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EMPLOYEES’ STATE INSURANCE CORPORATION MEDICAL COLLEGE, GULBARGA

[ Under Ministry of Labour & Employment, Govt. Of India] SEDAM ROAD GULBARGA-585106

Tel. No.: 08472-265546/47/48 Fax No.: 08472-265545 No. 532/GLBMC/D/40/11/T2/2015- Gen. Br. Date: 23-10-2017

LIMITED TENDER NOTIFICATION

SUB: LIMITED TENDER FOR ANNUAL RATE CONTRACT OF STATIONERY ITEMS Sealed and superscribed tenders in Two Bid System (as specified in the tender document available in the website) are invited from eligible tenderers viz; Authorized Dealers/ Authorized Distributors/ Registered and Reputed Stationery Vendors who have minimum 02 (two) years’ experience of supplying Stationery items and having annual turnover of Rs. 30 Lakhs each year for the last 3 financial years (2013-14, 2014-15, 2015-16) for the supply of good quality branded Stationery items for the use for ESIC Medical College and Hospital Gulbarga.

Detailed information regarding the items, application/tender form, specifications and other information, terms and conditions are given in the tender document and also available in the website www.esic.nic.in. The application forms can be downloaded and the EMD amount should be attached separately to the tender documents.

The Cost of Tender Form is Rs. 500/- to be drawn in favour of “ESI Fund Account No.1” payable in Gulbarga. For forms downloaded from the website the same is to be paid vide Demand Draft and attached separately. The Approximate Tender value is Rs. 22,00,000/- (Rupees: Twenty-Two Lakhs only)

Last date for receipt of completed tender Documents: 13-11-2017 at 2:00 pm or if it happens to be holiday on next working day. The tenders will be opened on 13-11-2017 at 3:00 pm in the Conference Room of the Medical College. Tender Forms available from : 24-10-2017 Last Date of sale of Tender forms : 13-11-2017 at 12:00 pm Last Date/Time for submission of Tender forms : 13-11-2017 at 2:00 pm Date of opening of Tender : 13-11-2017 at 3:00 pm The undersigned reserves the right to accept or reject any or all the bids without assigning any reason at any stage.

Dean ESIC Medical College,

Gulbarga

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EMPLOYEES’ STATE INSURANCE CORPORATION MEDICAL COLLEGE, GULBARGA

[ Under Ministry of Labour & Employment, Govt. Of India] SEDAM ROAD GULBARGA-585106

Tel. No.: 08472-265546/47/48 Fax No.: 08472-265545 No. 532/GLBMC/D/40/11/T2/2015- Gen. Br. Date: 23-10-2017

LIMITED TENDER DOCUMENT

Sealed tenders are invited by Dean, ESIC Medical College and Hospital Gulbarga for the supply of Good Quality Branded Stationery items as per list enclosed in ANNEXURE -VIII. Tenders complete in all respect, must be deposited in the office of the “Dean, ESIC Medical College and Hospital Gulbarga, Karnataka” on or before the last date mentioned in the tender notification. The tenders will be opened as scheduled and indicated in the tender notification, in the Conference hall on in the presence of tenderers or their representatives who may like to be present on that day. In case date of opening of tender is declared as holiday tenders shall be received and opened on next working day as per the above mentioned schedule. A. SPECIFICATIONS:

The Stationery items must be of only Branded and Renowned Companies like Kangaro, Apsara, Solo, 3M, Classmate, Camel, Staples, Linc, B2B, JK, etc.

B. ELIGIBLE TENDERERS:

1. Tenderer should have minimum 05 (five) years’ experience of supplying stationery having annual turnover of Rs. 30 Lakhs each year for the last 3 financial years (2013-14, 2014-15, 2015-16).

2. Tenderer must have successfully supplied stationery to a minimum 02 (two) Institutes, Govt. Offices, Companies etc. in Karnataka (out of which at least one should be a Government Office or Institute) and have to enclose certificate stating successful and satisfactory service for the last 02 (two) years.

3. The Tenderer who are in a position to supply 75% or the required quantity of Stationery items, Registers, etc (as per list) will be treated eligible to participate in the tender.

4. Either the authorized Indian agent on behalf of the Principal/OEM/ or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender.

5. If an agent submits bid on behalf of one principal/OEM, the same agent shall not submit a bid on behalf of another principal/OEM in the same tender for same item/product.

6. Tenderer /Suppliers should be Karnataka based or should have branch store in the state of Karnataka.

7. Suppliers should be reputed Stationary suppliers and they should submit the proof of audited accounts to their claim.

8. The Tenderer shall furnish, as a part of the tender document, all documents listed below under Clause F for establishing their eligibility to participate in the tender and qualification to perform the contract.

