Enlisted Assignments (PERS-40) OVERVIEW OF ENLISTED DISTRIBUTION SYSTEM

Mission First… Sailors Always 01 April 2009

Enlisted Assignments (PERS-40)

OVERVIEW OF ENLISTED DISTRIBUTION SYSTEM


PERS-40 ORGANIZATIONAL CHART

DIRECTOR ENLISTED

DISTRIBUTIONDIVISIONPERS-40

SEABEE/SEAL/SWCC/EOD

BRANCHPERS-401

SURFACE402

NUC POWER/ SUBMARINE

BRANCHPERS-403

DUPUTY DIRECTORPERS-40B

SEABEE ASSIGNMENT

SECTIONPERS-401C

SWCC/EOD/SEAL/

ASSIGNMENT SECTION

PERS-401D

ENGINEERING/HULL

PERS-402A

TECHNICALPERS-402C

SEA SPECIAL PROGRAMS/

SURFACE NEW CONSTRUCTION

PERS-402D

ENL. SUBMARINEENG/NUC/PWRASSIGNMENT

SECTIONPERS-403C

SUB WEAPONS ASSIGNMENT

SECTIONPERS-403D

ENL. SUBMARINENAV/OPS/SUPPP/

AMD/COB ASSIGNMENT

SECTIONPERS-403E

SUB/NUC PWRTRAINING

ASSIGNMENT SECTION

PERS-403F

AVIATION BRANCH

404AVIONICS

ASSIGNMENT SECTION

PERS-404C

AD/AZ/AB/AC/AG/AS/PR/PH ASSIGNMENT

SECTIONPERS-404D

AW/AMS/AMH/AME/AIRCREW ASSIGNMENT

SECTIONPERS-404E

MEDICAL/DENTAL BRANCHPERS-407

CRYPTOLOGICAL TECHNICIAN

BRANCHPERS-408

SPECIAL ASSISTANT

BRANCHPERS-40BB

SHORE SPECIAL PROGRAMS

BRANCHPERS-4010

WASH DC AREA PLACEMENTASSIGNMENT

SECTIONPERS-4010F

JOINT STAFF/NATO/MAGG/MISS

ASSIGNMENT SECTION

PERS-4010G

“A” SCHOOL MANAGEMENT

SECTIONPERS-4010S

CAREER RECRUITER

ASSIGNMENT SECTION

PERS-4010C

RDC/MEPS/QUAD-9

ASSIGNMENT SECTION

PERS-4010D

PHYSICAL SECURITY

ASSIGNMENT SECTION

PERS-4010E

FULL TIME SUPPORT BRANCH

PERS-4012

ENLISTED READINESS PERS-4013

READINESSPERS-4013A

MCA/NMPPERS-4013B

TPP&H/TMUPERS-4013C

KMPERS-4013D

NEC MANAGEMENT

PERS-4013E

NAVY MUSIC PROGRAMPERS-4014

SENIOR ENLISTED ADVISORPERS-40G

ADMIN/DKSUPPLY

405

OLD EPMAC


Who We Are

Active Duty 257,576 Full Time Support 11,448

269,024 Customers

1 Detailer per: 1,060 Sailors

PERS- 40

Officers. . . . . . . . . . . . 33 Sailors. . . . . . . . . . . . . 346 Civilians . . . . . . . . . . . 52 Total Pers - 40: 431

Detailers . . . . . . . . . . . 254 Placement Coord. . . . 56 Rating Specialist . . . . 16 PC/RS Combo. . . . . . . 7 Individual Augments . 14 Support Personnel. . . 84

FEW O

F US

+ LO

TS OF

SAILORS =

CALL

US


Enlisted Assignments System Flow

TYCOM

MCA-USFF-Establishes Priorities

ISIC

PERS-4013-Monitors Readiness-Generates Prioritized Requisition-Represents MCA’s WRT Placement

NPC Detailers-Petty Officers-Rated Personnel

PERS-4013 Detailers-SN/FN/AN

DETAILING PLACEMENT

UNIT

CMS/ID

CCC-Review CMS w/sailors-Assist Sailor withCMS Negotiations


Detailing Timeline

CRT/Detailing Timeline

CRT = Command Retention Team

•Priority requisitions remaining unfilled•ORDMODS•LIMDU/Pregnancy

Needs of the Navy Order Writing Window

PRD9 7 51013 mos 12

Sailors PRD/EAOS MSG at 13 monthsTD Database populated

7-month Reminder MSG sent to those

not under orders

Sailor offered options, applies

for job in CMS-ID

CRT/DTLR/SailorFinal Negotiating

Window

•Detailing window•CMS-ID•Sailor offered choices•G2K (if applicable)

• 12 month career development board • CRT updates Detailers

•Family member status•Career intentions•Duty preferences

•Detailer updates member data in Enlisted Assignment Info System

CRT Engagement

Teaming ContactSailor/CRT/Detailer

Goal of the Process is to Goal of the Process is to shape Sailor Expectationsshape Sailor Expectations


CMS/ID

• CMS/ID Business Rules • Monthly CMS Cycle

» 14 days for Sailors to Apply

» 5 days for Command Input

» 5 days for Selection

• Sailors have 5 months to apply (9-5 mos)- They can submit up to 5 applications per month


CMS/ID Jobs Listed

• Basic Zones:- GREEN: Normal 5 - 9 months from take up month

- RED: 1 - 4 months from take up month

- Purple: GSA

• Quotas based on PRD rollers:- 60% of rollers by rate and rating.

