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Name of the Work: Designing, Manufacturing, Supplying and
Installation of Workstation, Pedestal Units, Keyboard
Trays, Compactors, Tables, Sofa, Chairs, Partitions and
other items at S.R.O, Tinsukia.
Address of S.R.O: Amar Complex, Hijiguri, Tinsukia.
TENDER DOCUMENT
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Name of the Work: Designing, Manufacturing, Supplying and
Installation of Workstation, Pedestal Units, Keyboard
Trays, Compactors, Tables, Sofa, Chairs, Partitions
and other items at S.R.O, Tinsukia.
TENDER DOCUMENT
Issued to Shri ……………………………………
Regional P.F. Commissioner, SRO-Tinsukia.
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TENDER FORM
Item Rate tender for Designing, Manufacturing, Supplying and Installation of
Workstation, Pedesal Units, Keyboard Trays, Compactors, Tables, Chairs,
Partitions, Sofa and other items at S.R.O, Tinsukia.
To be submitted by 16.00 hours on 02.09.2015 in the office of The Employees
Provident Fund Organization, Sub Regional Office, Amar complex, hijiguri,
Tinsukia - 786192.
Tenders shall be opened in presence of tenderers who may be present at 15.00
hours on 03.09.2015 for Technical Bid and 15.00 hours on 04.09.2015 for
Financial Bid or next working day, if it becomes close day in the office.
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Regional P.F. Commissioner, Tinsukia
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Name of Work : Designing, Manufacturing, Supplying and Installation of
Workstation, Pedestal Units, Keyboard Trays,
Compactors, Tables, Sofa, Chairs, Partitions and other
items at S.R.O, Tinsukia
INDEX
Sr. No. DESCRIPTION
01 Press Notice
02 Detailed N.I.T
03 Acceptance letter
04 Instructions
05 Check-List
06 General Conditions
07 Forms
08 Special conditions
09 Special Technical Specifications
10 Architectural Drawings
11 Draft Agreement
12 Financial Bid Documents
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Name of Work: Designing, Manufacturing, Supplying and Installation of
Workstation, Pedestal Units, Keyboard Trays, Compactors,
Tables, Chairs, sofa, partitions and other items at S.R.O,
Tinsukia
NOTICE INVITING TENDER
PRESS NOTICE
Short Notice Inviting Tender
Sealed item rate tenders are invited on behalf of EPFO for the work of
Designing, Manufacturing, Supplying and Installation of Modular and Standard
Furniture (Workstation, Pedestal Units, Keyboard Trays, Compactors, Tables,
Chairs, sofa, Partitions and other items) at E.P.F.O, S.R.O, Tinsukia. The
estimated cost of tender is 38 lakhs (approx). Time allowed for supply and
Installation of all items will be 30 days. The Complete Tender Document shall be
submitted up to 02.09.2015. All other details like EMD, Cost of tender Document,
terms and conditions, eligibility, last date for submission of Technical and
Financial bids etc may be seen on the EPFO website www.epfindia.nic.in or can
be obtained from this office.
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Regional P.F. Commissioner, Tinsukia.
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TENDER -NOTICE No:
Sealed bids in two packet systems are invited from experienced technically and financially
sound reputed Manufactures of Modular Office Furniture / Compactors on Rate contract for
supplying and fixing of Modular Furniture / Compactors at S R O, Tinsukia. The rate contract
shall remain valid for one year from the date of the Rate Contract.
A) Eligibility Conditions:
Manufactures who will be able to meet the following criteria are only eligible to apply:
a. Manufactures should have at least Five years experience in manufacturing of Modular
Furniture (Supply orders should be enclosed).
b. Manufactures should have average annual gross turnover of Rs. Eight Crores per annum
in last three complete financial years in the field of Modular Office Furniture (Audited
Balance Sheet to be enclosed)
c. Manufactures should be a profit-making firm and should not have made loss in the last 2
years or any three out of last 5 financial years.
d. Bidders should have carried out three similar works of Modular Office Furniture of
value not less than one crores EACH in last 04 years ending 31th March 2015. At least
two completed work should have been carried out in Govt. /Semi Govt. /Autonomous
Organizations/PSUs and authenticated by officer not below the rank of Executive
Engineer. Private Sector work experience should be supported with copy of relevant
TDS certificate.
e. Manufactures will agree/undertake for comprehensive warranty for Supplied / Fixed
items for one year and three years post warranty service and maintenance under AMC.
f. The tender shall clearly specify whenever the tender is submitted on his own or on
behalf of partnership concern. In later case, the certified copy of partnership deed be
submitted along with technical bid.
g. Supply of material will be 30 days from the date of placing the order by EPFO office.
The bidder must note that the successful bidder should give a performance guarantee in
the form of bank guarantee amounts to 5% of the order. The performance guarantee
should be furnished after order for supply is placed, and should be valid up to expiry of
the maintenance period.
h. Successful bidder shall be required to make layout plan of Office and would be required
to supply the material as per the plan.
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B) Sale of Bid Documents:
A complete set of Non-transferable Bid documents can be downloaded from EPFO/SRO
website www.epfindia.nic.in, www.epfindia.com . In case tender form is downloaded from
website, the technical bid must be accompanied by a non-refundable DD/Pay Order for Rs.
5000 as bid processing cost and it should be kept in separate third cover mentioning on top as
'Bid Processing Cost'.
Last date of Submission of Tender: Complete bid (a single sealed envelop contained two
separate such sealed envelopes of technical bid & price bid quoted on top of Envelope) must be
submitted in the tender box to the above referred address on/or before 02.09.2015 at 4:00 PM.
Any Bid received after the prescribed deadline in a sealed box kept at the above mentioned
address will be returned unopened/rejected. Late received bids offer, down loaded bid without
bid-processing fee will be rejected unopened.
Bids in sealed condition shall also be received by Post/Courier, provided that the bid (Tenders)
is received/ delivered, before stipulated date and time (as per above mentioned conditions) in
Tender box. EPFO shall not be held responsible for the delay in delivery of the bid to the above
mentioned EPFO office or in case of non-receipt of the bid.
The technical bid must accompany following mandatory requirements: EPFO.
a. EMD of Rs. 76000 in the form of DD/Pay Order in favour of 'The Regional Provident
Fund Commissioner, payable at Tinsukia in the envelope containing Technical Bid b. Documents evidence of execution of work and turnover as mentioned above. c. Factory act registration certificate. d. EPF/ESIC Registration certificate. e. Excise Registration certificate f. Submitted Income Tax Return for the year 2014-15 and 2013-14. g. Document confirming that bidder is Certified with ISO 9001 : 2000 , ISO: 14001:2004 &
OHSAS 18001: 2007 h. Supported documents (mere affidavit shall not be treated as proof of possession) to
confirm following plant & machinery to execute the work (like CA's Certificate along with
Financial Statement & Photograph.
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(i) Computer controlled multi stationed through feed edge banding machine capable of
gluing, flush trimming, scrapping end trimming in one feed Operation.
(ii) Hot press for laminated pressing.
(iii) CNC controlled press from brake for Sheet Metal Bending.
(iv) Conveyorised Powder Coating Plant with pre treatment.
i. Company Profile and Form A to F as supplied with tender/documents Bid. j. Demonstration of the quoted items will be the part of the technical bid. Bidders shall have to
erect one sample of full height Partition. Workstation and Module of compactor, chairs each
as per BOQ/drawing specifications at the site as makes up/sample item. The price bid of
only those bidders will be opened whose mock up/sample items are found as per BOQ
item/drawing/specification and approval by
Validity Period:-
Tenders / bids shall remain valid and open for a period of 4 months from the date of opening
of technical bid. Offers/Price bids or rates if offered valid and open for acceptance for a
period less than 4 months from the date of opening of tender will be rejected and EMD will
be forfeited.
Technical Bid:-
The cover containing 'Technical Bid' will be opened at the office of “The Employees Provident
Fund Organization, Sub Regional Office, Amar complex, hijiguri, Tinsukia - 786192.” in the
presence of the bidders present. Representatives if any, of the bidder (s) seeking to be present shall
submit a letter of Authority issued by the bidder on printed letter head. Any bid without any of the
above mentioned mandatory requirement if deposit and opened it shall be deemed disqualified and
thus summarily rejected. If the bid contains any such conditions or deviations from the bid
conditions, the bid will be rejected.
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Financial Bid:-
It will be opened on 03.09.2015 at 3.00 pm at the office of 'The Employees Provident Fund
Organization, Sub Regional Office, Amar complex, hijiguri, Tinsukia - 786192.in the presence of
those bidders who are declared eligible in technical bid. In case any of the above mentioned dates,
becoming a non-working day, the tender shall be received / opened on the next working day at the
same venue and time. The rights to reject any item or entire tenders / bids at any stage or to cancel
the tender in process shall be reserved with the Regional P.F. Commissioner, EPFO without
assigning any reasons thereof.
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Regional P.F. Commissioner, Tinsukia
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ACCEPTANCE LETTER
(TO BE SUBMITTED IN COVER NO.1)
To
The Regional P.F. Commissioner
Employees Provident Fund Organisation,
Sub Regional Office – Tinsukia,
Amar Complex, Hijiguri,
Tinsukia – 786192.
Sir,
SUB: ACCEPTANCE OF EPFO TENDER CONDITIONS
(A) The tender document for the work of Designing, Manufacturing, Supplying and Installation of
Workstation, Pedestal Units, Keyboard Trays, Compactors, Tables, Chairs, Sofa, Partitions and
other items at S.R.O, Tinsukia, have been sold to me/us by EPFO. I/We have read and examined
the following documents relating to the work.
(a) Notice inviting tender
(b) General Conditions of Contract including Contractor's Labour Regulations, Model Rules
For Labour Welfare and Safety Code and forms of different deeds appended to these
Conditions. Amendments, Guidance to tenders.
(c) Special Conditions
(d) Special Technical Specifications / Supplementary Condition
(e) Drawings / List of Approved makes
(f) Instructions
(B) In consideration of I/We being invited to tender and promise by EPFO to consider the award of
work if I/We are found to be the lowest responsive bidder as stipulated in the conditions of
contract, I We agree to keep the tender open for acceptance for four months from the due date of
submission thereof and not to make any modifications is its terms and conditions which are not
acceptable to Employees Provident Fund Organisation. If the work is awarded the item rates will
remain valid for one year from the date of award by EPFO.
(C) A sum of Rs 76000 is hereby forwarded in the form of Demand Draft/Pay order is in favour of 'The
Regional Provident Fund Commissioner, Tinsukia EPFO as earnest money. If I/We fail to keep the
tender open as aforesaid or make any modifications in the terms and conditions of the tender which
are not acceptable to EPFO. I/We agree that EPFO shall, without prejudice to any other right or
remedy, be at liberty to forfeit the fully said earnest money absolutely and I/We shall not be
considered as unsuccessful tenderer for the purpose of return of earnest money as provided in the
Notice Inviting Tender. Should this tender be accepted, I/We hereby agree to abide by and fulfill all
the terms, conditions and provisions of the aforesaid documents. If, after the tender accepted, I/We
fail to commence the execution of the Works as provided in the Conditions. I/We agree the EPFO
shall without prejudice to any other right or remedy, be at Liberty to forfeit the said earnest money
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absolutely and take suitable actions against me/us as deemed fit under the terms and conditions of
the contract.
I/We agree that should EPFO decide to forfeit earnest money as aforesaid unless a sum equal to
the earnest money mentioned above is paid by me/us forthwith, EPFO may at its option recover
it out of the deposit and in the event of deficiency, from any other moneys due to me/us or
otherwise.
If the tender is accepted, I/We agree that 10% security deposit shall be paid by me/us or EPFO
shall collect the same by deductions from my/our running bills as per conditions of contract.
After unconditionally accepting the tender conditions in it's entirely, it is not permissible to put any
remarks/conditions (except unconditional rebate on quoted prices if any) in / along with the tender
enclosed in "Cover No.2" and the same has been followed in the present case. In case, the provision
of the tender is found violated after opening "cover no.2", I/We agree that the tender shall be liable
to be rejected and EPFO shall without prejudice to any other right or remedy be at liberty to forfeit
the full said earnest money absolutely. The offer is valid for 04 months and I/We have been
awarded the works, the item rate contract will remain valid for one year from the date of acceptance
of award by E.P.F.O.
I/We hereby unconditionally accept the tender conditions of EPFO tender documents in it are
entirely for the above work unconditionally.
Yours faithfully
Date............ (Signature of the tenderer with rubber stamp)
Address with Stamp
Tel.No.
Witness
Date : ......................................
Address ..................................
................................................
................................................
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TENDER DOCUMENT FOR
Designing, Manufacturing, Supplying and Installation of Workstation, Pedestal Units, Keyboard
Trays, Compactors, Tables, Chairs, sofa, partitions and other items at SRO, Tinsukia.
VOLUME -1
1. INSTRUCTIONS
2. GENERAL CONDITIONS
3. SPECIAL CONDITIONS
4. SPECIAL TECHNICAL SPECIFICATIONS
Name of Work: (A) Designing, Manufacturing, Supplying and Installation of
Workstation, Pedestal Units, Keyboard Trays, Compactors,
Tables, Chairs, sofa, partitions and other items at S.R.O, Tinsukia
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TECHNICAL BID DOCUMENT INSTRUCTIONS
1. All information called for in the enclosed forms should be furnished against the relevant
columns in the forms. If for any reason, information is furnished on a separate sheet, this fact
should be mentioned against the relevant column. Even if no information is to be provided in a
column, a "nil "or "no such case" entry should be mentioned/made in that column. If any
particulars/query is not applicable in case of the applicant, it should be stated as not applicable".
The applicants are cautioned that not giving complete information called for in the technical
document or not giving it in clear terms or making any change in the prescribed forms or
deliberately suppressing the information may result in the applicant being summarily
disqualified. Applications made by telegram or Fax and those received late will not be
entertained. 2. The application should be type written. The applicant should sign each page of the tender
Document. 3. Over writing should be avoided. Correction, if any, should be made by neatly crossing out,
initiating, dating and rewriting. Pages of the technical bid documents are numbered. Additional
sheets, if any added by the contractor, should also be numbered by him. They should be
submitted as a package with signed letter of transmittal. 4. References information and certificates from the respective clients certifying suitability,
technical know-how or capability of the applicant should be signed by an officer not below the
rank of Executive Engineer or equivalent. 5. The applicant may furnish any additional information, which he thinks is necessary to establish
his capabilities to successfully complete the envisaged work. He is however, advised not to
furnish superfluous information. No information shall be entertained after submission of tender
documents unless it is called for by the EPFO. 6. Any information furnished by the applicant found to be incorrect either immediately or at a later
date, would render him liable to be debarred from tendering/taking up of work in EPFO. If such
applicant happens to be enlisted contractor of any class in EPFO, his name shall also be
removed from the approved list of contractors. 7. The technical bid document in prescribed form duly completed and signed should be submitted
in a sealed cover and as prescribed in NIT. 8. The traders have to return the tender documents in original. The rates shall be quoted against
each item in the Performa of the schedule of quantities. 9. The rate quoted shall be firm throughout the contract period without any change.
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10. The staff to be engaged on this work shall have full knowledge and experience of the work
in which they are engaged. The electrical/foreman shall have valid licenses for
corresponding trades. 11. The successful tenderer is responsible to provide the required manpower with qualified
persons to meet the requirements of the maintenance of the installation. The contractor shall
provide any cleaning materials required. Tools required for the maintenance shall be arranged
by the contractor (spanner set, cutting pliers pipe wrenches etc.). 12. Tenders with any incomplete/ambiguous details are liable to be rejected without seeking any
further clarification. 13. Any variation in the terms and conditions of the general/special conditions for payment,
security deposit, penalty (for not providing the staff) is not acceptable to Employees
Provident Fund Organization. 14. Tenderer is requested to submit their offer along with the following:
a. Tender documents received in original duly filled up with rates offered and duly signed.
b. Tender documents shall be submitted, in a sealed envelope addressed to 'The Regional
Provident Fund Commissioner, Employees Provident Fund Organisation, Tinsukia.
Superscripting the name of work, due date of opening etc before the closing time and date.
15. Tenders shall be valid for acceptance for a period of one hundred and twenty days from the
date of opening. 16. Employees Provident Fund Organisation reserves the right to award the work in full or part
as per the decision of the competent authority. 17. Employees Provident Fund Organisation is not responsible for any postal delay in receipt of
the application/receipt of tender documents etc. It is the responsibility of tender to make sure
the tender is received in time.
(Or)
18. The tender shall be submitted in two-cover system. In cover No.1 (The earnest money deposit
has to be enclosed in the form of Demand Draft payable at Tinsukia in favour of the RPFC,
and acceptance letter duly signed along with all other document). In cover No.2 theprice bid
has to be enclosed. In case if EMD and acceptance letter is not submitted in cover No.1 the
Cover No.2 i.e the price bid cover will not be opened. 19. The contractor has to inform contact Telephone no. and the person to be contacted in case of
contingency / emergency. 20. The antecedents of the staff shall be got verified before engaging them for the work. 21. Prospective applicants may request clarification or the tender requirements &technical bid
documents. For guidance, A checklist is provided which should be returned duly marked, in
sealed envelop no.1
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CHECK LIST
Bid Envelop No.1
1. Original Bid Document 2. Cost of Tender Processing, If Documents downloaded 3. Proof of 5 yr experience in modular furniture 4. Av annual gross turnover (Audited Balance Sheet) 5. Profit making firm 6. Three similar works (one crores each in last 04 years) 7. If partnership concern (copy of deed) 8. EMD of Rs. 76000 9. Factory act registration certificate. 10. EPF/ESIC Registration certificate 11. Excise Registration Certificate 12. Submitted Income Tax Return for the year 2014 – 2015 and 2013-14.
Document Certified with ISO 9001:2000, ISO 14001:2004 & OHSAS 18001: 2007 13. Specific plant & machinery proof
i) Computer controlled multi-stationed machine
ii) Hot press for laminates pressing.
iii) CNC controlled press form.
iv) Conveyorised powder coating plant. 14. Form A to G as supplied with tender/documents bid 15. Form for transmittal 16. Demonstration of the quoted items
Bid Envelop No. 2
1. Financial/Price Bid
Signature with Stamp of Bidder
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Name of Work: (A) Designing, Manufacturing, Supplying and Installation of
Workstation, Pedestal Units, Keyboard Trays, Compactors,
Tables, Chairs, sofa, partitions and other items at S.R.O, Tinsukia
GENERAL CONDITIONS
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TECHNICAL BID DOCUMENT
GENERAL CONDITIONS
1. Singular & Plural: Where the context so requires, words importing the singular only also
include the plural and vice-versa. Headings and marginal notes to these General Conditions shall
not be deemed to form part thereof or be taken into consideration in the interpretation or
constructions thereof or of the contract.
2. Sufficiency of Tender: The contractor shall be deemed to have satisfied himself before
tendering as to the correctness and sufficiency of his tender for the works and of the rates and
prices quoted in the Schedule of Quantities which rates and prices shall, except as otherwise
provided, cover all his obligations under the contract and all maters and things necessary for the
proper completion and maintenance of the Works.
a. The several documents forming the Contract are to be taken as mutually explanatory of one
another, detailed drawing being followed in preference to small-scale drawing and figured
dimensions in preference to scale and Special conditions in preference to General Conditions.
b. In the case of discrepancies between Schedule of Quantities, the Specifications and/or the
Drawings, the following order of preference shall be observed. (a) Description in Schedule of Quantities
(b) Particular Specification and Special Conditions if any
(c) Drawings
(d) General specifications.
c. If there are varying or conflicting provisions made in any one document forming part of the
Contract, the accepting Authority shall be deciding authority with regard to the intention of the
document.
d. Any error in description, quantity or rate in Schedule of Quantities or any omission therefore
shall not vitiate the Contract or release the Contract from the execution of the whole or any part
of the Works comprised there in according to drawings and specifications or from any of his
bligations under the Contract.
e. If on check there are found to be differences between the rates given by the Contractor in
works and figures or in the amount worked out by him in the schedule of quantities and general
summary, the same shall be adjusted in accordance with the following rules:
(a) In the event of a discrepancy between description in words and figures quoted by a tenderer,
the description in words shall prevail.
(b) In the event of an error occurring in the amount column of Schedule of Quantities as a result
of wrong extension of the unit rate and quantity the unit rate shall be regarded, as firm and
extension shall be amended on the basis of the rate.
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(c) All errors in totaling in the amount column and in carrying forward totals shall be corrected.
(d) The total of various sections of Schedule of Quantities amended shall be carried over to the
General Summary and the tendered sum amended accordingly. The tendered sum so altered
shall, for the purpose of the tenderer, be substituted for the sum originally tendered and
considered for acceptance instead of the original sum quoted by the tenderer. Any rounding
off of Quantities or in sections of Schedule of Quantities or in General Summary, by the
tenderer, shall be ignored.
SCOPE OF WORK
3. The work of Designing, Manufacturing, Supplying and Installation of Workstation, Pedestal
Units, Keyboard Trays, Compactors, Tables, Chairs, sofa, partitions and other items at S.R.O,
Tinsukia
4. Salient details of the work for which tenders are invited.
S No. Name of Work Period of
completion
A.
Designing, Manufacturing, Supplying and installation of work
stations and connected items like Chairs,Sofa, Drawer Pedestal unit,
Keyboard trays, Compactors, Partitions and other items. 30 days
5. The scope of work involves provision of Modular furniture and other furniture items. The
Tenderer has to provide their three layout plans while supply orders are places.
6. The Item Rates offered should state VAT/Sales Taxes and transportation charges for state
capitals and places up to 100 Km from capital town all over India. However for places away
beyond 100 Km may be paid in bracket of 50 km distance if quoted in initially submitted
financial bid and if it is accepted by EPFO. No representation will be accepted and EPFO
decision will be binding for all.
7. On the basis of lowest bidder for various items, EPFO will decide without assigning any
reasons, the number of bidders to be listed under lowest bidders and a chance may be given to all
such bidders or reject few and offer to others for submitting rebate on their offer. EPFO decision
will be final and binding to all bidders.
8. Site Location: The furniture is to be provided at Sub Regional Office, Amar Complex,
Hijiguri, Tinsukia. The office will try to provide a vacant space as for as possible and in the
event of not providing a vacant working space, the contractor should prepare to work after office
hours and on Saturdays and Sundays.
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DEFINITIONS 9. In this document the following words and expressions have the meaning hereby assigned to
them.
a. Employer :-Means the EPFO
b. Applicant:-Means the individual proprietary firm, firm in partnership limited company, private
or public or corporation.
c. Year" means "Financial Year" unless stated otherwise
d. "Similar Work" means work of Modular furniture in Commercial, Corporate, and Hotel, Bank,
Institutional and other buildings.
e. "Main Tenderer" means the person / firm specializing in executing the work of component
bearing the highest estimated cost in respect to other components in the group and who shall sign
the single agreement considering all components in the group.
10. METHOD OF APPLICATION: a. If the applicant is an individual, the application shall be signed by him above his full
typewritten name and current address.
b. If the applicant is a proprietary firm, the application shall be signed by the proprietor above his
full typewritten name and the full name of his firm with its current address.
c. If the applicant is a firm in partnership, the application shall be signed by all the partners of the
firm above their full typewritten name and current addresses or alternatively by a Partner
holding power of attorney for the firm. In the latter case a certified copy of the Power of
Attorney should accompany the application. In both cases a certified copy of the partnership
deed and current address of all the partners of the firm should accompany the application.
d. If the applicant is a limited company or a corporation, the application shall be signed by a duly
authorized persons holding power of attorney for signing the application accompanied by a
copy of the power of attorney. The applicant should also furnish a copy of the memorandum
and Articles of Association duly attested by a Public Notary/Gazetted Officer.
11. FINANCIAL DECISION MAKING AUTHORITY The employer reserves the right to accept or reject any application and to annul the tender
process and reject all applications at any time, without assigning any reasons or incurring
any liability to the applicants.
12. SITE VISIT
All prospective applicant are advised to visit the present premise Sub Regional Office, Amar
Complex, Hijiguri, Tinsukia at his own cost, and examine it and its surroundings to himself
collect all information that he consider necessary for proper assessment of the prospective
assignment. 13. INITIAL CRITERIA FOR ELIGIBILITY FOR TECHNICAL BID
The criteria of eligibility of experienced, technically and financially sound, reputed manufactures
of modular office furniture, compactors shall be as under:-
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Initial eligibility. (A) The applicant should have experience of having successfully completed works during the last
five years ending last day of the month previous to the one in which applications are invited:
(Supply orders be enclosed).
Three similar completed works of modular office furniture (at least Two of them should be in
Central Government/ Central Autonomous Bodies/ Central Public Sector Undertakings)
costing not less than one crores each Private Sector work experience should be supported
with copy of recent TDS certificate. For this purpose, 'cost of work' shall mean gross value of the completed work including the
cost of materials supplied by the Govt./ Client, but excluding those supplied free of cost. An
officer not below the rank of Executive Engineer/ Project Manager or Equivalent should
certify this. (B) The applicant should have had average annual financial turnover (gross) of Rs. Eight crores
per annum during the last three financial years in the field of modular office furniture.
(Audited Balance sheet to be enclosed). (C) The applicant should not have incurred any loss in last two financial years or any 03 out of
last 05 financial years and it shall be duly supported by audited financial statement.
