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EndNote X1 Basics. Dr. Christiane Holtz [email protected] , 24. November 2009. Introduction. The EndNote Library. EndNote Library = [your references].ENL - PowerPoint PPT Presentation
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Introduction
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The EndNote Library
EndNote Library = [your references].ENL
Figures, groups and other significant files are stored in a [your references].DATA folder. Move, copy or rename both the ENL-file and DATA-folder.
Save ENL-file and DATA-folder together in a compressed library [your references].ENLX.File >> Send to >> compressed library
To restore a compressed library open the ENLX-file in EndNote. ENL-file and DATA-folder will be extracted.
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Collaboration
Multiple users can not edit one library at the same time
Multiple users can access one library at the same time: use Windows Explorer to select the Read-Only attribute for ENL-file and DATA-folder
Use the network‘s system of file permissions to control the typ of access allowed for users
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EndNote Web
Students and staff of Bonn University have free access to EndNote Web (http://www.myendnoteweb.com) as a component of Web of Science (via Bonn University Network)
Web-based
Limited functions
Sharing groups with other EndNote Web users
Easy transfer to desktop
Customizing and Searching
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The Library Window
Reference list pane
Preview to view formatted references
click once to select a reference
double clicking to open a referenceGroups pane
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Groups
Permanent Groups
All References
Custom Groups
Create a new Group: Group >> New Group
Move references from the All References group to the custom group bei drag and drop or choose References >> Add References To
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Output Styles
Determine how references are formatted in the preview and for the Format Bibliography, Format, Print, Export commands
Output Styles on the Main toolbar: List with some common styles
Edit >> Output Styles >> Output Style Manager: Over 2,800 Styles.
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Output Style Manager
Mark your favourite style for quick access from style menu on the main toolbar
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Preferences
Edit >> Preferences ...
Reference Types
Default Reference Type: Choose which type is default when creating a new reference
Modify Reference Type: Rename, sort or hide input fields
Reference Type Table >> Export/Import:Save Preferences and import it in other libraries
Display Fields: Change Reference List pane
...
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Searching in EndNote
search term
search library list
hide or display options
Boolean operator list
comparison list
field list
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Match Case and Match Words
By default Endnote ignores capitalization and finds partial-word-matches
Use Match Case to find "AIDS" but not "aids"
Use Match Words to find "state" while ignoring "statehood" or "understated"
Creating References
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Entering a New Reference
Reference >> New Reference
Select a Reference Type
Enter bibliographic data (mind citing rules)
Close the reference to save it
Reference Type list
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Author Field
One name per line
(first name) (second name) or (second name), (first name) - EndNote recognizes first and second name. Problem:
Entering "Li Peng" => Output "Peng, Li" wrong
Entering "Li, Peng" => Output "Li, Peng" ? depends on citation rules of your institute or publisher
Entering "World Bank" => Output "Bank, World" wrong
Entering "Li Peng," => Output "Li Peng" Entering "World Bank," => Output "World Bank"
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Searching Databases with EndNote
Connection files tells EndNote
which database
where to find it
what search options are available
Access restricted databases
via Bonn University Network
via VPN-Client
no access to databases without licence at Bonn University
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Selecting Databases
Edit >> Connection Files >> Open Connection File Manager
Select databases
Your favorite databases: Tools >> Online Search
List of all databases
Selected databases
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Searching and Retrieving References
Retrieved references window
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Saving References
Destination library is closed or new: Copy References to Alternativly if destination library is open: Drag and drop
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Importing Reference Data
Open database, search and save results
Open EndNote, from File Menu choose Import
Choose saved results
Select Import Option
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Import Options
EndNote Library: From one EndNote library to another
EndNote Import: downloaded from database which offer EndNote format
Tab-Delimited: text files in which the fields are separated by tabs
Reference Manager (RIS): a common export format to export bibliographic data
ISI-CE: text files downloaded from Web of Science
Other filters: special filters configured to import data from a variety of databases
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Importing Data from ULB Main Cataloque
Search DigiBib (see www.ulb.uni-bonn.de)
Save results as „Lesbarer Text in deutsch“
Open EndNote, choose Import Option „Other Filters“, select Digibib (HBZ)
A new version of DigiBib is under way. It will offer EndNote format.
Creating Documents
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Cite While You Write
Cite a reference and generate bibliography with MS Word 2000, XP, 2003 or 2007
Open the EndNote Library
Start Word and open the paper your are writing
Position the cursor in the text where you would like to put the citation
Word 2007: EndNote tab >> Citations >> Insert Citations >> Find Citation(s)
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Cite While You Write
search EndNote library (any term or combination of terms found in the reference)
select reference
insert reference
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Changing Bibliographic Format
Citations are automatically formatted
A bibliography is updated at the end of the document
To change formate in Word:EndNote tab >> Bibliography>> Format Bibliography
Select output style
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You don't use MS Word?
Format Paper feature: copying temporary citations from EndNote and pasting them into your word processing document.
Open your word processor
Have EndNote runnig in the background to switch between the two progams
RTF (Rich Text Format):first save a copy of your paper as RTF, then scan that copy
ODT (Open Office):you can scan Open Office documents directly
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Scanning Files
Open your document
Position the cursor in the text where you would like to put the citation
Switch to EndNote, select references that you want to cite
Edit >> Copy, return to your word processor and Paste - or drag and drop
Citations appear in EndNote temporary format: Moorhouse, 1993 # 125
When you have finished additing citations save your document
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Formatting Files
Return to EndNote
Tools >> Format Paper, select your RTF or ODT document
Check the Citations window to make sure that EndNote was able to find matching references for all of the citations.
Select an output style
Format: EndNote creates a copy ofyour paper with formatted citations and a bibliography
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Exporting References
Use Export to create a file of references formatted according to the chosen output style.
Text File:for draft purposes or to import into another database.
Rich Text Format (RTF):preserves font and text style informations, ideal for editing or printing a stand-alone-bibliography using a word processor.
HTML or XML:for World Wide Web
More ...
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Tutorials and Webinars www.endnote.com/training/
More Output styles, Import filters, Connections files ...www.endnote.com/support/ensupport.asp
Administrator: Updates and Patcheswww.adeptscience.de/bibliographie/endnote/