» Per USFF all GSA/FDNF billets are advertised first, then depending on number of billets allowed, the remaining are advertised.

- Example: 20 E5 GMs rolling to sea. 12 billets will be advertised.


Directed Moves

• Directed Moves:- Both USFF and MCA provide directed moves to Pers 4013. The

directed moves count against the allowable number advertised but not against FDNF reqs.

- Priority: FDNF – Directed – CMS.


• Presently over 865 personnel with 0090 NEC

(Not Operationally Suitable or Assignment Limited)• Since beginning of FY-04:

- Staffed over 3,045 Unsuitable for Operational Duty and Assignment Limited messages

- Directed 1,235 ADSEPs and 397 Fleet Reserve Applications

• If a person is found operationally unsuitable, the following will be applied:- If limitations are minor, member will be reviewed for Type 3 or 6 duty

near an MTF- If over 18 years of service, member will be retained to reach 20 year

fleet reserve date- If under 18 years of service, member may be considered for separation

per MPM 1910-120 based on not being world wide assignable

• Ensure commands are following MILPERSMAN 1300-800 and 1300-801 when completing Operational/Assignment Screening Messages

Worldwide Assignability(Fit for Duty, but not for Sea Duty)


• The Gaining Command Potentially Goes Gapped

- Overseas Commands may return the Sailor Early

- NRD will lose a Recruiter 5 weeks before reporting

• Sailor’s family will be disrupted by new orders (Usually to a different Geo-location)

• When a member must be diverted, it takes 6-9 months to get a replacement plus an unplanned expenditure of PCS funds

• Members reporting to Special Programs commands that Do Not meet guidelines will have a “Special Programs Screening Deficiency Report” Message sent to the transferring Command, their ISIC and TYCOM

Improper Screening (RECRUITING, RDC, OVERSEAS, FLAG)


Counsel and advise Sailors. Make Assignments via CMS/ID within PRD window (-3/+4

months) Make Valid GUARD 2000 Commitments (Billet permitting) Coordinate Spouse Collocations from both members (1306/7

always required) Extend PRD (NAVPERS 1306/7 usually required) Support Special Programs

– Camp David, White House duty, SEAL Support, Recruiting, Recruit Divisional Commander, EO Advisor, Brig Duty, Instructor Duty

Sailor will not be released to a special program detailer without rating consent.

What Detailers Do...What Detailers Do...


Make Assignments to Non-Existent Requirements Break PRD more than -3/+4 Months Change Sea/Shore Rotation Change Enlistment Contracts Break Time on Station/DoD Area Tours Requirements Detail 1st/2nd term personnel prior to Perform to Serve Approval Override NPC direction concerning COT/COAST TO COAST Override Local Command Policy/Screenings (i.e.,CNFJ) Detail To Billets That Require Unobtainable OBLISERVE i.e., PTS and

HYT

WAIVERS TO THE ABOVE WILL BE STAFFED BY NPCWAIVERS TO THE ABOVE WILL BE STAFFED BY NPC

What Detailers Can NOT Do...What Detailers Can NOT Do...


What we are SellingWhat we are Selling

• GSA- Guaranteed uninterrupted shore tour.

» No rip to fill IA for you, period!- Choice of coast for next assignment (Billet must be available)

» A great way to do a coast to coast move, w/o going via FDNF/C5F» ECRC in both SD or Norfolk» Geo Stability, in a down housing market

• Recruit Division Commander- Female RDCs especially

• Recruiting Duty- If you enjoy it and do well you can extend a year on shore- Saves us money


• Conduct Career Development Boards 13 months prior to PRD/EAOS

- Allows for a new requisition to be generated for the command

- Allows time for member to submit a 1306 to extend

- Complete PTS

- Reenlistment

• Scrub your EDVR

- Ensure sailors are in the position the EDVR says they are in

- Accurately reflect NECs held

• Express your manning concerns to your ISIC/TYCOM/USFF

- EMIR/PERSMAR

• Review CMS

- Look at what jobs are listed

- Rank applicants during CMS cycle

• Help shape your and your sailors expectations

How to help your sailors and yourself

Mission First… Sailors Always

ISSUE/CONCERNS

Contact your rating detailer regarding rate specific concerns.

MNC (SW/AW) Chad Payne PERS-402MN Detailer E1-E9DSN [email protected]

Documents

Enlisted Assignments (PERS-40) OVERVIEW OF ENLISTED DISTRIBUTION SYSTEM