ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITYENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

Bill Murphy

POSTDOCTORAL FELLOWSHIPS

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

• Individual Postdoctoral Fellowships funded by extramural sources only.

• Institutional Training grants

• Predoctoral Fellowships

• Other forms of student financial aid

What is CoveredCOVERED NOT COVERED

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

University Requirement• Applications routed through institutional

representative

• Handled by ERA like other sponsored projects

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

Proposal Submission• All Postdoctoral Fellowship applications

must be reviewed and endorsed through ERA and OSR

• Application should be attached to a PDRF(SU-42FL routing form no longer used)

• Disclosure of Financial Interests Related to Research form should be included

• Proposals must be submitted to OSR five working days prior to submission deadline

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

OSR Processing• Review proposal for compliance with

sponsor and university requirements• Approve application in SERA system• Sign application• Provide OSR cover letter

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

Applicant Responsibilities• Mailing• Photocopying• Scientific corroboration• Submitting protocols for Laboratory

Animals and Human Subjects, if needed

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

Limited Submission Programs• Some programs limit the number of

applications submitted from a particular institution

• Dean of Research Office serves as the selection committee coordinator

• Dean of Research Office review and selection precede any ERA/OSR review

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

Award Acceptance• OSR accepts and endorses fellowship

awards• Fellowships are reviewed for acceptable

terms and conditions• Required approvals for Human Subjects,

Laboratory Animals and Biohazards need to be in place

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

NIH Postdoctoral Fellowships (F32)• Can not be activated until Activation

Notice and Payback agreement are mailed to NIH

• Termination notice needs to be mailed to NIH upon conclusion of fellowship

• NIH xTrain system can not be used for F32 fellowships

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

Other NIH awards• Trainee appointments and termination

notices can be submitted via xTrain for:– T32, T34, T35, T90, TL1, T15 – K12, KL2, KM1

Paper forms no longer allowed effective January 1, 2011.

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

Required Training for NIH Applicants• Pertains to NIH NRSA F series fellowships• Applicants required to take hands-on

grants.gov NRSA F series computer lab sessions

• Applicants download actual application and receive assistance with grants.gov submission processClass no. ORA-1218 via STARS in AXESS

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

Postaward Management• Review terms of the fellowship• Monitor to ensure only appropriate and

allowable costs are charged• Most fellowships allow stipends

– Be careful of stipend limitations!• Salary expenses generally unallowable on

fellowships

ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY

Fellowship Close-out• For NIH awards, ERA is responsible for

ensuring termination notice is filed upon conclusion of fellowship

• OSR close-out as they would other sponsored projects