Energy - Philadelphia Housing Authority · Implement HVAC section of Green O&M Plan: Begin using new thermostats upon depletion of existing inventory, after September 2014 when identified

EnergyAgency Goal Reduce energy consumption across its building portfolio 5% by 2015, with a baseline year of 2010

Responsible Party Manager - Advanced Facilities ManagementAgency Strategy Increase efficiency and conserve where possible

SMART Goals for Reaching Agency's Energy Goal:

SPI-HUD # Strategies Actions Responsible Party Indicators of Success

1.1.1

PHA will implement ENERGY STAR Portfolio Manager to benchmark its residential buildings.

If an outside consultant is not used to implement ENERGY STAR Portfolio Manager, an Advanced Facilities Manager will input the utility data and finalize the square footage of all buildings.

Manager –Advanced Facilities Management

The percentage of sites that PHA has completed benchmarking on ENERGY STAR Portfolio Manager on a quarterly basis, starting September 30, 2014.

1.1.2

PHA will use ENERGY STAR Portfolio Manager’s reports to track performance of buildings. Reports will be routinely shared throughout organization.

PHA will use Advanced Facilities staff or an external consultant for initial performance tracking. Submission of reports will be given to the Sustainability Coordinator on an annual or as needed basis.


For the first year the indicator of success will be based on the number of residential units completely implemented into ENERGY STAR Portfolio Manager, starting September 30, 2014.

1.2.3

PHA will outsource the GPNA completion to outside vendors while training Advanced Facilities Management (AFM) to complete GPNAs. After AFM staff are trained in GPNAs, they will be completed in house.

PHA will send relevant personnel to GPNA training in Washington, DC on July 17, 2013.

o Manager –Advanced Facilities Managemento Senior Vice President of Maintenance

The percentage of completed GPNA’s on a quarterly basis.

1.3.1PHA will implement the use of Green Operations and Maintenance Plan

Unless otherwise noted, begin by April 1, 2014

Sr. Civil Engineer Special Projects/GM Conventional Sites Maintenance

Identify success of implementation of Green O&M Plan through benchmarking data.

1.3.1Implement General Maintenance section of Green O&M Plan

By April 1, 2014 Site Superintendent/Foreman via staff

Identify success of implementation of Green O&M Plan through benchmarking data.

Description

PHA will benchmark its residential energy and water usage within one year (August 2014).

PHA will track its residential energy and water usage after initial benchmarking is finished (starting August 2014).

PHA will start conducting Green Physical Needs Assessments (GPNA) once the law is finalized and adopted.

Reduce the environmental impact of everyday maintenance and maintain the integrity of the green infrastructure already in place.


1




SPI-HUD # Strategies Actions Responsible Party Indicators of SuccessDescription

1.3.1Implement HVAC section of Green O&M Plan

Begin using new thermostats upon depletion of existing inventory, after September 2014 when identified green products are included in our procurement system.

Specialty HVAC Crew SupervisorIdentify success through benchmarking data.

1.3.1Implement lighting section of Green O&M Plan

Begin using new fixtures and bulbs upon depletion of existing inventory, after September 2014 when identified green products are included in our procurement system.

Site Superintendent/Foreman via staffIdentify success through benchmarking data.

1.3.1Implement parking lots and surfaces section of Green O&M Plan

General O&M Plan Smart Goal Applies: Implement use of Green Operations and Maintenance Plan by April 1, 2014.

Site Superintendent/Foreman via staff and labor foreman, mobile crew

Quarterly reports sent to the Sustainability Coordinator indicating the frequency and number of parking sites serviced.

1.3.1Implement roof maintenance section of Green O&M Plan

Begin using new roofing materials, where possible, upon depletion of existing inventory, after September 2014 when identified green products are included in our procurement system.

Superintendent - Roofing

Quarterly reports sent to the Sustainability Coordinator indicating the number of roofs replaced or repaired with sustainable materials.

1.3.1Implement unit turnover checklist section of Green O&M Plan

Implement use of Green Unit Turnover Checklist for 100% of conventional and PAPMC units in the rehab process by in April 1, 2014

General Foreman II - Vacancy Reduction

Quarterly submission of completed checklists to the Sustainability Coordinator.

Reduce the energy needed to heat and cool units and increase the quality of indoor air.

Increase the efficiency of lighting in PHA sites


Decrease energy and water usage in unoccupied units.

Reduce the environmental impact of maintenance of pervious and non-pervious pavement.

2





1.3.2

Analyze the Physical Needs Assessments, Green Physical Needs Assessments, and benchmarking data.

Initiated when each project is awarded, as funding permits.

Retro- and re-commissioning will be managed by the Advanced Facilities Management Department.

Completion of the retro-commissioning report, done by a third party.