(D) The applicant should have a solvency of 40% of total estimated cost put to tender certified
by his Bankers. (E) The applicant should own equipment as follows required for the proper and timely execution
of the work, for rest, he should certify that the would be able to manage the equipment by
hiring etc. and submit the list of firms from whom he proposes to hire. (Supported documents
to confirm like CA's certificate along with financial statements and photographs.)
(i) Computer controlled multi station edge through feed edge binding machine capacity of
gluing, flush trimming, scrap ply and trimming is one feed operation.
(ii) Hot presser laminate pressing
(iii) CNC controlled press form brake for sheet metal binding.
(iv) Conveyorised powder coating plant with pretreatment
(F) The applicant should have sufficient number of Technical and Administrative employees for
the proper execution of the contract. The applicant should submit a list these employees
stating clearly how these would be involved in this work. The company profile to be
submitted.
(G) The applicant's performance for each work completed in the last 5 years and in hand should
be certified by an officer not below the rank of Executive Engineer or equivalent /relevant
TDS certificate and should be contained in sealed cover.
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(H) The applicant shall clearly specify whenever the bid is submitted on his own or on behalf of
partnership concern. In later case, the certificate copies partnership deed be submitted along
with bid.
(I) The applicant will agree/undertake for comprehensive warranty for supplied/fixed items for
one year and three years post warranty services and maintenance under AMC.
(J) Supply of material will be within 30 days from the date of placing the order by E.P.F.O office.
The bidder must note that successful bidder should give a performance guarantee in The form
of bank guarantee amounts to 5% of the order. The performance guarantee should be
furnished after order for supply is placed and shall be valid upto expiry of the maintenance
period.
14. EVALUATION CRITERIA FOR TECHNICAL BID 1. All criteria are mandatory to qualify. The employer reserves the right, without being liable for
any damages or obligation to inform the applicant to;
a) Amend the scope and value of contract to the applicant.
b) Reject any or all of the applications without assigning any reasons.
c) Restrict the list of qualified contractors to any number deemed suitable by it.
1. Any effort on the part of the applicant or his agent to exercise influence or to pressurize the
employer would result in rejection of his application. Canvassing of any kind is prohibited.
2. Even though an applicant may satisfy the above requirements, he would be liable to
disqualification if he has:
a) Made misleading or false representation or deliberately suppressed the information in the
forms, statements and enclosures required in the prequalification document.
b) Record of poor performance such as abandoning work, not properly completing the
contract, or financial failures/weaknesses etc.
15. FINANCIAL INFORMATION Applicant should furnish the following financial information:
Annual financial statement for the last five year (in Form "A")
16. EXPERIENCE IN SIMILAR WORKS:
(A) Applicant should furnish the following:
a) List of all works of similar class successfully completed during the last five years (in
form "B")
b) List of the works under execution or awarded (in Form "C")
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(B)Particulars of completed works and performance of the applicant duly authenticated/certified
by an office not below the rank of Executive Engineer or equivalent TDS certificates should
be furnished separately for each work completed or in progress (in Form "D")
17. ORGANISATION INFORMATION
Applicant is required to submit the following information in respect of his organization (in
Form "E" & "E".1")
a) Name & Postal Address, i/c Telephone, Fax & Telex Number etc. b) Copies of original documents defining the legal status, place of Registration and principal
places of business. c) Names & Title of Directors and Officers concerned with the work, with designation of
individuals authorized to act for the organization. d) Information on any litigation in which the applicant was involved during the last five years,
including any current litigation. e) Authorization for employer to seek detailed references. f) Number of Technical &b Administrative Employees in parent company, Subsidiary company
and how these would be involved in this work (in form "E.1")
18. PLANT & EQUIPMENT Applicant should furnish the list of plant and equipment likely to be used in carrying out the
work (in Form "F"). Details of any other plant & equipment required for the work (not include in
Form "F") and available with the applicant may also be indicated (Duly supported by
documents).
19. LETTER OF TRANSMITTAL The applicant should submit the letter of transmittal attached with technical bid document.
20. WATER & ELECTRICITY. The contractor shall make his own arrangement for supply of required water and electricity for
construction purpose at his own cost.
21. The contractor shall have to maintain desired progress of work as planned from the time to
time. In the event of his failure to maintain the required progress of work, the Engineer-incharge
shall have the right to cancel his contract and / or engage a parallel agency for completion of
work at the risk and cost of the contractor as deemed fit. 22. All tools and plants, machinery and fuel etc. required for the execution of work will be
arranged by the contractor at his own cost. Nothing extra would be payable for transport, octroi,
entry tax, local tax etc. 23. The contractor shall not sublet any portion of the work without prior written permission of
the Competent Authority.
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24. The contractor shall provide for approval a set of three alternate proposals required for
execution of work like architectural, structural, all service plans and other detailed drawings in a
phased manner.
25. Contractor shall submit the complete programme of execution along with BAR Chart
proposed to be followed for completion of work within 7 days of award of work.
26. Security Deposit: Security deposit @ 10% of the tendered value of the work shall be deducted from each running
account bill and same shall be refunded after successful completion of the defect liability period
and rectification of the defects observed, if any and getting necessary clearness as per clause No.
45 of general condition of contract.
27. TAXATION: Recovery on account of Income Tax shall be made as per the provisions of the Income Tax Act.
1961 and rules made there under.
28. LIQUIDITY DAMAGES: If the contractor fails to maintain the required speed and the work is not completed during the
stipulated time period. EPFO shall recover liquidated damages at the rate of 1/4% (one quarter
percent) of the total cost of the work per week of delay subject to a maximum of 5% (Five
percent) of the total cost of work, or such smaller amount as may be fixed by the competent
Authority.
29 After the completion of work the contractor shall hand over the work after proper site
clearance as directed by the Engineer-in-charge.
30. The rates quoted by the contractor shall be inclusive of all taxes i.e VAT, WCT, Service tax,
Cess and other etc.
31. MAINTENANCE PERIOD: The contractor shall be fully responsible for the quality, workmanship and structural safety of the
construction work Contractor shall be fully responsible for liability of defects in the Work
executed by him for a period of one year from the date of successful handing over of the work of
EPFO. The contractor at his own cost and expenses shall rectify all defects observed during the
defects liability period. In the event of failure on the part of the contractor to rectify the defects
the same way, without prejudice to any other right available to it in law, be rectified by EPFO for
and on behalf of contractor. EPFO shall have the right to deduct or set off the expenses incurred
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by it in rectifying the defects as aforesaid from/against any amount due and payable or becoming
due and payable by EPFO to the contractor under this agreement or any other contractor what-so-
ever.
32. The contractor will be responsible for obtaining "contractor all risk Policy" toward entire cost
of the work and will obtain workmen compensation policy at his own cost. 33. The decision of the EPFO, regarding the quantum of reduction as well as justification thereof
in respect of rates for substandard work which may be decided to be accepted will be final and
would not be open to arbitration. 34. The work may be inspected by Central Vigilance Commission and any deductions/
compensation proposed by CVC or EPFO in regard to defective work or not confirming to
specification, loss of time, amount shall be deducted from their bill or by sale of their properties
at site. 35. The contractor shall have to make his own arrangements for the space required for storing &
stacking of the material, T &P etc. at site. 36. The contractor shall employ the specialized agency who has experience in the relevant fields
to carry out the works. However, approval of the Engineer-in-Charge shall be obtained before
finaliztion / employing the Agencies.
37. The Contractor shall permit EPFO at the time of making any payment to him for work done
under the Contract to deduct towards Security Deposit such sums as will along with the amount
of Earnest Money already deposited amount to 10% on the first Rs. 1 lakhs plus 7.5% on the next
Rs. 1 lakh and 5% on the balance of the gross amount of bill till the sums so deducted amount to
the figure shown at serial No. 12 in Schedule E, unless he has already deposited the amount of
the security as mentioned at Serial No. 12 in Schedule E in cash or in the form of Government
Securities of Fixed Deposit receipts or Bank guarantees furnished by any of the Scheduled Banks
under the revised Bank guarantee scheme or Reserve Bank of India and certified by the Reserve
Bank of India that the Bank guarantee may be accepted.
38. Provided that the security deposit reaches a limit of Rs. 1 lakh, the contractor, if he so desires
may convert the amount into one of the Government securities or Bank Guarantees as aforesaid.
Provided that, if at the time of payment of the final bill, the deductions so made together with the
earnest Money already deposited, fall short of the security deposit mentioned at serial No. 12 in
Schedule E, the recovery of the balance amount of security deposit shall be deemed to have been
waived. 39 In case a Fixed Deposit Receipt of any bank is furnished by the Contractor to EPFO as part of
the security deposit and the bank goes into liquidation or for any other reason is unable to make
payment against the said Fixed Deposit Receipt, the loss caused thereby shall be borne by the
Contractor and the contractor shall forth with or on demand furnish additional security to EPFO
to make good the deficit.
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40. Time and Extension for Delay: The time allowed for execution of the Works as specified or the extended time in accordance
with these Conditions shall be the essence of the Contract. The execution of the Works shall
commence from the 15th day after the date on which the Engineer-in-Charge issues written orders
to commence the work or from the date of handing over of the Site whichever is later. If the
Contractor commits default in commencing the execution of the work as aforesaid, EPFO shall
without prejudice to any other right or remedy be at liberty to forfeit the earnest money
absolutely. 1. Request for the extension of time, to be eligible for consideration, shall be made by the
Contractor in writing within fourteen days of the happening of the event causing delay. The
Contractor may also, if practicable, indicate in such a request the period for which extension is
desired. 2. In any such case the authority may give a fair and reasonable extension of time for completion
of the work, such extension shall be communicated to the Contractor by the Engineer-in-Charge.
41. Contractor’s Supervision: The Contractor shall either himself supervise the execution of the Works or shall appoint a
competent agent approved by the Engineer-in-Charge. If the Contractor has himself not sufficient
knowledge and experience to be capable of receiving instructions or cannot give his full attention
to the Works, the Contractor shall at his own expense, employ as his accredited agent an engineer
approved by the Engineer-in-charge. Orders given to the Contractor’s agent shall be considered
to have the same force if these had not been given to the Contractor himself. If the Contractor
fails to appoint a suitable agent as directed by the Engineer-in-charge, the Engineer-in-charge
shall have full powers to suspend the execution of the Works until such date as a suitable agent
is appointed and the Contractor shall be held responsible for the delay so caused to the Works. 42 Inspection and approval: All works embracing more that one process shall be subject to examine and approval at each
stage thereof and the Contractor shall give due notice of the Engineer-in-charge or his authorized
representative when each stage is ready. In default of such notice, the Engineer-in- charge shall
be entitled to appraise the quality and extent thereof. 43. Department officers concerned with the Contract shall have powers at any time to inspect and
examine any part of the works and the Contractor shall give such facilities as may be required for
such inspection and examination.
44 Removal of Workmen The Contractor shall employ in and about the execution of the works only such persons as are
skilled and experienced in their several trades and the Engineer-in-charge shall be at liberty to
object to and require the Contractor to remove from the works any person employed by the
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contractor in or about the execution of the works who in the opinion of the Engineer-in-Charge
misconducts himself or incompetent or negligent in the proper performance of his duties and
such person shall not be again employed upon the Works without permission of the Engineer-in-
charge.
45 Completion Certificate: As soon as the work is completed, the contractor shall give notice of such completion to the
Engineer-in-charge and within thirty days of receipt of such notice the Engineer-in-charge shall
inspect the work and shall furnish the contractor with a certificate of completion indicating (a)
the date of completion, (b) defects to be rectified by the Contractor and / or (c) items for which
payment shall be made at reduced rates. When separate periods of completion have such been
specified for items or group of items, the Engineer-in-Charge shall issue separate completion
certificate for such item or groups of item. No certificate of completion shall be issued, nor shall
the work be considered to be complete till the Contractor shall have removed from the premises
on which the work has been executed all scaffolding, sheds and surplus materials, except such as
are required for rectification of defects, rubbish and all huts and sanitary arrangements required
for his workmen on the site in connection with the execution of the work, as shall have been
erected by the Contractor or the workmen and cleaned all dirt from the parts of building(s) in
upon or about which the work has been executed or of which he may have had possession for the
purpose of the execution thereof and cleaned floors, gutters and drains, eased doors and sashes,
oiled locks and fastening labeled keys clearly and handed them over to the Engineer-in-Charge or
his Representative and made the whole premises fit for immediate occupation or use to the
satisfaction of the Engineer-in-Charge. If the Contractor shall fail to comply with any of the
requirement of this Conditions as aforesaid, on or before the date of completion of the Works, the
Engineer-in-charge may at the expense of the Contractor fulfill such requirements and dispose of
the scaffoldings, surplus materials and rubbish etc., as he thinks fit and the Contractor shall have
no claim in respect of any such scaffolding or surplus materials except for any sum actually
realized by the sale thereof less the cost of fulfilling the requirements and any other amount that
may be due from the Contractor. If the expenses of fulfilling the requirements and any other
amount that may be due from the Contractor shall forthwith on demand pay such excess.
46 Contractor’s Liability and Insurance: From commencement to completion of the works, the Contractor shall take full responsibility for
the case thereof and for taking precautions of prevent loss or damage and to minimize loss or
damage to the greatest extent possible and shall be liable for any damage or loss that may happen
to the Works or any part thereof and all EPFO T & P from any cause whatsoever (save and
except the Excepted Risks) and shall at his own cost repair and make good the same so that at
completion, the works and all EPFO T&P shall be in good order and condition and in conformity
in every respect with the requirements of the Contract and instructions of the Engineer-in-
Charge.
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47. Notices to Local Bodies: The Contractor shall comply with and give all notice required under any Government authority,
instrument, rule or order made under any Act of Parliament, State laws or any regulation or bye-
law of any local authority relating to the works. He shall before making any variation from the
contract drawings necessitated by such compliance give to the Engineer-in-Charge a written
notice giving reasons for the proposed variation and obtain the Engineer-in-Charge’s instructions
thereon. 48. The Contractor shall pay and indemnify EPFO against any liability in respect of any fees or
charges payable under any Act of Parliament, State laws or any Government instrument, rule or
order and any regulations or bye-laws of any local authority in respect of the Works. 49. Sub Contracts: The Contractor shall not sublet any contract without the prior written approval of the Accepting
Authority.
50 Foreclosure of Contract in Full or in Part due to abandonment or Reduction in
Scope of Work: If at any time after acceptance of the tender EPFO shall decide to abandon or reduce the scope of
the works for any reason whatsoever and hence not require the whole or any part of the works to
be carried out, the Engineer-in-Charge shall give notice in writing to that effect to the Contractor
and the Contractor shall have no claim to any payment of compensation or other wise
whatsoever, on account of any profit or advantage which he might have derived from the
execution of the works in full but which he did not derive in consequence of the foreclosure of
the whole or part of the works. 51. Termination of Contract on Death: If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies
and if the Contractor is a partnership concern and one of the partners dies then unless the
Accepting Authority is satisfied that the legal representative of the individual Contractor or of the
proprietor of the Proprietary concern and in the case of partnership, the surviving partners are not
capable for and completing the Contract, the Accepting Authority shall be entitled to cancel the
Contract as to its uncompleted part without EPFO being in any way liable to payment of any
compensation to the estate of the deceased Contractor and/or to the surviving partners of the
Contractor’s firm on account of the cancellation of the Contract. The decision of the Accepting Authority that the legal representatives of the deceased Contractor of the Surviving partners of
the Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the
parties. In the event of such cancellation EPFO shall not hold the estate of the deceased Contract
or and/or the surviving partners of the Contractor’s firm liable in damages for not completing the
Contract.
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52. Cancellation of Contract In full or in part: If the Contractor:
(a) At any time makes default in proceeding with the works with due diligence and continues to
do so after a notice in writing of 7 days from the Engineer-in-Charge; or (b) Commits default in complying with any of the terms and conditions the Contract and does not
remedy it or take effective steps to remedy it within days after a notice in writing is given to him
in that behalf by the Engineer-in-Charge; or (c) Fails to complete the works or items of work with individual dates completion, on or before
the date(s) of completion and does not complete the with in period of specified notice given in
writing in that behalf by the Engineer-in-Charge; or (d) Shall offer or give or agree to give to any person in EPFO service or to any other person on
his behalf any gift or consideration of any kind as a inducement or reward for doing or forbearing
to do or for having done or forborne to do any act in relation to the obtaining or execution of this
or any other Contra for EPFO; or 53. Liability for Damage, Defects or imperfections and Rectification thereof: If the Contractor or his workman or employees shall injure or destroy any part of the building in
which he may be working or any building, road, fence etc., contiguous to the premises on which
the work or any part of it is being executed, or if any damage shall happen to them while in
progress the Contractor shall upon receipt of a notice in writing in that behalf make the same
good at his own expense. If it shall appear to the Engineer-in- Charge or his Representative at
any time during construction or reconstruction or prior to the expiration of the Defects Liability
Period, that any work had been executed with unsound, imperfect or unskilled workmanship or
that any material or articles provided by the Contractor for execution of the work are unsound or
of a quality inferior to that contract for, or otherwise not of defective or improper materials or
workmanship, the Contractor shall, upon receipt of a notice in writing in that behalf from the
Engineer-in-Charge, forth with rectify or remove and reconstruct the work so specified in whole
or in part, as the case may require or as the case may be, and/or remove the materials or articles
and provide other proper and suitable materials or articles at his own expense, notwithstanding
that the same may have been inadvertently passed, certified in his notice aforesaid, the Engineer-
in- Charge may rectify or remove and re-execute the work and/or remove and replace with others
the materials or articles complained or, as the case may be, by other means at the risk and
expense of the contractor.
54. In case of repairs and maintenance works, splashes and droppings from white washing,
painting, etc shall be removed and surfaces cleaned simultaneously with completion of these
items of work in individual rooms quarters or premises, etc. where the work is done, without
waiting for completion of all other items of work in the Contract. In case the Contractor fails to
comply with requirements of his condition, the Engineer-in-Charge shall have the right to get the
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work done by other means at the cost of Contractor. Before taking such action, however, the
Engineer-in-Charges shall give three day notice in writing to the Contractor.
55 Urgent Works: If any work (in respect whereof the decision of the Engineer-in-Charge shall be final and
binding) becomes necessary and the Contractor is unable or unwilling at once to carry it out, the
Engineer-in-Charge may by his own or other work people carry it out as he may consider
necessary. If the Urgent Work shall be such as the Contractor is liable under the Contract to
carryout at his expense, all expense incurred on it by EPFO shall be recoverable from the
Contractor and be adjusted or set off against any sum payable to him. 56. Change in Constitution: Where the Contractor is a partnership firm, prior approval in writing of the Accepting Authority
shall be obtained before any change is made in the constitution of the firm. Where the Contractor
is an individual or a Hindu Undivided Family business concern such approval as aforesaid shall
likewise be obtained before the Contractor enters in to any partnership agreement where under
the partnership firm would have the right to carry out the work hereby undertaken by the
Contractor. If prior approval as aforesaid is not obtained, the Contractor shall be deemed to have
been assigned contravention of provisions of contract and the same action may be taken and the
same consequences shall ensue. 57. Training of Apprentices: The contractor shall comply with the provisions of the Apprentices Act 1961 and the Rules and
orders issued there under from time to time. The contractor shall be liable for any pecuniary
liability arising on account of any violation by him of the provisions of this Act. 58. Contractors Representatives, Agents and Workmen: The contractor shall employ only Indian Nationals and verify their antecedents and loyalty before
employing them on the work. He shall ensure that no person of doubtful antecedent and
nationality is in any way associated with the work.
59. VALUATION AND PAYMENT A. Payment on Account: a. The Contractor shall submit interim bills at intervals fixed by the Engineer-in-Charge for the
work executed. The Engineer-in-Charge shall then manage to have the bill verified by taking or
causing to be taken, where necessary the requisite measurements of the work Payment on account
for admissible shall be made on the Engineer-in-Charge certifying the sum to which the
contractor is considered entitled by way of interim payment for the following. All work executed
after deducting there from the amounts already paid, the security deposit and such other amounts
as may be deductible or recoverable in terms of the Contract. 75 per cent of the cost (as assessed
by the Engineer In Charge) of any material which are in the opinion of the Engineer In Charge
reasonably required in accordance with the Contract and have been brought to Site for
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incorporation in the Work and are safeguarded against loss due to any cause whatsoever to
satisfaction of the Engineer-in-Charge, but have not been so incorporated provided the contractor
provides an insurance cover for the full cost of perishable materials. The advance payments shall
adjusted as and when materials are utilized in the Works. The amount admissible for interim bills
shall be normally paid within a month from the date of receipt of the bill by the Engineer-in-
Charge after such verification as is considered necessary. Any interim certificate given relating to
work done or materials delivered, maybe modified or corrected by any subsequent interim
certificate or by the final certificate. No certificate of the Engineer-in-Charge supporting an
interim payment shall of itself be conclusive evidence that nay work materials to which it relates
is/are in accordance with the contract Pending consideration of extension of date of completion
interim payments shall continue to be made as interim provided. b. Time Limit For Payment Of Final Bill: The Contractor shall submit the final bill within three
months of physical completion of the Works. No further claims shall be made by the Contractor
after submission of the final bill and these shall be deemed to have been waived and
extinguished. Payment of the items of the bill in respect of which there is no dispute and of items
in dispute, for quantities and at rates as approved by engineer-in-Charge, shall be made within the
period specified hereunder, the period being reckoned from the date of receipt of the bill by the
Engineer-in-Charge: (a) Contract amount exceeding Rs.5lacs 15 days. (b) Contract amount exceeding Rs.15lacs two months After payment of the amount of the final bill payable as aforesaid has been made, the Contractor,
if he so desired, reconsider his position in respect of the disputed portion of the final bill and if he
fails to do so within 50 days, his disputed claim shall be dealt with as provided in the Contract.
c. Advances: Advances will, subject to availability of funds and if required by the Contractor, be
given as under within six weeks of submission of application by him subject to other conditions
being fulfilled and the Engineer-in-Charge certifying the sum to which the Contract is entitled by
way of advance.
a. In case of contract valued at over Rs.50 lacs: For plant and equipment specifically acquired for
the work and brought to Site at 75% of the purchase price of new machinery against production
of documents in support thereof and subject to the conditions that the Engineer-in- Charge
considers the price reasonable and that such plant and equipment are necessary for the and not in
excess of requirements and are hypothecated in favour of EPFO in the form required by EPFO,
interest on the sum outstanding shall be levied at the % mentioned. Advance against plant and
equipment shall in any case exceeds 6% of the Contract Sum. b. In the case of contracts valued lower Rs.50 lakhs: a lumpsum advance not exceeding 4 percent
of the contract sum against a guarantee acceptable to EPFO @ interest. The advance shall be
utilized for the purpose of this contract only and for no other purpose Provided that if a request
for advance is made by the Contractor against the aforementioned provisions, the total sum be
given as advance shall not exceed 8% of the Contract Sum.
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c. Recovery of the sums advanced against (a) and (b) above and of interest thereof shall be made
by deduction from the on account payments referred to in condition/I in suitable percentage in
relation to the progress, as fixed by the Engineer-in-Charge, so that all the sum/advanced with
interest thereon shall be fully recovered by the time work amounting to nearly 80% of the
contract sums is completed if the amount payable under any interim bill is not sufficient to cover
all deductions to be made for sums advanced and others sums deductable there from, the balance
outstanding shall be, deducted from subsequent bill/bills as may be necessary, failing that, as
otherwise provided for in the contract. d. If for any reason, except a default, the work under the Contract is suspended or is to be
suspended for more than 15 days, the contractor shall be at a liberty to remove the plant and
equipment or any part thereof hypothecated to EPFO above to any other Works site of the
Contractor for carrying on his other Works, on his furnishing prior to such removal a bank
guarantee acceptable to EPFO for the amount of the outstanding advance granted above with
interest and undertaking to bring back to the site, before expiry of the period of suspension, the
plant and Equipment as may be necessary for completion of the Works if such plant and, are not
brought back, the Contractor shall forthwith repay the amount of advance outstanding with
interest.
d. Income Tax Recovery: Before releasing payment to the Contractor, tax recovery shall made from the contractor’s bill at
the rate as applicable during that time. For payment towards advances, income tax recovery shall
made and advances shall be recovered as per terms and conditions provided in conditions.
e. Overpayments and Underpayments (a) Wherever any claim for the payment of a sum of money to EPFO arises or of under this
Contract against the Contractor the same may be deducted by EPFO from any sum then due or
which at any time thereafter may become due to the contractor under Contract and failing that
under any other Contract with EPFO from any other sum due to the contractor from EPFO which
may be available with EPFO or from his security deposit or he shall pay the claim on demand. (b) EPFO reserve the right to carry out post-payment audit a technical examination of the final
bill including all support vouchers, abstracts, etc, EPFO further reserve the right to enforce
recovery of any other when detected notwithstanding the fact that the amount of the final bill
may be included by one of the part as an item of dispute before an arbitrator appointed, of this
Contract and notwithstanding the fact that the amount of the final bill figures in the arbitration
award. (c) If as a result of such audit and technical examination any overpayment is discovered in
respect of any work done by the Contractor or alleged to have been done by him under the
contract, it shall be recovered by EPFO from the Contractor by any or all of the methods
prescribed above or if any under payment is discovered the amount shall be duly paid to the
Contractor by EPFO.
