Energy Efficiency Projects

County of Los Angeles

Internal Services Department (ISD)

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N. “Amar” Amarnani Project Manager

County Office of Sustainability

(COS) Energy Management Division

(EMD)

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COS Energy Management Division (EMD)

§  Office, institutional buildings, libraries

§  Identify, assess, propose and manage energy efficiency projects

§  Countywide energy retrofit management

§  $5 to $7 million in energy efficiency retrofit projects per year

§  Individual project value typical range $50,000 to $2,000,000

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EMD Projects

§  Retro-commissioning HVAC, Building Automation Systems (BAS)

§  Central Plant, Chilled/Hot and Condenser Water Systems

§  Air Handlers with Variable Air Volume (VAV), Constant Air Volumes (CAV) Quasi-VAV systems with Variable Frequency Drives (VFD)

§  Exhaust systems based on CO and CO2

§  Direct Digital Controls, Pneumatics and Electro-Pneumatic

§  Legacy proprietary BAS, BACnet and LonWorks systems

§  Teletrol, Carrier, Honeywell, Johnson Controls, Trane, PLC, etc.

§  LAN, WAN, ModBus TCP/IP Networks

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EMD Projects (cont.)

§  Rooftops and Packaged Units

§  Lighting Retrofits: T-8, LED, MH, CFL

§  Lighting Controls and Lighting Control Systems

§  Square-D, ZigBee, DALI, Cut ler-Hammer, Daylighting, Bi-Level

§  Energy (kWh, therms, BTU, gallons, etc.), water metering and sub-metering Systems at campus, facilities, buildings and subsystems

§  Solar PV: Ground mounted, roof mounted

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Suggested Project Mgmt./Eng. Resources

§  Typical EMD projects require the following resources:

§  Lead Project Manager as single point-of-contact

§  Project cost estimators specializing in energy efficiency projects

§  CPM Project Schedulers experienced with MS Project or Primavera

§  Energy/Lighting Auditors

§  Energy Modeling software such as eQUEST, DoE-2, EnergyPro

§  Utility Analysis with in-depth knowledge of SCE and LADWP

§  Web based energy management systems and Energy Star

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Typical Knowledge Base for EMD Jobs

§  Mechanical, Plumbing, Electrical, Lighting

§  Retro-commissioning

§  Building Automation Controls

§  Testing & Balancing

§  Solar PV

§  Code compliance

§  Development of drawings, spreadsheets, energy models

§  Project Management skill set

§  Project Scheduling

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Sample CPM Project Schedule

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Sample Bid Sheet

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EEPMA Master Agreement Categories

•  Retrofits (Design and Installation)

•  Renewable Resources and Distributed Generation

•  Cogeneration Design and Installation

•  Commissioning and Retro-Commissioning

•  Demand Response Design and Installation

•  Demand Reduction Design and Installation

•  Miscellaneous Office Control Systems Design and Installation

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Potential Upcoming Projects

•  Facilities currently being audited to define future scopes of work

•  Scope of work will typically include lighting, HVAC and/or solar installation

•  Approximately $250,000 to $1 million per facility

•  Size of facilities range from 30,000 to 100,000 square feet

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Sample eQUEST Chart

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Enterprise Energy Management Information System (web-based)

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Lighting Control System Project

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Solar PV Project

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References http://www.cacx.org/index.html

http://www.peci.org/sites/default/files/epaguide_0.pdf

http://www.aceee.org/topics/commissioning-and-retrocommissioning

http://solarmap.lacounty.gov/

http://green.lacounty.gov/wps/portal/green

http://green.sba.gov/solar-advisor-model-user-guide-version-20

http://green.sba.gov/advanced-energy-retrofit-guide-office-buildings

http://green.sba.gov/thermal-energy-storage-space-cooling-technology-reducing-peak-electricity-demand-and-cost

https://portfoliomanager.energystar.gov/pm/500.html

http://www.doe2.com/equest/

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Octavio Sahagun Section Manager, General Contracts Section

Purchasing and Contracting Services

Contracting Division General Contract Section

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Purpose

n  On November 6, 2007, the Los Angeles County Board of Supervisors approved an Energy Efficiency Project Services Master Agreement (EEPMA) to enable the Internal Services Department (ISD) to qualify vendors to compete for various categories of energy support services, on an as-needed basis.

n  Through the Request for Statements of Qualifications (RFSQ) process, ISD qualifies Vendors to compete in the various contracting opportunities throughout the term of the Master Agreement.

n  The current Master Agreement expires on October 30, 2015.