9. The Tenderer should not be Blacklisted by any Govt./ Semi Govt./ Private Institute. Self Certification in this regard must be enclosed.

10. The Tenderer shall be free from encumbrance and there shall not be any vigilance case/ CBI case/ Court case pending against him.

11. Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent

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practices issued by Government of India and the Government of Karnataka. 12. All Tender Details must be filled as per details mentioned in Annexure- I, to VIII.

C. EARNEST MONEY DEPOSIT :

1. Tenderer shall furnish along with their tender, an Earnest Money Deposit of Rupees. 60,000/-(Rupees: Sixty Thousand Only) in the form of crossed Demand Draft or Bankers Cheque drawn in favour of "ESI Fund Account No.1” payable at Gulbarga. Failure on the part of the tenderer to furnish required earnest money deposit along with their tender will result into rejection of their tender. The tender security is required to protect the ESIC Medical College and Hospital Gulbarga against risk of tenderer’s conduct in the following eventualities which would warrant the forfeiture of Earnest Money:

a. In case the tenderer withdraws its tender or impairs or derogates from the tender in any respect during the period of tender validity as specified by the purchaser, OR

b.In case successful tenderer fails to furnish the performance security. 2. The instrument shall be valid for a period of 6 months from the last date for submission of

tender. 3. The Earnest Money of unsuccessful Tenderers will be returned as promptly as possible after

the expiry of the period of tender validity without interest. D. SECURITY DEPOSIT: -

The successful Tenderer/ Supplier shall furnish security deposit for an amount Rs. 2,00,000/- (Rupees: Two Lacs only) in the form of a bank guarantee drawn in favour of “ESIC FUND A/C No. 1” payable at Gulbarga within 15 days along with the signed contract. The performance security will be discharged/ returned after completion of the supply order or after 3 months of satisfactory service. No interest is payable on the security deposit.

E. TWO BID SYSTEM: Tenderers are to submit two sealed bids Viz. Technical Bid and Price Bid separately super-

scribing as “Techno-Commercial Bid” for “Limited Tender for Rate Contract for Supply of Stationery items, etc. due on……....” on first envelope and “Price Bid” for “Tender for Rate Contract for Supply of Stationery items, etc. due on……....” on the second envelope. Both the envelopes should have name of the company quoting the tender, Each and every page of the quotation should be separately numbered and duly signed. Both the envelopes should be put in sealed envelope addressed to The “Dean, ESIC Medical College and Hospital, Gulbarga, Karnataka”, The envelope should be super-scribed as “Tender for Rate Contract for Supply of Stationery items, etc. due on ----------” mentioning the name of company and last date of submission of tender

F. THE CONTENTS OF TECHNICAL BID SHOULD INCLUDE THE FOLLOWING:

1. Covering letter indicating the list of enclosures. 2. EMD in accordance with instructions as mentioned above. 3. Name and detailed specifications of the quoted Stationery items, etc with price blanked. 4. User/ Client list proving supply for the last 02 years, out of which one should be for Govt.

office/ Institute. 5. Certificate from minimum 02 (two) Institutes, Govt. Offices, Companies etc in Karnataka

stating successful supply (Out of which one should be for Govt. office/ Institute) and

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satisfactory service where similar stationery has been supplied for the last 02 (two) years. 6. Copy of PAN No. 7. Copy of TAN No. 8. GST Registration. 9. Trade Registration/ License. 10. I.T.R. for the financial years 2013-14, 2014-15 & 2015-16. 11. Self-Certification that the Tenderer has not been Blacklisted by any Govt./ Semi Govt./ Private

Institute. 12. Each and every page of the quotation be separately numbered and duly signed with stamp. 13. Tenderer must submit self-attested copies of all documents and each & every page of tender

document duly signed by him. 14. The Tenderer shall submit full details of his Agency / Firm or, if the Tenderer is a

Proprietorship/ Partnership or a Private Limited Company, full details of ownership and name of the directors.

15. Declaration/ undertaking on stamp paper as per the proforma enclosed. G. THE CONTENTS OF PRICE BID SHOULD INCLUDE FOLLOWING ITEMS:

1. The information given at Technical bid should be reproduced in price bid with prices indicated. Rates/Price should be typed both in words as well as in figures, free from erasing, cutting and over-writing. Price quoted should match with the items quoted in technical bid.

2. Rates/Price should be typed both in words as well as in figures, free from erasing, cutting and over-writing

3. Tenderers are requested to quote their prices on a firm & fixed basis only for the entire period of the Rate Contract. Tenders of the firms received with prices quoted on variable basis shall be rejected straightaway.

4. Each and every page of the quotation be separately numbered and duly signed. Only Technical bid (Un-Priced bid) will be opened first and shall be referred for the Technical Evaluation. The price bid of only those tenderers whose technical bid is found acceptable by the competent authority will be opened for further action.