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(d) Provided that the aforesaid right of EPFO to adjust overpayment against amount due to the
Contractor under any other Contractor with EPFO shall not extend beyond the period of two
years from the date of payment of the final bill or in case the final bill is a MINUS bill, from the
date the amount payable by the contractor under the MINUS final bill is communicated to the
Contractor. (e) Any amount due to the Contractor under this Contract for under payment may be adjusted
against any amount then due or which may at any time thereafter become due before payment is
made to the contractor, from him to EPFO on any other Contract account whatsoever. 6.1 ARBITRATION AND LAWS. a. Arbitration: a. Expect where otherwise provided for in the contract all questions and disputes relating to the
meaning of the specification designs, drawings and instructions herein before mentioned and as
to the quality of workmanship or materials used on the work or as to any other question, claim,
right, matter or thing whatsoever in any way arising out of or relating to the contract, designs,
drawings, specification estimates, instructions, orders or these conditions or otherwise concerning
the works, or the execution or failure to execute the same whether arising during the progress of
the work or after the completion or abandonment thereof shall be referred to the sole arbitrator as
may be appointed by the authority of EPFO. There will be no objection if the arbitrator so
appointed is an employee of EPFO and that he had no deal with the matters to which the contract
relates and that in the course of his duties as such he had expressed views on all or any of the
matters of dispute or difference. The arbitrator to whom the matter is originally referred being transferred or vacating his office or being to act for any reason, the appointing authority for
arbitrator, as afore said at the time of such an office or inability to act, shall appoint another
person to act as arbitrator in accordance with the terms of the contract. Such person shall be
entitled to proceed with the reference from the stage at which it was left by his predecessor. It is
also a term of this contract that no person, other than a person appointed by the authority
mentioned in schedule E, should act as arbitrator and if for any reason that is not possible, the
matter is not to be referred to arbitration at all.
(a) Cases where the amount of the claim in dispute is Rs.50,000 (Rupees fifty thousand) and
above, the Arbitrator shall give Reasons for the award.
(b) Subject as aforesaid the provision of the Arbitration Act. 1940 or any statutory modification
or re-enactment thereof and the rules made there under and for the time being in force shall apply
to the arbitration proceeding under this clause. In case of disputed arising between two
Government of India Undertaking, provisions as content in Bureau of Public Enterprises Letter
No. BPE/GL-001/16/MAN-2 (100-75-BPE (GM-) dated 01-01-1976 and as may be amended
from time to time shall apply. It is a term of the contract that the party invoking arbitration shall.
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(c) specify the dispute or disputes to be referred to arbitration under this clause together with the
amount or amounts claimed in Respect of each such dispute. The arbitrator (s) may from time to
time with consent of the parties enlarge the time, for making and Publishing the award.
(d) The work under the Contract shall, if reasonably possible continue during the arbitration
proceedings and no payment due or payable to the Contractor shall be withheld on account of
such proceedings.
(e) The Arbitrator shall be deemed to have entered on the reference on the date he issues notice to
both the parties fixing the date of the first hearing.
(f) The Arbitrator shall give a separate award in respect of each dispute or difference referred to
him. The venue of arbitration shall be such place as may be fixed by the Arbitrator in his sole
discretion. The award of the arbitrator shall be final conclusive and binding to all parties to this
contract.
6.2 CONTRACTORS, LABOUR REGULATIONS a. Definition: In the regulations, unless otherwise expressed or indicated the following words
and expression shall have the meaning hereby assigned to them.
b. “Labour” means workers employed by contractor directly, or indirectly through a sub
contractor, or by an agent on his behalf on a payment not exceeding Rs.500/-per month.
c. “Fair Wages” means wages, which shall include wages for weekly they of rest and other
allowances, whether for time or piece work after taking into consideration prevailing market rates
for similar employments in the neighborhood but shall not be less than minimum rates of wages
fixed under the Minimum Wages Act.
d. “Contractor” for the purpose of these Regulation shall include agent or sub contractor
employing labour on the work taken on contractor.
e. “Inspecting Officer” means any Labour Enforcement Officer, Assistant Labour
Commissioner of the Chief Labour Commissioner Organisation.
f. Notice of Commencement: The Contractor shall, within SEVEN days of commencement of
the work, furnish in writing the inspecting Officer of the area concerned the following
information.
g. “Form” means a form appended to these Regulations.
h. Contractors’ name and address.
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i. Particulars of the Department for which the work is undertaken.
j. Name and address of subcontractors as and when they appointed.
k. commencement and probable duration of the work.
l. number of workers employed and likely to be employed.
m. ‘fair wages’ for different categories of workers.
i) Number of hours of work which shall constitute a normal working day: The-number of
hours which shall constitute normal working day for an adult shall be NINE hours. The working
day for an adult shall be NINE hours. The working of an adult worker shall be so arranged that
inclusive of intervals, if any, for it shall not spread over more than twelve hours on any day.
When an adult worker is made to work for more than nine hours on any day or for more than 48
hours in any week he shall respect of overtime work paid wages at double the ordinary rate of
wages. ii) Weekly day of rest: Every worker shall be given a week day of rest which shall be fixed and
notified at least TEN days in advance. A worker shall not be required or allowed to work on the
weekly rest day or will have substituted rest day, on one of the five days immediately before or
after the rest day. Provide that no substitution shall be made which will result in the worker
working more than ten days continuously without a rest day for whole day. Where in accordance
with the foregoing provisions a worker works on the rest day and has been given a substituted
rest day he shall be paid wages for the work done on the weekly rest at the overtime rate of
wages. NOTE: The expression of ‘ordinary rate of wages’ means the fair wage worker. iii). Display of notice regarding Wages, Weekly Day of Rest etc.: The Contractor shall when
he commences his work on contract, display and correctly maintain and continue to display in
clean and legible condition in conspicuous places on the work notice in English and in the local
Indian language, spoken by the majority of workers giving the rate of fair wages, the hours of
work for which such wages are payable, weekly rest days, the Workers are entitled to and name
and address of Inspecting Officer. The Contractor shall send copy of each of such notices to the
Inspecting Officers. iv). Fixation of Wage Period. The Contractors shall fix wage period in respect of which wages
shall be payable. No wage period shall normally exceed one week. v). ‘Payment of Wages’: (i) Wages due to every worker shall be paid to him direct. All wages shall be paid in current
coins or currency or in both.
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(ii) Wages of every worker employed on the contract shall be paid where the wage period is one
week, within THREE days from the end of Wage period, and in any other case before the expiry
of the 7th day or 10th day from the end of the wage period according as the number of workers
doesn’t exceed 1,000
or
Exceeds 1,000. (iii) When employment of any worker is terminated by or on behalf of contractor, the wages
earned by him shall be paid before expiry of the day succeeding the one on which his
employment is terminated. (iv) Payment of wages shall be made at the work site on a working day expect when the work is
completed before expiry of the wage period in which case final payment shall be made at the
work site within 48 hours of the last working day and during normal working time. NOTE:-The term “working day” means a day on which the work on which labour is employed,
is in progress.
vi. Register of Workmen: A register of WO shall be maintained in the form appended to these
regulations and kept at the work site or as near to it as possible, and the relevant particulars of
every workman shall be entered there in within THREE days. vii. Employment Card: The contractor shall issue an employment card in the Form appended to
these regulations to each worker on the day of work or entry into IUS employment. If a worker
has already any such card with him issued by the previous employer Card with relevant entries.
On termination of Employment the Employment card shall again be endorsed by the contractor
and returned to the work. viii. Register of Wages, etc. A register of wages-cum-Muster roll in the form appended to these
regulations shall be maintained and kept at the work site or as near to it as possible. A wages slip
in the form appended to these regulations shall be issued to every worker Employed by contractor
at least a day prior to disbursement of wages. ix. Deduction which may be made from Wage.: (i) Wages of a worker shall be paid to him
without any deductions of any kind except the followings deductions for absence from duty, i.e.
from the place or the places where by the terms of him employment he is required to work The
amount of deduction shall be in proportion to the period for which he was absent. Deduction for
damage to or loss of goods expressly entrusted to the employed person for custody, or for loss
which he is required to account for, Where such damage or loss is directly attributable to his
neglect or default. Deduction for recovery of advances or for adjustment of overpayment of
wages. Advance granted shall be entered in a register and any other deduction which EPFO may
from time to time allow. No fine shall be imposed on any Worker save in respect of such acts and
commissions on his part as have been approved by the Chief Labour Commissioner. No fine shall
imposed on a worker and no deductions for damage or loss shall be made from his wages until
the worker had been given an opportunity of showing cause against such fines or deductions. The
total amount of fines which may be imposed any one wage period on a worker shall not exceed
- 36 -
an amount equal to three paise in a rupee of the wages payable to him in respect of that wage
period. No fine imposed on the worker shall be recovered from him in installment, or after expiry
of Sixty(60) days from the date on which it was imposed. Every fine shall be deemed to have
been imposed on the day of the act or in respect of which it was imposed. The contractor shall
maintain both in English and the local Indian language a list, approved by the Chief Labour
Commissioner, clearly stating the acts and omissions for which penalty or fine may be imposed
and display it in good condition in a conspicuous place on the work site. The Contractor shall
maintain a register of fines and the register deductions for damage or loss in the form appended
to these regulations which should be kept at the place of work.
x. Register of Accidents: The Contractor shall maintain a register accidents in such form as may
convenient at the work place but the same shall include the particulars like full particulars of the
labourers who met with accident, Rate of Wages, Sex, Age, Nature of Accident and Cause of
Accident, Time and date of accident, Date and time when admitted in hospital, Date of discharge
from the hospital, period of treatment and result of treatment, percentage of loss of earning
capacity and disability as assessed by Medical Officer, Claim required to be paid tinder
Workmen’s Compensation Act, Date of payment of compensation Amount paid with details of
the person to whom the same was paid and Authority by whom the compensation was assessed,
etc. xi. Preservation of Registers: The Register of workmen and the Register of Wages-cum-Muster
roll to be maintained under these Regulations shall be preserved for 3 years after the date on
which the last made therein. xii. Enforcement: The Inspecting Officer shall either on his own or on a complaint received by
carry out investigations, and send a report Engineer-in-charge specifying the amounts
representing worker dues and amount of penalty to be imposed on the contractor for breach of
these Regulations, that have to be covered from the contractor, indicating full details of the
recoveries proposed and the reasons therefore. It shall be obligatory on the part of the Engineer-
in Charge on receipt of such report to deduct such amounts from payment due to the contractor. xiii. Disposal of amounts recovered from the contractor: The Engineer-in-charge shall arrange
payment to workers concerned with FORTY FIVE days from receipt of a report from the
Inspection Office except in cases where the contractor had made an appeal under Regulation 16
of these Regulations. In cases where there is an appeal, payment of workers’ dues would be
arranged by the Engineer-in-charge wherever such payments arise within THIRTY days from the
date of receipt of the decision of the Regional Labour Commissioner (RLC). xiv. Welfare Fund: All moneys that are recovered by the Engineer-in-Charge by way of workers
dues which could not be disbursed to workers within the time limit prescribed above, due to
reasons such whereabouts of workers not being known, death of a worker, etc and also amounts
recovered as penalty shall be credited to and be kept under the custody of EPFO for such benefit
and welfare of workmen employed by contractor.
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xv. Appeal against decision of Inspecting Officer: Any person aggrieved by a decision of the
Inspecting Officer may appeal against such decision to the Regional Labour Commissioner
concerned within THIRTY Days from the date of the decision, forwarding simultaneously a copy
of his appeal to the Engineer-in-Charge. The decision of the Regional Labour Commissioner
shall be final and binding upon the contractor at the workmen.
xvi. Representation of parties: (i) A workmen shall be entitled to be represented in any investigation or enquiry under these
Regulations by an officer of a registered trade union of which he is a member or by an officer of
a Federation of Trade unions to which the said trade union is affiliated or where the workman is
not member of any registered trade union by an officer of a registered trade union, connected
with, or by any other workman employed in, the industry in which the worker is employed. (ii) A contractor shall be entitled to be represented in any investigation or enquiry under these
Regulations by an officer of an association of contractors of which he is a member or by an
officer of Federation associations of contractors to which the said association is affiliated or
where the contractor is not a member of any association of contractors, by an officer of
association of employers, connected with, or by any other employer engaged in the industry in
which the contractor is engaged. (iii) No party shall be entitled to be represented by a legal practitioner any investigation or
enquiry under these Regulations. xvii. Inspection of Books and other Documents: The Contractor shall allow inspection of the
Registers and other documents prescribed under these Regulations by inspecting Office and the
Engineer-in-Charge or his authorised representative at anytime and by the worker or his agent on
receipt of due notice at a convenient time. xviii. Interpretation: etc.: On any question as to the application interpretation or effect of these
Regulations, the decision of the Chief Labour Commissioner or Deputy Chief Labour
Commissioner (Central shall be final and binding. xix. Amendments: Central Government may, from time to time, add to or amend these
Regulations and issue such directions, as it may consider necessary for the proper
implementation of these Regulations or for the purpose of removing any difficulty, which may
arise in the administration thereof. 6.3 MODEL RULES FOR LABOUR WELFARE 1. Definitions:
(a) ‘Workplace’ means a place at which on an average twenty or more workers are employed.
(b) ‘Large Workplace’ means a place at which, on an average, 500 or more workers are
employed.
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2. First Aid: At every workplace, there shall be maintained in a readily accessible place firstaid
application including an adequate supply of sterilized dressings and sterilized cotton wool as
prescribed in the Factory Rules of the State in which the work is carried on. The appliances, they
shall be kept in good order and, in large workplaces, they shall be placed under the charge of a
responsible person who shall be readily available during working hours. At large workplaces,
where hospital facilities are not available within easy distances of the Works, First Aid posts
shall be established and be run by a trained compounder. Where large workplace are remotely situated and far away from regular hospitals, an indoor ward shall be provided with one bed for
every 250 employees. Where large workplaces are situated in cities, towns or in their suburbs and
no bed are considered necessary owing to proximity of city or town hospitals suitable transport
shall be provided to facilitate removal of urgent cases to these hospitals At other workplaces,
some conveyance facilities shall be kept readily available to take injured person or persons
suddenly taken seriously ill, to the nearest hospital. At large workplaces there shall be provided
and maintained an ambulance room of the prescribed sizes containing the prescribed equipment
and in the charge of such medical and nursing staff as may be prescribed. For this purpose the
relevant provisions of the Factory Rules of the State Government of the area where the work is
carried on may be taken as the prescribed standard.
3. Accommodation for Labour: The Contractor shall during the progress of the works provide
erect and maintain necessary temporary living accommodation and ancillary facilities for labour
at his own expenses to standards and scales as approved by the Engineer–in–charge.
4. Drinking Water: In every workplace, there shall be provided and maintained at suitable place
easily accessible labour, a sufficient supply cold water fit for drinking. Where drinking water is
obtained from intermittent public water supply each workplace shall be provided with storage
where drinking water shall be stored. Every water supply storage shall be at a distance of not less
than 15 meters front any latrine dram or other source of pollution where water has to be drawn
from an existing well, which is within such proximately of latrine drain or any other source of
pollution, the well shall be properly chlorinated before water is drawn from it for drinking. All
such wells shall be entirely closed in and be provided with a trap door which shall be dust and
waterproof. A reliable pump shall be fitted to each covered well, the trap door shall be kept
locked and made open only for cleaning or inspection which shall be done at least once a month.
5. Washing and Bathing Places: Adequate washing and bathing places shall be provided
separately for men and women Such places shall be kept clean and in drained condition
6. Scale of Accommodation in Latrines and Urinals: There shall be provided within the
precincts of every workplace latrines and urinals in an accessible place, and the accommodation,
separately for each of these shall not be less than at the following scales–
No. of Seats
(a) Where number of persons does not exceed 50 - 2
(b) Where number of persons exceeds 50 but does not exceed 100 - 3
(c) For additional persons per 100 or part there of - 3
In particulars cases, the Engineer–in–Charge shall have the power to vary the scale, where
necessary.
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7 Latrines and Urinals: Except in workplaces provided with water flushed latrines connected
with a waterborne sewage system, all latrines shall be provided with receptacles on dry–earth
system which shall be cleaned at least four times daily and at least twice during working hours
and kept in a strictly sanitary condition. Receptacles shall be tarred inside and outside at least
once a year. If women are employed, separate latrines and urinals screened from those for men
and marked in the vernaculars conspicuous letters “For Women Only” shall be provided on the
scale laid down in Rule 6 those for men shall be similarly marked for “Men Only” poster
showing the figure of a man and of a woman shall also be exhibited at the entrance to latrines–for
each sex. There shall be adequate supply of water close to latrines and urinals. 8. Construction of Latrines: Inside wells shall be constructed of masonary or other non–
absorbent materials and shall be cement–washed inside and outside at least once a year. The
dates of cement washing shall be noted in a register maintained for the purpose and kept
available for inspection Latrines shall have atleast–thatched roof. 9. Disposal of Excreta: Unless otherwise arranged for by the local sanitary authority
arrangement for proper disposal of excreta by incineration at the work place shall be made by
means of a suitable incinerator approved by the local medical, health and Municipal or
cantonment authorities. Alternatively excreta may be disposed off by putting a layer of night soil
at the Bottom of pucca tank prepared for the purpose and covering it with a 15 cm layer of waste
or refused and that covering it with a layer of earth for a fortnight (when it will turn in to
manure). The Contractor shall, at his own expense, carry out all instructions issued to him by the
Engineer–in–Charge to effect proper disposal of soil and other conservancy work in respect of
Contractors work people or employees on the Site. The Contractor shall be responsible for
payment of any charges which may be levied by municipal or cantonment authority for execution
of such work on his behalf. 10. Provision of shelters during rest: At every workplace there shall be provided, free of cost,
four suitable sheds, two for meals and two other for rest, separately for use of men and women
Labour. Height of each shelter shall not be less than 3 meters from floor–level to lowest part of
roof. Sheds shall be kept clean and the space provided shall be on the basis of at least 0.5 sq.m.
Per head. 11. Creches: At a place at which 20 or more women workers are ordinarily employed, there shall
be provided at least one hut for use of children under the age of 6 years, of such women. Huts
shall not be constructed to a standard lower than of thatched roof, mud floor and walls with
wooden planks spread over mud floor covered with matting. Huts shall be provided with suitable
and sufficient openings, for light and ventilation. There shall be adequate provision of sweepers
to keep the places clean. There shall be two ‘dais’ in attendance. Sanitary utensils shall be
attendance. Sanitary utensils shall be provided to the satisfaction of local medical, health and
municipal or cantonment authorities. Use of huts shall be restricted to children, their attendants
and mothers of children. Where the number of women workers is more than 25 but less than 50,
the Contractor shall provide at least on hut and one Day to look after children of women workers.
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Size of creche(s) shall vary according to the number of women worker employed. Creche(s) shall
be properly maintained and necessary equipment like toys, etc., provided.
12. Canteen: A cooked food canteen on a moderate scale shall be provided for the benefit of
workers wherever it is considered necessary. 13. Planning, sitting and erection of the above mentioned structure shall be approved by the
Engineer-in-Charge, and the whole of such temporary accommodation shall at all times during
the progress of the Works be kept tidy and in a clean and sanitary condition to the satisfaction of
the Engineer-in – Charge and at the Contractor’s expense. The Contractor shall conform
generally to sanitary requirements of local medical, health and municipal or cantonment
authorities and at all times adopt such precaution as may be necessary to prevent soil pollution of
the Site. On completion of the Works the whole of such temporary structure shall be cleared
away, all rubbish burnt, excreta or other disposal pits or trenched filled in and effectively sealed
off and the whole of Site left clean and tidy to the entire satisfaction of the Engineer-in-Charge
and at the Contractor’s expense. 14. Anti Malarial precautions: The contractor shall at his own expense conform to all anti
malarial instructions given to him by the Engineer-in-Charge, including filling up of any borrow
pits which may have been by him. 15. Enforcement: The Inspecting Officer mentioned in the Contractor's Labour Regulation or
any other nominated in this behalf by Engineer-in-charge shall report to the Engineer-in Charge
all cases of failure to comply with the provisions of these Rules either wholly or in part and the
Engineer-in-Charge shall impose such fines and other penalties are prescribed in the conditions. 16. Interpretations, etc. On any question as to the application interpretation or effect of these
Rules the decision of the Chief Labour Commissioner or Deputy Chief Labour Commissioner
(Central) shall be final and binding. 17. Amendments: Governments may from time to time, add to or amend these Rules and issue
such directions as it may consider necessary for the proper implementation of these Rules or for
the purpose of removing any difficulty which may administration thereof. 64. SAFETY CODE
1. Suitable scaffolds shall be provided for workmen for all work that cannot safely be done from
the ground, or from solid construction except such short period work as can be done safely from
ladders. When a ladder is used an extra mazdoor shall be engaged for holding the ladder and the
ladder is used for carrying materials as well, suitable footholds and hand holds shall be provided
on the ladder and the ladder shall be given an inclination not steeper than 1/4 to 1(1/4 horizontal
and vertical)
2 Scaffolding or staging more than 3.25 meters above the ground or floor, swing or suspended
from an overhead support or erected with stationary support, shall have a guard rail properly
attached bolted, braced and otherwise, secured at least 1 meter high above the floor or platform
of such scaffolding or staging and extending along The entire length of the outside and ends
thereof with only such openings as may be necessary for the delivery of materials. Such
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scaffolding or staging shall be of fastened as to prevent it from swaying from the building or
structure.
3. Working platform, gangways stairways shall be so constructed that they do not sag unduly or
unequally, and if height of platform or gangway or stairway is more than 3.25 meters above
ground level or floor level, it shall be closely boarded, have adequate width and be suitably
fenced, as described in 2 above. 4. Every opening in floor of a building or in a working platform shall be provided with suitable
means to prevent fall of persons or materials by providing suitable fencing or railing with a
minimum height of 1 meter. 5. Safe means of access shall be provided to all working platform and other working places.
Every ladder shall be securely fixed. No portable single ladder shall be over 9 meters in length,
width between rails in a rung ladder shall in no case be less than 30 cm for address up and
including 3 meters in length. For longer ladders this width shall increased at least 6mm for each
additional 30 cm of length. Uniform step spacing shall not exceed 30cm Adequate precautions
shall be taken to prevent danger from electric equipment No material on any of the sites shall be
so stacked or placed as to cause danger or inconvenience to any person or the public The
Contractor shall provide all necessary fencing and lights to protect public from accidents and
shall be bound to bear the expenses or defence of every suit action or other proceeding at law that
may be brought by any person for injury sustained owing to neglect of above precautions and to
pay any damages and costs which may be awarded in any such suit, action or proceedings to any
such person or which may with the consent of the Contractor be paid to compromise any claim
by any such person. 6. Excavation and Trenching. All trenches, 1.5 meters or more in depth shall at all times be
supplied with at least one ladder for each 20 meters length or fraction thereof. Ladder shall be
extended from bottom trench to at least 1 meter above surface of the ground. Sides of a trench
which is 1.5 meters of or more in depth shall be stepped back to give suitable slope, or security
held by timber bracing so as to avoid the danger of sites collapsing, Excavated material shall not
be places within 1.5m of edge of trench or half of depth of trench whichever is more. Cutting
shall be done from top to bottom. Under no circumstances shall undermining or undercutting be
done. 7. Demolition: Before any demolition work is commenced and also during the process or the
work. (a) All roads and open areas adjacent to the work Site shall either be closed or suitably protected. (b) No electric cable or apparatus which is ‘liable to be a source of danger over a cable or
apparatus used by operator shall remain electrically charged. (c) All practical steps shall be taken to prevent danger to person employed, from risk or fire or
explosion, or flooding. No floor, roof, or other part of a building shall be so overloaded with
debris or materials as to render it unsafe.
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8. All necessary personal safety equipment as considered adequate by the Engineer-in-charge
shall available for use of person employed on the Site and maintained in a condition suitable for
immediate use and the contractor shall take adequate steps to ensure proper use of equipment by
those concerned. (a) Workers employed on mixing asphalted materials cement and lime mortars concrete shall be
provided with protective footwear and protective goggles. (b)Those engaged in handling any material which is injurious to eye shall be provided with
protective goggles. (c) Those engaged in welding works shall be provided with welders protective eye shield. (d) Stone breakers shall be provided with protective goggles and protective clothing and
sufficiently safe intervals. (e) When workers are employed in sewers and manholes, which are in use, the Contractor shall
ensure that manhole covers are paned and manholes are ventilated at least for an hour before
workers are allowed to get into them. Manholes so opened shall be cordoned off with suitable
railing and provided with warnings signals or boards to prevent accidents to public. (f) The contractor shall not employ, men below the age of 18 and women on the work of painting
with products containing lead in any form. Whenever men above the age of 18 are employed on
the work of lead painting, the following precautions shall be taken.
(i) No paint containing lead or lead products shall be used except the form of paste or readymade
paint. (ii) Suitable facemasks shall be supplied for use by workers when paint is applied in the form of
spray or a surface having lead paint dry rubbed and scraped.
9. When work is done near any place where there is risk or drown in all necessary equipment
shall be provided and kept ready for use and necessary steps taken for prompt rescue of any
person in danger and adequate provision made for prompt first aid treatment of all injuries likely
to be sustained during the course of the work. 10. Use of hoisting machines and tackle including their attachment anchorage and supports shall
conform to the following: 1. These shall be of good mechanical constructions, sound material and adequate strength and
free from patent defects and shall be kept in good repair and in good working order.
