Enclosure AAlumni Board

22 January 2016

Plymouth University Alumni Board

Terms of Reference

The Board is responsible for the development of and support for the Plymouth University alumni community, through:

advising on the development and delivery of the alumni engagement plan to meet set objectives and to ensure a joined up approach across the University, particularly ensuring academic colleagues are engaged and included in the process

inputting into the development of and monitoring strategies for alumni engagement

ensuring that appropriate support is in place for alumni (PG, UG, home and international)

disseminating good practice in relation to alumni engagement

reviewing alumni engagement procedures against best practice nationally and ensuring that appropriate guidance is available to staff

monitoring the progress of alumni engagement against set objectives

raising awareness of alumni engagement across the University

Membership

Ex officio

DVC Student Experience – Chair Chief Marketing Officer Director of Student Services Director of Development (or nominee) Head of Careers & Employability (or nominee) Head of Student Recruitment & Admissions (or nominee) Head of the Graduate School (or nominee) Events and Graduation Manager Alumni Engagement Manager Two Plymouth University graduates UPSU President (or nominee) Two Heads of School Head of Residence Life and Student Accommodation Services Committee Administrator

Role of the Alumni Board

Enclosure AAlumni Board

22 January 2016

The Plymouth University Alumni Board brings together a group of individuals who – through conversation – provide insights and support to the Alumni Engagement Team. As an advisory body, this Board may counsel and advise, but neither recommends nor directs.

Staff may bring issues and ideas to the Alumni Board and invite comments and observations for thinking and decision-making.

The Alumni Board meets on a quarterly basis, in Plymouth.

Composition of the Alumni Board and the recruitment process

The Board is intentionally composed with diversity in mind. While there is no specific number of members required, up to 20 members is the intent.

Specific areas of consideration include: Graduates of the University – representing different Faculties Staff Traditional areas of diversity, e.g.: Race/ethnicity. Gender. Generation. Sexual

orientation. Faith. Disability. Class/socioeconomic status. And so forth.

While the Alumni Board and its individual members may suggest candidates for the Alumni Board, the Chair makes all final decisions.

The recruitment process for the alumni Board members includes a conversation between the candidate and the Alumni Engagement Manager. Candidates must commit to these terms of reference prior to confirmation of membership.

The Board has the provision to co-opting members, particularly other alumni, on an ad-hoc basis – to supplement its work as and when required / beneficial.

Period of Tenure

The composition of the Board will be reviewed annually.

The period of tenure for the alumni members of the Board would usually be 2 years, with an option to renew annually, by mutual agreement thereafter. However, in the initial term one graduate will accept a 3 year tenure in order to create a staggered transition.

If unable to adhere to these terms of reference, the Alumni Board member agrees to step down.

Enclosure AAlumni Board

22 January 2016

Expectations of each individual member of the Plymouth University Alumni Board

Much of work of Alumni Board Members happens outside of the Board meetings. Centre staff and Alumni Board members take every opportunity to work together outside of the actual Board meetings.

Each member of the Alumni Board is expected to do the following:

1. Make every effort to participate in the regular meetings of the Alumni Board, in person or via telephone/Skype.

2. Help to embed Alumni Engagement across the University by

3. Help identify candidates who might be considered for membership in the Alumni Board.

4. Advocate for the University’s alumni engagement activities and promote the Alumni Engagement programme.

5. Finance his / her own accommodation costs, if required, for participating in the Alumni Board. (The University will cover reasonable travel expenses, within the UK only, for members of the Alumni Board).