5. Price and GST must be quoted separately. The price should be all inclusive lump sum including cost of the stationery, freight, insurance, transit insurance, packing forwarding etc. and including charges for supplying.

6. The price should be on F.O.R. ESIC Medical College, Gulbarga basis. No other charges in addition will be payable on any account over and above the lump sum price quoted in the price bid except GST. The rates quoted in ambiguous terms such as “Freight on actual basis” or “Taxes as applicable extra” or “Packing forwarding extra” will render the bid liable to rejection.

7. The price should be quoted in I.N.R. 8. In case the price quoted cannot be matched with the item/s quoted in technical bid the

bid shall be liable to be rejected 9. Rate list of stationery items, Registers, etc must be submitted in the Microsoft Excel format in

a CD along with the tender document. In the enclosed format (ANNEXURE VIII).

H. AMENDMENT OF BID DOCUMENTS: - 1. At any time, prior to the bid due date, ESIC may, for any reason, whether at its own initiative

or in response to a clarification requested by a prospective bidder may modify the bidding document.

2. The amendment will be notified in website to all the prospective bidders. 3. In order to afford prospective bidders, reasonable time to comply with the

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amendment in preparing their bid, ESIC may at its discretion, extend the bid due date if required.

I. PRICE SCHEDULE AND PAYMENT TERMS:

1. Rates should be quoted for the goods of specific brand where the brand name is specified and

the rates should not be above MRP. 2. Tenderers are requested to quote their prices on a firm & fixed basis only for the entire period

of one year for the Rate Contract. Tenders of the firms received with prices quoted on variable basis shall be rejected straightaway.

3. Quotations with such vague and indefinite expressions such as “subject to prior confirmation”, “subject to immediate acceptance” etc. will be treated as vague offers and rejected accordingly.

4. Request for enhancement of contracted rates shall not be considered under any circumstances. 5. The Firms should give a declaration that the rates quoted in bids are firm/valid for a minimum

of one year from the date of finalization of the Tender. 6. Bill in triplicate (pre-receipted) for the stationery items supplied will be submitted by the

tenderer in the name of The “Dean, ESIC Medical College and Hospital Gulbarga” for payment.

7. 100% Payment will be made only after satisfactory supply as per specification and inspection of the items.

8. No advance payment before effecting supply as above either part or full of any kind shall be made under any circumstances.

9. Payment shall be made through Electronic Clearing System (ECS) / RTGS only, hence the Bank details are to be submitted along with the bills. Normally, payment is made within 15 (fifteen) days after complete supply and satisfactory inspection of the item subject to submission of appropriate and correct invoice, challan and other documents as deemed fit.

10. The prices charged for the items supplied under the Contract by the Contractor shall in no event exceed the lowest price at which the Contractor sells the items or offer to sell items of identical description to any person(s)/organization(s) including the Purchaser or any Department of the Central Government or any Department of a State Government or any statutory undertaking of the Central or a State Government, as the case may be, during the period till performance of all Supply Orders is completed. If at any time during the said period, the Contractor reduces the Sale price, sells or offers to sell such items to any person(s)/organization(s) including the Purchaser or any Statutory Undertaking of the Central or a State Government, as the case may be, at a price lower than the price chargeable under this Contract, he shall forthwith notify such reduction or Sale or offer of Sale to the Dean, ESIC Medical College and Hospital, Gulbarga and the price payable under the Contract for the items supplied after the date of coming into force of such reduction or sale or offer of sale stand correspondingly

J. TERMS OF DELIVERY: -

1. Free of cost delivery at GENERAL BRANCH, ESIC MEDICAL COLLEGE GULBARGA. K. DELIVERY PERIOD: -

1.The time for and the date of delivery of the stores/date of execution of work as stipulated in

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the schedule shall be deemed to be the essence of contract and delivery/execution must be completed not later than the date(s) specified. The delivery of the stores/ execution of work/providing the services etc. are required within a period as specified in the purchase order and as the place mentioned therein. Normally maximum 03 weeks’ time is allowed from the date of issue of the purchase order for execution of the supply of the article/ printed materials. However, the time allowed for execution of order shall be governed by the stipulated time mentioned on the purchase order of Delivery of stationery items.

2. The tenderer shall deliver the stores/execute the work at the destination/space defined to the consignee/authority in good order (of which The “Dean, ESIC Medical College, Gulbarga, Karnataka”, shall be the sole judge) within the limits of the time as deemed reasonable and specify in such quantities/qualities as may be ordered by him from time to time, without any extra charges.

3. When a purchase order is places to the successful tenderer, he shall have to acknowledge the receipt of the said order within 10 (ten) days of the issue.