2. Every rope used in hoisting or lowering materials or as a means of suspension shall be of
durable quality and adequate strength and free from patent defects. 3. Every crane driver or hoisting appliance operator shall be properly qualified and no person
under the age of 21 years shall be in charge of any hoisting machine including any scaffolding
which or gives signals to operator.
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4. In case of every hoisting machine and of every chain ring hock shackle swivel and pulley
block used in hoisting or lowering or as mean of suspension safe working load shall be
ascertained by adequate means Every hoisting machine and all gear referred to above shall be
plainly marked with safe working load. In case of a hoisting machine having a variable safe
working load, each safe working load and the conditions under which it is applicable shall be
clearly indicated. No part of any machine or of any gear referred to above in this paragraph shall
be loaded beyond safe working load except for the purpose of testing. 5. In case of a
departmental machine, safe working load shall be notified by the Engineer in charge. As regards
Contractor’s machines the contractor shall notify safe working load of each machine to the
Engineer-in-charge whenever he brings it to site of Work and get it verified by the Engineer-in-
Charge. 11. Motors gearing, transmission, electric wiring and other dangerous parts of hoisting appliances
shall be provided with efficient safeguards hoisting appliances shall be provided with such means
as will reduce to the minimum risk of accidental descent of load adequate precautions shall be
taken to reduce to the minimum risk of any part of a suspended load becoming accidentally
displaced. When workers are employed on electrical installations which are already energized
insulating mats working apparel such as gloves, sleeves and boots, as may be necessary shall be
provided. Workers shall not wear any rings, watches and carry keys or other materials, which are
good conductor of electricity. 12. All scaffolds, ladders and other safety devices mentioned or described herein shall be
maintained in a safe condition and no scaffold, ladders or equipment shall be altered or removed
while it is in use. Adequate washing facilities shall be provided at or near places of work.
13. These safety provisions shall be bought to the notice of all concerned by display on a notice
board at a prominent place at the work spot. Persons responsible for ensuring compliance with
the safety core shall be named therein by the Contractor.
14. To ensure effective enforcement of the rules and regulations relating to safety precautions,
arrangements made by the Contractor shall be open to inspection by the Engineer-in-charge or
his representative and the inspecting Officers as defined in the Contractors Labour Regulations.
15. Notwithstanding the above conditions 1 to 14 the contractor is not exempted from the
operation of any other Act or Rule in force.
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AFFIDAVIT
(On Non Judicial Stamp Paper of Rs.10.00 in case the individual who is the sole proprietor
of the firm)
I, ................................................................................... S/o .........................................................
age .......................... Years, occupation business T/o ......................................................
............................................................................................... .......................... do hereby state on
oath as under:
That I am residing in ................................................................................ locality of District
................................... since last ....................................... years.
That I am the sole proprietor of a proprietary concern name and style as “.....................................”
having its office at ............................................. District .................................................. dealing
in business of Government, civil contracts and ancillary works attached therefore.
Hence this affidavit.
DEPONENT
................................
Note : This Affidavit should be notarized
SIGNATURE OF CONTRACTOR
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LETTER OF TRANSMITTAL
From :
To
The Regional P.F Commissioner,
E.P.F.O, Sub Regional Ofice, Tinsukia.
SUBJECT : Submission of technical bid and Financial bid for the work of Providing and
Fixing Modular and Standard Furniture.
Sir,
Having examined the details given in NIT, press-Notice and Technical bid document & Financial
bid document for the above work, I/We hereby submit the Technical bid document and other
relevant information.
i) I / We hereby certify that all the statements made and information supplied in the enclosed
forms and accompanying statement are true and correct.
ii) I / We have furnished all information and details necessary for technical bid evaluation and
have no further pertinent information to supply.
iii) I / We submit the requisite certified solvency certificate and authorize to the RPFC, Tinsukia,
EPFO or his authorized representatives to approach the Bank issuing the solvency certificate to
confirm the correctness thereof. I / We also authorize RPFC, EPFO, or his authorized
representative to approach individuals, employers, firm and corporation to verify our competence
and general reputation.
iv) I / We submit the following certificates in support of our suitability, technical know-how and
capability for having successfully completed the following works.
Name of Work Certificate from
Enclosures :
Seal of Applicant Signature of Applicant (s) Date of Submission Signature of tenderer with seal
- 46 -
FINANANCIAL INFORMATION
Financial Analysis Details to be furnished duly supported by figures in balance sheet/ profit &
loss account for the last five years duly certified the Chartered Accountant, as submitted by the
applicant to the Income Tax Department (Copies to be attached) and Company Balance Sheet
duly audited.
YEARS
I. Gross Annual Turnover on Modular furniture works ii) Profit/Loss
II. Financial arrangement for carrying out the propose work
III. The following certificates are enclosed: a) Current Income Tax Clearance Certificate b)
Solvency Certificate from Bankers of Applicant.
Signature of Applicant(s)
Signature of Chartered Accountant with Seal
Signature of tenderer with seal
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WORKS DETAILS
DETAILS OF ALL WORKS OF SIMILAR CLASS COMPLETED DURING THE LAST FIVE YEARS ENDING LAST DAY OF THE MONTH
MARCH 2013 (Separate proforma to be filled for each work)
1 2 3 4 5 6 7 8 9 10
No. Name of the
work/project
and location
Owner of
sponsoring
organization
Cost of
Work
in
Crores
Date of
Commencement
as per contract
Stipulated
date of
completion
Actual date
of
Completion
Litigation/Arbitration
pending/in progress
with details*
Name and
address/
telephone
number of
officer
whom
reference
may be
made
Verified
by /
TDS
details
*Indicate gross amount claimed and amount awarded by the Arbitrator.
Signature of Applicant(s)
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PROJECT UNDER EXECUTION OR AWARDED
(Separate proforma to be filled for each work)
S.No. Name of the
work/project
and location
Owner or
sponsoring
organisation
Cost
of
work
Date of
commencement as
per work
Stipulated
date of
completion
Up to date
percentage
progress of
work
Slow
progress if
any and
reasons
thereof
Name and
address/ telephone
number of Officer
to whom reference
may be made
Remarks
1 2 3 4 5 6 7 8 9 10
Signature of Applicant(s)
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PERFORMANCE REPORT
WORKS REFERRED TO IN FORM “B” & “C” (Separate to be filled for each work)
1. Name of work/ Project & Location
2. Agreement No
3. Estimated Cost
4. Tendered Cost
5. Date of Start
6. Date of Completion i) Stipulated date of completion
ii) Actual date of completion
7. Amount of compensation levied for delayed completion, if any
8. Amount of reduced rate items, if any
9. Performance Report
10. 1) Quality of work Very Good/Good/Fair/Poor
2) Financial Soundness Very Good/Good/Fair/Poor
3) Technical Proficiency Very Good/Good/Fair/Poor
4) Resourcefulness Very Good/Good/Fair/Poor
5) General behaviour Very Good/Good/Fair/Poor
Dated:
Executive Engineer or Equivalent
- 50 -
STRUCTURE & ORGANISATION (Separate proforma to be filled for each work)
1. Name & Address of the applicant
2. Telephone No./Telex No./Fax No.
3. Legal status of the applicant
(Attach copies of original document defining the legal status)
a) An individual
b) A proprietary firm
c) A firm in partnership
d) A limited company or Corporation
4. Particulars of registration with various Government bodies (attach attested) Photocopy
Organization/ Place of registration Registration No.
5. Name and Titles of Directors & Officers with designation to be concerned with this work
6. Designation of individuals authorized to act for the organization.
7. Was the applicant ever required to suspend work for a period of more than six months
continuously after you commenced the work? If so, give the name of the project and reasons of
suspension of work.
8. Has the applicant or any constituent partner in case of partnership firm, ever abandoned the
awarded work before its completion? If so give name of the project and reasons for
abandonment.
9. Has the applicant or any constituent partner in case of partnership firm, ever been
debarred/black listed for tendering in any organization at any time? If so, givedetails.
10. Has the applicant or any constituent partner in case of partnership firm, ever been convicted
by a court of law? If so, give details.
11. In which other field of engineering the applicant has specialization and interest?
12. Any other information considered necessary but not included above.
- 51 -
DETAILS OF TECHNICAL & ADMINISTRATIVE
PERSONNEL TO BE EMPLOYED FOR THE WORK
S.N
o
Designatio
n
Total
Numbe
r
Number
availabl
e for
this
work
Nam
e
Qualificatio
n
Profession
al
Experience
and details
of work
carried out
How
these
would
be
involve
d in
this
work
Remark
s
1 2 3 4 5 6 7 8 9
Signature of Applicant(s)
- 52 -
DETAILS OF PLANT AND EQUIPMENT LIKELY TO BE USED IN
CARRYING OUT THE WORK. S.No. Name of the
equipment
Nos. Capac
ity or
type
Age Condit
ion
Present
Ownersh
ip Status
Current
Location
Remarks
by
EPFO
1 2 3 4 5 6 7 8 9
A.
Essential
(i)
Computer
Controlled
Multi Station
Edge banding
machine
capable of
gluein g, end
trimming, flush
trimming,
radius
scrapping in
one single bars
on a moving
conveyor
(ii) CNC Press
brake for
precision sheet
metal bending
(iii) Hot press for
laminate
pressing
(iv) Conveygorised
Powder Coating
Plant with
banking over
capable oven
capable of 200
degree temp,
Electrostatic
guns, Recovery
Cyclone and
both
- 53 -
A.
Others
(i)
Multi spindle
drilling
machine
capable of
drilling
multiple hole
simultaneously
both in
horizontal and
vertical
direction.
(ii) CNC shearing
Machine for
Sheer Metal
(iii) Membrance
Press for
membrance
pressing of
0.4mm PVC
(iv) Post forming
Machine
(v) MIG Welding
Machine
(vi) Pneumatic
Spot Welding
Machine.
(vii) Any other
required plant
& machineries
Signature of Applicant(s)
- 54 -
FORM OF BANK GUARANTEE IN LIEUOF SECURITY DEPOSTI IN INDIVIDUAL
CONTRACT (On Non-Judicial Stamp Paper) To The EPFO In consideration of the Employees’ Provident Fund Organization having its head office at
New Delhi (hereinafter called the “EPFO” which expression shall unless repugnant to the subject
or context include its administrators, successors and assigns) having agreed under the terms and
conditions of Contract Agreement No. __________ dated _________ made between
_________________ and EPFO in connection with the work of ________________ (hereinafter
called the said contract), to accept at Deed of Guarantee as herein provided for Rs.__________
(Rupees _______________ Only) from a Nationalized Bank in lieu of the Security deposit to be
made by the contractor or in lieu of the deduction to be made from the contractor’s bills, for the
due fulfillment by the said Contractor of the term and conditions contained in the said Contract.
We, the bank (hereinafter referred to as “the said Bank’ and having our registered office at do
hereby undertake and agree to indemnify and keep indemnified & EPFO ‘from time to time to
the extent of Rs._______________ (Rupees ____________________________ only) against any
loss or damage, costs, charges and expenses caused to or suffered by or that may be caused to or
suffered by EPFO by reason of any breach or breaches by the said Contractor of any of the terms
and conditions contained in the said contract and to unconditionally pay the amount claimed by
EPFO on demand and without demur to the extent aforesaid.
We, the _______________ Bank, further agree that E.P.F.O. shall be the sole judge of and as to
whether the said Contractor has committed any breach or breaches of any of the terms and
conditions of the said contract and the extent of loss, damage, costs, charges and expenses caused
to or suffered by or that may be caused to or suffered by EPFO on account thereof and the
decision of EPFO that the said Contractor has committed such breach or breaches and as to the
amount or amounts of loss, damage, costs, charges and expenses caused to or suffered by or that
may be caused to or suffered by E. P.F.O. from time to time shall be final and binding on us.
We, the said Bank, I agree that the Guarantee herein contained shall remain in full force and
effect during the period that would be taken for the performance of the said Contracts and till all
the dues of EPFO under the said Contract or by virtue of any of the terms and conditions
governing the said Contract have been fully paid and its claims satisfied or discharged and till the
Accepting Authority of the contract certifies that the terms and conditions of the said Contract
have been fully and properly earned out by the said Contractor and accordingly discharges this
guarantee subject, however that EPFO shall have no claim under this Guarantee after 90 (Ninety)
days from t date of expiry of the Defects Liability Period as provided in the said Contract, i.e,
(date) or from the date of cancellation of the said Contract as the case may be, unless a notice of
the claim under this Guarantee has been served on the Bank before the expiry of the said period
- 55 -
in which case the same shall be enforceable against the Bank notwithstanding the fact, that the
same is enforced after the expiry of the said period.
EPFO shall have the fullest liberty without affecting in any way the liability of the Bank under
this Guarantee or indemnity from time to time to vary any of the terms and conditions of the said
contract or to extend time of performance by the said Contractor or to postpone for any time and
from time to time any of the powers exe by it against the said Contactor and to enforce or forbear
from enforcing any of terms and conditions governing the said Contract or securities available to
EPFO and the said Bank shall not be released from its liability under these presents by any
exercise by EPFO of any liberty with reference to the matters aforesaid or by reason of time
being given to the said Contractor or any other forbearance, act or omission on the part of EPFO
or any indulgence by EPFO to the said Contractor or any other matter or thing whatsoever which
under the law relating to sureties would but for this provisions have the effect of so releasing the
Bank from its such liability.
It shall not be necessary for EPFO to proceed against the Contractor before proceeding against
the Bank and the Guarantee herein Contained shall be enforceable against the Bank
notwithstanding and security which EPFO may have obtained or obtain from the Contractor at he
time when proceedings are taken against the Bank hereunder be outstanding or un-realized.
We, the said Bank, lastly undertake not to revoke this Guarantee during its currency expect with
the previous consent of EPFO in writing and agree that any change in the Constitution of the said
Contractor or the said Bank shall not discharge our liability hereunder.
In presence of: Dated this ________ Day of______.
WITNESS
1. For and on behalf of (The Bank)
Signature __________________
2. Name & Designation _________
- 56 -
Authorisation No. ____________ Name & Place
_______________ Bank’s Seal
_________________
The above Guarantee is accepted by EPFO
For and on behalf of EPFO
Signature _________________
Name ____________________
Designation _______________
Dated ____________________
Note* For Proprietary Concerns
Shri son of ____________ resident of __________________ carrying in business under the name
and style of ___________ at ______________ (hereinafter called the said Contractor which
expression shall unless the context required otherwise include his heirs, executors, administrators
and legal representatives).
For Partnership Concerns
1. Shri __________ son of __________________________ resident of
2. Shri _____________ son of _______________ resident of style of __________ at _________
(hereinafter collectively called “the each of them and their respective heirs, executors
administrators and legal representatives).
For Companies
M/s __________________ a company registered under the Companies Act. 1956 and having its
registered office in the State of _____________ (Hereinafter called “the said Contractor” which
expression shall unless the context required otherwise include its administrators, successors and
assigns).
- 57 -
FORM OF BANK GUARANTEE TO SECURE A LUMP-SUM ADVANCE (On Non-Judicial Stamp Paper)
To
The EPFO
In consideration of the Employees’ Provident Fund Organization having its head office at New
Delhi (hereinafter called “EPFO” which expression shall unless repugnant the subject or context
include its administrators, successors and assigns) having agreed under the terms and conditions
of Contract Agreement No. _________ dated ________ made between __________ and EPFO in
connection with the work of __________ (hereinafter called “the said contract”), to make at the
request of the Contractor a lump-sum advance of Rs._________ (Rupees __________ only) for
utilizing it for the purpose of the Contract on his furnishing a guarantee acceptable for EPFO we,
the __________ Bank (hereinafter referred to as “the said Bank”) and having our registered
office at _________ __________ do hereby guarantee the due recovery by EPFO of the said
advance with interest thereon as provided according to the terms and conditions of the Contract.
If the said Contractor fails to utilize the said advance for the purpose of the Contract and/or the
said advance together with interest thereon as aforesaid is not fully recovered by EPFO on
demand and without demur to the extent of the said sum of Rs._______ (Rupees _____________
only) any claim made EPFO on us for the loss or damage caused to or suffered by AM by reason
of not being able to recover in EPFO the said sum of Rs.___________ (Rupees ______________
only) with interest, as aforesaid. We, the ___________ Bank, further agree that EPFO shall be the sole judge of and as to whether
the said Contractor has not utilized the said advance or any part thereof for the purpose of the
Contract and the extent of loss or damage caused to or suffered by EPFO on account of the said
advance together with interest not being recovered in full and the decision of EPFO that the said
Contractor has not utilized the said advance or any part thereof for the purpose of the Contract
and as to the amount or amounts loss or damage caused to or suffered by AM shall be final and
binding on us. We, the said Bank, further agree that the Guarantee therein contained shall remain in full force
and effect during the period that would be taken for the performance of the said Contract and till
the said advance with interest has been fully recovered and its claims satisfied or discharged and
till the Accepting Authority of the contract certifies that the said advance with interest has been
fully recovered from the said contractor, and accordingly discharges this guarantee subject,
however, that EPFO shall have no claim under this Guarantee after 90 (Ninety) days from the
date of completion of the said contract, i.e.____________ (date) or from the date of cancellation
of the said Contract, as the case may be, unless a notice of the claim under this Guarantee has
been served on the Bank before the expiry of the said period in which case the same shall be
enforceable against the Bank notwithstanding the fact, that the same is enforced after the expiry
of the said period.
- 58 -
EPFO shall have the fullest liberty without effecting in any way the liability of the Bank
under this Guarantee or Indemnity, from time to time to vary any of the terms and conditions of
the said Contract or the advance or to extend time of performance by the said Contractor or to
postpone for any time and from time to time any of the powers exercisable by it against the said
Contactor and either to enforce a forbear from enforcing any of the terms and conditions
governing the said Contract or the advance or securities available to EPFO and the said Bank
shall not be released from its liability under these presents by any exercise by EPFO of the liberty
with reference to he matters aforesaid or by reason of time being given to the said Contractor or
any other forbearance, act or ommission n the part of EPFO or any indulgence by EPFO to the
said Contractor or of any other matter or thing whatsoever which under the law relating to
sureties would but for this provisions have the effect of so releasing the Bank from its such
liability.
It shall not be necessary for EPFO to proceed against the Contractor before proceeding
against the Bank and the Guarantee herein contained shall be enforceable against the Bank
notwithstanding any security which EPFO may have obtained or obtain from the Contractor shall
at the time when proceedings are taken against the Bank, hereunder be outstanding or unrealized.
We, the said Bank, lastly undertake not to revoke this Guarantee during its currency
except with the previous consent of EPFO in writing and agree that any change in the
Constitution of the said
Contractor or the said Bank shall not discharge our liability hereunder.
In presence of: Dated this ________ Day of
WITNESS
1. For and on behalf of (The Bank)
Signature __________________
Name & Designation _________
2. Authorization No. ___________
Name & Place ______________
Bank’s Seal ________________
- 59 -
The above Guarantee is accepted by EPFO
For and on behalf of EPFO
Signature ________________________
Name ___________________________
Designation ______________________
Dated ___________________________
Note
*For Proprietary Concerns
Shri _________ son of _________ resident of __________ carrying on business under the name
and style of _______________ (hereinafter called “the said Contractor which expression shall
unless the context requires other wise include his heirs, executors, administrators and legal
representatives).
For Partnership Concerns
1. Shri ___________ son of __________ resident of ___________________.
2. Shri ___________ son of ___________ resident of ___________ carrying on business in
partnership under the name and style of ________ at _________ (hereinafter collectively called
“the said contractor” which expression shall unless the context requires otherwise include each of
them and their respective heirs, executors administrators and legal representatives).
For Companies
M/s __________________ a company registered under the Companies Act, 1956 and having its
registered office in the State of _______________ (Hereinafter called “the said Contractor”
which expression shall unless the context requires otherwise include its administrators,
successors and assigns).
- 60 -
Name of Work: (A) Designing, Manufacturing, Supplying and Installation of
Workstation, Pedestal Units, Keyboard Trays, Compactors,
Tables, Chairs, sofa, partitions and other items at S.R.O, Tinsukia
SPECIAL CONDITIONS
- 61 -
TECHNICAL BID DOCUMENT SPECIAL CONDITIONS
1. 1. GENERAL
1.1 Special conditions of contract shall be read in conjunction with General Conditions of
contract, Technical Specifications, Drawings and any other documents forming part of this
contract wherever the context so requires.
1.2 Notwithstanding the sub-division of the documents into these separate sections and volume,
every part of each shall be deemed to be supplementary to and complementary of every other part
and shall be read with and into the CONTRACT so far as it may be practicable to do so.
1.3 Where any portion of the General Condition of Contract is repugnant to or at variance with
any provisions of the Special Conditions of contract, unless a different intention appears, the
provisions of the Special Conditions of Contract shall be deemed to over-ride the provisions of
the Genera Conditions of Contract and shall to the extent of such repugnancy, or variations,
prevail.
1.4 The rates for different items of works shall be for all heights and depths except where
otherwise specified in the items of work. Rates are also inclusive of pre-cautionary’ and – safety
measures for workmen and staff to work under said circumstances.
2. BRIEF SCOPE OF WORKS.
i) The Scope of Work shall consist of fabrication, assembling, providing Modular based
furniture.
ii) Preparation for design drawings and getting the drawing duly approved by Engineer In Charge
as ‘Related for construction’ (or Good for Construction) drawings with additions alteration and
modification made from time to time as required by Engineerin- charge during actual execution.
iii) Erecting one full size, complete in all respect, a sample piece for each item and obtains
approval thereof before undertaking mass production and placing in position at site.’
iv) All the test required for all material as desired by Engineer in Charge.
- 62 -
3. POWER SUPPLY Generally electricity required for the work, shall not be given by EPFO and same has to be
arranged by the contractor. In case EPFO electricity source is available near the work site and
electricity can be spared to contractor as per discretion of Engineer-in-Charge, the contractor may
draw electricity from the EPFO source as approved by Engineer-in-charge. Necessary meter and
connection from the source as approved by Engineer-In-charge shall be arranged by the
contractor. No extra payment towards meter and connection arrangement shall be paid by EPFO.
Wherever EPFO electricity source is used by the contractor, Rs.8 (Eight only) per unit of meter
reading or the charge as fixed by the local Electricity Board/Authority whichever is higher shall
be recovered from the contractor from the Running/Final Bill. The contractor has to make own
arrangement for lying appropriate cables keeping all the safety regulations as Instructed by
Engineer-In-charge. 4. RESTRICTED WORKING HOURS: 4.1 In case normal working hours are reduced due to operational / Security requirement etc.,
nothing extra shall be payable by EPFO on account of restricted working, period and in restricted
working condition. 5. DRAWINGS AND DOCUMENTS 5.1 The drawing accompanying the Tender Document are of indicative nature and issued for
Tendering purpose with the purpose to enable the Tenderer to make an offer in lines with the
requirements of the EPFO. 5.2 However, no extra claim whatsoever shall be entertained for variation, if any, during actual
execution of work. 6. TEMPORARY WORKS 6.1 All Temporary and ancillary works including enabling works connected with the work shall
be responsibility of the Contractor and the price quoted by them shall be deemed to have
included the cost of such works which shall be removed by the contractor at his cost,
Immediately after completion of the work. 7 CONTRACT AGREEMENT 7.1 The contract agreement shall be executed on a non-judicial stamp paper of value of Rs.100/-
(Rupees one hundred only) and cost of the stamp paper shall be borne by the contractor. 7.2 Contractor’s tender including the letters of clarifications between the contractor and the
EPFO prior to the award of contract shall form a part of the Contract agreement to the extent they
have been accepted by EPFO.
8. TURN OVER TAX/ CONTRACT TAX
Turn over Tax/ Works Contract Tax/ Sales Tax/ Cess on works contract and/or any other taxes,
cess etc., which are mandatory for deduction at source, shall be deducted at source at the rates
- 63 -
notified by Govt. of India or respective State Govt. and nothing will be paid by MI on these
accounts.
9. PERFORMANCE GUARANTEE
Within 15(Fifteen) days of issue of work order, the contractor shall submit to EPFO a Bank
Guarantee from any Nationalized Bank equivalent to 5% of the Contract value towards
performance guarantee. Bank Guarantee of 50% of the amount shall be released after satisfactory
completion of the work and balance 50% shall remain valid till satisfactory completion of defects
liability period of 12 months (The defects liability period of 12 months shall be reckoned from
the date of actual completion of work). If the aforesaid performance guarantee is not submitted
within the stipulated time period. Interest @ 10% per, annum will be charged till the date-of
submission of performance guarantee for delayed period of submission.
10. WORK EQUIPMENT
10.1 The contractor shall be responsible to arrange at his own cost all necessary tools and plants
required for execution of the work. 10.2 The contractor shall without prejudice to his overall responsibility to execute and complete
the work as per specifications and time schedule, progressively deploy adequate equipments and
tools and tackles and augment the same as decided by the Engineer-incharge depending on the
exigencies of the work so as to suit the construction schedule. 10.3 No equipment shall be supplied by EPFO.
