2011-2012

End of Year Procedures

End of Year Check-Out

Progress reports updated and filed in portfolio EVERY 4 ½ weeks

At the end of the IEP cycle, a full updated copy (with all eight updates) will be filed in the cumulative record.

Progress Reports

If the end of the school year corresponds with the end of the IEP cycle, bundle all content (not tabs) and file in the back of the portfolio binder.  Entire binder is forwarded to the next grade/location. 

  If the end of the school year DOES NOT correspond to the end of the IEP

cycle, the entire binder will simply be forwarded to the next grade/location.

If the student is exiting school with a standard or advanced diploma, the contents (not tabs) will be bundled and provided to the parent/adult student.

    If the student is exiting with a modified or special diploma, maintain the

entire binder until after the 10 day count of the 2012-2013 SY.  Should the student return the portfolio collection will continue.  Should the student choose not to return, the portfolio contents may be bound and

provided to the parent/adult student.

**Portfolio bundles will be maintained for one year, then provided to the parent.**Case managers should maintain documentation that portfolio contents are received by the

parent/adult student.

Portfolio Procedures for End of Year

Order of Special Education Records