4. In case this office does not receive supply of the above item(s), by due or extended date of delivery, the above stated order will stand CANCELLED, unless extension is sought for and granted by the competent authority for the late supply. In such cases, purchase of the above items will be made at the contractors RISK & COST without his consent and correspondence in these regards. The competent authority reserves the right to recover the difference of excess expenditure so incurred from the Tenderer's incoming bills or otherwise in addition to forfeiting the earnest money deposited by the tenderer.

5. But if the delay shall have arisen from any cause, such as strikes, lockouts, fire accidents, riots, etc., which, The Dean, ESIC Medical College, Gulbarga, may admit it as reasonable ground for further time, and the Dean may allow such additional time required by circumstances of the case.

L. INSTRUCTIONS TO TENDERERS ON FILLING THE TENDER DOCUMENT: 1. The Financial bids of only those Tenderers who qualify in technical bid evaluation by the

concerned committee shall be opened. The financial bids of all those Tenderers who have failed to qualify in the technical bid will not be opened under any circumstances.

2. The Annexures provided are only indicative of the format in which the details have to be submitted.

3. All entries in the tender form should be legible and filled clearly. Any overwriting or cutting which is unavoidable shall be signed by the authorized signatory. Any alterations without authentication will be treated as a 'NIL' entry.

4. The bid shall be valid for 180 days from the date of opening. 5. Tender incomplete in any form will be rejected outright. Conditional tenders will also be

rejected outright. 6. The technical bid shall be opened at a date & time as specified elsewhere in this tender

document in presence of the authorized representatives of the Tenderer, who wish to be present at that time. All the technical bids will be scrutinized, relevant documents checked for their authenticity and the Tenderer whose technical tenders are accepted will participate in the financial bids on date & time as stipulated elsewhere in this tender document.

7. In case the successful Tenderer declines the offer of contract, for whatsoever reason(s), his EMD will be forfeited.

8. The Successful Tenderer shall enter into an Agreement with the Institute within 15 days from the date of receipt of intimation of their selection on a Rupees Fifty (Rs.50/-) Stamp paper. They shall further get prior approval of the draft copy of the agreement from the medical college.

9. The competent authority of ESIC reserves the right to withdraw/relax any of the terms and

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conditions mentioned above, under such circumstances the Tenderer will be given adequate time to take the changes into account.

10. For finalization of contract, the Tenderer who qualifies in Technical bid and such technically qualified Tenderer whose rates in the financial bid, are the lowest in comparison to other technically qualified Tenderers will only be considered as the lowest Tenderer.

11. The Tenderer shall bring original documents of the photocopies submitted on the day of opening of Technical Tender.

12. The Rate Contracts shall be valid for the period of One year from the date of awarding the Contract. The Annual Rate Contract awarded as a result of this Tender Enquiry will be in the nature of a Standing offer. Actual Supply Order may be placed from time to time against the Rate Contracts concluded on the basis of such rate contract. No guarantee can be given as to the minimum or actual services usage.

M. INSPECTION: -

1. Supplies shall be accepted and work shall be certified as completed subject to satisfactory and

complete supply (up to full potentials claimed for that respective item) items and certified by the assigned officer, and subsequent inspection by The Dean, ESIC Medical College, and Hospital Gulbarga, or his assigned representative. Any defect found in the materials/items supplied/work done will render the supplies/work open to rejection and decision of The Dean, ESIC Medical College and Hospital Gulbarga, shall be final and legally binding. The tenderers shall have to take the same (rejected store) back at their own cost and risk, and shall replace such rejections with the items of standard specifications/ quality as acceptable to the ESIC Hospital Authority. Alternatively, if situation warrants the stores may be purchased from others/work may be executed through others, at the risks and costs of the tenderer, at the discretion of the authority.

2. It may be noted that no compromise on quality would be made and no firm will be permitted to change the specifications mentioned in the tender notice and if any firm submits the quotations with changed specification, their quotations will be rejected.

N. WITHDRAWAL: -

1. No tender may be withdrawn in the interval between the deadline for submission of tenders

and the expiry of the period of tender validity. Withdrawal of a tender during the interval may result in the Bidder’s forfeiture of its Earnest Money Deposit.

O. SUBLETTING OF CONTRACT: -

1. The successful Bidder shall not in any case sublet the contract in full or any part of it to third party

P. RIGHT OF ACCEPTANCE OR REJECTION: -

1. The Dean reserves the right to accept or reject any tender and to the annul tendering process

and reject any or all tenders at any time prior to award of the contract, without thereby incurring any liability to the affected Bidder/Bidders or any obligations to inform the affected Bidder(s) of the grounds for the purchaser’s action.

