Enterprise Architect Program Presentation (V0.1.2)

7/30/2019 Enterprise Architect Program Presentation (V0.1.2)

1/39

Taking advantage ofEnterprise Architecture

and best practices

Ministry of Education

16 January 2013

Version #0.1.2


2/39

Topics

Ministry of Education 3

1- Problems Visualization2- Understanding Enterprise Architecture

3- What is the Solution?

4- Examples

5- Questions and discussion

Example - Travelling Business Scenario

Example - of Using Planning

Example - Drivers for Change

Example from Kuwait MOE


3/39


Problems Visualization


4/39


The challenges dont get any easier

"how can I control costs? "how can I retain more customers?" "how can I reduce time to market?" "how can I improve service levels? "how can I ensure business continuity? how can I reduce risk? "how can I bring my customers and partners together?

real-time businessaround the clock

increasedregulatoryscrutiny

globalization,off shoring

merger & acquisitionintegration

global visibility, stability& control

innovativecompetition

IT &communications

complexity

increasedvulnerability &risk exposure


5/39


the importance of business & IT alignment

only 10% of companies are extremely successful in

aligning IT and Business Strategy Deloitte Consulting

When they are aligned you have

leading to

full visibility & control

corporate & IT governancecompliance

customer retention & satisfactionrevenue growthstreamlined economies of scalestrengthened position in the marketplaceprofits and shareholder value


6/39

Ministry of Education7

Strategy and architecture


7/39


and the impact of a disconnect

poor visibilityrisk & unpredictability

disqualification

wasted investments

customer churn & frustration

decelerationlagging behind the competition

reduced profits

leading to


8/39


Are you always in fire fighting mode?

"how can I make best use of the people I have? how can we ensure data integrity? "how can I keep my end-users happy? "how can I plan for my critical peaks of activity? "how can I ensure business continuity? how do I know if I am compliant and secure? how can I maximize the utilization of my infrastructure investment?

I cant get commitmenton lead times

I dont have enoughpeople

Im nervous about thelevel of security

I have too manyinterfaces

it takes too longto connect

I cant see what level ofservice Im getting

I have no qualityguarantee

were not keeping upwith new technology


9/39


Extinguishing these fires requires a holistic approach

Strategy

Operations

Enterprise

Architecture

Portfolio, Programme

& Project Management


10/39


made possible with enterprise architecture, governance

and service management

service

catalogueservice

catalogue

Adoption and implementation of an IT

Governance Framework ( IT Policies

and Procedures) to ensure effective use

of technology and betterIT Risk

Management

Improve effectiveness and efficiency of

People and Processes through adequate

use of technology

Architect and Integrate systems

appropriately to ensure an efficient

service oriented implementation ofbusiness requirements

Ensure Confidentiality, Integrity and

Availability (CIA) of data at all times

peopleprocess

technology

Service

Management

Include EA and Governance as rings or layers around SM


11/39


Our holistic approach to your entire landscape

branchesmain

offices

partners

suppliersSCMCRM

ERP

customers

mobileworkforce

tele-workers

datacenters

starts with an assessment

Pain points Strengths

staffing levels aging infrastructure

alignment to business needs ineffective processes

under utilized resources

skill base shared infrastructure mature processes location vendors and partners


12/39


Understanding

Enterprise Architecture


13/39

Enterprise Architecture

Optimize across the enterprise theoften fragmented legacy of processes

into an integrated environment that is

responsive to change and supportiveof the delivery of the business

strategy.



14/39

Advantages from enterprise architecture

1- Lower operation costs

2- Agile organization

3- View & SharingCapabilities

4- Easy Change Management

5- Flexible workforce

6- Improved businessproductivity

7- The ability to procureheterogeneous, multi-vendor & open systems


Efficient Business

Operations

Efficient IT

Operations

1- Lower softwaredevelopment, support,and maintenance costs

2- Increased portability ofapplications

3- Improved interoperability

4- Improved ability toaddress criticalenterprise-wide issues like

security / Risk

5- Easier upgrade andexchange of systemcomponents

Better ROI

1- Reduced complexity in thebusiness and IT

2- Maximum return on

investment in existingbusiness and ITinfrastructure

3- The flexibility to make, buy,or out-source businessand IT solutions

4- Reduced risk overall in newinvestments and their costof ownership


15/39

What if we dont have of EA

1- Inability to rapidly respond to challengesdriven by business changes

2- Lack of focus on enterprise requirements

3- Lack of common direction and synergies

4- Incomplete visibility of the current andfuture target enterprise architecturevision

5- Inability to predict impacts of futurechanges


Problems in Business

Operations

Problems in IT

Operations

1- Increased gaps and architectureconflicts

2- I Lack of commonality and consistency

due to the absence of standards

3- Dilution and dissipation of criticalinformation and knowledge of thedeployed solutions

4- Rigidity, redundancy and lack of

scalability and flexibility in the deployedsolutions

5- Lack of integration, compatibilitybetween applications


16/39

Summary of Enterprise Architecture

EA can be used To:

Achieve an organizations mission and Strategy.