11. SITE ORGANISATION
11.1 Subject to the provisions in the tender document and without prejudice to contractor’s
liabilities and responsibilities to provide adequate qualified and skilled personnel on the work,
contractor shall deploy site organization and augment the same as decided by the Engineer-in-
charge depending on the work. No personnel of the contractor deployed at site shall be removed
from the site without prior approval of the Engineer-in-charge.
12. LABOUR CAMPS 12.1 No Labour will be allowed to stay in the building/complex.
13. REGULATIONS 13.1 All men and vehicles will observe the regulations in force in the building complex and will
do nothing to pose any danger to the smooth operations of the building/complex. 13.2 All men and vehicles shall be permitted to the building premises only on possession of
security passes issued, by EPFO. The contractor shall apply in writing in advance of the
commencement of work for issue of security passes and shall submit a list of personnel
- 64 -
concerned with their addresses and photograph. Engineer-In-Charge who shall, at, his, discretion,
have the right to recommend the issue of passes to control the admission of contractor, his agents,
his staff and workmen. The contractor shall ensure that his men will work in areas/zones allotted
to them. Passes shall be deposited with Engineer-in-charge on demand and in any case
immediately after completion of work. The contractor, his ‘staff/workmen shall observe all the
rules promulgated, from time to time by the concerned authorities. Any person found violating
the security rules laid down by the Authority will be expelled from the area without assigning
any reason whatsoever and contractor shall have no claim on this account. Nothing extra shall be
payable by EPFO on account of working in restricted working conditions. 13.3 In case normal working, hours are reduced due to operational, security requirements, etc. no
extra payment shall be admissible to the contractor but suitable extension of time shall be granted
subject to verification of proper records of such restricted working hours maintained at site.
14. INSPECTION OF SITE AND TESTING 14.1 The Engineer-in-charge or his authorized representative shall have full power to inspect any
portion of the work, examine the materials and workmanship at the contractor’s works or at any
other place from where the material is obtained. Acceptance of any material shall in no way
relieve the contractor of his responsibility for meeting the requirement of the specifications. 14.2 All tests as directed by the Engineer-in-charge shall be done at the approved laboratory or
manufactures lab as decided by Engineer-in-charge. Testing charges if any shall be borne by the
Contractor. All other expenditure required to be incurred for taking the samples (inclusive of cost
of samples), conveyance, packing etc. shall also be borne by the Contractor. Authorized
representative of Contractor or contractor himself should be present during sampling and testing. 14.3 In case there is any discrepancy in frequency of testing as given in list of mandatory tests
and that in INDIVIDUAL sub-heads of work as per CPWD/BIS/BIFMA Specifications/Standard
or the practices recommended by relevant Indian manufacturer Specifications, the higher of the
two frequencies of testing shall be followed, and nothing extra shall be payable to the Contractor
on this account. 14.4 The contractor should make arrangement for factory inspection of the product bought to the
sites before delivery at site if desired by Engineer-in-charge
15. SITE FOR STACKING OF MATERIALS
15.1 The contractor shall stack materials at the site of work strictly as per instructions of
Engineer-in-Charge keeping in view the requirements of the EPFO. Nothing extra shall be
payable for any extra lead, Involved in stacking the material at a reasonable distance away from
the work place.
- 65 -
16. SITE PRECAUTIONS
i) Any materials or T & P etc. found lying outside the sites approved by the Engineerin-Charge
shall be removed by the Engineer-in-charge at the risk and cost of the contractor.
ii) With regard to construction safety measures the contractor shall adhere to various Indian
Standard Codes of Practice, requirements of provincial Government and local Municipal
Authority wherever the provisions of the latter two agencies shall be more stringent than the
provisions of the former. When these codes do not exist, the contractor shall adhere to such
safety measures as directed by the Engineer-incharge.
iii) The contractor shall be responsible for any damage, resulting from his operations, either to
buildings, structures, airport fixtures such as underground cable, contact lights, hard surface
areas, water mains, other operational Installation, Airport roads etc. The contractor shall restore,
replace or repair any such damage to the complete satisfaction of the Engineer-in-charge and in
default the Engineer-in-charge may cause the same to be made good by any other means and
deduct the expenses from any sums due to contractor.
17. No payment will be made to the contractor for damage caused by rains or other natural
calamities or any person during the execution of the works and no such claim on this account will
be entertained.
18. EMPLOYMENT OF STAFF
The contractor shall employ the following staff for proper supervision of the work, and to take
instructions etc.
a. One experienced supervisor. Above services is to be made available from the 15 day after
award of work. In the event of non-deployment of above staff, penalty at the rate given below
shall be levied and recovered through bills of the contractor.
b. For non-deployment of experienced supervisor Rs.250/-per day.
19. SUBMISSION OF PURCHASE VOUCHERS AND INSPECTION OF SITE BY
MANUFACTURER
19.1 Contractor has to submit purchase vouchers of all the products used in the work from the
manufacturer along with Certificate confirming therein that the product supplied are meeting the
Technical specification and schedule ‘A’ (BOQ) Technical Parameters of this NIT/work.
19.2 During execution of work, the contractor shall arrange the visits of manufacturer or his
authorized representatives to the site as and when required by Engineer-in-charge, for Inspection
of work and verify that the work is being executed as per Technical specifications & Schedule
- 66 -
‘A’ (BOQ) Technical parameters of this NIT/work. No running bill shall be released to the
contractor without above said certificate from the manufacturer or his authorized representative.
19.3 After completion of work, the contractor-shall arrange visit of manufacturer or his
authorized representative to the site for inspection of work and issue a certificate that all the
products used in the work are supplied/authorized by him and that all these products and quality
& workmanship of the work are strictly confirming to technical specifications and schedule A
(BOQ) Technical Parameters of this NIT/work.
- 67 -
Name of Work: (A) Designing, Manufacturing, Supplying
and Installation of Workstation, Pedestal Units, Keyboard
Trays, Compactors, Tables, Chairs, sofa, partitions and other
items at S.R.O, Tinsukia.
SPECIAL TECHNICAL
SPECIFICATIONS
- 68 -
TECHNICAL BID DOCUMENT SPECIAL TECHNICAL SPECIFICATIONS
SECTION A (WORK STATION)
Work station (Panel Based) with prelaminated Top
Providing & Fixing in position modular workstation having partition height from 1135 - 1200mm
having thickness of 54mm +/-4mm. Partition panel consists of frame work made of 1.5mm thick
aluminium and would be finished by Aluminium alloy extrusions of 1.2-21mm thickness 50-
58mm x 12-17mm of matching height of the panel and a top runner of powder coated aluminium
extrusions 54mm +/-4mm x 12-13mm x 1.2 to 2.1mm thick. Further the frame work should
consist of an infill structure of batten of size 40-50 x 25-40mm particle board honey comb inside.
The outer layer shall be made of MDF/PPB of 3-4mm thickness and finished with Decorative
laminated sheets of 0.6 -1.0mm thickness having one side bearing the decorative surface for
Bottom panel and Fabric for top panel. The total block thus would be of 44-54mm thickness.
This shall be attached to top panel by means of self tapping screws. All steel parts shall be
pretreated for seven stages anti corrosion treatment followed by epoxy powder coating. Height of
skirting shall be 85 to 150mm.
One intermediate raceway to be provided below or above the worktop as decided by the
Engineer-in-charge. Partition to be supported by stability brackets wherever required.
Workstation Consists of work surface of 25mm thick prelaminated particle board having
PVC edge lapping of 2mm thick on all exposed edges and 0.6mm on all butt edges and pressed at
200 Degree centigrade with hot melt glue on edge banding machines. The worktop shall be
supported by cantilever / brackets made of MS steel duly powder coated.
The work station shall be also be provided with name plate holder in acrylic of approx
size 230x75mm. The workstation to be made in following sizes and configuration as per sizes
and details given as per reference. Drawing & schedule of quantities.
a. Connectors
These are powder coats 1.8 mm thick aluminum alloy extrusions of 50-52 mm x12mm sections
and shall be available in height matching that of that panel. IS Code for aluminum is: 733: 1983.
Two adjacent connectors shall be connected by interlocking extrusions of 1.8 m thickness using
locking strip and grub screws. The partition blocks shall be directly fitted into these connector
extrusions
For cantilevered accessories like overhead storages, work surfaces, adequate slotted strips
with slots at 64 mm pitch shall be provided in the vertical connectors at required positions for
accepting the brackets of the unit/ accessory desired.
- 69 -
Each connector shall carry 5 holes of 15 diameter at 36 mm pitch at the intermediate
raceway level and one 117.5mm x15 mm cut-out at the button for passage of cables.
b. Junction
Junctions shall be 2 way 90 Deg, 2 way 180 Deg, 3 way 90 Deg, 4 way 90 Deg, 2 way 120 Deg.
And 3 way 120 Deg, 2 way 135 Deg and 3 way 135 Deg aluminum alloy extrusions with slots for
wire management as and wherever required.
c. End frames
Exposed vertical ends shall be covered by extruded aluminum section trim of size 50-52 mm x
1.8 mm.
d. Top Runners
Top runners shall be powder coated aluminum alloy extrusion, 50-52 mm x 1.5 mm thick. This
shall be attached to top of panel by means of PVC extrusion of 48 mm width. ABS end caps fit
below top runner.
e. Bottom Raceway Assembly
It shall consist of a 1.2 thick powder coated MS C Channel of size 49.5 mmx7mm. The raceway
fascia shall be of 1.0m thick powder coated MS, a part of bottom raceway assembly of size 85-15
mm x50-52 mm and located horizontally along with the width of the panel.
f. Glide Screw
Glide screw shall be inbuilt in Bottom Raceway Assembly. There shall be two glide screws per
panel. The material shall be of galvanized MS with glide base of ABS, diameter of the head of
the glide screw shall be 40 mm. The adjustment in height possible shall be around +10 mm.
g. Stability
The 50 –52 mm thick panel system shall be sufficiently rigid so that work surfaces and other
accessories can be supported by them at desired point without affecting the overall stability.
h. Cable Management
Cable wires shall be carried inside metal raceways located at the bottom of panels and also above
or below the work surfaces. Bottom wire carrier shall be provided as a standard feature in all the
partitions. Cable shall be carried on a continuous basis through slots at intermediate level by
providing intermediate raceways. Intermediate raceway shall be of height 85-150 mm
sandwiched between top and bottom block of panels. The vertical run to these raceways can be
through the triangular vertical columns or concealed between a double skin panel or any other
suitable vertical support. All external metal components are powder coated colour standard/
nonstandard.
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i. Edge trims and Joiner Extrusions:
Edge trims for double skin panel system are made up of powder coated aluminum with PVC caps
at the end and the joineries. The colour of the power coating will be as per colour specified by
EPFO CONNECTORS should be of aluminum extrusions of angle configuration 90 deg .Etc.
Item No. 1.20 Providing & fixing in position the add on partition to increase the height of
workstation partitions from 1200 to 1650. The specification and partition system to be same as
low height partition as in Workstation (Panel Based) with prelaminated top.
Workstation (Tile Based) with post formed Top
Providing and fixing partition 60-70mm thick having inner clear space of 4052mm for electrical
wiring. The height of partition should be 1200-1250mm. All metallic parts shall undergo a seven
stage anti rust treatment and shall be powder coated in matt finish to a thickness of 40-60
microns. All the hardware items should be as per BIFMA/ANSI standards. All other items as per
IS standards.
Modular Partition -The modular partitions shall not be grouted in the floors. The modular
partitions shall be an assembly of the following parts.
Levelers -Each frame shall be provided with two 8-15mm leveling bolts which allow 10-25mm
adjustment for floor unevenness.
Frames Shall from the basic support structure for all other components. The vertical member of
the frame bearing the load of brackets and storages shall made of 1.5mm CRCA steel. The
horizontal members shall be made of 1. On CRCA steel. The thickness of the frame shall be 35-
45mm. Each individual module shall not be more than 1200mm in length. The frames shall also
have prefabricated slots for fixing brackets used to support worktops. Overhead hampers, gable
ends etc. All the verticals & horizontal frame shall be fixed with nut & bolts and shall not be
welded.
Skirting : The frame shall have a skirting of 100-150mm height. The skirting shall be designed
so that switches can be provided at the skirting level. The skirting shall be snap fitted on both
sides with skirting plates made of 0.8mm thick CRCA steel. Wherever switches are provided on
the skirting plates shall have the necessary slots.
Post/Covers -The frames shall be connected at the junctions by aluminium connectors. The post
shall be made of aluminium extrusions of minimum 1.2m thickness. Trims-The exposed vertical and horizontal faces of the frames shall be snap fitted with curve
trims. The trims shall be made of aluminum extrusions of minimum 1.2mm thickness and 60-
70mm width.
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Wire management-Partitions system shall have concealed wire management capabilities to meet
requirement and technical specifications and shall be engineered for responsive and fire safe
operations of power, telecommunications and data (LAN) and shall have the provision for
raceway at bottom and middle level. Separate components for electrical data and telephone
cables having adequate capability of both the vertical and horizontal wire movements. II Slots shall be provided on Frame to fix all electrical and data points. III Storage for excess wires in the partitions. IV Easy access for further maintenance and capacity for additional power, data Phone point to
the panels without the need to dismantle work surface. Title Finish-The partition shall have tiles made up of laminate/fabric/white maker as per
direction of engineer-in-charge with the following details. Laminated Tiles -The laminated tiles shall be made of min.9mm Pre laminate PLPB with
decorative laminate on one side and balancing lamination on other side Fabric Tiles -The fabric tiles shall be made of min 9mm soft board inside & covered with fabric
pasted on them by PVA glue. It should be possible to replace the fabric by peeling it off. Workstation consist of Work surface made of 25mm thick post formed particle board with
0.7mm decorative laminate on top & balancing laminate on unexposed face and having all
exposed edges sealed with PVC edge banding tape. The worktop shall be supported with
cantilever brackets made of MS steel duly powder coated. Work surface shall be provided with
wire manager to carry wires from the bottom complete as per salient features, specification,
drawing & directions of the Engineer-in-charge. The workstation shall also be provided with name plate holder in acrylic of approx size
230 x 75mm. The workstation to be made in following sizes and configuration as per sizes and
detail given in bill of quantities also (Refer Drawing) Add -On Partition
Providing & fixing in position the add-on partition to increase the height of workstation partitions
from 1200 to 1650. The specification and partition system to be same as low height partition as in
Workstation (Tile Based) with post formed Top
Desk Based Workstation
Providing & fixing Desk based system overall height 1150-1175mm with top in 25mm
prelaminated particle board in curvilinear/linear shape having main post & legs in CRCA steel
duly powder coated. The system shall have 25mm thick prelaminated particle board/soft board
between 2 worktops. Below the worktop runs the cable tray in steel duly powder coated to run
the cables. The screen shall have aluminium extruded end trims on both sides of screen. Height of
screen shall be 600mm & it shall be projected 400mm above worktop level of 750mm thereby
making overall height of workstation as 1150mm.
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The workstation shall have a raceway beam panel made of CRCA steel in 0.8mm thickness
duly powder coated shall be fixed below the worktop. It shall have separator in center to
segregate power and data cables. It shall have provision to mount electrical & data switched on it
face above or below worktop. The workstation shall have Main Post minimum 100mm wide and shall be made of
CRCA steel of 0.8mm thickness duly powder coated. It shall be covered with board at the top. Workstation consists of work surface of 25mm thick prelaminated particle board having
PVC edge lapping of 2mm thick on all exposed edges and 0.6mm on all butt edges & pressed at
200o C with hot melt glue on edge handing machines. The Workstation shall have side quarter round privacy screen made of 25mm thick
prelaminated particle board provided on both sides. The Workstation shall be supported with Drawer unit having overall size 380x500x725ht.
on one side Leg panel on the other side. Drawer unit shall be made of 18mm prelaminated
particle board with inner drawer in steel duly powder coated moving on nylon rollers. It consists
of one drawer and one open able shutter below with proper locking arrangement. The Workstation shall also be provided with name plate holder in acrylic of approx x size
230x75mm. The Workstation to be made in following sizes and configuration as per sizes and
detail given in bill of quantities and reference drawing
Cashier Counter
Providing & fixing modular cashier counter 60-70mm thick made up of partition of height
(2900+/-300mm ht.) having CRCA section frame work having 12mm thick PLPB/SB/Glass,
panel having bottom and middle raceway in steel & covers in extruded aluminium section duly
powder coated and ABS plastic caps. The Front Cashier Panel shall be in glass with slit/hole for
paper/cash/voice interaction. One intermediate raceway to be provided below or above the worktop as decided by the
Engineer-in-charge. Partition to be supported by stability brackets wherever required. The Counter is provided with a Sharer top of size 450mm (D) & work surface top of 600
(D) in 25mm thick post formed finish. The worktop shall be supported on one vertical support in
18mm prelaminated particle board. The Workstation shall also be provided with name plate holder in acrylic of approx size
230 x 75mm. The Workstation to be made in following sizes and configuration as per sizes and
detail given in the bill if quantities and Refer drawing
a 1200 x 600 mm
b. 1350 x 600 mm
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Full Height Partitions Providing and fixing Full height partition thickness 60-70mm thick and should have clear space
of 40-52mm for electrical wiring. The height of partition should be 2700mm (approx) or up to
false ceiling height. All metallic parts shall undergo a 7stage antirust treatment and shall be
powder coated in matt finish to a thickness of 40-60 microns. All the hardware items should be as
per BIFMA/ANSI standards. All other items as per IS standards. Front/Side Full Ht Partition Modular Partition-The modular partitions shall not be grouted in the floors. The modular
partitions shall be an assembly of the following parts. Levelers -Each frame shall be provided with two 8-12mm leveling bolts which allow 10- 25mm
adjustment for floor unevenness.
Frames shall from the basic support structure for all other components. The main vertical
member of the frame bearing the load of brackets and storages shall be made of 1.5mmCRCA
steel. The horizontal members shall be made of 1.0mm CRCA steel. The thickness of the frame
shall be 68-75mm. Each individual module shall not be more than 1200mm in length. Additional
height shall be achieved by mounting modules over them. The bottom module shall be mounted
over a skirting of 85-150mm height. The skirting shall be designed so that switches can be
provided on the skirting level. All the modules shall be of the same height. The frames shall also
have prefabricated slots for fixing brackets used to support worktops. Overhead hampers, cable
ends etc. The skirting shall be snap fitted on both sides with skirting plates made of 0.8mm thick
CRCA steel. Wherever switches are provided on the skirting, the skirting plates shall have the
necessary slots Switched at the skirting level shall be mounted on the skirting. Post -The frames shall be connected at the junctions by aluminium connectors. The post shall be
made of aluminium extrusions of minimum 1.2mm thickness. Trims-The exposed vertical and horizontal faces of the frames shall be snap fitted with curve
trims. The trims shall be made of aluminum extrusions of minimum 1,2mm thickness and 60-
70mm width.
Wire Management -Partitions system shall have concealed wire management capabilities to
meet requirement and technical specifications and shall be engineered for responsive and file safe
operations of power, telecommunications and data (LAN) and shall have. I. Separate components for electrical data and telephone cable having adequate capability of both
the vertical and horizontal wire movements.
II. Slots shall be provided on tiles to fix all electrical and data points.
III. Stage of excess wires in the partitions IV Easy access for further maintenance and capacity of
additional power, data phone point to the panels without the need to dismantle work surface and
or partition/panel.
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Tile Finish-1st and second module laminate tiles. 3rd and 4th module glass and 5th module
fabric for front partition. 1st and second module laminate, 3rd, 4th and 5th module fabric for side
partition. One pin up and one marker considered for each cabin. Laminated Tiles-The laminated tiles shall be made of 9.5mm PLPB with 1mm lamination on
both sides of the title. Fabric Tiles -The fabric tiles shall be made min 9mm soft board inside & covered with fabric
pasted on them by PVA glue. It should be possible to replace the fabric by peeling it off. PIN UP TILES The pin up tiles shall be made of 0.6mm metal sheet with fabric pasted on them
on PVA glue. It should be possible to replace the fabric by peeling it off For each module 5 nos.
magnetic coins with logo of EPFO is to be provided. Note : The partition should be adequately
fixed to the ceiling/wall as approved by Engineer in charge. (For the purpose of measurement and
payment only finished front area of partition shall be measured i.e. Length X Breadth)
Extra For Providing Glazed Panel
Extra for providing double glazed glass panel instead of laminate panel/ fabric panel as
measured in Full Height Partitions.
Door Unit
Providing and fixing minimum 38mm thick factory made Flush Door shutters in the full height
partition made of machine cut seasoned hard wood battens held within a frame made of a strip of
25mm wide hard wood edge miter joined and then faced with 4mm commercial ply on both sides
pasted with suitable-resin glue. Hot pressed in machine to produce an accurate and warp free
plank. Further faced with 1mm laminate of approved shade to make the total thickness of flush
shutter of 40mm and providing and fixing first class teak wood lapping along the edges of the
shutters finished with melamine polish and including providing and fixing the following fixtures
in each door shutters.
ISI marked anodized aluminium but hinges (anodic coating not less than grade 10 as per
IS 1868) transparent or dyed to required colour or shade with necessary screws complete 4 Nos.
chromium plated brass 100mm morticle latch and lock with 6 levers and a pair off ever handles
with necessary screws etc complete (best make of approved quality). 1 no providing and fixing IS
: 3564 marked aluminum extruded section body tubular type universal hydraulic door closure
with double speed adjustment with necessary accessories and screws etc. complete Hardwyn
make (Eddy) or equivalent -No ISI marked anodized aluminium hanging floor door stopper ISI
marked anodized (anodic coating not less than grade 10 as per IS : 1868) transparent or dyed to
required colour or shade with necessary screws complete. Twin rubber stopper -1 No.
One intermediate raceway to be provided below or above the worktop as decided by the
Engineer-in-charge. Partition to be supported by stability brackets wherever required.
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Low Height Partitions for Officer's Cabin
Providing & Fixing in position modular workstation having partition height from 1200 - 1500mm
having thickness of 54mm+/-4mm. Partition panel consists of framework made of 1.5mm thick
aluminium and would be finished by Aluminium alloy extrusions of 1.2-2.1 mm thickness 50-58
mm x 12-17mm of matching height of the panel and a top runner of powder coated aluminum
extrusions 54mm+/-4mm x 12-13mm x 1.2 to 2.1mm thick. Further the Frame work should
consist of an infill structure of batten of size 40-50x25-40mm Particle board honey comb inside.
The outer layers shall be made of MDF/PPB of 3-4mm thickness and finished with Decorative
laminated sheets of 0.6-1.0mm thickness having one side bearing the decorative surface for
Bottom Panel & Fabric for top panel. The total block thus would be of 44-54mm thickness. This
shall be attached to top panel by means of self tapping screws. All steel parts shall be pretreated
for seven stage anti corrosion treatment followed by epoxy powder coating. Height of skirting
shall be 85 to 150mm. One intermediate raceway to be provided below or above the worktop as
decided by the Engineer-in-charge. Partition to be supported by stability brackets wherever
required. (For the purpose of measurement and payment only finished front area of partition shall
be measured i.e Length X Breadth)
Table for RPFC (Option 1)
Providing & fixing table having an overall size of (3000x1200x750) with top made of 36mm
thick board pressed with 0.4mm thick membrane foil clad pressed with PU glue. The foil shall be
precoated with a layer of polyurethane for better scratch resistance. The table shall have 2 former
module supported on steel vertical post of 65mm dia duly powder coated. The main table shall
have understructure having verticals made of 36mm thick post formed legs supported with 32(D)
steel studs duly powder coated and modesty made of 18mm thick prelaminated particle board
having decorative laminate on both side.
Side Unit: Providing & Fixing side Unit having overall size (1850x500x750)x 600mm without
top & 1250mm with top made of 36mm thick board pressed with 0.4mm thick membrane foil
clad pressed with PU glue. The foil shall be precoated with a layer of polyurethane for better
scratch resistance. Side unit shall have understructure having verticals made of 25mm thick post
formed and made of 18mm thick prelaminated particle board having decorative laminate.The side
unit shall have a provision for keyboard, Openable space for CPU printer shelf and an open able
shutter in 18mm membrane finish as per diagram.
Back Unit : Providing & fixing Back Unit having overall size (3000x500x750) and top made of
36mm thick board pressed with 0.4mm thick membrane foil and pressed with PU glue. The foil
shall be precoated with a layer of polyurethane for better scratch resistance. Storage unit of size
2550 x 500 x 714 shall have understructure having verticals made of 18mm thick prelaminated
particle with 2 open able shutter storage and drawer fascia in membrane finish and glass as in
drawing (Refer Drawing)
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Table for RPFC (Option 2)
Providing & Fixing angular table having an overall size of (2900 x 1050 x 750) with top made of
36mm thick board pressed with 0.4mm thick membrane foil clad pressed with PU glue. The foil
shall be precoated with a layer of polyurethane for better scratch resistance, in 2 angular pieces.
The main table shall have understructure having verticals made of 36mm thick post formed legs
with modesty made of 18mm thick prelaminated particle board having decorative laminate on
both sides. The table shall also have a Drawer Unit of Size 460 x 575 x 550 made up of 2 drawer
+ 1 Filling in 18mm prelaminated particle board with membrane facia in inner steel.