1.4.1

To have a launch meeting to make the Development Team aware of the criteria and guidelines and how this standard will be implemented into future projects.

o The roll out will occur by the end of the fourth quarter of 2013. The implementation of EGC will be within the next fiscal year (2014-2015). o A proposed action is to secure a representative from EGC to coordinate a training for staff within the Development Department

Director – Construction

Meeting the requirements of Enterprise Green Communities Criteria Checklist for all retrofits starting the end of the fourth quarter of 2013.

1.4.2

Integrate the performance product list with the procurement database to ensure sustainable products are purchased at all our sites.

Implement by September 2013

Project Manager will send reports to Sustainability Coordinator

Identifying success of rehab projects through benchmarking data

During rehabilitation and modernization projects, PHA will request product cut sheets of equipment installed that have ENERGY STAR or other green specifications.

Retro commissioning is not ideal for single-family or small multifamily homes (single-family is defined by Sustainable Performance Institute as 1-4 units). PHA will focus on its largest buildings. PHA can use the Building Automation System/Supervisory Control and Data Acquisition/Energy Management System (BAS/SCADA/EMS) reports to determine which buildings have the faulty systems and prioritize the retro-commissioning to take place. PHA will focus on major building systems that have costly equipment and are significant energy consumers. The systems include heating and cooling, domestic hot water and life safety systems such as electrical and fire alarm systems. The retro-commissioning will take place by a third party agent as funding is available. Re-commissioning of existing commissioned single-family sites should be limited to specialized systems such as geo-thermal heat pumps, solar hot water and photo-voltaic systems and retro commissioned sites will take place every five-years as funding is available.

PHA will use Enterprise Green Communities (EGC) as a standard for retrofits.

3





1.5.1

PHA will have a launch meeting to discuss the criteria for Enterprise Green Communities.

The roll out of the Green Action Plan will occur by the end of the fourth quarter of 2013. The implementation of EGC will be within the next fiscal year (2014-2015). Currently there is one project (Strawberry/Oakdale) in the planning stages that EGC will be used on during the 2013-2014 fiscal year.


Identify success of projects through benchmarking data against similar buildings in other public housing authorities

1.5.2

PHA will currently has pre-bid meetings where the requirements will be further discussed with all proposed new construction managers.

The roll out of the Green Action Plan will occur by the end of the fourth quarter of 2013. The implementation of EGC will be within the next fiscal year (2014-2015). Currently there is one project (Strawberry/Oakdale) in the planning stages that EGC will be used on during the 2013-2014 fiscal year.


Identify success of projects through benchmarking data against similar buildings in other public housing authorities

1.5.3

Interview prospective Design-Build Teams. Interviews will address each team’s expertise of green building infrastructure, materials, and technologies, their commitment to sustainable design, their team’s collaboration, and their familiarity with green design standards set by PHA.

Interview prospective teams using attached proposed Design-Build Team questions prior to the award of any project

Team selection and Construction Delivery Methods shall be managed by the Senior Development Manager and/or Project Architect assigned by PHA.

Selecting Design-Build Teams with higher ratings calculated from the Rating Worksheet & Evaluation Criteria

When appropriate, PHA will hire Design-Build Teams that are committed to sustainable design and have experience in green building infrastructure, materials, and technology.

Between now and 2020, PHA will use Enterprise Green Communities (EGC) as a standard for 25% of new development. 100% of new developments will meet ENERGY STAR criteria. This will provide the Authority with a sustainable program that can be specifically track our need to provide safe, quality and affordable housing as it relates to sustainability. Of sites that are EGC, PHA will install individual electric and water meters on 25% of the sites’ units. Once in place, the Authority will be able to accurately track the savings in real time as it compares to previous years.

PHA will implement green solicitation for construction managers during calendar year 2014 as projects become available.

4





1.5.4Research ProCore and other management software programs.


If a new software program is acquired on a project to project basis through the Construction Manager it will be required to be part of the Request for Proposal solicitation for a Construction Manager. Projects will be managed by the Senior Construction Manager assigned to the project. If PHA choses to acquire the license for ProCore it will have to purchased by Procurement and renewed annually.

Monthly reports provided to Senior Project Managers and Sustainability Coordinator

1.5.5

Commissioning will be performed by independent third party agents so there is not a requirement for additional staff or resources.


Requirement will be part of the Request for Proposal (RFP) solicitation for Construction Manager. Project will managed by the Senior Construction Manager assigned to the project.

Completion of the commissioning report, done by a third party.

2.3.1

Import equipment that meets or exceeds PHA standards into eProcurement. Remove all equipment that does not meet the standards

Implement by September 2014

Facilities Supervisor

Number of green products replacing existing products in the system

2.4.1

PHA will use ENERGY STAR Portfolio Manager to benchmark its administrative buildings.

Finalize no later than the end of calendar year 2013


Completion of benchmarking of all administrative spaces PHA pays utilities for.