An Enterprise Architecture framework:

Provides a collection of best practices, standards,

tools, processes to assist in the creation of theEnterprise Architecture.



17/39

Successful Stories

Department of Defense -United States (TOGAF, ITIL)

Department ofTransportation - United

States (TOGAF, ITIL)

Canadian Government - ALL(TOGAF, ITIL)

QR Systems Inc., Canada

TRM Technologies Inc.,

Canada

ORACLE, USA

IBM, USA


North America Europe

United Kingdom GovernmentALL Departments (TOGAF,ITIL)

Government of Germany -

(TOGAF, ITIL)SAP, Germany

Rio Tinto, UK

Roehampton University, UK

Royal Philips Electronics,Netherlands

QA Ltd., UK

Qernelnv, Belgium

QualiWareApS, Denmark

Other World

Dubai e-Government

(TOGAF, ITIL)

Qatar Government

(TOGAF, ITIL)

ReGIS Inc., Japan

Real IRM Solutions (Pty) Ltd.,South Africa


18/39

What Others Said About EA



19/39




20/39




21/39


What is the Solution?


22/39

TOGAF


- TOGAF is a framework a detailed method and a set of supporting tools for developing

an enterprise architecture.

- Optimize across the enterprise the often fragmented legacy

of processes into an integrated environment that is

responsive to change and supportive of the delivery

of the business strategy.


23/39

TOGAF



24/39

TOGAF - Core Architecture Repository



25/39


Examples of TOGAF

Tailored with ITIL(best practices)


26/39

Travelling Example - Preliminary Phase


Am I ready for Travel?Do I have valid passport, enough

money?

Does my car ready for long travels?

Engine, Tiers are fineetc.

Business Objective

TravellingTOGAF Steps

Enterprise Maturity Assessment

Enterprise Impacted Scope

Confirm governanceIdentify and establish architectureprinciples

Implement architecture tools


27/39

Travelling Example - Architecture Vision


I have to visit Mechanic to ensure mycar is ready for long travel

I have to Identify what direction andthe route I will take.

What is potential risk?

Business Objective


- Establish the architecture project

- Identify stakeholders, concerns, andbusiness requirements

- Confirm and elaborate business

goals, business drivers, andconstraints

- Evaluate business capabilities

- Assess readiness for businesstransformation

- Develop Architecture Vision

- Define the Target Architecture valuepropositions and KPIs

- Identify the business transformationrisks and mitigation activities

Travelling Example Business Data Applications


28/39

Travelling ExampleBusiness, Data, Applications,and Technology Architecture


- I need to buy a big map to draw theroute I will take.

- I need to make stop points to have arest.

- I need to make points on the fuelstations I will passes beside them

- The Mechanic found that my engineis ok but I have to replace my tiers

- I have enough money and mypassport is valid, also, I have enoughtime to travel

Business Objective


- Select reference models, viewpoints,and tools

- Develop Baseline and TargetBusiness Architecture Description

- Perform gap analysis

- Define candidate roadmapcomponents

- Resolve impacts across theArchitecture Landscape

Travelling Example opportunities and solutions


29/39

Travelling Example opportunities and solutions,

Migration planning


- I know that :

- I need this amount of money to travel

- I will follow this route

- I will stop in some stations to fill-up

my car with fuel

- Is it fine to replace my tiers OR

- Go with any Bus to my target city?

- I have to travel at this date and timeand I will arrive at this date and time.