Side Unit: Providing & Fixing Side Unit having overall size (2250 x550x714)x 750mm without
top and 1500mm with top made of 35mm thick board pressed with 0.4mm thick membrane foil
clad pressed with PU glue. The foil shall be precoated with a layer of polyurethane for better
scratch resistance. Table shall have understructure made of 18mm thick prelaminated
particleboard having decorative laminate on both sides. The side unit shall have open able shutter
storage & 3 drawer unit, with facia in membrane finish. Back Unit : Providing & Fixing Back Unit having overall size (3000x550x1200mm (Ht)
(750+450) with top made of 36mm thick board pressed with 0.4mm thick membrane foil clad
pressed with PU glue. The foil shall be precoated with a layer of polyurethane for better scratch
resistance. Storage shall have understructure having verticals made of 18mm thick prelaminated
particle. The storage of size 2450 x 550 x750 + 450 (H) shall have two openable shutter storages
and lateral filing drawer unit. The top shall have provision of placing files vertically in a slanting
position as per drawing with extended top by 650mm to cover the corner. (Refer drawing for
details) Table for APFC
Providing & Fixing table having an overall size of (2300x900/1100x750) with top made of
36mm thick post formed particle board and former module made of 36mm thick board pressed
with 0.4mm thick membrane foil clad pressed with PU glue. The foil shall be precoated with a
layer of polyurethane for better scratch resistance. The table understructure shall have vertical leg
made of 25mm thick post formed particle board on one side and supported by three drawer unit
made of 18mm thick PLPB with 50(D) studs made of steel duly powder coated and modesty
made of 18mm thick prelaminated particle board having decorative laminate on both sides. Side Table
Providing & Fixing side table having an overall size of (1800 x 500 x 714) 600mm without top
and 1200mm with top having top made of 36mm thick post formed particle board. The
understructure shall be made of 18mm thick PLPB having open able shutters and provision CPU
and printer. The keyboard shall also be provided in 25mm post formed finish. Back Unit
Providing & Fixing back storage unit having an overall size of 1800+500x500x750+450 (HT)
having top made of 36mm thick post formed particle board. The understructure shall be made of
18mm thick prelaminated particle board. The unit shall have two storages with openable shutter
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as per drawing. The top shall have provision of placing files vertically in a slant position as per
Drawing with extended top by 500mm to cover the corner (Refer drawing)
Executive Table
Providing and Fixing in position executive table having 36mm thick post formed top of particle
board flat pressed three layered medium density grade-Ii confirming to IS:3087 having necessary
provision for wire management data/computer/telephone cabling a 18mm thick modesty panel of
prelaminated particle board three layered medium density grade -II type –II confirming to IS :
12823 complete as per salient technical features, specifications, drawings and direction of the
Engineer-in-charge. The vertical shall be made of 25mm particle board in post formed finish.
(Refer Drawing)
a. 2100x1050x750mm
b. 1800x900x750mm
Standard Table
Providing and Fixing in position table having 25mm thick post formed top of particle board flat
pressed three layered medium density grade-II confirming to IS :3087 having necessary provision
for wire management data / computer/ telephone cabling having modesty and vertical panel in
18mm thick prelaminated particle board three layered medium density grade-II, type –II
confirming to IS :12823 complete as per salient technical features, specifications, drawings and
directions of the Engineer-in-charge and without pedestal storage..(Refer Drawing)
a. 1500x750x750mm (Table for AO's/EO's)
b. 1350x600x750mm (Table for Supervisor)
c. 1200x600x750mm (Table for staff and printer etc)
Side Unit 1200 x 600 x 725mm
Providing & fixing of side Unit of size 1200mm x 600mm x 725mm having top made of 25mm
thick post formed particle board three layered medium density grade -II and understructure made
of 18mm thick prelaminated particle board three layered medium density grade –II type – II
confirming to IS : 12823 having two drawer plus one filling drawer made of 18mm thick
prelaminated particle board and inner in steel of size 372 x 550 mm, keyboard tray in 25mm
thick PFT and space for CPU. All exposed edges of PLPB shall be sealed with PVC edge
banding tape.
(Refer Drawing)
Side Unit 900 x 450 x 775mm
Providing & fixing of Side Unit having an over all size of 900mm x 450mm x 725mm having top
made of 25mm thick post formed particle board laminate on top and understructure made of
18mm thick prelaminated particle board having two openable shutter and two drawer with all
exposed edges sealed with PVC edge banding tape and with proper locking arrangement (Refer
Drawing)
Side Unit 900 x 450 x 725mm
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Providing & fixing of Side Unit having an over all size of size 900mm x 450mm x 725mm
having top made of 25mm thick post formed particle board laminate on top and understructure
made of 18mm thick prelaminated particle board having one openable shutter on one side with
shelf and two top drawers and one filing drawer on other side with all exposed edges sealed with
PVC edge banding tape and provided with proper locking arrangement (Refer Drawing)
Conference Table
Providing and fixing Conference table of size as per approved drawing having top made of 36
mm thick MDF board substrate skinned with 0.4mm thick. membrane foil clad pressed with hot
PU glue. The foil shall be precoated with a layer of polyurethane for better scratch resistance.
The table verticals shall be made of 25 mm thick post formed particle board and modesty
shall be
made of 18 mm thick pre laminated particle board. The table shall be provided in different
configuration / design. The rate shall be quoted as per seat basis only.
Dining Table
Providing & fixing of Dining Table having 25mm thick post formed particle board flat pressed
three layered medium density grade – II confirming to IS : 3087 top having 0.70mm thick
decorative laminate on top and 0.60mm thick balancing on underside with front edges profiled
and exposed sides sealed with PVC edge banding tape, understructure shall be in 18mm
prelaminated particle board. (Refer Drawing)
a) 600x600x750mm b) 1500 x 750 x 750mm
c) 2100 x 750 x 750mm
Providing & fixing of Dining Table having 25mm thick post formed particle board flat pressed
three layered medium density grade – II confirming to IS : 3087 top having 0.70mm thick
decorative laminate on top and 0.60mm thick balancing on underside with front edges profiled
and exposed sides sealed with PVC edge banding tape, understructure steel duly powder coated
(Refer Drawing)
a) 600x600x750mm
b) 1500 x 750 x 750mm
c) 2100 x 750 x 750mm
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Drawer and Storage
Providing and fixing drawer pedestal unit made up of CRCA steel duly powder coated of
thickness 22SWG having two drawers and one filing drawer, duly powder coated and drawer
running on telescopic channels full extension & with central lock duly powder coated. The
drawer shall also have pencil tray made up of A B C plastic with separate section for pencils and
stationary etc. of size 400x150 (Refer Drawing). The drawer shall be provided in the following
sizes.
375x550x725mm
450x550x725mm
Pencil Drawer
Providing & fixing pencil Drawer unit of size 300 x 300 x 75mm made of body in steel duly
powder coated and facia in 18mm thick prelaminated particle board (Refer Drawing)
Pedestal Drawer
Providing & Fixing pedestal drawer unit of size 450x500x725mm having 1 drawer at top and
bottom open for CPU, made of 18mm thick prelaminated particle board. The inner drawer shall
be made of steel duly powder coated & shall have proper locking arrangement with drawer
sliding on nylon rollers channels. The Back of bottom shall have wire manager for wires etc. The
Drawer shall also have Pencil Tray made up ABC plastic with separate section for pencil &
stationary etc of size 300x150. (Refer Drawing)
Pedestal Unit
Providing & Fixing pedestal unit of size 450x500x725mm having 1 drawer at top and bottom
having open able shutter made of 18mm thick prelaminated particle board. The inner drawer shall
be made of steel duly powder coated & shall have proper locking arrangement with drawer
sliding on nylon rollers channels. The Drawer shall also have Pencil Tray made up ABC plastic
with separate section for pencil & stationary etc of size 300x150. (Refer Drawing)
Overhead Storage
Providing & Fixing overhead storage units wall partition hung made up of 18mm prelaminated
particle board having two open able shutters with all exposed edges sealed with 2mm PVC edge
banding tape & with proper locking arrangement. The depth of the overhead shall be 350mm
with height as 400mm (Refer Drawing)
Storage Unit
Providing & fixing Storage Units of 750mm-1200mm height x 450mm depth having top made of
25mm thick post formed particle board flat pressed three layered medium density grade – I1
confirming to IS : 3087 and understructure made of 18mm thick prelaminated particle board
three layered medium density grade – II type – II confirming to IS : 12823 having two open able
shutters. All exposed PLPB edges shall be sealed with PVC edge banding tape. The storage shall
have proper locking arrangement with duplicate keys. (Refer Drawing)
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Providing & fixing Storage Units of 1350mm -2100mm height x 450mm depth made of 18mm
thick prelaminated particle board three layered medium density grade – II type – II confirming to
IS : 12823 having two open able shutters. Exposed PLPB edges shall be sealed with PVC edge
banding tape. The storage shall have proper locking arrangement with duplicate keys.(Refer
Drawing) COMPACTOR
Manufacturing, Supplying and fixing in place modular steel box type compactors 2080mm height
of make as approved by Engineer – in charge with following configuration and specification,
consisting of Single Faced Fixed Drive, single Faced Mobile Drive, Double Faced
Mobile Drive consisting of Single Body, 2 Bodies, 3 Bodies, thickness of side sheet of
body is 1mm (CRCA Grade – II Steel ), Back Thickness 0.80mm (CRCA Grade -II Steel), Shelf
thickness 0.80mm (CRCA Grade – II Steel), understructure sheet thickness 2.5mm HR Steel all
steel components to be powder coated and baked at 200oCentigrade with 40 -50 micron coating
thickness. And all steel components shall be given 7 tank antirust phosphating treatments.
Including the cost of locks and handles etc. complete (Refer Drawing) a) Providing and fixing compactors with manual drive over all size
2080 (H) x 910(W) x 455(D) mm (Single Body) i) Single faced fixed
ii) Single faced mobile
iii) Double faced mobile b) Providing & fixing Compactors with mechanical drive with rotating handle over all size 2080
(H) x 1820 (W) x 455 (D)mm (2Body) i) Single faced fixed ii) Single faced mobile iii) Double
faced mobile c) Providing & fixing Compactors with mechanical drive with rotating handle over
all size 2080 (H) x 2730 (W) x 455 (D)mm (3Body) i) Single faced fixed ii) Single faced mobile
iii) Double faced mobile
Keyboard Trays
Providing and fixing post formed key board trays of size 600 x 350mm made out of 25mm thick
particle board with post formed decorative laminate on top having balancing lamination on the
unexposed face in work stations, executive table or side units in approved colour and texture as
per salient technical features, specifications, drawings and directions of the Engineer – in –
charge. (Refer Drawing)
CPU Trolley
Providing and fixing CPU trolley made of size 220 x 250 x 250mm having adjustable width and
locable castors at base, made of 1.60mm thick steel balancing laminate complete as per salient
technical features, specifications, drawings and directions of the Engineer – in – charge. (Refer
Drawing)
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Work Surface Providing & fixing Work surface / sharer top made up of 25mm thick post formed particle board
flat pressed three layered medium density grade-II confirming to IS : 3087 having 0.70mm thick
decorative laminate on top and 0.60mm thick balancing laminate on unexposed face. The front
edge of worktop shall be ----and exposed edges shall be sealed with PVC edge banding tape. The
sharer top can be used as top to accommodate telephone, printer and etc. Providing & fixing
Work surface / sharer top made up of 25mm thick post formed particle board having decorate
laminate on the top and balancing laminate on unexposed face, having all exposed edges sealed
with PVC edge banding tape. The sharer top can be used as top to accommodate telephone,
printer and etc.
Vertical Support
Providing & fixing Vertical Support in 18mm Prelaminated particle board three layered medium
density grade-II Type-II confirming to IS : 12823 having 0.70mm thick decorative laminate on
both sides and all exposed edges shall be sealed with PVC edge banding tape.
SOFA
Providing & placing Sofa fully upholstered Sofa in configuration of single, two, three and four
seats. Inner frame made of good quality Hollock wood duly anit termite treated of sizes used in
2” x 1.6”, 5” x 1” and 5” x 1.6”. Outer frame made of good quality teak wood duly anti termite
treated of sizes used in 5” x 1.6”. Seat good quality flat steel spring covered with coir, jute,
canvas covered with 2” thick high density “U” foam plus covered with 1” thick high density “U”
foam duly melamine polished in natural teak / Vainut / rose wood. Fabric / Leatherite (as directed
/ approved by the Engineer – in – Charge ) costing not less than Rs. 200/-per mtr.
SOFA FOR WAITING
Providing and placing fully upholstered sofa range available in configuration and single two and
three seats frame of sofa has good quality seasoned wood duly anti termite treated. In seat good
quality flat spring steel are used and are covered by 'U' foam. Seat cushion has premium quality
rubber. The back is made of high density foam. The upholstery has the option of leatherite or
fabric. Also refer 3D View of DKS4F SOFA for waiting. a) Single Seater b) Two Seater c) Three Seater
Centre Table
Providing and fixing center table of the following sizes having top made of 12 mm thick beveled
edges glass and understructure made of 18 mm thick prelaminated particle board three layered
medium density grade –II type II confirming to IS: 12823 and having all exposed edges sealed
with PVC edge banding tape. As per drawing enclosed. a) Size – 1200 mm x 600 mm x 450 mm – center Table
b) Size – 900 mm x 450 mm x 450 mm – center Table
c) Size – 450 mm x 450 mm x 450 mm – Side Table
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Providing and placing of chair for RPFC. Upholstery/Frame : Leatherite/Fabric with double ply with foam & polyfill. Arms : Wooden arms
with Melamine polish with chrome plated end caps on both handles. Height Adjustment : Gas
Lift Base : Steel Inserted in Chrome plated Base (Refer 3D view No. AC-3101) Chair for RPFC's Visitor
Upholstery/Frame : Leatherite/Fabric with double ply with foam & polyfill. Arms : Wooden arms
with Melamine polish with chrome plated end caps on both handles. Base : Fixed Chrome plated
Base (Refer 3D view No. AC-3103) Chair for APFC, Head Conference Chair
Supplying and assembling executive high back revolving steel chairs with arms titling back
adjustment mechanism having high density molded PU foam padded seat and back with fabric
backing complete as per the salient technical features, specifications, design and drawings and
direction of the Engineer-in-charge (refer drawing) Chair for AO's & Conference chair
Supplying and assembling executive low back revolving steel chairs with arms titling back
adjustment mechanism having high density molded PU foam padded seat and back with fabric
backing complete as per the salient technical features, specifications, design and drawings and
direction of the Engineer-in-charge (refer drawing)
Visitor Chair
Supplying and assembling low back steel chairs with PU having high density molded PU foam
padding in seat and back with fabric backing complete as per the salient technical features,
specifications, design and drawings and direction of the Engineer-in-charge (refer drawing)
High Back Executive Chair
Upholstery/Frame : Steel frame in back, covered with nylon net with hot pressed ply in seat
covered with molded PU foam. Back rest cushion adjustable . Arms : Adjustable PP/ chrome
plated arms. Height Adjustment : Gas Lift with 3 pc telesonic bello assembly Base : Steel
Inserted in Chrome plated Base (Refer drawing) Staff & Supervisor Chair
Work Station Revolving Medium Back Chair with push mechanism, polypropene seat and back
cover, molded PU foam in seat and back, PU armrest and Nylon base (refer drawing) Workstation Chair (Equivalent to Godrej Model No. Net Chair)
Upholstery : Frame seat in 12 mm molded ply & molded PU foam.
Back in 19 mm CRC frame with net. 22 gauge sheet Base.
Arms : PU arms resting on Chrome plated base.
Height adjustment : gas lift with 3 pc (refer drawing)
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Providing & placing of Multiseater Chairs
Multi seater : having molded laminated ply in seat & back, with wooden arms 19mm CRC pipe
steel frame duly powder coated side in 'D' pipe and base in 1 1/2 " pipe in 14 gauge. a) Multi seater 3 seater with arms
b) Multi seater 2 seater with arms
c) Multi seater 1 seater with arms
(Refer drawing) Multiseater Chairs
Lounge Chair
The premium lounge chair is flexing back lounge seating system standing on beam with frame
assemblies. SIDE FRAME ASSEMBLY : The side frame assembly is fitted to the two ends of the
connecting beam assembly to from the leg-cum-armrest assembly, it is made of a MS, ERW.
Tube dia 3.81 cm. (1 1/2") x 14 BG thk. And black powder coated. The ends are fitted with ABS
molded end caps. TIE MEMBERS: It is the connecting beam assy. which holds the two frames. The tie-member
is made of a MS. ERW. Tube dia 3.81cm (1 1/2")X 14 BG thk. And black powder coated. The
seat/back assemblies are mounted of one of the tie-member which has 5cm x 5.5cm long x
0.5cm. thick M.S. Std, angles welded to mount the seat and back. SEATREST ASSEMBLY : The seat rest assembly consists of a fabricated innerframe assembly
insitu-molded with polyurethane foam having density = 45+/-2kg / cm3. The hardness of the p.u
foam = 23-27kgs on humped m/c for 25% compression of the foam. The complete kgs. on
humped m/c for 25% compression of the foam. The complete molded seat rest assembly is
covered with a replaceable fabric upholstery cover. Seat Size : 52.0cm (W) x 50.0cm (D) x 6.0cm (T) BACKREST ASSEMBLY : The back rest assembly is flexing type and consists of a fabricated
innerframe assembly insitu-molded with polyurethane foam having density = 45+/-2kg / cm3.
The hardness of the p.u foam = 16-20kgs on humped m/c for 25% compression of the foam. The
complete molded back rest assembly is covered with a replaceable fabric upholstery cover. Back
Size : 52.0cm (W) x 59.0cm (H) x 6.0cm (T)
ADJ. GLIDES : The ADJ glide is injecting molded in black nylon & fitted to the front end of
side frame assembly along with ABS molded ADJ glide base to take care or unleveled floor
surface. 3 Seater 2 Seater (Refer drawing) Lounge Sofa
Providing & Fixing Visitor Lounge sofa with chrome plated steel frame with option of
leatherite/fabric upholstery 3 Seater 2 Seater (Refer drawing)
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Tender for work of Designing, Manufacturing, Supplying and Installation of
Workstation, Pedestal Units, Keyboard Trays, Compactors, Tables, Chairs, sofa,
partitions and other items at S.R.O, Tinsukia.
DRAFT AGREEMENT COPY
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AGREEMENT FORMAT (To be Executed at regional Level)
Agreement No ..............................................................................
THIS AGREEMENT made on ...............day of ............... Two thousand nine between EPFO a
statutory Body of Ministry of Labour & Employment Govt. of India having Head Office at 14 –
Bhikaji Cama Place, New Delhi – 66 representing through R.P.F.C.(Regions), and acting for on
behalf of EPFO, herein after called the Employer (which expression shall, wherever the context
so demands or requires, includes their successors in Office and assigns) on the one part and
....................................................................................................................................... ....................
hereinafter called the contractor (which expression shall wherever the context so demands or
requires, includes his/their successors and assigns) of the other part.
WHEREAS – the Employer is desirous that certain works should be executed viz. Providing
interior furnishing and modular furniture work at S R O, Tinsukia of EPFO, and has by letter of
Award No.............................................................................................................. .. respectively
from Sub Regional Office, Tinsukia as per accepted tender submitted by the contractors for the
execution, completion and maintenance of such works.
NOW THIS AGREEMENT WITNESSETH as follows:-
1. In this Agreement, words and expressions shall have the same meaning as are respectively
assigned to them in the conditions of contract hereinafter referred to.
2. The following documents in conjunction with Addendum/Corrigendum to Tender Documents
shall be deemed to form and be read and constructed as part of the agreement viz:-
a) This form of agreement.
b) The Letter of Awards.
c) The Instructions to Tenderer.
d) The General Conditions of the Contract.
e) The special Conditions of the contract.
f) Safety Code.
g) Contract Labour Regulation.
h) The Technical specifications and drawings for furniture.
i) Priced bill of quantities.
3. The aforesaid documents shall be taken as complementary and mutually explanatory of one
another, but in the case of ambiguities or discrepancies, shall take precedence in the order set out
above.
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4. Performance guarantee for a sum of equal to 5% (five percent) of tendered value shall be
provided by you as per clause of special contract. Performance Guarantee shall be released as per
clause 9 of special conditions of contract. 5. Work shall be executed as per conditions / specification given in the tender document. 6. Payment will be made as per the conditions stipulated in the tender document. 7. Supply of material will be 30 days from the date of placing the order by EPFO office. The
bidder must note that the successful bidder should give a performance guarantee in the form of
bank guarantee amounts to 5% of the order. The performance guarantee should be furnished after
order for supply is placed, and should be valid upto expiry of the maintenance period. 8. 10% security deposit shall be deducted from each running account bill and same shall be
refunded after successful completion of the defect liability period and rectification of the defects
observed, if any and getting necessary clearances as per clause No.45 of general condition of
contract. 9. TAXATION: Recovery on account of Income Tax shall be made as per the provisions of the
Income Tax Act. 1961 and rules made there under. 10. LIQUIDITY DAMAGES: If the contractor fails to maintain the required speed and the work
is not completed during the stipulated time period, EPFO shall recover liquidated damages at the
rate of ¼ % (one quarter percent) of the total cost of the work per week of delay subject to a
maximum of 5% (five Percent) of the total cost of work, or such smaller amount as may be fixed
by the competent Authority. 11. Time & Extension for Delay:-The time allowed for execution of the works as specified or
the extended time in accordance with these conditions shall be the essence of the contract. The
execution of the works shall commence from the 15th day after of the date on which the Regional
Provident Fund Commissioner, (Region) / Engineer – in charge issues written order to commence
the work or from the date of handing over of the site whichever is latter. If the contractor
commits default in commencing the execution of the work as aforesaid, EPFO shall without
prejudice to any other right or remedy be at liberty to forfeit the earnest money absolutely.
a) Request for extension of time, to be eligible for consideration, shall be made by the Contractor
in writing within fourteen days of the happening of the event causing delay. The contractor may
also, if practicable, indicate in such a request the period for which extension is desired.
b) In any such case the authority may give a fair and reasonable extension of time for completion
of the work, such extension shall be communicated to the Contractor by the Regional Provident
Fund Commissioner (Region) / Engineer-in-Charge.
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Payment on Account: A. The Contractor shall submit interim bills at intervals fixed by the R.P.F.C (Region)/Engineer-
in-Charge for the work executed. The R.P.F.C(Region)/Engineer-incharge shall then manage to
have the bill verified by taking or causing to be taken, where necessary the requisite
measurements of the work. Payment on account for admissible shall be made on the
R.P.F.C(Region)/Engineer-in-charge certifying the sum to which the Contractor is considered
entitled by way of interim payment for the following. All work executed, after deducting there
from the amounts already paid, the security deposit and such other amounts as may be deductible
or recoverable in terms of the Contract. 75 per cent of the cost (as assessed by the
R.P.F.C.(Region) / Engineer-in-Charge) of any materials which are in the opinion of the R.P.F.C.
(Region) / Engineer in charge reasonably required in accordance with the Contract and have been
brought to site for incorporation in the Works and are safeguarded against loss due to any cause
whatsoever to the satisfaction of the R.P.F.C(Region)/Engineer-in-Charge, but have not been so
incorporated provided the contractor provides as insurance cover for the full cost of perishable
materials. The advance payments shall be adjusted as and when materials are utilized in the
Works. The amount admissible for interim bills shall be normally paid within a month from the
date of receipt of the bill by the R.P.F.C. (Region) / Engineer in charge after such verification as
is considered necessary. Any interim certificate given relating to work done or materials
delivered, maybe modified or corrected by any subsequent interim certificate or by the final
certificate. No certificate of the R.P.F.C(Region)/Engineer-in-Charge supporting an interim
payment shall of itself be conclusive evidence that nay work materials to which it relates is/are in
accordance with the contract. Pending consideration of extension of date of completion interim
payments shall continue to be made as interim provided. B Time Limit for Payment Of Final Bill: the Contractor shall submit the final bill within three
months of physical completion of the Works. No further claims shall be made by the Contractor
after submission of the final bill and these shall be deemed to have been waived and
extinguished. Payment of the items of the bill in respect of which there is no dispute and of items
in dispute, for quantities and at rates as approved by R.P.F.C(Region)/Engineer-in-Charge, shall
be made within the period specified hereunder, the period being reckoned from the date of receipt
of the bill by the R.P.F.C(Region)/Engineer-in-Charge:
(a) Contract amount not exceeding Rs.5lacs 15 days. (b) Contract amount exceeding Rs.15lacs two months.
After payment of the amount of the final bill payable as aforesaid has been made, the Contractor,
if he so desired, reconsider his position in respect of the disputed portion of the final bill and if he
fails to do so within 50 days, his disputed claim shall be dealt with as provided in the Contract.