Q. FRAUD AND CORRUPT PRACTICES: -

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1. The applicant and their respective officers, employees, agents and advisers shall observe the

highest standard of ethics during the Bidding process. Notwithstanding anything to the contrary contained herein, the Department may reject an application without being liable in any manner whatsoever to the Applicant if it determines that the Applicant has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice in the Bidding process.

2. Without prejudice to the rights of the Department under Clause I, hereinabove, if an Applicant is found by the Department to have directly or indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice during the Bidding Process, such Applicant shall not be eligible to participate in any tender issued by the Department during the period such Applicant is found by the Department to have directly or indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice as the case may.

3. For the purpose of this clause 1, the following terms shall have the meaning hereinafter respectively assigned to them;

a. “Corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence the actions of any person connected with the Bidding Process or (ii) save and except as permitted, engaging in any manner whatsoever, whether during the Bidding Process or after the issue of the LOA or after the execution of the Agreement, as the case may be, any person in respect of any matter relating to the Project or the LOA or the Agreement, who at any time has been or is a legal, financial or technical advisor of the Authority in relation to any matter concerning the Project;

b. “fraudulent practice” means a misrepresentation or omission of facts or suppression of facts or disclosure of incomplete facts, in order to influence the Bidding Process;

c. “coercive practice” means impairing or harming or threatening to impair of harm, directly or indirectly, any person or property to influence to any person’s participation or action in the Bidding Process;

d. “undesirable practice” means (i) establishing contact with any person connected with or employed or engaged by the Authority with the objective of canvassing, lobbying or in any manner influencing or attempting to influence the Bidding Process; or (ii) having a Conflict of Interest; and

e. “restrictive practice” means forming a cartel or arriving at any understanding or arrangement among Applicant with the objective of restricting or manipulating a full and fair competition in the Bidding Process;

R. LEGAL: -

1. The Tenderer shall be responsible for compliance of all applicable statutory Law/ provisions. 2. The Tenderer shall also be liable for depositing all taxes, levies, cess etc. on account of

service rendered by it to the Department to concerned tax collection authorities from time to time as per extant rules and regulations on the matter.

3. In case of breach of any terms & conditions stipulated in the contract, the performance security deposit of the Agency will be liable to be forfeited by this Department besides annulment of the contract.

4. The agreement can be terminated by either party giving one months’ notice in advance. If the Tenderer fails to give one month's notice in writing for termination of the agreements then the Performance Security shall be forfeited by this Department.

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5. In case of a dispute or difference arising between the supplier and the purchaser relating to any matter arising out of or connected with the contract, such dispute or difference shall be referred to the Sole Arbitrator duly appointed by the Director General, ESI Corporation, Head quarters’ office, CIG New Delhi-110002. The award of the arbitrator shall be final and binding to the parties concerned.

Important Note: As this Instituite is a Govt. Institute covered under the scope of RTI Act it is expected that the Tenderer shall keep all the records properly indexed and maintained in a systematic manner so that copies can be extracted as and when required.

DEAN

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ANNEXURE I

(To be submitted in First Envelop)

DECLARATION

I,_________________________________________________ Son/Daughter / wife of Shri _______________ Proprietor/ Director, authorized signatory of the Agency/ Firm, mentioned above, is competent to sign this declaration and execute this tender document; I have carefully read and understood all the terms and conditions of the tender and undertake to abide by them; The information/ documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I/we, am/ are well aware of the fact that furnishing of any false information/ fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law.

Signature of authorized person Date:

Full Name: Place:

Seal Company's seal: N.B. The above declaration, duly signed and sealed by the authorized signatory of the company should be enclosed with Technical tender.

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TECHNICAL BID ANNEXURE – II

PROFILE OF THE CONTRACTOR / TENDERER

Sl No. Particulars To be filled by the Tenderers 1 Name of the Printers/Tenderers 2 Date of establishment of the Printers/Tenderers 3 Detailed office address of the Printers/Tenderers

with office telephone number, Fax number and Mobile number and the name of the contact person(s) and email

4 Registration No. and date (Copy to be enclosed) 5 PAN Number (Copy to be enclosed) 6 GSTAN Number (Copy to be enclosed) 7 Trade License (Copy to be enclosed) 8 GST (Copy to be enclosed) 9 Labour License (If applicable, copy to be enclosed.) 10 Please specify as to whether Printers /Tenderer is

sole proprietor/Partnership firm/Private or Limited Company.

11 Name, Address and Telephone No. of Directors/partners

12 Name, Designation, Address and Telephone no. of authorized signatory

13 Whether the firm is blacklisted by any Govt. Department or any criminal case is registered against the firm or its owner / partner anywhere in India

14 Name & address of the Banker 15 1. Details of Bid Security/Earnest Money deposit;

a. Amount with details b. D. D./ Pay Order /Banker Cheque No. c. Date of issue d. Name of issuing Bank

16 Length of experience in the field 17 Client list as per Annexure IV 18 Whether agency profile is attached? 19 Any other information

Signature of the Authorized signatory of the Tenderer with seal of the Firm.

