EMS Template Introduction&TOC

8/17/2019 EMS Template Introduction&TOC

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Basic

Environmental Management System (EMS) Template

Revision 2.0 (March 2002)

The italicized text below provides some introductory information. After reading this

Introduction & User Guide delete all of the italicized text. The definitions and table of contents

that follow this text form the beginnings of your industry! or organization!specific "#$template.

Introduction & User Guide

This "#$ Template has been assembled from the best and most recent guidance examplestools and forms included in several U.$. "nvironmental %rotection Agency "%A'!sponsored "#$ source documents see annotated list at the end of the introduction'. The template is

designed to provide a good starting point for how you might develop a template to support your

association members or organizations as they move forward with facility!specific "#$ planning and implementation. #ost facilities have components of an "#$ already in place. Therefore

this template encourages the user to identify and build on existing components whenever

possible.

This template describes an "#$ that is based on the elements of the I$( )*++) standard and

also incorporates "%A,s -ational "nvironmental %erformance Trac emphasis on sustained

compliance pollution prevention and information sharing with the community. Though thereare other types of "#$s that one could adopt and "%A does not specifically endorse any

individual "#$ standard the I$( )*++) "#$ is the one most widely recognized across the

world and one that many companies are beginning to re/uire their suppliers to adopt.Therefore moving in the direction of implementation and maintenance of an "#$ based on the

I$( )*++) standard may be a wise business decision. The choice to build an "#$ that if

desired could be certified sometime in the future may mae sense for you based on yourbusiness goals and needs. 0acilities implementing an "#$ which meets the re/uirements of the

I$( )*++) standard can either self!declare conformance or see third!party registration.

To facilitate your implementation process this template contains eighteen modules. These

modules are grouped into four activities that correspond generally to the plan!do!chec!actmodel that most management systems follow1

• 2aying the groundwor & obtaining top management commitment3

• 4eveloping policy and planning elements3

• 4eveloping implementation elements3 and


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• 4eveloping corrective and preventive action management review and continual

improvement elements.

There is logical se/uence in woring through the modules in their numbered order for the first

two activities. (nce an initial round of "#$ planning is complete the modules in the second

two activities can be approached in a somewhat parallel fashion.

There are four different types of material provided in the modules of this "#$ template.

4efinitions of each are provided below1

• Guidance. Guidance refers to information that describes what an "#$ element

represents and what you will need to develop and maintain to fully satisfy "%A5s

definition of a complete "#$.

• Tools. Tools refer to worsheets or /uestionnaires that assist you in thining through

how to create a particular "#$ element efficiently and comprehensively. $ample

procedures that you can adopt for your own "#$ are also considered tools.

• Forms. 0orms are different from tools in that they can actually become part of your

documented system for instance serving as records for information that might bemeasured monitored audited or reviewed by top management.

• Examples. These are examples of how one might use a tool or complete a form.

6eviewers and users should note that 7ersion 8.+ of this template represents a woring

document and may be refined based on input from representatives of "%A trade associationsand individual facilities.

9rief descriptions of the "%A!sponsored "#$ source documents used to develop this guide are provided below. #ost of these documents are provided on the "#$ %athfinder3 you also obtain

these documents from "%A.

• Integrated "nvironmental #anagement $ystems Implementation Guide "%A (ffice of

%ollution %revention and Toxics "%A :**!6!++!+)) (ctober 8+++. This document

represents efforts by "%A to show how 4esign for the "nvironment 4f"' technical wor

can be used to support the development of an "#$. It unites the "#$ plan!do!chec!act

model with 4f" approaches such as the "%A ;leaner Technologies $ubstitutes Assessment #ethodology. It contains useful "#$ guidance tools forms and examples

and has material especially relevant to facilities with intensive chemical use.

• Integrated "nvironmental #anagement $ystems A ;ompany #anual Template for $mall

9usiness "%A (ffice of %ollution %revention and Toxics "%A :**!6!++!+)8 4ecember

8+++. This document represents an "#$ template including cover page table of

contents and complete documentation for a fictional corporation. It contains procedures and associated forms for an "#$ that is designed according to the principles

of the Integrated "nvironmental #anagement $ystem implementation guide see above'.


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• "nvironmental #anagement $ystems1 An Implementation Guide for $mall and #edium!

$ized (rganizations -$0 International $econd "dition )?!6!@@!++> -ovember )@@@. This document presents lessons learned by "%A from its review of individual facility environmental protection programs and

management systems. This program is intended to ensure compliance and progress

towards environmental excellence. $upplementary "#6 ;heclists are also includedwith this document.

