Engagement Committee report January 10, 2012

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Engagement Committee report January 10, 2012. City Schools of Decatur Dr. Phyllis A. Edwards, Superintendent City Schools of Decatur will be one of the top community school systems in the nation. Focus Questions. Our work as a committee directly connects to CSD Strategic Plan Goal #5: - PowerPoint PPT Presentation


<p>Powerpoint Presentation from the Engagement Committee for BOE January 2012</p> <div><p>Engagement CommitteereportJanuary 10, 2012</p><p>City Schools of Decatur </p><p>Dr. Phyllis A. Edwards, Superintendent</p><p>City Schools of Decatur will be one of the top community</p><p> school systems in the nation</p></div> <div><p>Erin- 2 minutes for introduction</p><p>Total: 17 minutes</p><p>Erin: 2 minutes</p><p>Annie: 6 minutes</p><p>Jeff: 3 minutes</p><p>Heather: 3 minutes</p><p>Courtney: 2 minutes</p><p>Erin: 1 minute</p><p>1</p></div> <div><p>Focus Questions</p><p>Our work as a committee directly connects to CSD Strategic Plan Goal #5:</p><p>Establish effective and engaging opportunities to develop and maintain mutual trust and respect between the school system and its community/stakeholders.</p><p>Our work focused on these three questions:</p><p>What are the parameters that a superintendent would need to consider in gaining input? </p><p>What are the key driving issues/topics that the superintendent needs to use a process in order to garner input from the community? What would that look like? </p><p>What are our roles and responsibilities in engaging with each </p><p>other? </p></div> <div><p>Erin</p><p>2</p></div> <div><p>See: What Our Stakeholders Tell Us</p><p>Ways we communicate?</p><p>Ways we elicit feedback?</p><p>Ways we engage?</p><p> (build relationships)</p></div> <div><p>Annie- 6 minutes total (?)</p><p>3</p></div> <div><p>District Website</p><p>eBOARD with meeting agendas, documents, presentations and more</p><p>CSD Facebook Page</p><p>Eblast</p><p>Press releases</p><p>District-wide eNewsletter called CSD Connections (monthly)</p><p>Robo calls</p><p>Parent Portal in Infinite Campus</p><p>Strategic plan kick-off and final presentation (10-11 and 11-12)</p><p>CSD Annual Report (yearly)</p><p>Communication with City to add articles to the Decatur Focus mailing</p><p>Websites</p><p>Newsletters (weekly)</p><p>Eblasts (ongoing)</p><p>Newsletters</p><p>Important reminders</p><p>Curriculum Nights/Open Houses (2x/year)</p><p>Parent/teacher conferences (ongoing) </p><p>Emails/phone calls/open door/office hours (ongoing)</p><p>Tours for perspective parents (throughout the year)</p><p>Information sessions ex. IB/EL sessions, coffee chats, topic-based nights (ongoing)</p><p>Communication to</p><p>Stakeholders</p><p>district</p><p>schools</p></div> <div><p>Annie</p><p>4</p></div> <div><p>Board meeting public comments section (monthly)</p><p>SCLT meetings with Dr. Edwards (5x/year)</p><p>SLT breakfast/coffee with Dr. Edwards (1-2x year)</p><p>Dr. Edwards/BOE committees</p><p>Engagement</p><p>Start/end times</p><p>Transportation</p><p>Enrollment</p><p>Strategic plan work sessions with all stakeholders parents, community members, teachers, administrators </p><p>Virtual comment box, Contact_Us@csdecatur.net </p><p>PTA/PTO board meeting public comments (monthly)</p><p>SLT public comments (monthly)</p><p>Open hours/open door policies (ongoing) </p><p>Family Engagement Surveys</p><p>Feedback from</p><p>Stakeholders</p><p>district</p><p>schools</p></div> <div><p>Annie</p><p>5</p></div> <div><p>Dr. Edwards and central office staff come to SLT meetings, Advisory Council meetings, staff meetings </p><p>One central office staff member serves on every SLT </p><p>CSD Engagement Committee </p><p>Connecting Families- yearly cohort of families receiving free</p><p> computers, internet and classes </p><p>Information sessions IB/EL sessions, coffee chats, topic-based nights, moms and muffins-type activities</p><p>Room parents </p><p>Open hours/open door practices</p><p>PTA Events (monthly)</p><p>Volunteer opportunities (ongoing)</p><p>Engagement with</p><p>Stakeholders</p><p>district</p><p>schools</p></div> <div><p>Annie</p><p>6</p></div> <div><p>See: What Our Stakeholders Tell Us</p><p>Stakeholders need and prefer to be reached in different ways; We need to embrace all of these methods of communication so that we reach people where they are.</p><p>Engagement is different than communication: it is about building relationships.</p></div> <div><p>Annie</p><p>7</p></div> <div><p>See: What Our Stakeholders Tell Us</p><p>Rezoning K-3 Schools to include Glennwood Elementary in 2010-2011:</p><p>Two information sessions</p><p>Overview of why and how</p><p>Time for questions</p><p>All maps posted at schools with pro/con lists</p><p>Maps posted for several weeks</p><p>All maps posted at the Housing Authority with access to computers to give feedback online</p><p>All maps posted on the website with a link for feedback </p><p>Issue on the board agenda for two meetings and a work session</p><p>Public comments section at meetings</p><p>Information in newsletters and eBlasts about the meetings</p><p>Information about rezoning was put on the Decatur Metro Blog throughout the process</p><p>Recommendation: Wrap-Up session</p></div> <div><p>We agreed that a recent, solid example of engaging the community in a key issue decision was: Rezoning K-3 schools with the addition of Glennwood Elementary.