PHA will research project management software such as ProCore and the possibility of utilizing software programs PHA currently owns such as Lotus Notes Quickr. ProCore allows for customized work plans that can be tailored for sustainability initiatives. The program allows for integration of work plans with contract documents, requests for information, meeting minutes, project submittals and all project record documents so that all work is tracked and recorded in a single electronic project file and available to all team and stakeholder members. The cost for a single subscription for PHA is $53,000 annually. There is unlimited access and project availability. If PHA chooses to require the Construction Management partners to provide project access it would be between 2% and 100% that CM's to allocate to the project based on their other usage of the program across their business.

Implement a plan to commission all of PHA’s building systems to ensure systems have been installed correctly and are operating efficiently and as intended. Commissioning will be performed by independent third party agents so there is not a requirement for additional staff or resources. The cost is approximately $2,000 per unit commissioned.

PHA will benchmark the water and energy usage of its administrative buildings.

Ensure only equipment that meets or exceeds PHA's standards exists in PHA's eProcurement system.

5





2.4.2

PHA will use ENERGY STAR Portfolio Manager’s reports to track performance of buildings. Reports will be routinely shared throughout organization by submitting reports to the Sustainability Coordinator for distribution on an annual basis.

PHA will complete initial benchmarking by August 2014 and begin annual performance tracking thereafter.


Identify how PHA’s administrative buildings performed compared to similar buildings.

PHA will track its sites’ energy and water usage of its administrative buildings after initial benchmarking is finished (starting August 2014).

6

WaterAgency Goal Reduce water consumption across its building portfolio 5% by 2015, with a baseline year of 2010

Responsible Party Manager - Advanced Facilities Management

Agency Strategy Conserve water whenever possible and increase efficiency of water using appliances

SMART Goals for Reaching Agency's Water Goal:


1.1.1

PHA will implement ENERGY

STAR Portfolio Manager to

benchmark its residential

buildings.

If an outside consultant is

not used to implement

ENERGY STAR Portfolio

Manager, an Advanced

Facilities Manager will input

the utility data and finalize

the square footage of all

buildings.

Manager –Advanced Facilities

Management

The percentage of sites

that PHA has completed

benchmarking on


Manager on a quarterly

basis, starting September

30, 2014.

1.1.2

PHA will use ENERGY STAR

Portfolio Manager’s reports to

track performance of

buildings. Reports will be

routinely shared throughout

organization.

PHA will use Advanced

Facilities staff or an external

consultant for initial

performance tracking.

Submission of reports will

be given to the

Sustainability Coordinator

on an annual or as needed

basis.


Management

For the first year the

indicator of success will

be based on the number

of residential units

completely implemented

into ENERGY STAR

Portfolio Manager,

starting September 30,

2014.

1.2.3

PHA will outsource the GPNA

completion to outside vendors

while training Advanced

Facilities Management (AFM)

to complete GPNAs. After AFM

staff are trained in GPNAs,

they will be completed in

house.

PHA will send relevant

personnel to GPNA training

in Washington, DC on July

17, 2013.

o Manager –Advanced Facilities

Management

o Senior Vice President of Maintenance

The percentage of

completed GPNA’s on a

quarterly basis.

1.3.1

PHA will implement the use of

Green Operations and

Maintenance Plan

Unless otherwise noted,

begin by April 1, 2014

Sr. Civil Engineer Special Projects/GM

Conventional Sites Maintenance

Identify success of

implementation of Green

O&M Plan through

benchmarking data.

1.3.1

Implement General

Maintenance section of Green

O&M Plan


Identify success of


O&M Plan through

benchmarking data.

Description

PHA will benchmark its residential energy and water usage

within one year (August 2014).

PHA will track its residential energy and water usage after

initial benchmarking is finished (starting August 2014).

PHA will start conducting Green Physical Needs

Assessments (GPNA) once the law is finalized and adopted.

Reduce the environmental impact of everyday

maintenance and maintain the integrity of the green

infrastructure already in place.




7






1.3.1Implement water fixture

section of Green O&M Plan

Begin using new fixtures

upon depletion of existing

inventory, after September

2014 when identified green

products are included in our

procurement system.

Site Superintendent/Foreman via staffIdentify success through

benchmarking data.

1.3.1

Implement parking lots and

surfaces section of Green

O&M Plan

General O&M Plan Smart

Goal Applies: Implement use

of Green Operations and

Maintenance Plan by April

1, 2014.

Site Superintendent/Foreman via staff

and labor foreman, mobile crew

Quarterly reports sent to

the Sustainability

Coordinator indicating

the frequency and

number of parking sites

serviced.

1.3.1Implement landscaping section

of Green O&M Plan




Maintenance Plan beginning

April 1, 2014.



A decrease in the number

of work orders submitted

for landscaping

1.3.1Implement roof maintenance


Begin using new roofing

materials, where possible,





procurement system.



the Sustainability


the number of roofs

replaced or repaired with

sustainable materials.

1.3.1

Implement unit turnover

checklist section of Green

O&M Plan

Implement use of Green

Unit Turnover Checklist for

100% of conventional and

PAPMC units in the rehab

process by in April 1, 2014


Quarterly submission of

completed checklists to

the Sustainability

Coordinator.

