English for Meetings Unit 2 Bt

8/17/2019 English for Meetings Unit 2 Bt

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Can we make a start now?Business English for meetings:

part 2



Agree or disagree?

1. Finish the meeting on time, even if adeision hasn!t "een reahed.

2. Enourage ever#one to ontri"ute tothe disussion, even if somepartiipants don!t want to.

$. %et the most on&dent peopledominate the meeting "eause the#pro"a"l# have the "est ideas.



Agree or disagree?

'. Follow the agenda and not allow thedisussion to go in di(erent

diretions.

). *top partiipants from interruptingeah other.

+. Allow an antagonisti atmosphere todevelop "eause it makes partiipantsthink more learl# and reativel#.



*mall talk

*mall talk is used to "reak the ieand reate a relaed atmosphere

"efore the real "usiness "egins.-owever, making small talk an "ediult, partiularl# when #ou meetpeople for the &rst time.



/ne pro"lem is that small talk an"e a"out man# di(erent topis and#ou pro"a"l# won!t "e sure of all the

voa"ular#. /ne solution is to preparetopis that #ou would like to talka"out. 0f #ou!re going to have a

meeting with people from anotherountr#, researh topis relating tothat ountr#.



aking small talk is not ust a"outtalking 3 it!s a"out listening, and themore ativel# the "etter. -ere are

some ommon phrases to show peoplethat #ou are interested.

• 0 see.

• /h, reall#?

• 0nteresting.

• 4hat!s a"solutel# fasinating.



mathing

1. 5hih hotel a. did #ou 6# into?

2. -ow long ". are #ou sta#ing at?

$. 5hih airport . m# olleague, 7vonne?

'. 8id #ou d. the &rst time #ou!veome here for a meeting?

). 0s this e. ome here "# plane?

+. 8o #ou know f. have #ou worked

for #our ompan#?





Complete thesentenes

a. 0t!s <.< to see <<<<..

". Before we <<.., an 0 ..<<<... 4imCarth# to #ou all.

. *all# ones has <<. her <..<<..

d. =ierre >aufmann an!t <<<.. <..either.

e. As 0 said in the ..<<.. 0 emailed lastweek, we!ll "e ..<<<.. /ur strategiesfor inreasing sales.

f. %et!s get down to .<<<..

nie ever#one

"egin

introdue

sent

apologiesmake

it

agen

dadisussing

"usiness



phrasal ver"s with ver"s

1. disuss a. go "ak over

2. review ". think a"out

$. &nalie . look at'. eamine d. talk a"out

). onsider e. &nish o(



5hih phrasal ver"?

1. @ight. 4his morning we!ll "e ..<..<<.wa#s of utting our osts and also <<..<<..< net #ear!s "udget.

2. 4he annual onferene is net week, sowe!ll "e .....<<< our &nal preparationsthis morning.

$. 5e need some new ideas a"out how toinrease our sales, so we!ll "e ..<...<<<.a new marketing strateg# this afternoon.

lookingattalking a"out

&nishing o(

talking a"out



'. />. 4here have "een threeaidents in the fator# in the lastmonth. 4his morning we!ll "e .<<..

"ak <<< /ur health and safet#guidelines and <<<<<<.. whatwe an do to improve our safet#

reord.). 5e!ll also "e <<<<<. the

num"ers from aounting and <<..

<<<.. wa#s that we an improve

going over

thinking a"out

looking at

talking a"out



pratie introduing ameeting

• Aim of meeting:review our lastadvertising

ampaign• @emem"er to

introdue argaret-art

• Apologies: im-endr# ill

0mportant reminders ;

• /"etives ofmeeting: &nalie

plans for net #ear!ssales onferene

• 0ntrodue -arr# Finhfrom our event

management agen#• Apologies: ill Cooper

holida# Bo" Cul"erttraining ourse



a. 0ssues not on the agenda disussed. 0t stands foran# other "usiness.

". 4hese are the main points for disussion.. 9otes of the last meeting are heked for aura#.

d. 5hen the hairperson reports who is not a"le toattend

e. 0ssues relating to the last meeting are disussed.

1.Apologies2. minutes of the last meeting

$. atters arising from the minutes'. A/B). @eview of 0=/ ation plan+.@edesign of orporate image

.=ost 0=/ investment portfolio

8.C.

E.B.

B.

B.

A.



informal agendas

• ost meeting agendas are informal

• Even formal meetings often useinformal st#le for agendas.

• 5riting st#le is "rief and note likewith "ullet points or a shortnum"ered list e.g. – Dpdate on onstrution status

– 8isussion of proposed "udget



Formal agendas

• Formal agendas are usuall# reservedfor the most important meetingssuh as – Board meetings

– Annual general meetings

– eetings involving a president or vie

president or other ompan# 0=s



Dseful phrases

• 5eloming partiipants – 0t!s nie to see ever#one.

– 4hanks for "eing here toda#.

• *tating o"etives – 5e!ll "e disussing<..

– oauin will "e eamining



Dseful phrases

• Asking partiipants to introduethemselves – 5h# don!t #ou introdue #ourself to

ever#one.

– 4ell us a "it a"out #ourself

– Could #ou tell us all who #ou are and

sa# something a"out #ourself.



0ntroduing #ourself

• 0!m the state o" title

• 0!ve "een with this ompan# sine2G1G.

• 0!ve worked in hospitalit# for #ears.

• 0!m "ased in the um"ai oe.

•

0 work at our "ranh in %andaaHiraavaru.



let

introduce

colleague

me

my



first

for

heretime

is this

a meeting

come

the

you’ve



everyone

Ms.here

Smith

Margaret

does

know



had

hopea

pleasant

journey

you

I



bit

a

about

yourself us

tell

please



business

get

down

Let’s

to



it’s

person

nice

meet

to

in

you



can’t

with

be

Sally

us

today



Iuik meeting

7our ompan# has "een left a largeamount of mone# "# the former ownerin his will. 4he mone# is to "e spent on

improving the lives of presentemplo#ees. Call a meeting to disusshow to spend it. Eplain the point of

the meeting and tr# to ome to aonlusion.

Documents

English for Meetings Unit 2 Bt