Engineers Weekly Report Instructions

8/2/2019 Engineers Weekly Report Instructions

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Form E‐68

Engineer’s Weekly Report Instructions

ORIGINATED BY: Engineer

GUIDELINES:

First report

will

be

issued

beginning

with

the

week

in

which

a project

is

advertised. Reports will be continuous until final acceptance of work. When work on a project

is suspended by Form E‐96, the weekly reports may be suspended until work resumes.

Following is a set of notes that pertain to the annotated version of Form E‐68 and a flow chart

for assessing contract time. In addition to these instructions reference is made to the

Construction Administration Manual, Chapter 7, Section 108 and Chapter 8.

If a project is architectural in nature, buildings, rest areas, etc., it is recommended that all work

be listed

exclusively

in

Division

100.

DISTRIBUTION: The original hard copy will be retained in the project files.

Additional hard copies will be distributed to the FHWA (for Federal Aid Projects), to the

contractor, and the district office. The engineer will ascertain at the pre‐construction

conference if the contractor would elect to receive their copy of the report in an E‐mai

(electronic) format. The same election should be afforded to other agencies or departments

participating in the project and being sent copies of the Weekly Report, preferably at the time

the first

report

is

issued.

The engineer may elect to E‐mail the copy designated for Construction Staff, specifically to

[email protected].

Select only one means (either hard copy or an electronic format) of conveying the copy to

programs/agencies on the distribution list.

The Engineer’s Weekly Report will be computer generated. Format will be as shown.





NOTATIONS (As numbered in file E-68 Engineers Weekly Report Annotated)FORM E-68

“1.” This date will be the 14th calendar day after the award of the contract. When the day fallswithin a month that is not included in the contract time, then contract time will begin April 1.

“2.” Partial completion date(s) as it (they) appear(s) in the contract. As partial completion work is

completed note the date completed under Remarks, item C and show any accumulation ofovertime days charged when the partial completion date is not met.

“3.” Completion date as it appears in the contract. This date does not change.

“4.” Total accumulated number of additional working days added by Form E-61. A notereferencing the E-61 No. will be made under the Remarks Section, item B Time Extensions.

“5.” The date on the E-96 when the Contractor begins physical work on the project.

“6.” The date of final acceptance of all work on the project as stated on the District Engineer’s

acceptance letter.

“7.” The date the project and paperwork for the project is complete. The final E-68 will be sent inby the District finals office when the project final is sent to Cheyenne.

“8.” The date of the 41st day after the first date of advertising the project as complete. Federal Aidwill determine this date. The District Finals Office will place the date on the final E-68.

“9.” The Engineers will use their best judgement to determine if the Contractor will complete the jobon the date shown in “3.” Any time the Contractor is allowed a time extension, the extensionwill be considered in determining if progress is satisfactory. Contract progress should be

shown as unsatisfactory any time that the actual progress vs project schedule is behind. Enterthe choice of either Satisfactory or Unsatisfactory.

“10.” The Engineer will compare the Contractor’s progress schedule with actual progress and reportthe progress accordingly. When the Contractor is behind their schedule, the reason should benoted under “Contract Progress” and a revised schedule requested, in writing, from theContractor. Enter the choice of either Ahead, On or Behind.

“11.” This percentage will be determined by dividing the total number of weeks or calendar dayselapsed since the date under note “1.” (excluding when applicable, the weeks or calendar daysduring December, January, February and March); by the total number of weeks or calendar

days from the date under note “1.”, to the

Contract Completion Date under note “3.” If weeks are used to compute the percentage, nofractions of weeks need to be listed. Use the nearest whole week.

“12.” This percentage is determined by multiplying the percent complete (A) times the percent ofcontract (14) for each work section and totaling all sections. The percent of work completedwill not exceed 97% until the project is accepted by the District Engineer, then the percent willbe 98%. The percent of work completed will not exceed 98% until the E-96 is submittedstating the project is complete, then the percent will be 99%. Once the District Office has



NOTATIONS (As numbered in file E-68 Engineers Weekly Report Annotated)FORM E-68 (continued)

checked the project and it is ready to be sent to Cheyenne, the percent of work will go to100%. The District Office will prepare the final E-68.

“13.” The Engineer will note outstanding project documents that are required for contractcompletion. Use additional sheets if necessary.

“14.” This indicates the percent of the cost of items in each section as related to the total “bid” costof the contract. The sum of each bid item for each section divided by the total bid cost. Thispercentage will be determined based on “as bid” quantities and will be altered for major extrawork orders, when it creates a significant change in a percentage.

“15.” Every day of the contract, from the first day of monitoring work days to the contract completiondate, will be shown in this column. After reaching the completion date, the DAYS CHARGEDOVERTIME column will be used to record every day available for work on the project. Alldays evaluated and determined to be working days after the Completion Date will be recordedin the DAYS WORKED OVERTIME column. See FLOW CHART for ASSESSING CONTRACT

TIME on WEEKLY REPORT FORM E-68 and Chapter Seven, Section 108 of the ConstructionAdministration Manual for further assistance.

“16.” The days a contractor was on the job doing work, whether or not the day was an availableworking day, will be recorded here. Note the E-68 Flow Chart.

“17.” The Engineer will keep track of the monthly adverse weather days as accumulated in (B) forconsideration at the completion of the contract. See Standard Specifications 108.6.6 for theAdverse Weather Days Expected table.

“18.” The Engineer will note all subcontractors that worked on the project for the week, whether or

not the day was an available working day.

Documents

Engineers Weekly Report Instructions