Business Objective


- Estimate resource requirements, projecttimings, and availability/delivery vehicleDetermine/confirm key corporate changeattributes, business,

- Review and consolidate gap analysisresults from Phases B to D

- Review consolidated requirementsacross related business functions,interoperability, dependencies

- Confirm readiness and risk for businesstransformation, assign a business value

- Formulate Implementation and MigrationStrategy, Roadmap & Implementation andMigration Plan

- Prioritize the migration projects throughthe conduct of a cost/benefit assessment

and risk validation


30/39

Using Planning Example



31/39

Drivers for Change Example



32/39

Business Value vs. Risk Analysis Example



33/39

Web Developer

Gathering Requirementsfor the project

DesignPrototype

Gathering DesignRequirements Build MainFunctions

Database Structure

UnderstandingWriting Code

Testing and

Publishing End

One Month One Month One Month One Month

One Month One Month One Month

Kuwait MOE Internet Section Example

Traditional Development (Seven Months Plan)


Architectural Development (Three months Plan)

Web Developer

Open New Project

from repository

Import MOEs

Framework

Do

Implementation

Database Structure

Understanding

Testing and

Publishing End

One Minute One Minute One Month One Month

One Month

1- Lower software, development, support, and maintenance costs2- Increased portability of applications3- Improved interoperability5- Easier upgrade and exchange of system components

But

1

2


34/39

Example from Kuwait MOE Internet Section

Traditional

Development


Architectural

Development

- Open New Project

- Import MOEs Framework

- Do Implementation

Gathering Requirements

V.S.

Starting ProjectJanuary

Database StructureUnderstanding

Design PrototypeFebruary

Testing and PublishingGathering Design RequirementsMarch

Build Main FunctionsApril

Database Structure UnderstandingMay

Writing CodeJune

Testing and Publishing Project ClosureJuly

7 x 1000 = KD 7,000 3 x 1000 = KD 3,000

Saving in Cost = KD 4,000Saving in Time = Four Months

Ends at 31 or March

Ends at 31 or July

E l f K i MOE I S i


35/39

Example from Kuwait MOE Internet Section

Traditional Development


Architectural Development

Development Productivity

Cost of Project = 7 Months x KD. 1,000 (per month) = KD. 7,000

3 Months x KD. 1,000 = KD. 3,000

January February March April May

KD 3,000 33% Value 230 %

Value 100 %

June July

Feature

Benefits Diagram

Impact Outcome /Benefits KPIsFaster Implementation Complexity Reduction Maximize Benefit (Business)

Common Use Applications (Business)

One Source (Data)

Operations enhancement

Interoperability Improvement

Easy Management

Operational CostsLow Costs Re-Use, not Re-Invent (Application)

Efficient management

at all levels

Strengthen the Information and

Communication Technology

Risk MitigationSimpler User Interface

Single Login Screento all services


36/39


Questions and discussion

Q f


37/39

Question for all audiences


Do you know in details How does Datacenter help to achieve

the Ministry's Vision, Mission, and Goals?

Business1Are you sure that Datacenter is functioning in right way?

Governance2Do you have a Strategic Architecture Plan for next 5 Years toalign IT to Educational Objectives and MOE Strategy?

Vision3Are you aware of the level of service ministry gets from Datacenter?

Strategy

4 Do you have well defined, written, and publishedpolicies & procedures manual to help staffs how to do what?

Operations5

Answers of organizations implemented


38/39

Answers of organizations implemented

Enterprise Architecture programs


Answers of organizations have Enterprise Architecture programs

# Question Answer

1 Do you know in details How doesDatacenter help to achieve

the Ministry's Vision, Mission, and

Goals?

Yes, We have implemented TOGAF to control and manage our

Enterprise and modifications affected the business; we then

implemented ITIL to ensure that IT operations are controlled by

the policies that approved by executive managers.

2Are you sure that Datacenter is

functioning in right way?

Yes, We have a periodical scheduled Governance

Implementation, and we always reports to the CIO about our

findings and recommend some changes to ensure IT alignment

with the Business.

3 Do you have a Strategic ArchitecturePlan for next 5 Years to align IT to

Educational Objectives and MOE

Strategy?

Yes, OurIT budget is well defined and scheduled; also, the

Budget is linked in right manner to the Strategic Architecture that

also linked to the business objectives and principles to ensure

approval. We also, understand where we will be after 5 Years and

we work as we planned on the segment one by one.

4 Are you aware of the level of serviceministry gets?

Yes, we have fully understand of the limitation of services we

provide, and we also know at what points we need to develop our

Architecture and operations strategy

5 Do you have well defined, written, andpublished policies & procedures

manual to help staffs how to do what?

Yes, its we hardcopies and softcopy is published on our website,

so everyone knows exactly what he or she needs to do, and what

are the exactly steps must be followed to perform it.

E d f th i


39/39

f 2

End of the session

Thanks for

yourattention and

your time

Documents

Enterprise Architect Program Presentation (V0.1.2)