Engineers Make a World of Difference

Section /Region Awards Training

Maureen MasiulisChair FY15

Awards-chair@swe.org

Agenda

• General Information• Awards Overview• How To Apply• Benefits of Applying• Tips to Winning• Changes to the Awards• Award Details• Questions

General Information

• All submissions are to be submitted ELECTRONICALLY

• For each award your organization applies, a separate application must be submitted.

• The submission deadline is July 1, 11:59 pm CDT.

• Awards will be presented in October at WE15 in Nashville, TN.

• Incomplete packages or those that exceed the requirements will be removed from consideration.

Awards Overview

• Communication Awards• Collegiate Sections, Professional Sections, MAL

Regions, International Affiliates, Regions• Multicultural Awards

• Motorola Foundation Multicultural Award:• Professional Sections, MAL Region, International Affiliates

• The Boeing Company Multicultural Award• Collegiate Sections

Awards Overview

• Membership Awards• Collegiate Transition

• Collegiate Sections, Professional Sections, MAL Regions, International Affiliates

• Collegiate to Career: • Collegiate Sections (Small, Medium, Large)

• Region Membership: • Regions

• Membership Retention Program• Collegiate and Professional Sections (large, medium,

small), MAL Regions, International Affiliates• Membership Recruitment Program

• Collegiate and Professional Sections (large, medium, small), MAL Regions, International Affiliates

Awards Overview

• Outreach Awards• Event/Series

• Collegiate & Professional Sections, MALs, International Affiliates

• MOU Partnership Award• Collegiate & Professional Sections, MALs, International

Affiliates• Parent and Educator Program

• Collegiate & Professional Sections, MALs, International Affiliates

• Professional Development Awards• Program/Event

• Collegiate & Professional Sections, MALs, International Affiliates

How To Apply

• Go to http://societyofwomenengineers.swe.org/awards/region-section

• Download awards packets • Review all awards • Choose awards for which your organization qualifies• Follow all instructions• Submit using the application tool by award deadline

• Links on next page and in the awards packet

 Communications - https://app.smarterselect.com/programs/23216-Society-Of-Women-EngineersMembership - https://app.smarterselect.com/programs/23109-Society-Of-Women-EngineersMulticultural - https://app.smarterselect.com/programs/23217-Society-Of-Women-EngineersOutreach - https://app.smarterselect.com/programs/23110-Society-Of-Women-EngineersPD - https://app.smarterselect.com/programs/23218-Society-Of-Women-Engineers

How to Apply

• Create User Name & Password or login with existing account• Preview the application• Start a new application• Revisit Existing Application• Email notifications such as incomplete package reminders

Benefits of Applying

• Recognition of Outstanding Activities• Sharing Best Practices• Possible Cash Grants*

*Cash Grants vary annually and funds available will be distributed at the discretion of the Board of Directors

Tips to Winning

• APPLY! APPLY! APPLY!• Follow award instructions.• Fulfill guidelines/report content and judging

criteria• This includes word counts and information regarding

attachments

• Ask Questions if you don’t understand a requirement!!• The awards committee is here to help

• Submit by the deadline.

Changes to the Awards

• Clarified what SWE organizations are available for each award (i.e. MAL, Collegiate Section, Professional Section, Region, International)

• Use of Application Tool vice Survey Monkey and Email

Awards - Communication

• These awards recognize Collegiate, Professional, Member-At-Large (MAL) Regions, International Affiliates and Regions that have developed the best communications program to inform and develop its members and the general public

• Communications Award now includes all forms; brochures, web pages, newsletters (printed & web), blogs, podcasts, social media, CD’s, etc.

• Judging Basis• 25% External Activities• 25% Internal Activities• 40% Membership Involvement / Results of the Program• 10% Alignment*

*Alignment Criteria – Points will be awarded to programs that provide

consistent look and feel with SWE Society publication, programs that use

the templates and procedures provided for press releases,

and proper use of the logo and tagline.

Awards – Membership (Collegiate Transition)

• Sections (Collegiate and Professional), MAL Regions and International affiliates who have the best collegiate transition program and sponsored the largest number of paid collegiate transitions by June 30th of the current fiscal year.

• Judging Basis• Collegiate

• 50% Transition Program/Event

– Membership Involvement, Creativity• 50% Transition Score • Transition score = (Transitions/Base)*100• Base = total paid members who are graduating students as of June 30 th of prior fiscal year

• Professional, MAL and International• 80% Program/Event

– Membership Involvement, Creativity, Reach (number of events, , number of collegiates (members & sections)

• 20% Number of Transitions• Transitions = total number of paid transition memberships of eligible students by June 30 th of the current

fiscal year

Awards – Membership (Collegiate to Career)

• Collegiate Sections who have the best program for encouraging ongoing collegiate involvement throughout college as well as encourages graduating collegiates to stay involved with SWE as they transition to professional status, and who have sponsored the largest number of paid collegiate to career (C2C) memberships by June 30th of the current fiscal year.