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Work Order Process

When the County identifies a need for an Energy Efficiency Project (EEP), a Work Order solicitation is released to Contractors that have been pre-qualified in the various EEPMA categories.

Vendors must be pre-qualified in one or more of the EEP Categories listed in Master Agreement to bid. The categories are readily available on the County’s website.

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Doing Business Web Portal http://doingbusiness.lacounty.gov/main_db.htm

n  Research County Contracting Policies n  Register Your Company n  Receive Automatic Bid Notices n  Search Open Bids n  Training / Events Calendar

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Vendor Registration

RFSQs

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Components of RFSQ

n  Section 1.0 – General Information n  Section 2.0 – Instructions to Vendors n  Section 3.0 – RFSQ Review/Selection/Qualification

Process n  Appendices

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Minimum Requirements

n  Vendor must demonstrate 2 years experience within the last 3 years in the EEP Category for which the Vendor is requesting to qualify.

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EEPMA Categories

n  Retrofits (Design and Installation) n  Renewable Resources and Distributed Generation (non-

combined heat and power (CHP) application) Design and Installation

n  Cogeneration (any combined heat and power application) Design and Installation of a Plant or Integration into Existing Site

n  Commissioning and Retro-Commissioning n  Demand Response Design and Installation n  Demand Reduction Design and Installation n  Miscellaneous Office Control Systems Design and

Installation

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EEPMA Process

n  Once a Vendor is qualified, an EEPMA will be executed between

the County and the Vendor. n  The qualified Vendor will become a County Contractor and receive

notifications of competitive bid opportunities under their prequalified EEPMA categories.

n  Work Order solicitations include a Statement of Work which will provide the scope of the services required.

Note: The execution of an EEPMA does not guarantee a

Contractor any minimum amount of work.

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EEPMA Term

§  Initial Contract Term:

Through October 30, 2015 with six (6) month-to-month extension options

Option Years: Two (2) one-year options

§  RFSQ Open Period:

Vendors may qualify, and participate in bidding opportunities, through the term of the Master Agreement.

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Contact with County Personnel

Dennis Morelos Internal Services Department, Contracting Division

1100 N. Eastern Ave., Room 101 Los Angeles, CA 90063

Email: dmorelos@isd.lacounty.gov Fax: (323) 415-8664

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Instructions

2.7 Preparation and Format of SOQ The content and sequence of the SOQ must be as follows: q  Table of Contents q  Statement of Qualification/Proposer’s

Organization Questionnaire/Affidavit (Section 1)

q  Executive Summary (Section 2)

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Instructions

2.7 Preparation and Format of SOQ (continued) q  References and Experience (Section 3) q  Required Support Documents for Corporations

and Limited Liability Companies (Section 4)

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Instructions

2.7 Preparation and Format of SOQ (continued)

q  Required Forms (Section 5) q  Individual(s) Pending Litigation and Judgment

(Section 6) q  Proof of Insurability (Section 7)

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SOQ Review/Selection/ Qualification Process

3.1 Review Process 3.1.1 Adherence to Minimum Qualifications Failure of the Vendor to adhere to the minimum qualifications may

eliminate its SOQ from any further consideration. 3.1.2 Vendor’s Qualifications

County’s review shall include verification of Exhibit 7 – Prospective Contractor References

ü  Vendor’s responsibility to ensure accurate information is provided

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SOQ Review/Selection/ Qualification Process – Cont.

3.1.3 Required Forms The following must be included in the SOQ: n  Exhibit 3 Certification of No Conflict of Interest n  Exhibit 4 Vendor’s Equal Employment Opportunity (EEO) Certification n  Exhibit 5 Los Angeles County Community Business Enterprise (CBE) Program

- Request for Local SBE Preference Program Consideration and CBE Firm/Organization Information Form.

n  Exhibit 6 Familiarity with the County Lobbyist Ordinance Certification n  Exhibit 10 Attestation of Willingness to Consider GAIN/GROW Participants n  Exhibit 11 County of Los Angeles Contractor Employee Jury Service Program

Certification Form and Application for Exception n  Exhibit 12 Certification of Compliance with the County’s Defaulted Property

Tax Reduction Program n  Exhibit 13 Signature Page of EEPMA

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SOQ Review/Selection/ Qualification Process – Cont.

3.1.4 Proof of Insurability Vendor must provide proof of insurability that meets all insurance requirements set forth in the Appendix I - EEPMA, sub-paragraphs 8.23 and 8.24.

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Thank You for Attending

Los Angeles County Internal Services Department

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