should be consulted with, plus their supervisors

and the safety and health representatives;

▪ Look at the tasks again; and

▪ Monitor any hazard, incident or injury reports

Questions to Ask

▪ Are the implemented changes operating effectively? If No, what action is to be

taken to ensure effective implementation?

▪ Have the implemented changes reduced risk of injury? If No, what further modifications are to be implemented?

▪ Have new risks been introduced due to the change? If Yes, how will these risks be controlled?

▪ Are there new solutions that can now be applied? If Yes, what action is to be

taken to implement these solutions?

▪ Is a new Risk Assessment necessary? If Yes, when and by whom?

Drugs and Alcohol

• Switch Rail is conscious of the health and safety of our team members and the

public. We respect the right of each individual to work in an environment that promotes a workplace free from unnecessary added danger and risk that may be as a result of drug and/or alcohol usage.

• To maintain a high standard of professionalism, we require the workplace to remain drug and alcohol free, as a result, team members are expected to be in a

fit state during normal working hours and not affected by alcohol and other drugs.

• Any person whether a team member or member of the public affected by alcohol or any other drug is not permitted to enter or remain at, any of our workplaces.

• Consumption or possession of any illegal drugs is not permitted on the worksite or during the working period.

• The unauthorised possession, soliciting, supply or sale of alcohol or other drugs whilst in the workplace will result in termination of the person’s employment.

• The Police will be notified of any possession, supply or sale of illegal drugs in the workplace.

Prescription Medication

• Many medications available by prescription or over-the-counter have side effects

that may alter an individual’s ability to do his/her job safely and effectively.

Where such medication may impair your ability to carry out your job in a safe

manner you should notify your supervisor so that actions can be implemented to

minimise risk to yourself and others. For example, antihistamines can cause

drowsiness, which is a danger when driving or

operating heavy machinery.

• All team members are expected to take medication strictly in accordance with

the medical practitioners’ or manufacturers’ recommendations and to

obtain professional medical adequate advice as to any effects the prescribed

drugs may have on their performance or work safety and obtain medical clearance

to continue working.

Fatigue • Where there is potential for work related fatigue, supervisors must complete a

risk assessment to determine adequate controls to implement and minimise the

risk of work-related fatigue.

• In completing a risk assessment, the following fatigue related issues must be considered:

▪ individual characteristics, work roster, type of work,

▪ work environment – temperature. noise, humidity etc,

▪ work culture, nutrition, and

▪ minimizing use of caffeine and alcohol.

• Team members must report to their supervisor when they cannot safely continue to work for reasons of fatigue.

• Team members are encouraged to report all instances of fatigue, particularly

where fatigue has or could contribute to some form of an incident or near miss

(e.g. long-distance travel by road).

Safety Quiz

Please mark correct answers on Switch Rail Induction Questionnaire

Contact Switch Rail if you are unsure of any questions

Damien Sladen – Director – 0475 008 992

Ashley Pratt – Operations Manager- WA 0428 653 499

Brian Mullins – Operations Manager – VIC – 0475

Lauren Bartlett – Payroll - 0475 005 655

Thank you for completing the Switch Rail induction and registration process, we look

forward to a happy and successful working relationship