Judging Basis

• 50% C2C Program/Event• Membership Involvement/Participation w/ Program/Events, Creativity

• 50% C2C Score*

* C2C score = (C2C members/Base)x100.

Base = total paid members as of June 30th of prior fiscal year

Awards – Membership (Region)

• Region(s) with the best Region Membership Growth & Retention program AND strives toward the retention and growth percentage goals for the year (for Professional and Collegiate). Region Z (International) is eligible to submit for this award.

• Governors, Lieutenant Governors, or International Ambassadors are asked to submit for this award.

• Judging Basis• 20% Region Membership Program• 80% Region Retention and Growth Scores (sections see

below)• 40% Professional Section scores• 40% Collegiate section scores

Awards – Membership (Retention Program)

• successful membership retention programs in Sections (Collegiate and Professional), MAL Regions, and International Affiliates.

• Judging Basis• Professional Sections

• 30% Retention Activities and Programs• 35% Member Retention Score• 10% Sustained Members• 15% Dropped Members• 10% Corporate Members

• Collegiate Sections• 50% Retention Activities and Programs• 35% Member Retention Score• 15% Dropped Members

Awards – Membership (Recruitment Program)

• membership recruitment programs in Sections (Collegiate and Professional), MAL Regions, and International Affiliates.

• Judging Basis• Professional Sections

• 30% Recruitment Activities and Programs• 35% Member Recruitment Score • 10% New Member Involvement• 15% Joint Section Activities• 10% Corporate Involvement

• Collegiate Sections• 40% Recruitment Activities and Programs• 35% Member Recruitment Score • 10% Joint Section Activities• 15% New Member Involvement

Awards - Multicultural

MOTOROLA FOUNDATION AWARDS• These awards recognize Professional Sections, MAL Regions and

International Affiliates that have developed and implemented the best multicultural program to increase and retain a diverse membership. Collegiate Sections cannot apply.

THE BOEING COMPANY AWARDS • These awards recognize Collegiate Sections that have developed

and implemented the best multicultural program to increase and retain a diverse membership. Professional Sections, MAL Regions and International Affiliates cannot apply.

• Judging Basis• Focus on Program Activities

Awards – Outreach (Event/Series)

• Sections (Collegiate and Professional), MALs and International affiliates that have an outstanding event/series program

• The Event/Series Award is not limited to a one-time only activity. It may be a series of programs with the same theme.

• Submission of multiple entries for the event/series awards is encouraged

• Judging Criteria• 20% Quality of the program• 30% Relevance of the program to the mission and goals of SWE• 15% Effort expended and amount of preparation by the submitting

organization• 25% Participation and effectiveness of the program• 10% Communication of the event

Awards – Outreach (MOU)

• Section (Professional or Collegiate), MAL, or International Affiliate that has had an outstanding program targeted for the outreach organizations that SWE has a Memorandum of Understanding (MOU) with: FIRST, Girls Incorporated, and Girl Scouts of the USA.

• The Outreach MOU Partnership Award is not limited to a one-time only activity. It may be a series of programs with the same theme.

• Judging Criteria• 20% Quality of the program• 30% Relevance of the program to the mission and goals of SWE and

MOU with FIRST, Girls Incorporated, or Girl Scouts• 15% Effort expended and amount of preparation by the submitting

organization• 25% Participation and effectiveness of the program• 10% Communication of the program

Awards – Outreach (Parent and Educator)

• Sections (Professional and Collegiate), MALs and International Affiliates that have an outstanding Outreach Parent and Educator program.

• This program should clearly demonstrate an event or activity, or series of events or activities, or component of an event, where engineering students and/or professionals raise awareness of adult influencers (parents, teachers, or counselors) on engineering career opportunities, importance of engineering as a profession, and the need for a technically literate population.

• Judging Basis• 20% Quality and innovation of the program• 30% Relevance of the program to the mission and goals of SWE • 15% Effort expended and amount of preparation by the submitting

organization• 25% Participation and effectiveness of the program• 10% Communication of the program

Awards – Prof. Development (Event/Program)

• Sections (Professional and Collegiate), MALs and International Affiliates that have developed the best professional development program or event.

• A program can be a one-day seminar with a variety of workshops or a series comprised of at least two events that have a common theme

• An event can be a single professional development or meeting or workshop. The events can be held on different days.

• Program must support the professional development goals of the Society. • Only one package can be submitted for this award.

• Judging Basis• 35% Event Description and Purpose• 25% Attainment of Society and Submitting Organization Goals• 15% Effectiveness• 15% Participation (Planning and Attendance)• 10% Innovative/Expansion of Program

Questions

• The Training Presentation & Replay is available• SWE Website:

• Awards -> Section/Region Awards

• By Emailing: • awards-chair@swe.org