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ANNEXURE III

UNDERTAKING: (To be submitted in non-judicial stamp paper of Rs. 10/-)

I/We … (Name of authorized Signatory) the undersigned hereby declare and affirm that I/We have gone through the terms and conditions governing the tender and undertake to comply with all terms and conditions. The rates quoted by me are valid and binding upon me for the period of validity of the tender. That the earnest money of Rs._____________ deposited by me/us vide Banker Cheque/Demand Draft no.___________ Dt.___________ drawn on…………..(Name of the Bank) is attached herewith. That I/We authorize Dean, ESIC Medical College, Gulbarga to forfeit the earnest money deposited by me/us in case of any delay or failure to supply the article within the stipulated time and the items of desired/quoted quality. That there is no vigilance/CBI case or court case pending against the firm, debarring my firm to supply of items quoted. That I/We hereby undertake to supply the items as per directions given in supply order within stipulated period. I/We have been informed that the Dean, ESIC Medical College, Gulbarga has the right to accept or reject any or all the tenders without assigning any reason thereof.

Signature and address of the Tenderer

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ANNEXURE - IV

SECURITY DEPOSIT FORM (BANK GUARANTEE) To The Dean, ESIC MEDICAL COLLEGE AND HOSPITAL, GULBARGA WHEREAS_________________________________________________________________ (Name and address of the supplier) (hereinafter called "the supplier”) has undertaken, in pursuance of award letter No.______________________ Dated ___________ to Supply Stationery Items, etc. (hereinafter called “the contract"). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a recognized bank for the sum specified therein as security for compliance with its obligations in accordance with the contract. AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you on behalf of the supplier, up to a total of_________________________(amount of the guarantee in words & figures), such sum being payable in the types and proportions of currencies in which the contract price is payable, and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before Presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modifications. This guarantee shall be valid until the date of issue of the acceptance certificate issued by purchaser’s representative. Place: Signature and seal of the Guarantor Date:

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ANNEXURE V

CHECK LIST

Sl. No. Specifications 1. Authority letter from manufacturer/ authorize distributor/ stockiest 2. Declaration/ undertaking on stamp paper as per the Performa enclosed 3. Copy of PAN No. 4. Last Three (03) years Income Tax Returns 5. Whether the items quoted meets all specifications or not 6. Any deviation from tendered specifications 7. Additional features if any 8. Any deviation from terms and conditions of tender 9. Validity of tender (six months) 10. Documents/ Purchase Orders to show 02 yrs experience of supplying

similar stationery items

11. Certificates showing successful and satisfactory supply from minimum 02 (two) Institutes, Govt. Offices, Companies etc for the last 02(two) years (Out of which one should be a govt. office/ institute)

Signature of contractor with seal.

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ANNEXURE VI

DETAILS OF THE EXISTING CONTRACTS Sl. No.

Name and Address of the organization, Name, Designation and Telephone / Fax No. of the officer concerned

In Government/ Private Sector/ Private Company/ Bank etc

Details regarding the contract

Value of Contract (Rs.)

Duration of the Contract

From To

Signature of owner / Managing Partner / Director

Date : Name: Place: Seal:

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ANNEXURE VII CONTRACT FORM

THIS AGREEMENT made on the .......................... ...day of. .... …………. ......... 20 ...................... between . (Name of Institute) of …... (Country of Institute) (hereinafter called "the Institute") of the one part, and ……………... (Name of Tenderer) at……… (City and Country of Tenderer) (hereinafter called "the Tenderer") of the other part. WHEREAS the Institute is desirous of purchasing stationery items for this Institute viz., and has accepted a tender by the Tenderer for the rate contract for a total sum of ` ……………. /- (Amount of Tender in number and words) (hereinafter called "The Contract”).

THIS AGREEMENT WITNESSETH AS FOLLOWS

In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. The following documents shall be deemed to have been read and construed as part of this. Agreement, viz,;

(a)the Tender Form and the Price Schedule submitted by the Tenderer;

(b)the Minimum Standard/ Benchmarks for the services sought;

(c)the Terms and Conditions (clauses and sub-clauses);

(d)the General Conditions and Instructions to the Tenderer of Contract;

(e)

The Tendrer hereby covenants that the rates quoted in the tender are fixed for a period of One (01) Year and binding on him/ them. In consideration of the payments to be made by the Institute to the Tenderer as hereinafter mentioned, the Tenderer hereby covenants with the Institute to provide the stationery items as per purchase order and to remedy defects therein in conformity in all respects with the provisions of the Contract. The Institute hereby covenants to pay the Tenderer in consideration of the provision of the said stationery items and the remedying of defects therein the Rate Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

Brief particulars of the goods and services which shall be supplied /provided by the Tenderer are as under; (Details of car being provided and the charges approved).

