Employment Eligibility Verification Regulation• Regulation 05.55.09, issued May 26, 2009• “4. Authorized Representatives

– Only individuals who have completed appropriate I-9 and E-Verify training, and who have been endorsed by HR's International Employment office, may review documents, complete Section 2 of the I-9 form, and conduct E-Verify verifications on behalf of NC State.”

• Next I-9/E-Verify class: – September 24, 9 am-12 pm, Admin II, Room

212

E-Verify Updates

• DHS TNC: tell employee to email Pennie Graham or Jill Guzman for an appointment, do not click anything else

• Updated E-Verify system (as of June 13, 2010):– Requires explanation of why E-Verify was not done

within 3 days of the hire date. Choices are:• Awaiting Social Security Number• Technical Problems• Audit Revealed the New Hire Was Not Run• Federal Contractor• Other (requires a text explanation) – do NOT use!

– If in doubt, contact Jill before answering, as DHS can use the answer to decide to audit/penalize us for noncompliance

When do I need to do a new I-9 form?• 120 day (4 month) rule is no longer in

effect• Instead, look in HR system

– If system says “Completed and E-Verified” or “N/A – no work obligation” then no new I-9 is needed

– If system says “I-9 Purged” or is blank, you do need a new I-9 for that employee

• New system is still a work in progress– Unavoidable lag time between a dept.

completing the form, routing it through the college (if required) and then arriving at HR for review and system updating

HR System: Workforce Administration/Personal Information/Modify a Person/Biographical Details tab