</p><p>Annie</p><p>8</p></div> <div><p>See: What Other Districts and Communities Tell Us</p><p>Each member was charged with asking at least 2 friends or family members in another school district this question: How does the superintendent/principal/school leader engage with the community?</p></div> <div><p>Jeff (3 minutes total)</p><p>Give an example of what you learned at Trinity School.</p><p>9</p></div> <div><p>See: What Other Districts and Communities Tell Us</p><p>Most prevalent: eBlast and email</p><p>Most unique: Dedicated space in the </p><p>community newspaper</p><p>Most prevalent Face-to-Face: </p><p>Town Hall meetings, </p><p>Neighborhood meetings, Coffee Chats</p></div> <div><p>Jeff</p><p>10</p></div> <div><p>What are the key issues that the superintendent </p><p>needs to use a process in order to garner input from</p><p>the community? What would that look like? </p></div> <div><p>Heather (3 minutes)</p><p>In our First Recommendation we attempted to answer Question #2:</p><p>What are the key issues that the superintendent needs to use a process in order to garner input from the community? What would that look like? </p><p>We came to the conclusion that the key issues for the next two years were those that Dr. Edwards commissioned advisory committees around: enrollment, start/end times, transportation and engagement; however, we believe that the key issues may change depending on the year. </p><p>Our recommendations could adjust, depending on the topic, but we used the hot issue of enrollment for our Rehearsal. For Recommendation #1, We took the Best Pieces of two of the past campaigns that were completed successfully : the last K-3 rezoning with the addition of Glennwood Elementary and the 2011-2016 Strategic Plan.</p><p>11</p></div> <p>Redistricting K-3</p> <p>2011-2016 Strategic Plan</p> <p>Recommendation #1</p> <div><p>Recommendation #1Enrollment rehearsal </p><p>Step #1: Information Session</p></div> <div><p>Heather (3 minutes)</p><p>Step #1: Information Session</p><p>Hold an information session about the facts to explain the reason for the problem. A representative from the Enrollment committee could present the information.</p><p>Presentation should be taped and broadcasted online</p><p>The powerpoint could possibly have a voiceover and broadcasted online</p><p>Q and A opportunity should be built in </p><p>Enrollment committee should offer 4-5 recommendations</p><p>Talking points should be given to each principal so he/she knows the facts and can discuss with parents and answer questions</p><p>12</p></div> <div><p>DHA Community Center</p><p>Westchester or Clairemont</p><p>Fifth Avenue</p><p>Step #2: Elicit Feedback</p></div> <div><p>Heather (3 minutes)</p><p>Step #2: Elicit Feedback</p><p>Organize 3 community meetings/roundtables in different neighborhoods: perhaps one at Fifth Avenue, one at the DHA Community Center, one at Clairemont or Westchester</p><p>CSD staff, Enrollment Committee, and/or School Board members can lead the meetings</p><p>Publicize the dates/times of the community meetings/round tables in eBlasts, newsletters, Facebook, websites, stickers on K-3 kids, Decatur Metro, Patch, Oakhurst Leaflet, Decatur Focus</p><p>Survey the 4-5 options; survey open to parents, staff, students and community members</p><p>13</p></div> <div><p>Recommendation #1Enrollment rehearsal </p><p>Step #3: Reflection</p></div> <div><p>Heather (3 minutes)</p><p>Step #3: Reflection</p><p>Culminating meeting should be in the DHS Performing Arts Center</p><p>Tell the story of beginning to end; WHY and HOW the final decision was made</p><p>Be intentional describing how we used feedback to come to a conclusion</p><p>Ask how the process worked for the community</p><p>14</p></div> <div><p>Recommendation #2</p></div> <div><p>Courtney- 2 minutes</p><p>The Engagement Committees work is not nearly done, and we would like to continue to work as a branch of the Superintendents Advisory Council. We appreciate the opportunity to build better connections among all our stakeholders </p><p>15</p></div> <div><p>Engagement CommitteereportJanuary 10, 2012</p><p>Heather Borowski (CSD employee, CSD parent)</p><p>Courtney Burnett (CSD employee)</p><p>Annie Caiola (CSD parent)</p><p>Cheryl Grant (CSD employee, CSD parent)</p><p>Jeff Morrison (CSD parent)</p><p>Nick Cavaliere (Community member)</p><p>Erin Wheeler (Principal of Clairemont)</p></div> <div><p>Erin- 1 minute</p><p>Total: 17 minutes</p><p>Erin: 2 minutes</p><p>Annie: 6 minutes</p><p>Jeff: 3 minutes</p><p>Heather: 3 minutes</p><p>Courtney: 2 minutes</p><p>Erin: 1 minute</p><p>16</p></div>


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