• The "%A "nvironmental #anagement $ystem %ilot %rogram for 2ocal Government

"ntities %repared by Global "nvironment & Technology 0oundation Assistance

Agreement -o. B C8???:!+)!+ .+ -ovember 8++)' This document draws on various of

the above documents input from shipbuilding and repair representatives and

consultants and "%A experience with this sector to provide an "#$ template for this sector. The template includes specific examples and case studies that address the needs

of this industry. 4uring calendar year 8++8 a pilot implementation proect is being

conducted by the $ustainable Industries %artnership %rograms 4ivision of the "%A(ffice of %olicy "conomics and Innovation. This pilot proect will use the template

combined with some technical assistance provided by "%A to support )+ volunteer

facilities as they implement an "#$ for one of their facilities.


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EMS Template

Rev. 2.0 (March 2002)

Table of Contents

Table of ContentsDefinitions

aying the !ro"n#$or%

Module 1: Laying the Groundwork & Obtaining Top Management Commitment

EMS &olicy an# &lanning

Module : !n"ironmental #oli$y

Module %: !n"ironmental spe$tsModule ': Legal and Other (e)uirements

Module *: Ob+e$ti"es and Targets

Module ,: !n"ironmental Management #rograms

EMS 'mplementation

Module -: .tru$ture and (esponsibility

Module /: Training0 wareness0 and Competen$e

Module : Communi$ation

Module 12: !M. Do$umentation

Module 11: Do$ument ControlModule 1: Operational Control

Module 1%: !mergen$y #reparedness and (esponse

EMS Corrective an# &reventive ction Management Revie$ an# Contin"o"s

'mprovement

Module 1': Monitoring and Measurement

Module 1*: 3on$onforman$e and Corre$ti"e and #re"enti"e $tion

Module 1,: (e$ordsModule 1-: !M. udits

Module 1/: Management (e"iew

'ntro#"ction i


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EMS Template

Rev. 2.0 (March 2002)

*efinitions

Alternatives evaluation: #ro$ess by whi$h alternati"e methods for $ompleting a parti$ularfun$tion are e"aluated using business and en"ironmental $riteria4

Cross functional team (CFT): Members of an organi5ation who are responsible forrepresenting their area or department in se"eral fa$ets of the !M.0 e4g40 establishingen"ironmental aspe$ts0 determining signifi$ant aspe$ts0 setting ob+e$ti"es and targets0implementing en"ironmental management programs0 re"iewing and tra$king !M. internalaudits results0 and ser"ing as an information resour$e4 The C6T meets to dis$uss the !M. on aregular basis4

Document: 7ritten $ommuni$ation that presents an organi5ation8s poli$y0 pro$edures0 and

re)uirements4 Do$uments des$ribe the !M.0 pro"ide a basis for auditing0 pro"ide $ontinuity of

the !M. and its re)uirements during $hanging $ir$umstan$es0 support training of personnel in!M. re)uirements0 present the !M. for e9ternal purposes0 demonstrate the $onforman$e of the

!M. in $ontra$tual situations0 and allow impro"ement in the $ontrol of pra$ti$es anden"ironmental management a$ti"ities4

E! coordinator: member of the organi5ation whose responsibility is to identify0 assign0s$hedule0 pro"ide the ne$essary support for0 and ensure $ompletion of all tasks relating to the!M.4 The $oordinator works $losely with the !M( and with the C6T4 The !M. $oordinator isalso responsible for maintaining this manual0 under the leadership of the managementrepresentati"e4 t is possible for the fun$tions of !M. $oordinator and !M( to be performed bythe same person4

Environmental aspect: n element of a $ompany8s a$ti"ities0 produ$ts0 or ser"i$es that $an or doesintera$t with the en"ironment ;$reate an en"ironmental impa$t


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EMS Template

Rev. 2.0 (March 2002)

*ective: O"erall en"ironmental goal0 arising from the en"ironmental poli$y0 that anorgani5ation sets itself to a$hie"e0 and whi$h is )uantified where pra$ti$able4

utcome measure: =ey monitoring and measurement $hara$teristi$s asso$iated with results0

i4e4 by>produ$ts or en"ironmental>impa$ting outputs0 of a pro$ess or a$ti"ity0 su$h as amount ofwaste generated ;per unit of produ$tion< or the number of spill o$$urren$es ;per unit of time

Documents

EMS Template Introduction&TOC