Signature of the Authorized signatory Signature of the DEAN of the Tenderer with seal of the Firm. ESIC Medical College

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FINANCIAL BID ANNEXTURE VIII

(Stationery items)

Sl. No

PARTICULARS Specifications Unit Price quoted

in Rs. 1 A4 size paper 80 GSM (TNPL/JK/B2B) 2 A3 size paper 80 GSM (TNPL/JK/B2B) 3 Legal size paper 80 GSM (TNPL/JK/B2B) 4 Answer sheets Lined 5 Carbon sheets Kores Sapphire 6 Brown Wrapper sheets Good Quality 7 Register- 5 Quire Vardhaman/Classmate/Solo/ Mahaveer

etc

8 Register- 4 Quire ,, 9 Register- 3 Quire ,,

10 Register- 2 Quire ,, 11 Register- 1 Quire ,, 12 Staff attendance register Vardhaman/Mahavir/Classmate/ Solo

etc 2 Quire

13 Student attendance register Vardhaman/Mahavir/Classmate/ Solo etc 2 Quire

14 Alphabetical stock/ Inventory register

4 Quire (vardhaman/Classmate/ Solo/ Mahveer etc) Rexine binded

15 Alphabetical stock/ Inventory register

3 Quire (vardhaman/Classmate/ Solo/ Mahveer etc) Rexine binded

16 Stapler (Small) “Kangaroo -10” 17 Stapler (Big) “Kangaroo -HD-45” 18 Stapler Pins (Small) N10-im Kangaroo (each box containing

20 Packets.)

19 Stapler Pins (Big) 24/6-1m kangaroo (each box containing 20 Packets)

20 Gem Clips(35mm) Bell,etc (Each box containing 10 Pkts.)

21 Gem Clips (26mm) Bell,etc (Each box containing 10 Pkts.)

22 Paper Pins (36mm) Bell company 23 Paper Pins (25mm) Bell company 24 T-Pins Bell/ Oddy, etc 25 Binder clips/Metal clips 51 mm 26 Binder clips/Metal clips 32 mm 27 Binder clips/Metal clips 25 mm 28 Binder clips/Metal clips 41 mm

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29 Chalk Piece - White Kores (Dustless) 30 Chalk Piece – Assorted colors Kores (Dustless) 31 Box Files Nandi, Solo etc. 32 File folder (Plastic) Deli (As per sample) 33 Plastic folder A4 34 Plastic folder FS 35 Zip file World one, Solo etc 36 Magnetic Pin Box Good Quality 37 White Board Duster Good Quality 38 Green Board Duster Good Quality 39 White Board Marker Camlin/Reynolds, Luxor, etc (assorted

colors Blue /Black/Green /red each color 150No's})

40 Permanent Marker Camlin/Reynolds, Luxor, etc (assorted colors Blue /Black/Green /red each color 150No's})

41 Permanent pen marker/ OHP Marker

Camlin, Reynolds, Luxor, etc (assorted colors {blue/Black/red each color 125No's})

42 Sketch Pen Faber Castle, Camlin, etc (Each packet contains 12 No's of sketch pens)

43 Marker ink Faber Castle/ Camlin 44 Rubber Bands (Nylon - 2”

inch) Each Packet contains 100 grams

45 Rubber Bands (Nylon - 3” inch)

Each Packet contains 50 grams

46 Tags 8” inch Good Quality (each packet contains 500 No's)

47 Tags 24” inch Good Quality (each packet contains 500 No's)

48 Pencil Apsara/Natraj/Camlin,etc 49 Sharpener Apsara/Natraj/Camlin 50 Eraser Apsara/Natraj/Camlin 51 Whitener (Bottle) Kores, Korrect-ir,etc(Fluid & Diluter)

52 Whitener (Pen) Kores, Korrect-ir,etc(Fluid & Diluter)

53 Gum Bottle (150ml) Camel/Camlin/Brill (Office Paste) 54 Gum Bottle (300ml) Camel/Camlin/Brill (Office Paste) 55 Gum Bottle (500ml) Camel/Camlin/Brill (Office Paste) 56 Glue stick Small Scotch-3m, Fevicol, etc 57 Glue stick Big Scotch-3m, Fevicol, etc 58 Fevicol 50 ml 59 Fevicol 100 ml

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60 Stamp Pad Ink (350 ml -Blue/violet)

Brill/Faber-Castell/Kores (Violet color)

61 Stamp pad ink (Green) ,, (30 ml (Brill) 62 Stamp Pad (Kores-Blue/violet) 70mm X 111mm size (Kores, Faber

Castel)