1.3.1

Implement snow removal and

de-icing section of Green O&M

Plan





1, 2014.



The frequency PHA

purchases sustainable de-

icing products.

Increase the efficiency of water usage in PHA sites

Reduce the environmental impact of maintenance of

pervious and non-pervious pavement.

Increase the quality of stormwater runoff on PHA site land

through use of sustainable de-icing products.

Decrease the amount of stormwater runoff on PHA site

land through erosion control





8






1.3.2

Analyze the Physical Needs

Assessments, Green Physical

Needs Assessments, and

benchmarking data.

Initiated when each project

is awarded, as funding

permits.

Retro- and re-commissioning will be

managed by the Advanced Facilities

Management Department.

Completion of the retro-

commissioning report,

done by a third party.

1.4.1

To have a launch meeting to

make the Development Team

aware of the criteria and

guidelines and how this

standard will be implemented

into future projects.

o The roll out will occur by

the end of the fourth

quarter of 2013. The

implementation of EGC will

be within the next fiscal

year (2014-2015).

o A proposed action is to

secure a representative

from EGC to coordinate a

training for staff within the

Development Department

Director – Construction, Tom Kuhar

Meeting the

requirements of

Enterprise Green

Communities Criteria

Checklist for all retrofits

starting the end of the

fourth quarter of 2013.

1.4.2

Integrate the performance

product list with the

procurement database to

ensure sustainable products

are purchased at all our sites.

Implement by September

2013

Project Manager will send reports to


Identifying success of

rehab projects through

benchmarking data

During rehabilitation and modernization projects, PHA will

request product cut sheets of equipment installed that

have ENERGY STAR or other green specifications.

Retro commissioning is not ideal for single-family or small

multifamily homes (single-family is defined by Sustainable

Performance Institute as 1-4 units). PHA will focus on its

largest buildings. PHA can use the Building Automation

System/Supervisory Control and Data Acquisition/Energy

Management System (BAS/SCADA/EMS) reports to

determine which buildings have the faulty systems and

prioritize the retro-commissioning to take place. PHA will

focus on major building systems that have costly

equipment and are significant energy consumers. The

systems include heating and cooling, domestic hot water

and life safety systems such as electrical and fire alarm

systems. The retro-commissioning will take place by a third

party agent as funding is available. Re-commissioning of

existing commissioned single-family sites should be limited

to specialized systems such as geo-thermal heat pumps,

solar hot water and photo-voltaic systems and retro

commissioned sites will take place every five-years as

funding is available.

PHA will use Enterprise Green Communities (EGC) as a

standard for retrofits.

9






1.5.1

PHA will have a launch

meeting to discuss the criteria

for Enterprise Green

Communities.

The roll out of the Green

Action Plan will occur by the

end of the fourth quarter of

2013. The implementation

of EGC will be within the

next fiscal year (2014-2015).

Currently there is one

project

(Strawberry/Oakdale) in the

planning stages that EGC

will be used on during the

2013-2014 fiscal year.


Identify success of

projects through

benchmarking data

against similar buildings

in other public housing

authorities

1.5.2

PHA will currently has pre-bid

meetings where the

requirements will be further

discussed with all proposed

new construction managers.








project






Identify success of

projects through

benchmarking data



authorities

1.5.3

Interview prospective Design-

Build Teams. Interviews will

address each team’s expertise

of green building

infrastructure, materials, and

technologies, their

commitment to sustainable

design, their team’s

collaboration, and their

familiarity with green design

standards set by PHA.

Interview prospective teams

using attached proposed

Design-Build Team

questions prior to the award

of any project

Team selection and Construction

Delivery Methods shall be managed by

the Senior Development Manager and/or

Project Architect assigned by PHA.

Selecting Design-Build

Teams with higher ratings

calculated from the

Rating Worksheet &

Evaluation Criteria

When appropriate, PHA will hire Design-Build Teams that

are committed to sustainable design and have experience

in green building infrastructure, materials, and technology.

Between now and 2020, PHA will use Enterprise Green

Communities (EGC) as a standard for 25% of new

development. 100% of new developments will meet

ENERGY STAR criteria. This will provide the Authority with

a sustainable program that can be specifically track our

need to provide safe, quality and affordable housing as it

relates to sustainability. Of sites that are EGC, PHA will

install individual electric and water meters on 25% of the

sites’ units. Once in place, the Authority will be able to

accurately track the savings in real time as it compares to

previous years.

PHA will implement green solicitation for construction

managers during calendar year 2014 as projects become

available.

10






1.5.4

Research ProCore and other

management software

programs.



permits.

If a new software program is acquired on

a project to project basis through the

Construction Manager it will be required

to be part of the Request for Proposal

solicitation for a Construction Manager.

Projects will be managed by the Senior

Construction Manager assigned to the

project. If PHA choses to acquire the

license for ProCore it will have to

purchased by Procurement and renewed

annually.