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C. Advances: Advances will, subject to availability of funds and, if required by the Contractor,
be given as under within six weeks of submission of application by him subject to other
conditions being fulfilled and the R.P.F.C(Region)/Engineer-in-Charge certifying the sum to
which the Contract is entitled by way of advance: a. In case of contract valued at over Rs.50 lacs: For plant and equipment specifically acquired for
the work and brought to Site, at 75% of the purchase price of new machinery against production
of documents in support thereof and subject to the conditions that the R.P.F.C(Region)/Engineer-
in-Charge considers the price reasonable and that such plant and equipment are necessary for the
and not in excess of requirements and are hypothecated in favour of EPFO in the form required
by EPFO, interest on the sum outstanding shall be levied at the % age mentioned. Advance
against plant and equipment shall in nor case exceeds 6% of the Contract Sum. b. In the case of contracts valued lower Rs.50lakhs: a lumpsum advance not exceeding 4 percent
of the contract sum against a guarantee acceptable to EPFO @ interest. The advance shall be
utilized for the purpose of this contract only and for no other purpose. Provided that if a request
for advance is made by the Contractor again the aforementioned provisions, the total sum be
given as advance shall not exceed 8% of the Contract Sum. c. Recovery of the sums advanced against (a) and (b) above and of interest thereof shall be made
by deduction from the on account payments referred to in condition/I in suitable percentage in
relation to the progress, as fixed by the R.P.F.C(Region)/Engineer-in- Charge, so that all the
sum/advanced with interest thereon shall be fully recovered by the time work amounting to
nearly 80% of the contract sums is completed if the amount payable under any interim bill is not
sufficient to cover all deductions to be made for sums advanced and other sums deductible there
from, the balance outstanding shall be, deducted from subsequent bill/bills as may be necessary,
failing that, as otherwise provided for in the contract. d. If for any reason, except a default, the work under the Contract is suspended or is to be
suspended for more than 15 days, the contractor shall be at liberty to remove the plant and
equipment or any part thereof hypothecated to EPFO above to any other Works site of the
Contractor for carrying on his other Works, on his furnishing prior to such removal a bank
guarantee acceptable to EPFO for the amount of the outstanding advance granted above with
interest and undertaking to bring back to the site, before expiry of the period of suspension, the
plant and Equipment as may be necessary for completion of the Works if such plant and, are not
brought back, the Contractor shall forthwith repay the amount of advance outstanding with
interest.
D. Income Tax Recovery: Before releasing payment to the Contractor, tax recovery shall be
made from the contractor’s bill at the rate as applicable during that time. For payment towards
advances, income tax recovery shall be made and advances shall be recovered as per terms and
conditions provided in conditions.
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E Overpayments and Underpayments
whenever any claim for the payment of a sum of money to EPFO arises of or under this Contract
against the Contractor the same may be deducted by EPFO from any sum then due or which at
any time thereafter may become due to the contractor under this Contract and failing that under
any other Contract with EPFO which may be available with EPFO or from his security deposit or
he shall pay the claim on demand. (a) EPFO reserve the right to carry out post-payment audit and technical examination of the final
bill including all supporting vouchers, abstracts, etc, EPFO further reserve the right to enforce
recovery of any other when detected notwithstanding the fact that the amount of the final bill
may be included by one of the part as an item of dispute before an arbitrator appointed, of this
Contract and notwithstanding the fact that the amount of the final bill figures in the arbitration
award. (b) If as a result of such audit and technical examination any overpayment is discovered in
respect of any work done by the Contractor or alleged to have been done by him under the
contract, it shall be recovered by EPFO from the Contractor by any or all of the methods
prescribed above or if any under payment is discovered the amount shall be duly paid to the
Contractor by EPFO. (c) Provided that the aforesaid right of EPFO to adjust overpayment against amount due to the
Contractor under any other Contract with EPFO shall not extend beyond the period of two years
from the date of payment of the final bill or In case the final bill is a MINUS bill, from the date
the amount payable by the contract under the MINUS final bill is communicated to the
Contractor under the MINUS final bill be communicated to the contractor. (d) Any amount due to the Contractor under this Contract for under payment may be adjusted
against any amount then due or which may at any time thereafter become due before payment is
made to the contractor, from him to EPFO on any other Contract or account whatsoever.
13. MAINTENANCE PERIOD: The contractor shall be fully responsible for the quality,
workmanship and structural safety of the construction work. Contractor shall be fully responsible
for liability of defects in the work executed by him for a period of one year from the date of
successful handing over of the work of EPFO. The contractor at his own cost and expenses shall
rectify all defects observed during the defects liability period. In the event of failure on the part
of the contractor to rectify the defects the same may, without prejudice to any other right
available to it in law, be rectified by EPFO for and on behalf of contractor. EPFO shall have the
right to deduct or set off the expenses incurred by it in rectifying the defects as aforesaid
from/against any amount due and payable or becoming due and payable by EPFO to the
contractor under this agreement or any other contractor what-so-ever.
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14. Liability for Damage, Defects of Imperfections and Rectification thereof: If the Contractor or his workman or employees shall injure or destroy and part of the building in
which he may be working or any building, road, fence, etc. contiguous to the premises on which
the work or any part of it is being executed, or if any damage shall happen to them while in
progress the Contractor shall upon receipt of a notice in writing in that behalf make the same
good at his own expense. If it shall appear to the R.P.F.C. (Region)/Engineer-in-charge or his
representative at any time during construction or reconstruction or prior to the expiration of the
Defects Liability Period, that any work has been executed with unsound, imperfect or unskilled
workmanship or that any material or articles provided by the Contractor for execution of the
work are unsound or of a quality inferior to that contract for, or otherwise not of defective or
improper materials or workmanship, the Contractor shall, upon receipt of a notice in writing in
that behalf from the R.P.F.C. (Region)/Engineer-in-charge, forth with rectify or remove and
reconstructed the work so specified in whole or in part, as the case may require or as the case
may be, and /or remove the materials or articles and provide other proper and suitable materials
or articles at his own expense, notwithstanding that the same may have been inadvertently
passed, certified in his notice aforesaid, the R.P.F.C. (Region) / Engineer-in-charge may rectify
or remove and re-execute the work and/or remove and replace with others the materials or
articles complained so as the case may be, by other means at the risk and expense of the
contractor. 15. In consideration of the payments to be made by the Employer to the contractor as hereinafter
mentioned, the contractor hereby covenants with the employer to execute, complete and maintain
the works in conformity in all respects within the provisions of the contract.
16. The Employer hereby covenants to pay to the contractor in consideration of the execution,
completion and maintenance of the works at contract price at the time and in the manner
prescribed by the contract.
In WITNESS whereof the parties hereto have caused their respective common seals to be
hereinto affixed (or have herewith set their respective hand and seals) the day and year first
above written.
SIGNED SEALED AND DELIVERED BY on behalf of Employer, EPFO (Name Designation and address of the authorized Signatory)
Witness:- Witness:-
1.......................... 1..........................
2.......................... 2..........................
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TENDER DOCUMENT
FOR
Designing, Manufacturing, Supplying and Installation of Workstation, Pedestal Units,
Keyboard Trays, Compactors, Tables, Chairs, sofa, partitions and other items at S.R.O,
Tinsukia.
VOLUME –II
FINANCIAL BID DOCUMENTS
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GUIDELINES FOR FILLING UP THE FINANCIAL BID DOCUMENT
1. The Financial Bid Document shall be read in conjunction with the Instructions to Tenderers,
General and Special Conditions of Contract Technical Specifications and Drawings.
2. The basis of payment will be the actual quantities of work ordered and carried out, as
measured by the Contractors and verified by the Engineer and valued at the rates and prices
tendered in the priced Bid Document where applicable and otherwise at such rates and prices as
the Engineer may fix within the terms of the Contract.
3. The rates and prices tendered in the financial price bid document shall, except in so far as it is
otherwise provide under the Contract, include all constructional plan, labour supervision,
material, erection, maintenance, insurance, profit, VAT, state sales taxes and duties, together with
general risks, liabilities and obligations set out or impelled in the Contract
4. Octori if paid, it will be re-imbursed maximum for one entry on production of actual
documents.
5. The tenderer should quote rate against each item in figure and as well as words.
6. Tendereres shall price the schedule of quantities in Indian Rupees only.
7. Rebate may be offered on rates for orders exceeding Rs 10 lacs for addl value of each Rs. 5
lacs.
8. Rate should be quoted for all items for which quantity given.
9. Rate may also be quoted for the items quantity not given as in case of necessity at site, the
same will be executed.
10. Any unfilled and incomplete financial bid will be summarily rejected.
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NAME OF WORK:
Designing, Manufacturing, Supplying and Installation of
Workstation, Pedestal Units, Keyboard Trays, Compactors,
Tables, Chairs, sofa, partitions and other items at S.R.O,
Tinsukia.
VOLUME –II
FINANCIAL BID DOCUMENTS
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Sr.No. Description Unit Approxim
ate Qty
Rate Amount
SECTION A (Workstation) 1.1 Workstation (Panel Based) with Prelaminated Top
Providing & Fixing in position modular workstation having partition height from
1135 -1200mm having thickness of 54mm +/-4mm. Partition panel consists of
framework made of 1.5mm thick aluminum and would be finished by Aluminum
alloy extrusions of 1.2-2.1mm thickness 50-58 mm x 12-17mm of matching height of
the panel and a top runner of powder coated aluminum extrusions 54mm +/4mm x 12-
13mm x 1.2 to 2.1mm thick. Further the Frame work should consist of an infill
structure of batten of size 40-50x25-40mm Particle board honey comb inside. The
outer layers shall be made of MDF/PPB of 3-4mm thickness and finished with
Decorative laminated sheets of 0.6 -1.0mm thickness having one side bearing the
decorative surface for Bottom Panel & Fabric for top panel. The total block thus
would be of 44-54mm thickness. This shall be attached to top panel by means of self
tapping screws. All steel parts shall be pretreated for seven stages anti corrosion
treatment followed by epoxy powder coating. Height of skirting shall be 85 to
150mm. One intermediate raceway to be provided below or above the worktop as
decided by the Engineer-in-charge. Partition to be supported by stability brackets
wherever required. Workstation consists of work surface of 25mm thick prelaminated
particle board having PVC edge lipping of 2mm thick on all exposed edges and
0.6mm on all butt edges & pressed at 200o C with hot melt glue on edge banding
machines. The worktop shall be supported by cantilever/ brackets made of MS steel
duly powder coated. The Workstation shall also be provided with name plate holder
in acrylic of approx size 230x75mm. The Workstation to be made in following sizes
and configuration as per sizes and detail given below (Refer Drawing No. 1)
Type A a) H Module with Rectangular Work surface of size 1200x600mm (2 Person) Each NIL b) T Module with Rectangular Work surface of size 1200x600mm (2 Person) Each NIL c) U Module with Rectangular Work surface of size 1200x600mm (1 Person) Each NIL d) L Module with Rectangular Work surface of size 1200x600mm (1 Person) Each NIL e) H Module with Rectangular Work surface of size 1350x600mm (2 Person) Each NIL f) T Module with Rectangular Work surface of size 1350x600mm (2 Person) Each NIL g) U Module with Rectangular Work surface of size 1350x600mm (1 Person) Each NIL h) L Module with Rectangular Work surface of size 1350x600mm (1 Person) Each NIL
Type B i) H Module with Trapezoidal Work surface of size 1200x600/750mm (2 Person) Each NIL j) T Module with Trapezoidal Work surface of size 1200x600/750mm (2 Person) Each NIL k) U Module with Trapezoidal Work surface of size 1200x600/750mm (1 Person) Each NIL l) L Module with Trapezoidal Work surface of size 1200x600/750mm (1 Person) Each NIL
m) H Module with Trapezoidal Work surface of size 1350x600/750mm (2 Person) Each NIL n) T Module with Trapezoidal Work surface of size 1350x600/750mm (2 Person) Each NIL o) U Module with Trapezoidal Work surface of size 1350x600/750mm (1 Person) Each NIL p) L Module with Trapezoidal Work surface of size 1350x600/750mm (1 Person) Each NIL
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Type C q) Curvilinear Module 1800x1500x600mm (For one person) Each NIL r) Curvilinear Module 1500x1500x600mm (For two persons) Each NIL s) Curvilinear Module 1500x1500x600mm (For four persons) Each NIL t) Curvilinear Module 2100x1800x600mm (For one person) Each NIL u) Curvilinear Module 1500x1350x600mm (For two persons) Each NIL v) Curvilinear Module 1500x1350x600mm (For four persons) Each NIL 1.2 Providing & fixing in position the addon partition to increase the height of
workstation partitions from 1200 to 1650. The specification and partition system
to be same as low height partition as in item no. 1.1.
Sqm NIL
2.1 Workstation (Tile Based) with Post formed Top
Providing and fixing partition 60-70mm thick having inner clear space of 40-52
mm for electrical wiring. The height of partition should be 1200-1250mm. All
metallic parts shall undergo a 7 stage antirust treatment and shall be powder
coated in matt finish to a thickness of 40-60 microns. All the hardware items
should be as per BIFMA/ANSI standards. All other items as per IS standards.
Modular Partition -The modular partitions shall not be grouted in the floors. The
modular partitions shall be an assembly of the following parts:-Levelers -Each
frame shall be provided with two 8-15mm leveling bolts which allow 10-25mm
adjustment for floor unevenness. Frames shall form the basic support structure for
all other components. The main vertical member of the frame bearing the load of
brackets and storages shall be made of 1.5mm CRCA steel. The horizontal
members shall be made of 1.0mm CRCA steel. The thickness of the frame shall be
35-45mm. Each individual module shall not be more than 1200mm in length. The
frames shall also have prefabricated slots for fixing brackets used to support
worktops. Overhead hampers, gable ends. Etc. All the verticals & horizontal frame
shall be fixed with nut & bolts and shall not be welded. Skirting: The frame shall
have a skirting of 100-150mm height. The skirting shall be designed so that
switches can be provided at the skirting level. The skirting shall be snap fitted on
both sides with skirting plates made of 0.8m thick CRCA steel. Wherever
switches are provided on the skirting plates shall have the necessary slots.
Post/Covers-The frames shall be connected at the junctions by aluminum
connectors. The post shall be made of aluminum extrusions of minimum 1.2m
thickness. Trims-The exposed vertical and horizontal faces of the frames shall be
snap fitted with curve trims. The trims shall be made of aluminum extrusions of
minimum 1.2mm thickness and 60-70mm width. Wire management -Partitions
system shall have concealed wire management capabilities to meet requirement
and technical specifications and shall be engineered for responsive and fire safe
operations of power, telecommunications and data (LAN) and shall have the
provision for raceway at bottom and middle level.
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I. Separate components for electrical, data and telephone cables having adequate
capability of both the vertical and horizontal wire movements. II. Slots shall be
provided on Frame to fix all electrical and data points. III. Storage for excess
wires in the partitions. IV. Easy access for further maintenance and capacity for
additional power, data, phone point to the panels without the need to dismantle
work surface. Tile Finish -The partition shall have tiles made up of laminate/
fabric/ white maker as per direction of engineer-in-charge with the following
details: Laminated Tiles -The laminated tiles shall be made of min. 9mm Pre
laminate PLPB with decorative laminate on one side and balancing lamination on
other side. Fabric Tiles -The fabric tiles shall be made of min 9mm soft board
inside & covered with fabric pasted on them by PVA glue. It should be possible to
replace the fabric by peeling it off. Workstation consist of Work surface made of
25mm thick post formed particle board with 0.7mm decorative laminate on top &
balancing laminate on unexposed face and having all exposed edges sealed with
PVC edge banding tape. The worktop shall be supported with cantilever brackets
made of MS steel duly powder coated. Work surface shall be provided with wire
manager to carry wires from the bottom complete as per salient features,
specification, drawing & directions of the Engineer-In-Charge. The Workstation
shall also be provided with name plate holder in acrylic of approx size
230x75mm. The Workstation to be made in following sizes and configuration as
per sizes and detail given below (Refer Drawing No. 2)
Type D a) H Module with Rectangular Work surface of size 1200x600mm (2 Person) Each 12 b) T Module with Rectangular Work surface of size 1200x600mm (2 Person) Each NIL c) U Module with Rectangular Work surface of size 1200x600mm (1 Person) Each NIL d) L Module with Rectangular Work surface of size 1200x600mm (1 Person) Each NIL e) H Module with Rectangular Work surface of size 1350x600mm (2 Person) Each NIL f) T Module with Rectangular Work surface of size 1350x600mm (2 Person) Each NIL g) U Module with Rectangular Work surface of size 1350x600mm (1 Person) Each 2 h) L Module with Rectangular Work surface of size 1350x600mm (1 Person) Each NIL
Type E i) H Module with Trapezoidal Work surface of size 1200x600/750mm (2 Person) Each NIL
j) T Module with Trapezoidal Work surface of size 1200x600/750mm (2 Person) Each NIL k) U Module with Trapezoidal Work surface of size 1200x600/750mm (1 Person) Each NIL l) L Module with Trapezoidal Work surface of size 1200x600/750mm (1 Person) Each NIL
m) H Module with Trapezoidal Work surface of size 1350x600/750mm (2 Person) Each NIL n) T Module with Trapezoidal Work surface of size 1350x600/750mm (2 Person) Each NIL o) U Module with Trapezoidal Work surface of size 1350x600/750mm (1 Person) Each NIL p) L Module with Trapezoidal Work surface of size 1350x600/750mm (1 Person) Each NIL
Type F q) Pentagon L Module 1500x1500mm (For one person) Each 4 r) Pentagon T Module 1500x1500mm (Shared two persons) Each NIL s) Pentagon + Module 1500x1500mm (Shared four persons) Each NIL t) Pentagon L Module 1800x1800mm (For one person) Each NIL
- 97 -
u) Pentagon T Module 1800x1800mm (Shared two persons) Each NIL v) Pentagon + Module 1800x1800mm (Shared four persons) Each NIL 2.2 Providing & fixing in position the addon partition to increase the height of
workstation partitions from 1200 to 1650. The specification and partition system
to be same as low height partition as in item no. 2.1.
sqm NIL
3 Desk Based Workstation
Providing & fixing Desk based system overall height 1150-1175mm with top in
25mm prelaminated particle board in curvilinear/ linear shape having main post &
legs in CRCA steel duly powder coated. The system shall have 25mm thick
prelaminated particle board/ soft board between 2 worktops. Below the worktop
runs the cable tray in steel duly powder coated to run the cables. The screen shall
have aluminum extruded end trims on both sides of screen. Height of screen shall
be 600mm & it shall be projected 400mm above worktop level of 750mm thereby
making overall height of workstation as 1150mm. The workstation shall have a
raceway beam panel made of CRCA steel in 0.8mm thickness duly powder coated
shall be fixed below the worktop. It shall have separator in center to segregate
power and data cables. It shall have provision to mount electrical & data switches
on it face above or below worktop. The workstation shall have Main Post
minimum 100mm wide and shall be made of CRCA steel of 0.8mm thickness duly
powder coated. It shall be covered with board at the top. Workstation consists of
work surface of 25mm thick prelaminated particle board having PVC edge lipping
of 2mm thick on all exposed edges and 0.6mm on all butt edges & pressed at 200o
C with hot melt glue on edge banding machines. The Workstation shall have side
quarter round privacy screen made of 25mm thick prelaminated particle board
provided on both sides. The Workstation shall be supported with Drawer unit
having overall size 380x500x725ht. on one side Leg panel on the other side.
Drawer unit shall be made of 18mm prelaminated particle board with inner drawer
in steel duly powder coated moving on nylon rollers. It consists of one drawer and
one open able shutter below with proper locking arrangement. The Workstation
shall also be provided with name plate holder in acrylic of approx size
230x75mm. The Workstation to be made in following sizes and configuration as
per sizes and detail given below.
Type G a) Linear Main T Module 1200x600 - (For 2 persons) Each NIL b) Linear Single Addon Module 1200x600 (For 1 Persons) Each NIL c) i i l d l ( )Linear Main Plus Module 1200x600 -(For 4 persons) Each NIL d) Linear Double Addon Module 1200x600 (For 2 Person) Each NIL
Type H e) Curvilinear 1500x1500 Single Module (For 1 Person) Each NIL f) Curvilinear 1500x1500 T Module for (2 Persons) Each NIL g) Curvilinear 1500x1500 Plus Module for (4 Persons) Each NIL
- 98 -
4 Cashier Counter Providing & Fixing modular cashier counter 60-70mm thick
made up of partition of height (2900 +/-300mm ht.) having CRCA section frame
work having12mm thick PLPB/SB/Glass, panels having bottom and middle
raceway in steel & covers in extruded aluminum section duly powder coated and
ABS plastic caps. The Front Cashier Panel shall be in glass with slit/hole for
paper/cash/voice interaction. One intermediate raceway to be provided below or
above the worktop as decided by the Engineer-in-charge. Partition to be supported
by stability brackets wherever required. The Counter is provided with a Sharer top
of size 450mm (D) & work surface top of 600 (D) in 25mm thick post formed
finish. The worktop shall be supported on one vertical support in 18mm
prelaminated particle board. The Workstation shall also be provided with name
plate holder in acrylic of approx size 230x75mm. The Workstation to be made in
following sizes and configuration as per sizes and detail given below (Refer
Drawing No. 4)
a) 1200x600
Each NIL
b) 1350x600
Each 1
5 a) Full Height Partitions Sqm 93.88
Providing and fixing Full height partition thickness 60-70mm thick and should have
clear space of 40-52 mm for electrical wiring. The height of partition should be
2700mm (approx) or upto false ceiling height. All metallic parts shall undergo a 7
stage antirust treatment and shall be powder coated in matt finish to a thickness of
40-60 microns. All the hardware items should be as per BIFMA/ANSI standards.
All other items as per IS standards. Front/ Side Full Ht. Partition Modular Partition
-The modular partitions shall not be grouted in the floors. The modular partitions
shall be an assembly of the following parts:-Levelers -Each frame shall be provided
with two 8-12mm leveling bolts which allow 10-25mm adjustment for floor
unevenness. Frames shall form the basic support structure for all other components.
The main vertical member of the frame bearing the load of brackets and storages
shall be made of 1.5mm CRCA steel. The horizontal members’ shall be made of
1.0mm CRCA steel. The thickness of the frame shall be 68-75mm. Each individual
module shall not be more than 1200mm length. Additional height shall be achieved
by mounting modules over them. The bottom module shall be mounted over a
skirting of 85-150mm height. The skirting shall be designed so that switches can be
provided on the skirting level. All the modules shall be of the same height. The
frames shall also have prefabricated slots for fixing brackets used to support
worktops. Overhead hampers, gable ends. etc. The skirting shall be snap fitted on
both sides with skirting plates made of 0.8mm thick CRCA steel. Wherever
switches are provided on the skirting the skirting plaes shall have the necessary
slots. Switches at the skirting level shall be mounted on the skirting. Post-The
frames shall be connected at the junctions by aluminum connectors. The post shall
be made of aluminum extrusions of minimum 1.2m thickness. Trims-The exposed
vertical and horizontal faces of the frames shall be snap fitted with curve trims. The
trims shall be made of aluminum extrusions of minimum 1.2mm thickness and 60-
70mm width. Wire management -Partitions system shall have concealed wire
management capabilities to meet requirement and technical specifications and shall
be engineered for responsive and file safe operations of power, telecommunications
and date (LAN) and shall have:-I. Separate components for electrical, data and
telephone cables having adequate capability of both the vertical and horizontal wire
movements.
II. Slots shall be provided on Tiles to fix all electrical and data points.
- 99 -
III. Storage for excess wires in the partitions IV. Easy access for further
maintenance and capacity ot additional power, data phone point to the panels
without the need to dismantle work surface and or partition/ panel. Tile Finish -1st
and second module laminate tiles. 3rd and 4th module glass and 5th module fabric
for front partition. 1st and second moudle laminate, 3rd, 4th and 5th module fabric
for side partition. One pin up and one marker considered for each cabin. Laminated
Tiles -the laminated tiles shall be made of 9.5mm PLPB with 1mm lamination on
both sides of the tile. Fabric Tiles -The fabric tiles shall be made min 9mm soft
board inside & covered with fabric pasted on them by PVA glue. It should be
possible to replace the fabric by peeling it off. PIN UP TILES: The pin up tiles
shall be made of 0.6mm metal sheet with fabric pasted on them on PVA glue. It
should be possible to replace the fabric by peeling it off. For each module 5 nos
magnetic coins with logo of EPFO is to be provided. Note: The partition should be
adequately fixed to the ceiling/wall as approved by Engineer in charge. (For the
purpose of measurement and payment only finished front area of partition shall be
measured .i.e. Length X Breadth)
5 b) Extra for providing double glazed glass panel instead of laminate panel/fabric panel
as measured in item 5 a).
Sqm 9.67
5 c) Door Unit Sqm 2.97
Providing and fixing minimum 38mm thick factory made Flush Door shutters in the
full height partition made of machine cut seasoned hard wood battens held within a
frame made of a strip of 25mm wide hard wood edge miter jointed and then faced
with 4mm commercial ply on both sides pasted with suitable resin glue. Hot
pressed in machine to produce an accurate and warp free plank. Further faced with
1mm laminate of approved shade to make the total thickness of flush shutter of
40mm and providing and fixing first class teak wood lipping along the edges of the
shutters finished with melamine polish and including providing and fixing the
following fixtures in each door shutters. ISI marked anodized aluminum butt hinges
(anadoic coating not less than grade 10 as per IS: 1868) transparent or dyed to
required colour or shade with necessary screws complete. 4 Nos. chromium plated
brass 100mm nortice latch and lock with 6 levers and a pair off lever handles with
necessary screws etc. complete (best make of approved quality) -1 no providing and
fixing IS: 3564 marked aluminum extruded section body tubular type universal
hydraulic door closure with double speed adjustment with necessary accessories
and screws etc. complete Hardwyn make (Eddy) or equivalent -1 No. ISI marked
anodized aluminum hanging floor door stopper ISI marked anodized (anodic
coating not less than grade 10 as per IS: 1868) transparent or dyed to required
colour or shade with necessary screws complete. Twin rubber stopper - 1 No.