63 Stamp Pad (Green) 70mm X 111mm size (Kores) 64 File Boards Good Quality (Neelgagan) 65 Plastic Scale (30cms) Faber Castle Brand Broad in Width)

66 Metal scale Good Quality 67 Short Hand Book Size -1/8th (Pusthak Company) 68 Scribbling Pad Size -1/8th (Pusthak Company) 69 Memo pads (White-nonstick) Good quality 70 Post-it pads(self-adhesive) 3m etc (3” x 3”) 71 Post-it pads (self-adhesive) 3 colours strips 72 Note Pad- Spiral (50 Sheets) Shipra / Neelgagan/Solo 73 Note Pad-Spiral (50 Sheets) Shipra / Neelgagan/Solo 74 Writing Pad Good Quality (As per the sample

available with Genl. Branch)

75 Cello Tape (White – 1” inch) 65 Meters (Wonder Brand) 76 Cello Tape (White – 2” inch) 65 Meters (Wonder Brand) 77 Brown Tape (1” inch) 65 Meters (Wonder Brand) 78 Brown Tape (2” inch) 65 Meters (Wonder Brand) 79 80 Twine thread rolls

(For file stitching) Good Quality (each roll 250 Grms)

81 Poker Good Quality 82 Visiting card holder Solo 83 (Col. of 5 card) 84 Pen Parker beta premium ball pen 85 Pen Parker beta premium Roller ball pen

86 Pen Reynolds Ball pen (045)-Blue 87 Pen Reynolds Ball pen- Blue 88 Pen Reynolds Ball pen- Green 89 Pen Reynolds Ball pen (045)-Red 90 Pen Reynolds Ball pen (045)-Green 91 Pen Cello Fine Grip Pen 92 Pen Pierre Cardian Ikon roller ball Pen 93 Pen Pilot V7 fine liner pen 94 Pen Pilot V5 fine liner pen 95 Highlighter Faber Castle/Camlin 96 Reynolds 045 Refills Blue/Red/ Green/Black Colour 97 Cello Fine Grip Refills Black/Red/Green/Blue colour

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98 Uniball pen Uniball 99 Pen stand (4 Socket)

100 Pen stand (2 Socket) 101 Single hole punch Kangaroo 102 Double hole Punch Kangaroo -Dp -600 103 104 Paper Weight Good quality 105 Scissors(big) Good Quality 106 Scissors(Medium) Good Quality 107 Goderej Locks 6 &7 Livers 108 Dairy Leather binded – Standard size 109 Desk Calendar Omega 110 Desk Calendar Refills BINA Executive 111 Plain Brown envelope cover Good quality 11” X 5” 112 Plain Brown envelope cover Good quality 9” X 4” 108 Window envelope cover Brown color (11” x 5”) 109 Window Envelope cover Brown color (9” x 4”) 110 Green cloth cover Good Quality (12” X 16”) 111 Green cloth cover Good Quality (11 “ X 14”) 112 Green cloth cover Good Quality (10” X 12”) 113 Office File Good Quality Extra thick (as per sample) 114 Office File Ordinary Thick (as per sample) 115 Calculator Casio MJ-120-C (12 digit) 116 Calculator Casio MJ-120-C (10 digit) 117 Calculator ORPAT OT Basic (12 digit) 118 Calculator ORPAT OT Basic (10 digit) 119 Calling Bell (Table) Deli company 120 Calling Bell (cona) Cona 121 Wall Clock Ajanta 122 Spike Buster Belkin, Achor, etc 123 Candles (Big) Supreme Gold 124 Sealing wax Swan 125 Needles (for stitching) Poney 126 Dustbin (Metal) Good quality 127 Room freshener Air Wick 128 Pencil cell, AA Red Eveready 129 Dura Cell AAA Dura cell 130 3 Compartment Tray Solo, etc 131 2 Compartment Tray Solo, etc 132 Pen-Drive (8 GB) Scandisk, HP, Transcend, etc 133 Tissue paper Premier 134 Table Top Pen Holders 135 Plastic Dust Bins 136 Plastic Dust bins with lid

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137 White Boards Writing Boards 138 Notice Boards Pins Good Quality 139 DVD-R Pack of 100 (Sony, Moser Baer,

Verbatim)

140 CD-R Pack of 100 (Sony, Moser Baer, Verbatim)

141 Sponger finger Damper Good Quality 142 Diary Good Quality for Officers 143 Diary Good Quality for Staff 144 Dustbin Bags Black (3 feet-4 feet) 145 Paper Cutter(Adjustable) Good Quality 146 Note Pad 147 Numbering Machine Good quality 148 Double Sided Tape 3M 149 Strip File (A4 size) Solo, etc 150 Training File Folder Solo, etc.