Monthly reports provided

to Senior Project

Managers and

Sustainability

Coordinator

1.5.5

Commissioning will be

performed by independent

third party agents so there is

not a requirement for

additional staff or resources.



permits.

Requirement will be part of the Request

for Proposal (RFP) solicitation for

Construction Manager. Project will

managed by the Senior Construction

Manager assigned to the project.

Completion of the



2.3.1

Import equipment that meets

or exceeds PHA standards into

eProcurement. Remove all

equipment that does not meet

the standards


2014Facilities Supervisor, Patrick Kilgallen

Number of green

products replacing

existing products in the

system

2.4.1


Portfolio Manager to

benchmark its administrative

buildings.

Finalize no later than the

end of calendar year 2013


Management

Completion of

benchmarking of all

administrative spaces

PHA pays utilities for.

PHA will research project management software such as

ProCore and the possibility of utilizing software programs

PHA currently owns such as Lotus Notes Quickr. ProCore

allows for customized work plans that can be tailored for

sustainability initiatives. The program allows for

integration of work plans with contract documents,

requests for information, meeting minutes, project

submittals and all project record documents so that all

work is tracked and recorded in a single electronic project

file and available to all team and stakeholder members.

The cost for a single subscription for PHA is $53,000

annually. There is unlimited access and project availability.

If PHA chooses to require the Construction Management

partners to provide project access it would be between 2%

and 100% that CM's to allocate to the project based on

their other usage of the program across their business.

Implement a plan to commission all of PHA’s building

systems to ensure systems have been installed correctly

and are operating efficiently and as intended.

Commissioning will be performed by independent third

party agents so there is not a requirement for additional

staff or resources. The cost is approximately $2,000 per

unit commissioned.

PHA will benchmark the water and energy usage of its

administrative buildings.

Ensure only equipment that meets or exceeds PHA's

standards exists in PHA's eProcurement system.

11






2.4.2






organization by submitting

reports to the Sustainability

Coordinator for distribution on

an annual basis.

PHA will complete initial

benchmarking by August

2014 and begin annual

performance tracking

thereafter.


Management

Identify how PHA’s

administrative buildings

performed compared to

similar buildings.

PHA will track its sites’ energy and water usage of its

administrative buildings after initial benchmarking is

finished (starting August 2014).

12

Indoor Air QualityGoal


Agency Strategy

Targets for Reaching Agency Goal:


1.2.3








house.




17, 2013.

o Manager –Advanced

Facilities Management

o Senior Vice President of

Maintenance

The percentage of


quarterly basis.

1.3.1

Implement integrated pest

management section of Green

O&M Plan


Goal Applies: Implement

use of Green Operations

and Maintenance Plan by

April 1, 2014. Create list of

pesticides that require

residents to evacuate

during and after their

application.

Facilities Engineer , Civil -

Environmental

A list of environmentally

friendly products that are

being procurred and how

we are reducing use of

hazardous products.

1.3.1Implement green cleaning


Begin using new cleaning

products upon depletion of

existing inventory, after

September 2014 when

identified green products

are included in our

procurement system

Site

Superintendent/Foreman via

staff and labor foreman,

mobile crew

A list of environmentally

friendly products that are

being procurred and how

we are reducing use of

hazardous products.

1.4.1












year (2014-2015).







Meeting the

requirements of

Enterprise Green





Description




Assessments (GPNA) once the law is finalized and

adopted.

Decrease the usage of chemical pesticides with an

eventual goal to eliminate chemical usage all together.

This depends on the availability of effective products.

Increase the quality of indoor air through better

housekeeping and a decreased use of chemical cleaning

agents.

13



Agency Strategy



1.4.2







2013

Project Manager will send

reports to Sustainability

Coordinator



benchmarking data

1.5.1




Communities.








project






Identify success of

projects through

benchmarking data



authorities

1.5.2


meetings where the











project






Identify success of

projects through

benchmarking data



authorities














previous years.



available.

14



Agency Strategy



1.5.3




of green building


technologies, their








Design-Build Team

questions prior to the

award of any project

Team selection and

Construction Delivery

Methods shall be managed

by the Senior Development

Manager and/or Project

Architect assigned by PHA.


Teams with higher

ratings calculated from

the Rating Worksheet &

Evaluation Criteria

1.5.4


management software

programs.



permits.

If a new software program is

acquired on a project to

project basis through the

Construction Manager it will

be required to be part of the

Request for Proposal

solicitation for a Construction

Manager. Projects will be

managed by the Senior

Construction Manager

assigned to the project. If

PHA choses to acquire the

license for ProCore it will

have to purchased by

Procurement and renewed

annually.

Monthly reports

provided to Senior

Project Managers and

Sustainability

Coordinator

1.5.5








permits.

Requirement will be part of

the Request for Proposal

(RFP) solicitation for

Construction Manager.

Project will managed by the

Senior Construction Manager

assigned to the project.

Completion of the









unit commissioned.



in green building infrastructure, materials, and

technology.

