6 a)
Low Height Partitions for Officer's Cabin
Providing & Fixing in position modular workstation having partition height from
1200 -1500mm having thickness of 54mm +/-4mm. Partition panel consists of
framework made of 1.5mm thick aluminum and would be finished by Aluminum
alloy extrusions of 1.2-2.1mm thickness 50-58 mm x 12-17mm of matching height
of the panel and a top runner of powder coated aluminum extrusions 54mm +/4mm
x 12-13mm x 1.2 to 2.1mm thick. Further the Frame work should consist of an infill
structure of batten of size 40-50x25-40mm Particle board honey comb inside. The
outer layers shall be made of MDF/PPB of 3-4mm thickness and finished with
Decorative laminated sheets of 0.6 -1.0mm thickness having one side bearing the
decorative surface for Bottom Panel & Fabric for top panel. The total block thus
would be of 44-54mm thickness. This shall be attached to top panel by means of
self tapping screws. All steel parts shall be pretreated for seven stages anti
corrosion treatment followed by epoxy powder coating. Height of skirting shall be
85 to 150mm. One intermediate raceway to be provided below or above the
worktop as decided by the Engineer-in-charge. Partition to be supported by stability
brackets wherever required.(For the purpose of measurement and payment only
finished front area of partition shall be measured .i.e. Length X Breadth). Sqm 50.19
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SECTION B (Table)
7 Table for RPFC (Option 1)
Providing & Fixing table having an overall size of (3000x1200x750) with top made
of 36mm thick board pressed with 0.4mm thick membrane foil clad pressed with
PU glue. The foil shall be pre-coated with a layer of polyurethane for better scratch
resistance. The table shall have 2 former module supported on steel vertical post of
65mm dia duly powder coated. The main table shall have understructure having
verticals made of 36mm thick post formed legs supported with 32(D) steel studs
duly powder coated and modesty made of 18mm thick prelaminated particle board
having decorative laminate on both sides.
Each 1
Side Unit: Providing & Fixing Side Unit having overall size (1850x500x750)
600mm without top & 1250mm with top made of 36mm thick board pressed with
0.4mm thick membrane foil clad pressed with PU glue. The foil shall be pre-coated
with a layer of polyurethane for better scratch resistance. Side Unit shall have
understructure having verticals made of 25mm thick post formed and made of
18mm thick prelaminated particle board having decorative laminate. The side unit
shall have a provision for keyboard, Open able space for CPU and a printer shelf
and an open able shutter in 18mm membrane finish as per Drawing.
Each
1
Back Unit: Providing & Fixing Back Unit having overall size (3000x500x750)
with top made of 36mm thick board pressed with 0.4mm thick membrane foil clad
pressed with PU glue. The foil shall be pre-coated with a layer of polyurethane for
better scratch resistance. Storage unit of size 2550x500x714 shall have
understructure having verticals made of 18mm thick prelaminated particle with 2
open able shutter storage and drawer facia in membrane finish and glass as in
drawing (Refer Drawing No. 5)
Each 1
8 Table for RPFC (Option 2)
Providing & Fixing angular table having an overall size of (2900x1050x750) with
top made of 36mm thick board pressed with 0.4mm thick membrane foil clad
pressed with PU glue. The foil shall be pre coated with a layer of polyurethane for
better scratch resistance, in 2 angular pieces. The main table shall have
understructure having verticals made of 36mm thick post formed legs with modesty
made of 18mm thick prelaminated particle board having decorative laminate on
both sides. The table shall also have a Drawer Unit of Size 460x575x550 made up
of 2 drawers + 1 Filing in 18mm prelaminated particle board with membrane facia
in inner steel.
Each NIL
Side Unit: Providing & Fixing Side Unit having overall size (2250x550x714)
750mm without top and 1500mm with top made of 36mm thick board pressed with
0.4mm thick membrane foil clad pressed with PU glue. The foil shall be pre coated
with a layer of polyurethane for better scratch resistance. Table shall have
understructure made of 18mm thick prelaminated particle board having decorative
laminate on both sides. The side units shall have open able shutter storage & 3
drawer unit. With facia in membrane finish.
Each NIL
- 101 -
Back Unit: Providing & Fixing Back Unit having overall size (3000x550x1200
(Ht) (750+450)) with top made of 36mm thick board pressed with 0.4mm thick
membrane foil clad pressed with PU glue. The foil shall be pre coated with a layer
of polyurethane for better scratch resistance. Storage shall have understructure
having verticals made of 18mm thick prelaminated particle. The storage of size
2450x550x750+450 (H) shall have 2 open able shutter storages and lateral filing
drawer unit. The top shall have provision of placing files vertically in a slant
position as per Drawing with extended top by 550mm to cover the corner.(Refer
Drawing No. 6 for details)
Each NIL
9 Table for APFC
Providing & Fixing table having an overall size of (2300x900/1100x750) with top
made of 36mm thick post formed particle board and former module made of 36mm
thick board pressed with 0.4mm thick membrane foil clad pressed with PU glue.
The foil shall be pre coated with a layer of polyurethane for better scratch
resistance. The table understructure shall have vertical leg made of 25mm thick
post formed particle board on one side and supported by three drawer unit made of
18mm thick PLPB with 50(D) studs made of steel duly powder coated and modesty
made of 18mm thick prelaminated particle board having decorative laminate on
both sides.
Each
3
Side Table
Providing & Fixing side table having an overall size of (1800x500x714) 600mm
without top and 1200mm with top having top made of 36mm thick post formed
particle board. The understructure shall be made of 18mm thick PLPB having open
able shutters and provision CPU and printer. The keyboard shall also be provided in
25mm post formed finish.
Each 3
Back Unit
Providing & Fixing back storage unit having an overall size of
1800+500x500x750+450 (HT) having top made of 36mm thick post formed
particle board. The understructure shall be made of 18mm thick prelaminated
particle board. The unit shall have two storages with open able shutter as per
drawing. The top shall have provision of placing files vertically in a slant position
as per Drawing with extended top by 500mm to cover the corner (Refer Drawing
No. 7)
Each 3
10 Executive Table
Providing and fixing in position executive table having 36mm thick post formed top
of particle board flat pressed three layered medium density grade-II confirming to
IS: 3087 having necessary provision for wire management data/ computer/
telephone cabling a 18mm thick modesty panel of prelaminatd particle board three
layered medium density grade-II type-II confirming to IS: 12823 complete as per
salient technical features, specifications, drawings and directions of the Engineer-
In-Charge. The vertical shall be made of 25mm Particle board in post formed
finish.(Refer Drawing No. 8)
a) 2100x1050x750 mm Each NIL
b) 1800x900x750 mm Each NIL
- 102 -
11 Standard Table
Providing and fixing in position table having 25 mm thick post formed top of
particle board flat pressed three layered medium density grade-II confirming to IS :
3087 having necessary provision for wire management data / computer / telephone
cabling having modesty and vertical panel in 18 mm thick prelaminated particle
board three layered medium density grade -II type -II confirming to IS : 12823
complete as per salient technical features, specifications, drawings and directions of
the Engineer-in-charge & without pedestal storage (Refer Drawing No. 9)
a) 1500x750x750 mm (Table for AAO's/ EO's) Each 4
b) 1350x600x750mm (Table for Supervisor) Each NIL
c) 1200x600x750 mm (Table for Staff & Printer etc.) Each 4 12 Providing & fixing of Side Unit of size 1200 mm x 600mm X 725mm having top
made of 25mm thick post formed particle board three layered medium density
grade-II and understructure made of 18mm thick prelaminated particle board three
layered medium density grade-II type-II confirming to IS: 12823 having two
drawer plus one filing drawer made of 18mm thick prelaminated particle board and
inner in steel of size 372x550mm, keyboard tray in 25mm thick PFT and space for
CPU. All exposed edges of PLPB shall be sealed with PVC edge banding tape.
(Refer Drawing No. 10)
Each
5
13 Providing & Fixing Side unit having an overall size of (900mm x 450mm x
725mm) having top made of 25mm thick particle board having post formed
laminate on top & understructure made of 18mm thick prelaminated particle board
having two open able shutter and two drawer with all exposed edges sealed with
PVC edge banding tape and with proper locking arrangement.(Refer Drawing No.
10)
Each NIL
14 Providing & Fixing Side unit having an overall size of (900mm x 450mm x
725mm) having top made of 25mm thick particle board having post formed
laminate on top & understructure made of 18mm prelaminated particle board
having one open able shutter on one side with shelf and two top drawers and one
filing drawer on other side with all exposed edges sealed with PVC edge banding
tape and provided with proper locking arrangement.(Refer Drawing No. 10)
Each NIL
15 Providing & fixing of Conference Table of size as per approved drawing having
top made of 36mm thick MDF board substrate skinned with 0.4mm thick
membrane foil clad pressed with hot PU glue. The foil shall be precoated with a
layer of polyrethane for better scratch resistance. The table verticals shall be made
of 25mm thick post formed particle board and modesty shall be made of 18mm
thick prelaminated particle board. The table shall be provided in different
configuration/design. The rate shall be quoted as per seat basis only.
Per
Seat 16
16 a) Providing and fixing of Dining Table having 25mm thick post formed particle
board flat pressed three layered medium density grade-II confirming to IS : 3087
top having 0.70mm thick decorative laminate on top and 0.60mm thick balancing
on underside with front edges profiled and exposed sides sealed with PVC edge
banding tape, understructure shall be in 18mm prelaminated particle board. (Refer
Drawing No. 11)
i) 600x600x750mm Each NIL ii) 1500x750x750 mm Each NIL iii) 2100x750x750 mm Each NIL
- 103 -
16 b) Providing and fixing of Dining Table having 25mm thick post formed particle
board flat pressed three layered medium density grade-II confirming to IS : 3087
top having 0.70mm thick decorative laminate on top and 0.60mm thick balancing
on underside with front edges profiled and exposed sides sealed with PVC edge
banding tape, understructure steel duly powder coated. (Refer Drawing No. 11a)
i) 600x600x750mm Each NIL ii) 1500x750x750 mm Each NIL iii) 2100x750x750 mm Each NIL
SECTION C (Drawer & Storage) 17 a) Providing & fixing Drawer pedestal unit made up of CRCA steel duly powder
coated of thickness 22 SWG having two drawers & one filing drawer, duly powder
coated and drawer running on telescopic channels full extension & with central lock
duly powder coated. The Drawer shall also have Pencil Tray made up ABC plastic
with separate section for pencils & stationary etc. of size 400x150.(Refer Drawing
No. 12).The drawer shall be provided in the following sizes:
i) 375x550x725 Each NIL ii) 450x550x725 Each 30 b) Providing & fixing Pencil Drawer unit of size 300x300x75mm made of body in
steel duly powder coated and facia in 18mm thick prelaminated particle board.
(Refer Drawing No. 12)
Each 30
c) Providing & Fixing pedestal drawer unit of size 450x550x725mm having 1 drawer
at top and bottom open for CPU, made of 18mm thick prelaminated particle board.
The inner drawer shall be made of steel duly powder coated & shall have proper
locking arrangement with drawer sliding on nylon rollers channels. The Back of
bottom shall have wire manager for wires etc. The Drawer shall also have Pencil
Tray made up ABC plastic with separate section for pencil & stationary etc. of size
300x150.(Refer Drawing No. 12).The drawer shall be provided in the size:
Each NIL
d) Providing & Fixing pedestal drawer unit of size 450x550x725mm having 1 drawer
at top and bottom having open able shutter made of 18mm thick prelaminated
particle board. The inner drawer shall be made of steel duly powder coated & shall
have proper locking arrangement with drawer sliding on nylon rollers channels. The
Drawer shall also have Pencil Tray made up ABC plastic with separate section for
pencil & stationary etc. of size 300x150.(Refer Drawing No. 12).
Each NIL
18 Overhead
Providing & Fixing overhead storage units wall/partition hung made up of 18mm
prelaminated particle board having two open able shutters with all exposed edges
sealed with 2mm PVC edge banding tape & with proper locking arrangement. The
depth of the overhead shall be 350mm with height as 400mm.(Refer Drawing No.
12)
R.mtr
.
NIL
19 Providing & fixing of Storage Unit of 750mm -1200mm height x 450mm depth
having top made of 25mm thick post formed particle board flat pressed three
layered medium density grade-II confirming to IS : 3087 and understructure made
of 18mm thick prelaminated particle board three layered medium density grade-II
type -II confirming to IS : 12823 having two open able shutters. All exposed edges
of PLPB shall be sealed with PVC edge banding tape. The unit shall have proper
locking arrangement with duplicate keys (Refer Drawing No. 12)
Sqm
NIL
- 104 -
20 Providing & fixing Storage Unit of 1350mm -2100mm height x 450mm depth made
of 18mm thick prelaminated particle board three layered medium density grade-II
type -II confirming to IS: 12823 having two open able shutters. Exposed PLPB
edges shall be sealed with PVC edge banding tape. The storage shall have proper
locking arrangement with duplicate keys. (Refer Drawing No. 12)
Sqm
NIL
21 COMPACTOR Manufacturing, Supplying and fixing in place modular steel box
type compactors 2080mm height of make as approved by Engineer-in charge with
following configuration and specification, consisting of Single Faced Fixed Drive,
Single Faced Mobile Drive, Double Faced Mobile Drive consisting of Single Body,
2 Bodies, 3 Bodies, thickness of side sheet of body is 1mm (CRCA grade-II Steel),
Back Thickness 0.80mm (CRCA grade-II Steel), Shelf thickness 0.80 mm (CRCA
grade-II Steel), understructure sheet thickness 2.5mm. HR Steel, all steel
components to be powder coated and baked at 200o centigrade with 40-50 micron
coating thickness. And all steel components shall be given 7 tank antirust phosphate
treatment. Including the cost of Locks & Handles etc. complete.(Refer Drawing No.
13)
a) Providing & fixing Compactors with manual drive over all size 2080(H) x910(W)x
455(D) mm (Single Body)
i) Single faced fixed Each 4
ii) Single faced mobile Each 4
iii) Double faced mobile Each 16 b) Providing & fixing Compactors with mechanical drive with rotating handle overall
size 2080(H)x1820(W)x455(D)mm (2 Body)
i) Single faced fixed Each 2
ii) Single faced mobile Each 2
iii) Double faced mobile Each 16 c) Providing & fixing Compactors with mechanical drive with rotating handle overall
size 2080(H)x2730(W)x455(D)mm (3 Body)
i) Single faced fixed Each NIL
ii) Single faced mobile Each NIL
iii) Double faced mobile Each NIL
SECTION D (Misc)
22 Providing and fixing post formed key board trays of size 600x350 mm made out
of 25 mm thick particle board with post formed decorative laminate on top and
having balancing lamination on the unexposed face in work stations, executive
table or side units in approved colour and texture as per salient technical features,
specifications, drawings and directions of the Engineer-in-charge. (Refer Drawing
No. 14)
Each 30
23 Providing and fixing CPU trolley made of size 220x250x250 mm having
adjustable width and lockable castors at base, made of 1.60mm thick complete as
per salient technical features, specifications, drawings and directions of the
Engineer-in-charge (Refer Drawing No. 14)
Each
30
- 105 -
24 a) Providing & fixing work surface/ sharer top made up of 25mm thick post formed
particle board flat pressed three layered medium density grade-II confirming to IS :
3087 having 0.70mm thick decorative laminate on top and 0.60mm thick balancing
laminate on unexposed face. The front edge of worktop shall profile in shape and
exposed edges shall be sealed with PVC edge banding tape. The sharer top can be
used as top to accommodate telephone, printer & etc.
Sqm
NIL
25 Providing & fixing Work surface/ Sharer top made up of 25mm thick
prelaminated particle board having decorative laminate on top and balancing
laminate on unexposed face, having all exposed edges sealed with 2mm PVC edge
banding tape. The sharer top can be used as top to accommodate telephone, printer
& etc.
Sqm
NIL
26 Providing & fixing Vertical Support in 18 mm prelaminated particle board three
layered medium density grade-II Type-II confirming to IS : 12823 having 0.70mm
thick decorative laminate on both sides and all exposed edges shall be sealed with
PVC edge banding tape.
Sqm NIL
27 Podium Each 1
Providing & fixing Podium having overall size (750Wx600Dx1250H), top made
up of 25mm thick particle board having post formed on top & vertical decorative
laminate on top, modesty made up of 18 mm thick prelaminated particle board
having and balancing laminate on unexposed face, having all exposed edges sealed
with 2mm PVC edge banding tape. (Refer Drawing No. 15)
SECTION E (Seating System) 28 SOFA FOR RPFC
Providing & placing fully upholstered sofa range available in configuration of
single two and three seats frame of sofa has good quality seasoned wood duly anti
termite treated. In seat good quality flat spring steel are used and are covered by 'U'
foam. Seat cushion has premium quality rubber. The back is made of high density
foam .The upholstery has the option of leatherite or fabric
a) Single Seater Each NIL
b) Two Seater Each 1
c) Three Seater Each 1 29 SOFA FOR APFC
Providing & placing fully upholstered sofa range available in configuration of
single two and three seats frame of sofa has good quality seasoned wood duly anti
termite treated. In seat good quality flat spring steel are used and are covered by 'U'
foam. Seat cushion has premium quality rubber. The back is made of high density
foam .The upholstery has the option of leatherite or fabric
a) Single Seater Each NIL
b) Two Seater Each NIL
c) Three Seater Each 3
30 SOFA FOR WAITING
- 106 -
Providing & placing fully upholstered sofa range available in configuration of
single two and three seats frame of sofa has good quality seasoned wood duly anti
termite treated. In seat good quality flat spring steel are used and are covered by 'U'
foam. Seat cushion has premium quality rubber. The back is made of high density
foam .The upholstery has the option of leatherite or fabric
a) Single Seater Each NIL
b) Two Seater Each NIL
c) Three Seater Each NIL 31 a) Providing & fixing Centre Table with glass top size 1200x600x450 mm Each 2 31 b) Providing & fixing Centre Table with glass top size 900x450x450 mm Each NIL 31 c) Providing & fixing Side Table with glass top size 450x450x450 mm Each NIL
32 Providing and Placing of Chairs
a) Chair for RPFC Upholstery/Frame: Leatherite/Fabric with double ply with foam
& polyfill. Arms: wooden arms with Melamine polish with chrome plated end caps
on both handles. Height Adjustment: Gas Lift Base: Steel Inserted in Chrome
plated Base
Each
1
b) Chair for RPFC's Visitor
Each 6
Upholstery/Frame: Leatherite/Fabric with double ply with foam & polyfill. Arms:
wooden arms with Melamine polish with chrome plated end caps on both handles.
Base: Fixed Chrome plated Base
c) Chair for APFC, Head Conference Chair
Each 4
Supplying and assembling executive high back revolving steel chairs with arms
tilting back adjustment mechanism having high density molded PU foam padded
seat and back with fabric backing complete as per the salient technical features,
specifications, design and drawings and direction of the Engineer – in – Charge.
d) Chair for AAO's & Conference Chair
Each 19
Supplying and assembling executive low back revolving steel chairs with arms
titling back adjust mechanism having high density molded PU foam padded seat
and back with fabric backing complete as per the salient features, specifications,
design and drawings and direction of the Engineer – in – Charge.
e) Visitor Chair
Each 18
Supplying and assembling low back steel chairs with PU arms having high density
molded PU foam padding in seat and back with fabric backing complete as per the
salient technical features, specifications, design and drawings and direction of the
Engineer–in–Charge.
f) High Back Executive Chair
Each NIL
Upholstery/Frame: Steel frame in back, covered with nylon net with hot pressed
ply in seat covered with molded PU foam. Back rest custion adjustable. Arms:
Adjustable PP/Chrome plated arms. Height Adjustment:: Gas Lift with 3 pc
telescopic Bello assembly Base: Steel Inserted in Chrome plated base
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g) Executive Visitor Chair Each NIL
Upholstery/Frame: Steel frame in back, covered with nylon net with hot pressed
ply in seat covered with molded PU foam. Back rest custion adjustable . Arms:
Adjustable PP/Chrome plated arms. Base: Fixed Chrome plated base
h) Staff & Supervisor Chair
Work Station Revolving Medium Back Chair with push mechanism, polypropene
seat and back cover, molded PU foam in seat and back, PU armrest and Nylon base.
Each 30
i) Workstation Chair (equivalent to Godrej Model No. Net Chair)
Each NIL
Upholstery: /Frame seat in 12 mm molded ply & molded PU foam, back in 19 mm
CRC frame with net. 22 gauge sheet Base. Arms: PU arms resting on Chrome
plated base. Height adjustment: gas lift with 3 pc
33 Providing & placing of Multi seater Chairs
Multi seater :having molded laminated ply in seat & back , with wooden arms, 19
mm CRC pipe steel frame duly power coated side in ' D' pipe and base in 1 ½" pipe
in 14 gauge
a) Multi seater 3 seater with arms Each NIL
b) Multi seater 2 seater with arms Each 2
c) Multi seater 1 seater with arms Each 3
34 Lounge Chair
The premium lounge chair is a flexing back lounge seating system standing on
beam with frame assemblies. SIDE FRAME ASSEMBLY: The side frame
assembly is fitted to the two ends of the connecting beam assembly to from the leg-
cum-armrest assembly; it is made of a MS. ERW. Tube dia 3.81cm. (1 1/2") x14
BG thk. And black powder coated. The ends are fitted with ABS molded end caps.
TIE MEMBERS: it is the connecting beam assy. Which holds the two side frames.
The tie -member is made of a MS. ERW. Tube dia 3.81cm. (1 1/2") x14 BG thk.
And black powder coated. The seat/back assemblies are mounted on one of the tie-
member which has 5cmx5.5cm longx0.5cm. thk MS. Std. angles welded to mount
the seat and back. SEATREST ASSEMBLY: the seat rest assembly consists of a
fabricated inner-frame assembly insitu-moulded with polyurethane foam having
density= 45+/-2 kg /cm3. The hardness of the p.u. form= 23-27 kgs. On hampden
m/c. for 25% compression of the form. The complete kgs. On hampden m/c for
25% compression of the foam. The complete molded seat rest assembly is covered
with a replaceable fabric upholstery cover. Seat Size: 52.0cm (W) x 50.0cm. (D) x
6.0cm (T) BACKREST ASSEMBLY: The backrest assembly is flexing type and
consists of a fabricated inner-frame assembly insitu-moulded with Polyurethane
foam having density = 45+/-2 Kg./cm3. The hardness of the PU foam = 16-20 Kgs
on Hampdem m/c. for 25% compression of the foam. The complete molded
backrest assembly is covered with a replaceable fabric upholstery cover. Back Size:
52.0cm (W) x 59.0cm (H) x 6.0cm. (T) ADJ. GLIDES: The adj. glide is injecting
molded in black nylon & fitted to the front end of side frame assembly along with
ABS molded adj. glide base to take care or unleveled floor surface.
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Signature of the Contractor
PLEASE NOTE:
1. Rate should be quoted for all items for which quantity given
2. Rate may also be quoted for the items quantity not given as in case of necessity at
site, the same will be executed.
3. Any unfilled and incomplete financial bid will be summarily rejected.
a) 3 SEATER
Each NIL
b) 2 SEATER
Each NIL
35 Lounge Sofa
Providing & Fixing Visitor Lounge sofa with chrome plated steel frame with
Providing & Fixing Visitor Lounge sofa with chrome plated steel frame with option
of leatherite/fabric upholstery
a) 3 SEATER
Each NIL
b) 2 SEATER
Each NIL
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TENDER ITEM NO 1
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TENDER ITEM NO 2.1
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TENDER ITEM NO 3
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TENDER ITEM NO. 4, 7, 8, 9
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TENDER ITEM NO. 10, 11, 12, 13, 14, 16(b)
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TENDER ITEM NO 17,18,19,20
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TENDER ITEM NO. 21
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TENDER ITEM NO –22,23,27
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DKS4A – SOFA FOR RPFC
(Tender Item No. 28)
TYPE A – SOFA FOR APFC
(Item No. Tender No.29)
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CORNER/ CENTER TABLE
(Tender Item No.31)
DKS 4F – SOFA FOR WAITING
(Tender Item No.30)
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AC 3101 – CHAIR FOR RPFC
(Tender Item No. 32a)
AC 3103 – VISITOR CHAIR FOR RPFC
(Tender Item No. 32b)
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AC 611 – CHAIR FOR APFC, CONFERENCE
(Tender Item No.32c)
AC 612 – CHAIR FOR AAO, CONFERENCE
(Tender Item No. 32d)
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AC 613
– VISITOR CHAIR
(Tender Item No. 32e)
AC 3801 – HIGH BACK EX. CHAIR
(Tender Item No. 32f)
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AC 3803
– EXECUTIVE VISITOR CHAIR
(Tender Item No. 32g)
AC 996 – STAFF & SUPERVISOR CHAIR
(Tender Item No. 32h)
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AC 970 – WORKSTATION CHAIR
(Tender Item No. 32i)
AC 4501 – MULTISEATER CHAIR
(Tender Item No. 33)
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LOUNGE CHAIR
(Tender Item No. 34)
AC 5552 – LOUNGE SOFA
(Tender Item No. 35)
