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EMPLOYER RESPONSIBILITIES AMID COVID-19
OVERVIEW + UPDATES
1 | Oregon Ordered To Stay Inside
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
On March 23, Oregon Gov. Kate Brown issued Executive Order 20-12 requiring
all Oregonians to stay home unless absolutely necessary. The order prohibits the
operation of businesses where close personal contact is difficult or impossible to
avoid and provides guidelines for those allowed to stay open.
2 | Businesses Ordered To Close
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
Per PARAGRAPH TWO of Executive Order 20-12:
Amusement parks; aquariums; arcades; art galleries (to the extent that they are open without appointment); barber shops and hair salons; bowling alleys; cosmetic stores; dance studios; esthetician practices; fraternal organization facilities; furniture stores; gyms and fitness studios (including climbing gyms); hookah bars; indoor and outdoor malls (i.e., all portions of a retail complex containing stores and restaurants in a single area); indoor party places (including jumping gyms and laser tag); jewelry shops and boutiques (unless they provide goods exclusively through pick-up or delivery service); medical spas, facial spas, day spas, and non-medical massage therapy services; museums; nail and tanning salons; non-tribal card rooms; skating rinks; senior activity centers; ski resorts; social and private clubs; tattoo/piercing parlors; tennis clubs; theaters; yoga studios; and youth clubs.
3 | Exceptions for Businesses
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
Food & Drink businesses ONLY on take-out or delivery basis. Malls can only
provide food, grocery, health care, medical, pharmacy or pet store services.
3. Paragraph 2 of this Executive Order does not apply to restaurants, bars, taverns, brew pubs, wine bars, cafes, food courts, coffee shops, or other similar establishments that offer food or drink, which remain subject to Executive Order No. 20-07 (prohibiting on-premises con-sumption of food or drink, but allowing take-out or delivery service).
4. Indoor and outdoor malls, and other businesses subject to paragraph 2 of this Executive Order, are not prohibited from operating to provide food, grocery, health care, medical, pharmacy, or pet store services.
4 | Required Social Distancing For Businesses
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
Businesses that don’t meet the criteria in PARAGRAPH TWO must:
“...designate an employee or officer to establish, implement and
enforce social distancing policies consistent with guidance from
the Oregon Health Authority”
(waiting on official OHA guidance as of 3/24)
5 | Workspace Restrictions
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
As of March 25, all Oregon businesses required to:
- Facilitate telework & work-at-home
- Prohibit work at offices where telework & work-at-home are possible
- Establish, implement and enforce social distancing policies consistent
with guidance from the Oregon Health Authority (OHA)
(waiting on official guidance as of 3/24)
- Businesses that fail to comply will be closed until they demonstrate
compliance (waiting on official guidance as of 3/24)
6 | Overview of HR 6201
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
- Signed into law on 3/18
- Requires small businesses to provide employees with:
- Initial 10 days of emergency Paid Sick Leave
- Additional 12 weeks of Emergency Paid Family/Medical Leave
- Emergency Unemployment Insurance Stabilization and Access Act of 2020
(provides $1 billion in funding for processing and paying unemployment
insurance & administrative costs)
- Reimbursement to small businesses for paid leave as tax credits
(Families First Coronavirus Response Act)Source: (NFIB – National Federation of Independent Business)
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
- Applies to businesses with fewer than 500 employees
- Applies to any employee who works for the business
- No minimum days/hours of employment
- Full time Employees get 80 hours of Emergency Paid Sick Leave
- Part-time Employees are paid based on average # of hours worked
during past 6 months (if employed less than 6 months, the average
# of hours per week they would normally be scheduled)
7 | Emergency Paid Sick Leave - 10 Days
8 | Emergency Paid Sick Leave -
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
a) Employee subject to Federal, State or local
quarantine or isolation order related to outbreak
b) Employee advised by healthcare provider
to self-quarantine due to outbreak
c) Employee experiencing COVID-19 symptoms
& seeking medical diagnosis
PAY RATE:
- Employee’s regular rate of pay for reasons a, b & c
- Capped at $511 per day and $5,110 aggregate per
person for reasons a, b & c
d) Employee caring for individual subject
to self-quarantine
e) Employee caring for son or daughter if school or childcare
closed/unavailable
f) Employee experiencing “any other substantially similar
condition” specified by HHS
PAY RATE:
- 2/3 Employee’s regular rate for reasons d, e & f
- Capped at $200 per day and $2,000 aggregate per
person for reasons d, e & f
Qualifying Reasons & Pay Rate
Mandatory Emergency Paid Sick Leave when employee unable to work or telework due to:
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
- Employers of employees who are health care providers may choose to exclude
employee from the application of this section
- Secretary of Labor has proposed to “exempt small businesses with fewer than
50 employees from leave to care for son or daughter if school or childcare is
closed/unavailable when the imposition of such requirement would jeopardize
the viability of the business as a going concern” (this is still to be determined, as
there are not yet guidelines in place as to the definition of “jeopardize viability” –
NFIB encouraging broad definition)
9 | Emergency Paid Sick Leave - Exemptions
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
- Employers are entitled to an advanceable, refundable tax credit equal to the
amount of the qualified Emergency Paid Sick Leave paid out PER QUARTER
- Employers will not have to wait till the end of the quarter to access tax credits
- Tax credits are applied against employer portion of Social Security & Medicare
taxes, but employers are reimbursed if their costs for qualified Emergency Paid
Sick Leave exceeds the taxes they would owe.
- We are still waiting for guidance on:
a) How employers will access Social Security/Medicare payroll
taxes in escrow for paid leave
b) How employers will receive funds from the IRS & Treasury
10 | Emergency Paid Sick Leave - Employer Tax Credits
11 | Emergency Paid Family/Medical Leave
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
- Applies to small businesses and significantly expands the FMLA until 12/31/2020
- Provides for up to 12 weeks of job-protected leave if employee is unable to
work or telework while caring for a son or daughter due to school or daycare
closure/unavailability
- First two weeks may be unpaid, then the following guidelines apply:
- Full-time employees compensated at 2/3 of regular rate
- Part-time employees/irregular schedule compensation is based on average
# of hours worked 6 months prior, or if less than 6 months, average # of hours
the employee would be scheduled to work.
- Pay capped at $200/day and $10,000 aggregate per employee
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
We’re keeping close to official sources and updating our information daily.
In our next edition, we’ll update you on:
- New developments with the Emergency Family Medical Leave Act
- New developments with Unemployment Insurance
- New developments with small business reimbursements & access
to economic relief funding
- Economic Relief legislation just released by Congress – awaiting Presidential
signature and official guidance from lawmakers
12 | Coming Up Next
13 | Resources
All information was updated as of 03/24/20. For the latest information please refer to the references at the end of this presentation
EMPLOYER RESPONSIBILITIES AMID COVID-19
We’re grateful for the reliable sources of information that have helped us navigate
the COVID-19 pandemic, especially those that focus on the economic impact for
U.S. small businesses. Here is a list of resources we’re following on a daily basis:
- NFIB (National Federation of Independent Business) www.nfib.com
- Oregon Employment Department – www.oregon.gov/employ/Pages/COVID-19.aspx
- Oregon Health Authority – www.oregon.gov/oha/pages/index.aspx
- Oregon Gov Kate Brown – www.oregon.gov/gov/pages/index.aspx
- Senator Jeff Merkley – www.merkley.senate.gov
- National Law Review - www.natlawreview.com
To speak to an experienced team member, please reach out to us:
caputo-group.com
caputo-group.com/contact
503.646.5716