15



Agency Strategy



2.3.1





the standards


2014Facilities Supervisor

Number of green

products replacing


system



16

Greenhouse Gas EmissionsAgency Goal Reduce greenhouse gas production across PHAs building portfolio 5% by 2015, with a baseline year of 2010


Agency Strategy Reduce greenhouse gas production

SMART Goals for Reaching Agency's Greenhouse Gas Emissions Goal:


1.1.1

PHA will implement ENERGY

STAR Portfolio Manager to

benchmark its residential

buildings.

If an outside consultant is

not used to implement


Manager, an Advanced

Facilities Manager will input

the utility data and finalize

the square footage of all

buildings.


Management

The percentage of sites

that PHA has completed

benchmarking on


Manager on a quarterly

basis, starting September

30, 2014.

1.1.2






organization.

PHA will use Advanced

Facilities staff or an external

consultant for initial

performance tracking.

Submission of reports will

be given to the


on an annual or as needed

basis.


Management

For the first year the

indicator of success will

be based on the number

of residential units

completely implemented

into ENERGY STAR

Portfolio Manager,

starting September 30,

2014.

1.2.3








house.




17, 2013.

o Manager –Advanced Facilities

Management

o Senior Vice President of Maintenance

The percentage of


quarterly basis.

1.3.1

PHA will implement the use of

Green Operations and

Maintenance Plan

Unless otherwise noted,

begin by April 1, 2014

Sr. Civil Engineer Special Projects/GM

Conventional Sites Maintenance

Identify success of


O&M Plan through

benchmarking data.

1.3.1

Implement General

Maintenance section of Green

O&M Plan


Identify success of


O&M Plan through

benchmarking data.

Description

PHA will benchmark its residential energy and water usage

within one year (August 2014).

PHA will track its residential energy and water usage after

initial benchmarking is finished (starting August 2014).


Assessments (GPNA) once the law is finalized and adopted.







17






1.3.1Implement HVAC section of

Green O&M Plan

Begin using new

thermostats upon depletion

of existing inventory, after

September 2014 when


are included in our

procurement system.

Specialty HVAC Crew SupervisorIdentify success through

benchmarking data.

1.3.1Implement lighting section of

Green O&M Plan

Begin using new fixtures and

bulbs upon depletion of

existing inventory, after

September 2014 when


are included in our

procurement system.

Site Superintendent/Foreman via staffIdentify success through

benchmarking data.

1.3.1

Implement parking lots and

surfaces section of Green

O&M Plan





1, 2014.




the Sustainability


the frequency and

number of parking sites

serviced.

1.3.1Implement roof maintenance


Begin using new roofing

materials, where possible,





procurement system.



the Sustainability


the number of roofs

replaced or repaired with

sustainable materials.

1.3.1

Implement unit turnover

checklist section of Green

O&M Plan

Implement use of Green

Unit Turnover Checklist for

100% of conventional and

PAPMC units in the rehab

process by in April 1, 2014


Quarterly submission of

completed checklists to

the Sustainability

Coordinator.

Reduce the energy needed to heat and cool units and

increase the quality of indoor air.

Increase the efficiency of lighting in PHA sites

Reduce the environmental impact of maintenance of

pervious and non-pervious pavement.





18






1.3.2

Analyze the Physical Needs

Assessments, Green Physical

Needs Assessments, and

benchmarking data.



permits.

Retro- and re-commissioning will be

managed by the Advanced Facilities

Management Department.

Completion of the retro-



1.4.1












year (2014-2015).







Meeting the

requirements of

Enterprise Green





1.4.2







2013

Project Manager will send reports to




benchmarking data




Retro commissioning is not ideal for single-family or small

multifamily homes (single-family is defined by Sustainable

Performance Institute as 1-4 units). PHA will focus on its

largest buildings. PHA can use the Building Automation

System/Supervisory Control and Data Acquisition/Energy

Management System (BAS/SCADA/EMS) reports to

determine which buildings have the faulty systems and

prioritize the retro-commissioning to take place. PHA will

focus on major building systems that have costly

equipment and are significant energy consumers. The

systems include heating and cooling, domestic hot water

and life safety systems such as electrical and fire alarm

systems. The retro-commissioning will take place by a third

party agent as funding is available. Re-commissioning of

existing commissioned single-family sites should be limited

to specialized systems such as geo-thermal heat pumps,

solar hot water and photo-voltaic systems and retro

commissioned sites will take place every five-years as

funding is available.



19






1.5.1




Communities.








project






Identify success of

projects through

benchmarking data



authorities

1.5.2


meetings where the











project






Identify success of

projects through

benchmarking data



authorities

1.5.3




of green building


technologies, their








Design-Build Team

questions prior to the award

of any project

Team selection and Construction

Delivery Methods shall be managed by

the Senior Development Manager and/or

Project Architect assigned by PHA.


Teams with higher ratings

calculated from the

Rating Worksheet &

Evaluation Criteria



in green building infrastructure, materials, and technology.











previous years.



available.

20






1.5.4


management software

programs.



permits.

If a new software program is acquired on

a project to project basis through the

Construction Manager it will be required

to be part of the Request for Proposal

solicitation for a Construction Manager.

Projects will be managed by the Senior

Construction Manager assigned to the

project. If PHA choses to acquire the

license for ProCore it will have to

purchased by Procurement and renewed

annually.

Monthly reports provided

to Senior Project

Managers and

Sustainability

Coordinator

1.5.5








permits.

Requirement will be part of the Request

for Proposal (RFP) solicitation for

Construction Manager. Project will

managed by the Senior Construction

Manager assigned to the project.

Completion of the



2.3.1





the standards


2014Facilities Supervisor

Number of green

products replacing


system

2.4.1


Portfolio Manager to

benchmark its administrative

buildings.

Finalize no later than the

end of calendar year 2013

Manager – Advanced Facilities

Management

Completion of

benchmarking of all

administrative spaces

PHA pays utilities for.























unit commissioned.





21






2.4.2






organization by submitting

reports to the Sustainability

Coordinator for distribution on

an annual basis.





thereafter.

Manager – Advanced Facilities

Management




similar buildings.




22

Recycling & Waste

SMART Goal for Reaching Agency's Recycling Goal:


1.3.1Implement recycling section of

Green O&M Plan

Implement paper recycling

program for four (4) office

buildings by April 1, 2014

Warehouse Supervisor

Quarterly reports PHA

receives indicating the

percentage of diverted

waste from landfill

Description

Decrease the amount of agency wide PHA going to the

landfill

23

Operations & AdministrativeGoal Increase operational and administrative efficiency agency wide.

Responsible Party Sustainability Coordinator

Agency Strategy Decrease waste (physical and time) in operational and administrative processes

SMART Goals for Reaching Agency's Operations & Administrative Goal:


1.3.3

Community Operations Resource

Development (CORD) will incorporate

energy training during the quarterly

resident meetings. A Water Conservation

Handbook will be developed and used.

This will begin in the fourth

quarter of calendar year

2013

Staff for the Director of

Resident Services

Completion of a survey at

the end of the workshop

1.3.3

CORD will develop a partnership with

PECO and PGW to educate residents on

incentives and conservation measures.



2013


Resident Services



1.3.3

CORD will work with the Sustainability

Coordinator for the distribution of Grid

Magazine, a locally based, free

sustainability magazine.

The distribution will occur

once per month and will be

implemented October of

2013.


Resident Services



1.3.1Implement staff training section of Green

O&M Plan

Coordinate with the

Sustainability Coordinator,

Environmental Services,

Communications, and HR to

implement staff training

after September 2014.

Acting Mgr –

Employment & HR

Programming

Agenda, training material,

and sign in sheets to be

given to Sustainability

Coordinator

1.3.3

CORD will coordinate with Environmental

Services (Henry Fapohunda) to determine

high priority sites for informal training

that incorporates core concepts of pest

prevention and basic housekeeping.



2013


Resident Services



1.3.3

CORD will educate residents on the

proper methodology of recycling and

provide information on the Philadelphia

Recycling Rewards program where

applicable i.e. materials accepted, rinsing

food containers before disposing of them,

etc.



2013


Resident Services



Description

Community Operations Resource Development (CORD) will

educate residents on water and energy conservation.

CORD will educate residents on water and energy

conservation.

CORD will educate residents on water and energy

conservation.

Ensure that the Green O&M Plan is integrated into normal

operations.

CORD will educate residents on integrated pest

management.

CORD will educate residents on proper waste management

techniques.

24






1.3.3

CORD will commit to working with the

Communications Department to provide

information on environmentally friendly

products that will be documented in the

PHA Experience

As referenced in

communications plan for

schedule of publications – to

begin in the fourth quarter of

2013


Resident Services



1.3.3Education done through Monthly

Roundtable Meetings.Beginning Fall of 2013


Resident Services



1.3.3

CORD will explore funding opportunities

for planning and implementation of

sustainable resident engagement

activities through Enterprise Green

Communities, local hospitals, and local

banks.

During the 2014 calendar

year.


Resident Services

Successful acceptance of

funding

1.5.6

CORD will regularly distribute a post-

occupancy survey to residents after 30

days of moving in.

CORD will first implement

the initial use of the

evaluation by the end of the

fall of 2013.


Resident Services

Analysis of surveys

distributed

2.1.1Present all the SMART goals at a Board of

Commissioners meeting

Complete before December

31, 2013Board of Commissioners

Successful adoption of the

SMART goals

2.2.2

The HR Department will identify all green

and green related jobs that are currently

active in the organization and will create

any necessary new green positions

Identify all new jobs no later

than the end of the second

quarter of 2014.

Management Specialist

A complete list of all

green jobs within PHA

and their respective job

descriptions

2.2.2

The HR Department will revise all

applicable job descriptions to reflect each

employee's green related work and

responsibilities

Identify all new jobs no later

than the end of the second

quarter of 2014.

Manager -

Compensation & Benefit

A complete list of all

green jobs within PHA

and their respective job

descriptions

CORD will implement a post-occupancy evaluation to

determine what additional concerns need to be addressed.

CORD will educate residents on environmentally friendly

products and tips for living green

CORD will educate resident leadership on PHA's

sustainability policy and initiatives.

CORD will identify and secure funding for resident

engagement programs.

Amend job descriptions to incorporate any duties related to

sustainability

PHA will create a letter of commitment with specific long-

term and short-term SMART goals that will be adopted and

approved by the Board of Commissioners.

Amend job descriptions to incorporate any duties related to

sustainability

25






2.2.2





The implementation of the

new Performance Evaluation

system is estimated at

second quarter 2014.

Acting Mgr-Employment

& HR Programing

Successful performance

evaluations that include

acknowledgement of

green duties.

2.2.2




responsibilities

The implementation of the

new Performance Evaluation

system is estimated at

second quarter 2014.


& HR Programing

Successful performance

evaluations that include

acknowledgement of

green duties.

2.2.2





Incentives will be identified

no later than the end of the

second quarter of 2014.

Manager -


The number of employees

that have received

incentives

2.2.2




responsibilities

Incentives will be identified

no later than the end of the

second quarter of 2014.

Manager -



that have received

incentives

2.2.2Engage employees in PHA’s Sustainability

Initiatives

Implement no later than the

end of the first quarter of

2014.

Management Specialist


that have signed the

commitment letter

2.2.3

The HR Department will create a

professional development plan for all

employees in green and green related

positions including trainings, continuing

education opportunities, workshops, etc.

Implement no later than the

end of the second quarter of

2014


& HR Programing

Greater performance in

employees’ jobs as

indicated in updated

performance evaluations

SMART goals.

The HR Department will incorporate performance of green

duties into the new Performance Evaluation system.

The HR Department will develop an incentive plan for green

performance and achievement including parameters for

review, recognition of accomplishments and an estimated

budget for providing incentives

The HR Department will finalize a Commitment Statement

and Employee Pledge by July 31, 2013. The Commitment

Statement and Employee Pledge will be presented to the

Board of Directors for approval and will be included as a

modification to the Employee Handbook

Reduce the number of outside consultants by ensuring that

PHA employees have a strong knowledge base in

sustainability.

The HR Department will incorporate performance of green

duties into the new Performance Evaluation system.

The HR Department will develop an incentive plan for green

performance and achievement including parameters for

review, recognition of accomplishments and an estimated

budget for providing incentives

26






2.4.1

PHA will use ENERGY STAR Portfolio

Manager to benchmark its administrative

buildings.

Finalize no later than the end

of calendar year 2013

Manager –Advanced


Completion of

benchmarking of all

administrative spaces PHA

pays utilities for.

2.4.2

PHA will use ENERGY STAR Portfolio

Manager’s reports to track performance

of buildings. Reports will be routinely

shared throughout organization by

submitting reports to the Sustainability

Coordinator for distribution on an annual

basis.





thereafter.

Manager –Advanced





similar buildings.

2.4.3

Develop a webpage specifically for the

agency's green initiatives/news to reach a

larger external audience.

Website will launch webpage

in October 2013

Executive Vice President

- Communications

Number of people

reached through

sustainability themed

publications

2.4.3

Develop a logo to be used in conjunction

with materials about the agency's

sustainability efforts. This will ensure a

consistent brand and identity and create a

more memorable and sustained ongoing

campaign

Research sustainability logos

for other organizations. Logo

will be launched October

2013.


- Communications

Number of people

reached through


publications

2.4.3

Communications team will assist in

promoting events put on by the

Community Operations and Resident

Development (CORD) team

Connect with CORD team to

ensure promotion can

happen smoothly


- Communications

Number of people

reached through


publications

2.4.3

As needed, develop educational

publications designed to inform residents

and engage them in sustainable practices

such as conserving energy and water.

Ensure that PHA Experience

Editorial is issued on August

19, 2013, December 19,

2013, March 19, 2014, June

19, 2014, September 19,

2014, and December 19,

2014. Employee newsletters

will be issued on the 13th

each third month starting in

September.


- Communications

Number of people

reached through


publications

Inform and engage PHA’s stakeholders on the agency’s

sustainability efforts. Stakeholders include, but are not

limited to, employees, residents, partners, and the general

public.









public.




public.




public.

27






2.4.3

Design a publication that provides an

overview of the agency's overall

sustainability plan, including SMART goals

for energy, water, and indoor air quality.

Subsequent publications will serve as a

data-driven report of PHA's progress in

meeting these performance goals and

highlight successful initiatives on an

annual basis

First edition will be printed

and available in October

2013


- Communications

Number of people

reached through


publications




public.

28

Documents

Energy - Philadelphia Housing Authority · Implement HVAC section of Green O&M Plan: Begin using new thermostats upon depletion of existing inventory, after September 2014 when identified